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MO1

Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Objective & Learning Outcomes


Objective
To ensure that each student can develop a basic spreadsheet with manipulation of formulas and functions in MS Office Excel 2010.

Learning Outcomes
At the end of the lessons, students will be able to: Develop basic spreadsheet Demonstrate the manipulation of data Manipulate the formulas and functions Illustrate charts using the spreadsheet data
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

INTRODUCTION
store
organize
Excel is a spreadsheet program that allows you to

analyze information

You will learn your way around the Excel 2010 environment, including the new Backstage view, which replaces the Microsoft Button menu from Excel 2007.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Spreadsheet allows you to store, organize, and analyse information Column is a group of cells that runs from the top of the page to the bottom

Worksheet 1

Worksheet 2

Worksheet 3

WORKBOOK Row is a group of cells that runs from the left of the page to the right.
Each workbook holds one or more related worksheets (a.k.a spreadsheets). Three worksheets appear by default when you open an Excel workbook.

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Describe basic computer hardware, software, input, output, communication and network devices.
Quick Access Toolbar

MO2
To apply the suitable office application to fulfill given task.
Ribbon

Name Box

Formula Bar

Column

Row Worksheets Navigator

Horizontal Scroll Bar

Page View

Zoom Control

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Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GETTING STARTED WITH EXCEL


CREATING WORKBOOKS

To Create a New, Blank Workbook: Click File tab | Select New | Select Blank workbook | Click Create

OPENING WORKBOOKS

SAVE WORKBOOKS

AUTO-RECOVERY A WORKBOOK

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Describe basic computer hardware, software, input, output, communication and network devices.

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To apply the suitable office application to fulfill given task.

GETTING STARTED WITH EXCEL


To Open An Existing Workbook:
CREATING WORKBOOKS

OPENING WORKBOOKS

Click File tab | Select Open | Select desired workbook | Click Open

SAVE WORKBOOKS

AUTO-RECOVERY A WORKBOOK

Other alternative, If you have opened the existing workbook recently, it may be easier to follow the below steps: Click File tab | Choose Recent | Select desired workbook.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GETTING STARTED WITH EXCEL


CREATING WORKBOOKS

It is advisable to save your workbook each time you update its contents. Below are the types of Save commands.

OPENING WORKBOOKS
SAVE WORKBOOKS

To Save Command:
Click File tab | Click Save As

AUTO-RECOVERY A WORKBOOK

To Save As Command:
Click File tab | Click Save As | Type in the name for the Workbook | Click Save

To Save As an Excel 97-2003 Workbook & others:


Click File tab | Click Save As | Select Excel 97-2003 Workbook or any others that desired in the Save as type drop-down menu | Select location to save the file | Enter a name for the file | Click Save
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GETTING STARTED WITH EXCEL


CREATING WORKBOOKS

Excel automatically saves workbooks to a temporary folder. If you forget to save your changes, or if Excel crashes, you can recover the autosaved file. To Use Auto Recover : Open a workbook that was previously closed without saving | Click File tab | Click Info | A yellow caution note appear | Click Restore | Click OK

OPENING WORKBOOKS

SAVE WORKBOOKS AUTO-RECOVERY A WORKBOOK

If you can find your file;

Go to Manage Versions button | Select Recover Unsaved Workbooks.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

WORKSHEET BASIC
INSERT NEW WORKSHEET
Click Insert Worksheet icon | A new worksheet will appear.

RENAME WORKSHEETS
Right-click the worksheet tab you want to rename | Select Rename | Type the name of your worksheet | Click anywhere outside of the tab.

DELETE WORKSHEETS
Select the worksheets you want to delete | Right click on selected worksheets | Select Delete.

COPY WORKSHEETS
Right-click the worksheet tab you want to copy | Select Move or Copy | Check the Create a copy box | Click OK.

COLOUR WORKSHEET TAB


Right click on the selected worksheet tab | Click Tab Color Menu | Select the colour | Click Enter.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT
SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

To insert content using Active Cell:


1. Click in the cell where you the data to appear 2. Begin typing. want

To insert content using Formula Bar:


1. 2. 3. Click the cell where you would like the data to appear Place the cursor in the Formula Bar Type in the data

FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
To Select a Cell:
INSERT CONTENT

1. Click on a cell to select it.


SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

2. The cell appear bold and the column heading and row heading of the cell are highlighted. 3. The cell will stay selected until you click on another cell in the worksheet. To Select Multiple Cells: 1. Click and drag your mouse until all of the adjoining cells you want are highlighted. 2. Release your mouse. The cells will stay selected until you click on another cell in the worksheet.
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FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

To Copy and Paste cell content:

1. Select the cells you wish to copy.


2. Click the Copy command. The border of the selected cells will change appearance. 3. Select the cell or cells where you want to paste the content. 4. Click the Paste command. The copied content will be entered into the highlighted cells.

FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

To Cut and Paste cell content:

1. Select the cells you wish to cut. Click the Cut command.
2. The border of the selected cells will change appearance.

3. Select the cells where you want to paste the content. Click the Paste command.
4. The cut content will be removed from the original cells and entered into the highlighted cells.

FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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14

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

To Drag and Drop cells:

1. Select the cells that you wish to move and position your mouse on one of the outside edges of the selected cells.
2. The mouse changes from a white cross to a black cross with 4 arrows. 3. Click and drag the cells to the new location. 4. Release your mouse and the cells will be dropped there.
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FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

To create Header and Footer: 1. Click the Header & Footer button on the Insert tab.

2. This will display the Header & Footer Design Tools Tab
3. Click Go to Header or Go to Footer button to switch between the Header and Footer. To insert text in Header / Footer area: 1. To insert text, enter the text in the header or footer. 2. To enter pre-programmed data such as page numbers, date, time, file name or sheet name, click the appropriate button. 3. To change the location of data, click the desired cell.

FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER FREEZE ROW AND COLUMNS FILL HANDLE FOR AUTO FILL OPTION

1. Click the Freeze Panes button on the View tab.

2. Either select a section to be frozen or click the defaults of top row or left column
3. To unfreeze, click the Freeze Panes button; then click Unfreeze

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17

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER

1. Select the cell. 2. Position your mouse over the fill handle so that the white cross becomes a black cross. 3. Click and drag the fill handle until all the cells you want to fill are highlighted.

FREEZE ROWS AND COLUMNS


FILL HANDLE FOR AUTO FILL OPTION

4. Release the mouse and your cells will be filled.


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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING CELL
To Add a Border:
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE

1. Select the cells you want to modify. 2. Click the drop-down arrow next to the Borders command on the Home tab. The border drop-down menu appears. 3. Select the border style you want to use. To Apply Borders & Colours Using Styles:

1. Click Cell Styles on the Home tab 2. Choose a style or click New Cell Style

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING CELL
Change the Font Colour:
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE

1. Select the font. 2. Click the Drop-down Arrow next to the Font Color command on the Home tab. 3. Select any colour you want from the Color Menu.

Add a Fill Colour: 1. Select the cell. 2. Click the Drop-down Arrow next to the Fill Color command on the Home tab. 3. Select any colour you want from the Color Menu

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING CELL
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE

Horizontal Text Alignment: 1. Select the cells you want to modify. 2. Select one of the three horizontal Alignment commands on the Home tab.

Vertical Text Alignment:

1. Select the cells you want to modify.


2. Select one of the three vertical Alignment commands on the Home tab.

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21

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING CELL
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE

To format numbers and date:


1. 2. Select the cells. Click the drop-down arrow next to the Number Format command on the Home tab. Select the number format.

3.

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22

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT

To INSERT Cells, Rows, and Columns:


1. Place the cursor in the row below where you want the new row to appear, or in the column to the left of where you want the new column to appear. 2. Click Home tab | Choose Insert button | Click the appropriate choice: Cell, Row, or Column To DELETE Cells, Rows, and Columns:

WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

1. Place the cursor in the cell, row, or column that you want to delete 2. Click Home tab | Choose Insert button | Click the appropriate choice: Cell, Row, or Column
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


To Modify Column Width:
INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT

1. Position your mouse over the column line so that the white cross becomes a double arrow. 2. Click and drag the column to the right to increase the column width or to the left to decrease the column width. 3. Release the mouse.

WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

To Set Column Width with a Specific Measurement:


Select the columns you want to modify | Click Home tab | Click the Format command | Select Column Width | Enter a specific measurement in the Column Width dialog box | Click OK.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


Modify Row Height :
INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT

1. Position the cursor over the row line so that the white cross becomes a double arrow . 2. Click and drag the row downward to increase the row height or upward decrease the row height. 3. Release the mouse.

WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

To Set Row Height with a Specific Measurement:


Select the rows you want to modify | Click Home tab | Click the Format command | Select Row Height | Enter a specific measurement in the Row Height dialog box | Click OK.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT

To Merge Text: 1. Select the cells you want to merge together. 2. Select the Merge & Center command on the Home tab. 3. The selected cells will be merged and centered.

MERGING TEXT WRAPPING CELLS


HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

4. To unmerge by re-click the Merge & Center command


Others commands:

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26

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT WRAPPING CELLS HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

To Wrap Cells:

1. Select the cells with text you want to wrap.


2. Select the Wrap Text command on the Home tab.

3. The text in the selected cells will be wrapped in your worksheet.


4. To unwrap; re-click the Wrap Text command.

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27

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT

To Hide/Unhide Rows or Columns: Select the row or column you wish to hide or unhide | Click Home tab | Click Format button | Click Hide & Unhide

WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

FORMATTING THE WORKSHEET


INSERT & DELETE CELLS & SHEETS COLUMN WIDTH ROW HEIGHT MERGING TEXT

To Hide Worksheets: 1. Select the tab of the sheet you wish to hide 2. Right-click on the tab 3. Click Hide.

To Unhide Worksheets: 1. Right-click on any worksheet tab 2. Click Unhide 3. Choose the worksheet to unhide.

WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS

To create simple Formulas:


1. Select the cell where the answer will appear.

CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES

2. Type the equal sign (=). For every formulas; must begin with an equal sign (=). 3. Type in the formula you want Excel to calculate.

4. Press Enter.
Excel uses standard operators for equations, such as: Plus sign (+) for addition Minus sign (-) for subtraction Asterisk (*) for multiplication Forward slash (/) for division

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS
CELL REFERENCES POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES

To Create a Formula using Cell References:


1. Select the cell where the answer will appear 2. Type the equal sign (=) 3. Type the address that contains the first number in the equation [example: B1] 4. Type the operator you need for your formula [example: type the addition sign (+).

5. Type the cell address that contains the second number in the equation [example: B2] 6. Press Enter.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS

To Create a Formula using the Point and Click Method:


1. Select the cell where the answer will appear 2. Type the equal sign (=). 3. Click on the first cell to be included in the formula [example: A3] 4. Type the operator you need for your formula [example: type the multiplication sign (*).

CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES

5. Click on the next cell in the formula [example: B3] 6. Press Enter.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS

Complex formulas have more than one mathematical operation, such as 5+5-2.

CELL REFERENCES
POINT AND CLICK METHOD

Excel calculates formulas based on the following order of operations:


Operations enclosed in parentheses ( ). Exponential calculations (^). Multiplication (*) and division (/), whichever comes first. Addition (+) and subtraction (-), whichever comes first.

COMPLEX FORMULA
RELATIVE REFERENCES ABSOLUTE REFERENCES

The following example demonstrates how to use the order of operations to calculate a formula:

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS

Relative references can save you time when you are repeating the same kind of calculation across multiple rows or columns.

CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES

To Create and Copy a Formula Using Relative References:


1. Select the first cell where you want to enter the formula.

2. Enter the formula to calculate the value you want


3. Press Enter. 4. Select the cell you want to copy and click on the Copy command. 5. Select the cells where you want to paste the formula and click on the Paste command. (You may also drag the fill handle to fill cells) 6. Your formula is copied to the selected cells as a relative reference (C4=C2+C3, D4=D2+D3, E4=E2+E3, etc.)

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

CREATING FORMULAS
SIMPLE FORMULAS

An absolute reference is designated in the formula by the addition of a dollar sign ($). To Create and Copy a Formula Using Absolute References:

CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES

ABSOLUTE REFERENCES

1. Select the first cell > Click on the cell that contains the first value you want in the formula > Type the first standard operator. 2. Type the dollar sign ($) > Enter the column letter of the cell you are making an absolute reference to. 3. Type the dollar sign ($) > Enter the row number of the same cell you are making an absolute reference to. 4. Press Enter > Select the cell you want to copy & click on the Copy command. 6. Select the cells where you want to paste the formula and click on the Paste command. (You may also drag the fill handle to fill cells.) 7. Your formula is copied to the selected cells using the absolute reference.
(example: C5=B5*$B$1, C6=B6*$B$1, etc.)
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

WORKING WITH EXCEL FUNCTIONS


EXCEL FUNCTIONS AUTOSUM

Sum

= SUM(range) Adds all cells in the argument.

=SUM(B3:B5)

FUNCTION LIBRARY FUNCTION COMMAND

Max

= MAX(range) Calculates the average of the cells in the argument.


= MIN(range) Finds the minimum value.

=MAX(C4:J4)

Min

=MIN(E4:H4)

Average

= AVERAGE(range) Finds the maximum value.


= COUNT(range) Finds the number of cells that contain a numerical value within a range of the argument.
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=MIN(E4:H4)

Count Number

=COUNT(C4:H9)

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

WORKING WITH EXCEL FUNCTIONS


EXCEL FUNCTION AUTOSUM

The AutoSum command allows you to automatically return the results for a range of cells for common functions like SUM and AVERAGE

To calculate a Function using AutoSum: 1. 2. 3. 4. 5. 6. Click the cell where you want the function applied. Click Home tab Click on the AutoSum drop-down arrow. Select the function. A formula will appear in the selected cell Press Enter.

FUNCTION LIBRARY

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

WORKING WITH EXCEL FUNCTIONS


EXCEL FUNCTION AUTOSUM FUNCTION LIBRARY

AutoSum Recently Used

: :

Easily calculates the sum of a range All recently used functions

Financial
Logical Text

:
: :

Accrued interest, cash flow return rates and additional financial functions
And, If, True, False, etc. Text based functions

Date & Time


Math & Trig
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:
:

Functions calculated on date and time


Mathematical Functions
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


PICTURES & CLIP ART SHAPE SMARTART CHART

To add pictures in Excel:


1. Click the Insert tab. 2. Click the Picture button. 3. Browse to the picture from your files.

4. Click the name of the picture.


5. Click Insert. 6. To move the graphic, click it and drag it to where you want it.

To add clip art in Excel:


1. Click the Insert tab. 2. Click the Clip Art button. 3. Search for the clip art using the search Clip Art dialog box. 4. Click the clip art.

5. To move the graphic, click it and drag it to where you want it.
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


PICTURES & CLIP ART SHAPE SMARTART CHART

To edit pictures and clip art in Excel:


1. Click the Format tab. 2. Choose buttons according to your adjustment preferences.

Adjust: Picture Style Arrange Size


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: Controls the picture brightness, contrast, and colours : Allows you to place a frame or border around the picture and add effects : Controls the alignment and rotation of the picture : Cropping and size of graphic
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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


To add shape in Excel:
PICTURE & CLIP ART SHAPE SMARTART CHART

1. Click the Insert tab.

2. Click the Shapes button.


3. Click the shape you choose. 4. Click the Worksheet. 5. Drag the cursor to expand the Shape.

To format shape in Excel:


You are able to edit (reshape) by selecting any command in Insert Shapes; or change the style in Shape Style; relocate and arrange the shape or sizing it.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


To add SmartArt in Excel:
PICTURE & CLIP ART

1. Click the Insert tab and then click the SmartArt button.
SHAPE SMARTART CHART

2. Select any Smart Art of your choice and click OK

To format SmartArt in Excel:


1. Select the SmartArt 2. Click either the Design or the Format tab 3. Click the SmartArt to add text and pictures.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


PICTURE & CLIP ART
SHAPE SMARTART CHART

Charts allow audience to see the meaning behind the numbers, and it makes comparisons and trends a lot easier.
To Create a Chart: 1. Select the cells that contain the data you want to use in the chart. 2. Click the Insert tab on the Ribbon. 3. Click the type of Chart you want to create. To modify a Chart: 1. Select the Design tab. 2. Click the More drop-down arrow in the Chart Styles group to see all of the available styles. 3. Select the desired style and the chart will update to reflect the new style.

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


PICTURE & CLIP ART
SHAPE SMARTART CHART

Once you insert a chart, a set of Chart Tools, arranged into three tabs, will appear on the Ribbon. These are only visible when the chart is selected. You can use these three tabs to modify your chart: Change the Chart Type

Switch Row and Column Data


Change the Chart Layout

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MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

ADDING EXTRA TOUCHES


PICTURE & CLIP ART
SHAPE SMARTART CHART

To Change the data included in chart: 1. Click the Chart 2. Click the Select Data button on the Design tab

To Change chart title & label: 1. Click the Chart 2. On the Layout tab, click the Chart Title or the Data Labels button 3. Change the Title and click Enter
A Member Of

COM1012

45

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SORTING DATA
BASIC SORT

To perform Basic Sorting: 1. Highlight the cells that will be sorted.

CUSTOM SORT
MULTIPLE SORT DATA FILTER

2. Click the Sort & Filter button on the Home tab. 3. Click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button.

A Member Of

COM1012

46

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT DATA FILTER

To perform Custom Sorting: 1. Click the Sort & Filter button on the Home tab 2. Choose which column you want to sort by first

3. Click Add Level


4. Choose the next column you want to sort and click OK

A Member Of

COM1012

47

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT DATA FILTER

To perform Multiple Sort: 1. From the Data tab, click the Sort command to open the Sort dialog box. 2. Identify the first item you want to Sort by. 3. Click Add Level to add another item. 4. Identify the item you want to sort by next. We will sort Last Name from A to Z. 5. Click OK.

A Member Of

COM1012

48

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT

To Filter Data and Clear Filter: 1. Click the column(s) that contain the data you wish to filter. 2. On the Home tab, click on Sort & Filter. 3. Click Filter button. 4. Click the Arrow at the bottom of the first cell. 5. Click the Text Filter. 6. Click the Words you wish to Filter.

DATA FILTER

- To clear the filter click the Sort & Filter button and click Clear.
A Member Of

COM1012

49

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE

PRINTING OPTIONS
PAGE ORIENTATION

In previous version, there was a Print Preview option that allowed you to preview and modify the workbook before printing. In new version of Excel (Excel 2010), it combined with the Print window to create the Print pane, which located at the Backstage view.
To View the Print Pane:

PAGE MARGIN PAGE BREAK

1. Click the File tab. This takes you to Backstage view . 2. Select Print. The Print pane appears, with the print settings on the left and the Print Preview on the right.

SCALING OPTIONS

A Member Of

COM1012

50

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
To Print Active Sheets:
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK

1. Select the worksheets you want to print. To print multiple worksheets, Click on the first worksheet >hold down the Ctrl key > Click on the other worksheets you want to select.
2. Click the File tab. 3. Select Print to access the Print pane. 4. Select Print Active Sheets from the print range drop-down menu. 5. Click the Print button.

SCALING OPTIONS

To Print Entire Workbook: 1. Select Print Entire Workbook; then click Print button.
A Member Of

COM1012

51

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK

Print a Selection/ Set the Print Area:


1. Select the cells that you want to print. Click the File tab. 2. Select Print. 3. Select Print Selection from the print range drop-down menu. 4. You can see what your selection will look like on the page in Print Preview 5. Click the Print Button.

SCALING OPTIONS

A Member Of

COM1012

52

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK

Change the page orientation to Portrait to orient the page vertically Portrait is useful for worksheets needing to fit more rows on one page. While, Landscape to orient the page horizontally. Landscape is useful for worksheets needing to fit more columns on one page.

To change the orientation:


1. Click the File tab. 2. Select Print to access the Print pane. 3. Select either Portrait Orientation or Landscape Orientation from the orientation drop-down menu.

SCALING OPTIONS

4. Then the page orientation will changed accordingly.


A Member Of

COM1012

53

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK

To use Margin options:


1. Click the File tab. Select Print to access the Print pane. 2. Select one of the margin options from the margin drop-down menu.

Other commands to Set Page Margin:


1. Click the Margins button on the Page Layout tab 2. Select one of the give choices, or

SCALING OPTIONS

3. Click Custom Margins


4. Complete the boxes to set margins
A Member Of

5. Click Ok
COM1012

54

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK

To Set Page Break: 1. Click the Page Layout tab. 2. Determine the placement of the break. - Clicking on the row below, cell below , or column to the right of where you want the break to appear. [Example: select column C and a break will appear after column B] 3. Select the Insert Page Break command from the Breaks drop-down menu.

SCALING OPTIONS

4. Go to Print Preview to confirm it appears in the correct place on the page; or go to Page Break Preview.

A Member Of

COM1012

55

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS

To Set Page Break Preview:


1. Select the View tab. 2. Select Page Break Preview .

PAGE ORIENTATION PAGE MARGIN PAGE BREAK

3. You will then see the pages of your worksheet, separated by blue lines. The blue lines represent the page breaks. 4. Click and drag the blue lines to where you want the page breaks.

SCALING OPTIONS

A Member Of

COM1012

56

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

PRINT WORKSHEETS
PRINT PANE

To Use scaling options: 1. Click the File tab. Select Print to access the Print pane. 2. Select one of the scaling options from the scaling dropdown menu.

PRINTING OPTIONS
PAGE ORIENTATION PAGE MARGIN PAGE BREAK SCALING OPTIONS

A Member Of

COM1012

57

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