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Term 1

Definition 1

Object

A main component that is created and used to make the database function.

Term 2

Definition 2

Field

The smallest data element contained in a table (first name, last name, address).

Term 3

Definition 3

Record

A complete set of all the data elements (fields) about one person, place, even, or concept.

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Term 4

Definition 4

Table

A collection of related records.

Term 5

Definition 5

Database

Consists of one or more tables to store data, one or more forms to enter data into tables, and one or more reports to output the table data as organized information.

Term 6

Definition 6

Navigation Pane

organizes and lists the database objects in an Access Database.

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Term 7

Definition 7

Datasheet View

Is where you add, edit, and delete the records of a table.

Term 8

Definition 8

Design view

Is where you create tables, add and delete fields, and modify field properties.

Term 9

Definition 9

Primary Key

Is the field (or combination of fields) that uniquely identifies each record in a table.

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Term 10

Definition 10

Form

Is an object that enables you to enter, modify or delete table data.

Term 11

Definition 11

Query

Is a question that you ask about the data in the tables of your database.

Term 12

Definition 12

Criterion

Is a number, a text phrase, or an expression used to filter the records in a table.

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Term 13

Definition 13

Report

Contains professional looking formatted information from underlying tables or queries.

Term 14

Definition 14

Compact and Repair

Reduces the size of the database.

Term 15

Definition 15

Backup

Creates a duplicate copy of the database.

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Term 16

Definition 16

Filter

Displays a subset of records based on specified criteria.

Term 17

Definition 17

Filter by Selection

Displays only the records that match the selected criteria.

Term 18

Definition 18

Filter by Form

Displays table records based on multiple criteria. Filter by Form enables the user to apply the logical operators AND, and OR.

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Term 19

Definition 19

Comparison Operator

Is used to evaluate the relationship between two quantities to determine if they are equal or not equal; and, if they are not equal, a comparison operator determines which one is greater than the other.

Term 20

Definition 20

Sort

Lists records in a specific sequence, such as ascending by last name or by ascending Employee ID.

Term 21

Definition 21

Calculated field

Produces a value from an expression or function that references one or more existing fields.

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Term 22

Definition 22

Constant

Is an unchanging value, like a birth date.

Term 23

Definition 23

Data redundancy

Is the unnecessary storing of duplicate data in two or more tables.

Term 24

Definition 24

Camel Case Notations

Uses no spaces in multi-word field names, but uses uppercase letters to distinguish the first letter of each new word.

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Term 25

Definition 25

Data type

Determines the type of fata that can be entered and the operations that can performed on the data.

Term 26

Definition 26

AutoNumber

data type is a number that automatically increments each time a record is added. Reference Data types found on page 122.

Term 27

Definition 27

Referential Integrity

is enforced, you cannot enter a foreign key value in a related table unless the primary key value exists in the primary table.

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Term 28

Definition 28

Cascade Update Related Field

is an option that directs Access to automatically update all foreign key values in a related table when the primary key value is modified in a primary table.

Term 29

Definition 29

Cascade Delete Related Records

is an option that directs Access to automatically delete all records in related tables that match the primary key that is deleted from a primary table.

Term 30

Definition 30

Indexing property

Setting enables quick sorting in primary key order and quick retrieval based on the primary key.

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Term 31

Definition 31

One-to-Many relationship

Is established when the primary key value in the primary table can match many of the foreign key values in the related table.

Term 32

Definition 32

Query Design view

Enables you to create queries, the Design view is divided into two parts the top portion displays the tables, and the bottom portion displays the fields and the criteria.

Term 33

Definition 33

Simple Query Wizard

Provides dialog boxes to guide you through the query design process.

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Term 34

Definition 34

Select query

Displays only the records that match the criteria entered in Design view.

Term 35

Definition 35

Delimiter

Is a special character that surrounds the criterions value.

Term 36

Definition 36

Wildcard

Is a special character that can represent one or more character in the criterion of a query.

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Term 37

Definition 37

Comparison Operator

Uses such symbols as = or < to insert wanted criteria.

Term 38

Definition 38

Null

Is the term in Access to describe a blank field.

Term 39

Definition 39

Query sort order

Determines the order of records in the querys datasheet view.

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Term 40

Definition 40

Run command

Is used to produce query results.

Term 41

Definition 41

Related Tables

Are tables that are joined together in a relationship using a common field.

Term 42

Definition 42

Order of operations

Determines the sequence by which operations are calculated in an expression.

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Term 43

Definition 43

Expression

Is a formula used to calculate new fields from the values in existing fields.

Term 44

Definition 44

Syntax

Is the set or rules that Access follows when evaluating expressions.

Term 45

Definition 45

Function

Produces a result based on inputs known as arguments.

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Term 46

Definition 46

Argument

Is a variable or constant that is needed to produce the output for a function.

Term 47

Definition 47

PMT function

Calculates the monthly loan payment five the interest rate, term of the loan, and the original value of the loan.

Term 48

Definition 48

IIF functions

Evaluates an expression and displays one value when the expression is true and another value when the expression is false.

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Term 49

Definition 49

Data formatting

Affects the dates display without changing the actual underlying value in the table.

Term 50

Definition 50

Date Part function

Enables you to isolate a specific part of a date, such as the year.

Term 51

Definition 51

Total Row

Displays as the last row in the Datasheet view of a table or query and provides a number of aggregate functions.

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Term 52

Definition 52

Totals Query

Contains an addition row in the design grid and is used to display only aggregate data when the query is run.

Term 53

Definition 53

Form tool

Is used to create data entry forms for customers, employees, products, and other primary tables.

Term 54

Definition 54

Record Source

Is the table or query that supplies the record for a form or report.

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Term 55

Definition 55

Stacked layout form

Displays fields in a vertical column, and displays one record at a time.

Term 56

Definition 56

Layout view

Is used to modify the design of a form.

Term 57

Definition 57

Tabular layout form

Displays records horizontally, with label controls across the top and the data values in rows under the labels.

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Term 58

Definition 58

Split form

Combines two views of the same record source-one sections is displayed in a stacked layout and the other section is displayed in a tabular layout.

Term 59

Definition 59

Splitter bar

Divides the form into two halves.

Term 60

Definition 60

Multiple Items form

Displays multiple records in a tabular layout similar to a tables Datasheet view.

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Term 61

Definition 61

Datasheet form

Is a replica of a table or querys Datasheet view except that it still retains some of the form properties.

Term 62

Definition 62

Visual Basic for Applications (VBA)

Is Microsofts programming language that is built into all of the Office Products.

Term 63

Definition 63

Layout control

Provides guides to help keep controls aligned horizontally and vertically, and give your form a uniform appearance.

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Term 64

Definition 64

Forms Header Section

Displays at the top of each form.

Term 65

Definition 65

Detail section

Displays the records in the forms record source.

Term 66

Definition 66

Forms Footer Section

Displays at the bottom of the form.

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Term 67

Definition 67

Form view

To add, edit, and delete data I a form; the layout and design of the form cannot be changed in this view.

Term 68

Definition 68

Text box control

Displays the data found in a forms record source.

Term 69

Definition 69

Label control

Is a literal word or phrase to describe the data.

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Term 70

Definition 70

Bound Control

Is a text box that is connected to a field in a table or query.

Term 71

Definition 71

Unbound control

Is a label or other decorative design element, and is not connected to a source of data.

Term 72

Definition 72

Calculated control

Contains an expression that generates a calculated result when displayed in Form view.

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Term 73

Definition 73

Report tool

Is used to instantly create a tabular report based on the table or query currently selected.

Term 74

Definition 74

Tabular layout report

Displays data horizontally across the page in a landscape view.

Term 75

Definition 75

Stacked layout report

Displays fields in a vertical column.

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Term 76

Definition 76

Report Wizard

Asks you questions and then uses your answers to generate a report.

Term 77

Definition 77

Report Header Section

Prints ponce at the beginning of each report.

Term 78

Definition 78

Page Header Section

Appears once at the top of each page.

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Term 79

Definition 79

Page Footer Section

Prints once at the bottom of the report.

Term 80

Definition 80

Group Header Section

When activated, will appear just above the Detail section in design view, with the name of the field you are grouping.

Term 81

Definition 81

Group Footer Section

When activated, will appear just below the Detail section in Design view, but only when you select this option in the Group, Sort, and Total pane.

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Term 82

Definition 82

Report view

Enables you to see what the printed report will look like in a continuous page layout.

Term 83

Definition 83

One-One Relationship

Two different tables, same primary key.

Term 84

Definition 84

Many-Many Relationship

Two one-many relationships with a third party junction table.

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