R12 Oracle HRMS

iRecruitment Fundamentals
Student Guide

D47425GC20
Edition 2.0
April 2009
D60302

Copyright 2009, Oracle. All rights reserved.

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Authors
Gowri Arur, Mark Rowe
Technical Contributors and Reviewers
Andrew Gillibrand, Chris Simpson, David Millin, Elizabeth Brown, John Cafolla, Leanne
Wilborn, Martin Millmore, Margaret Wong, Teena Singh
This book was published using:

Oracle Tutor

Table of Contents
R 12 HRMS iRecruitment Fundamentals......................................................................................................1-1
R 12 HRMS iRecruitment Fundamentals ......................................................................................................1-3
Introduction ...................................................................................................................................................1-4
Objectives ......................................................................................................................................................1-5
Topics ............................................................................................................................................................1-6
Overview of Oracle iRecruitment Part 1 .......................................................................................................2-1
Overview of Oracle iRecruitment Part 1 .......................................................................................................2-3
Objectives ......................................................................................................................................................2-4
Recruitment Cycle .........................................................................................................................................2-5
Recruit to Hire ...............................................................................................................................................2-6
Recruit to Hire: Using Oracle Applications...................................................................................................2-7
What Is Oracle iRecruitment? .......................................................................................................................2-8
Why Use iRecruitment?.................................................................................................................................2-9
iRecruitment Users ........................................................................................................................................2-10
Self-Service Recruiting Processes .................................................................................................................2-11
iRecruitment and HRMS: Sharing Common Information .............................................................................2-12
Overview of Oracle iRecruitment Part 2 .......................................................................................................3-1
Overview of Oracle iRecruitment Part 2 .......................................................................................................3-3
Introduction: iRecruitment Features ..............................................................................................................3-4
Job Seeker Features: Site Visitors .................................................................................................................3-5
Job Seeker Features: Registered Users ..........................................................................................................3-6
Managers and Recruiters Features.................................................................................................................3-7
Agency User Features....................................................................................................................................3-8
Analyze Recruitment Process ........................................................................................................................3-9
People in iRecruitment ..................................................................................................................................3-10
Manager or Recruiter Security in iRecruitment: Global Security Profile......................................................3-12
Manager or Recruiter Security in iRecruitment: Based on Supervisor..........................................................3-13
Approvals in iRecruitment.............................................................................................................................3-14
Approval Process...........................................................................................................................................3-15
Approval Options ..........................................................................................................................................3-16
iRecruitment High Availability Features.......................................................................................................3-17
Summary........................................................................................................................................................3-18
Implement Oracle iRecruitment Part 1 .........................................................................................................4-1
Implement Oracle iRecruitment Part 1 ..........................................................................................................4-3
Objective........................................................................................................................................................4-4
Implementation Cycle....................................................................................................................................4-5
Pre-Implementation Steps..............................................................................................................................4-6
Pre-Implementation Steps: Installation Requirements..................................................................................4-7
Pre-Implementation Steps: Set Up Oracle Text.............................................................................................4-8
Implementation Steps ....................................................................................................................................4-9
Implementation Steps: Responsibilities.........................................................................................................4-10
Implementation Steps: iRecruitment Access to Site Visitors and Candidates ...............................................4-11
Implementation Steps: Review Security Profiles ..........................................................................................4-13
Implementation Steps: Business Group for Candidate Registration..............................................................4-14
Implementation Steps: Work Structures ........................................................................................................4-15
Implementation Steps: Default Job Postings .................................................................................................4-16
Implementation Steps: Applicant Assignment Statuses.................................................................................4-17
Implementation Steps: Defining Recruiting Sites Information......................................................................4-18
Implementation Steps: Set Profile Options to Identify Functions .................................................................4-19

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Implement Oracle iRecruitment Part 2 .........................................................................................................5-1

Implement Oracle iRecruitment Part 2 ..........................................................................................................5-3
Implementation Steps ....................................................................................................................................5-4
Implementation Steps: External Assignment Statuses...................................................................................5-5
Implementation Steps: Additional Information .............................................................................................5-6
Implementation Steps: Edit Existing Messages.............................................................................................5-7
Implementation Steps: Configure Approvals.................................................................................................5-8
Implementation Steps: Personalization..........................................................................................................5-9
Implementation Steps: Workflow Business Events .......................................................................................5-10
Implementation Steps: Set Up Searchable Flexfield......................................................................................5-11
Implementation Steps: Set Up Offers ............................................................................................................5-12
Implementation Steps: Set Up Assessments ..................................................................................................5-13
Implement Oracle iRecruitment Part 3 .........................................................................................................6-1
Implement Oracle iRecruitment Part 3 ..........................................................................................................6-3
Administrative Steps......................................................................................................................................6-4
Administrative Steps: Background Checks ...................................................................................................6-6
Administrative Steps: Resume Parsing..........................................................................................................6-7
Administrative Steps: Display Notifications of Different Types...................................................................6-8
Administrative Steps: Define Additional Profile Options .............................................................................6-9
Administrative Steps: Set up Virus Scan.......................................................................................................6-11
Administrative Steps: Geospatial Data ..........................................................................................................6-12
Administrative Steps: E-Mail Notifications Concurrent Processes ...............................................................6-14
Administrative Steps: Index Synchronization Concurrent Process ...............................................................6-15
Administrative Steps: Proxy Server...............................................................................................................6-16
Administrative Steps: Manager Access .........................................................................................................6-17
Administrative Steps: Set Up Agencies.........................................................................................................6-18
Administrative Steps: External Users Access................................................................................................6-19
Administrative Steps: Setting Up iRecruitment High Availability................................................................6-20
Summary........................................................................................................................................................6-21
Configuring iRecruitment Pages ....................................................................................................................7-1
Configuring iRecruitment Pages....................................................................................................................7-3
Objectives ......................................................................................................................................................7-4
iRecruitment Page Components ....................................................................................................................7-5
Configuring iRecruitment Pages....................................................................................................................7-6
Personalization Framework ...........................................................................................................................7-8
Personalization Levels in iRecruitment .........................................................................................................7-9
Profile Options for Personalization Framework ............................................................................................7-10
Additional Options for Tabular Regions .......................................................................................................7-12
Adding or Editing User Instructions..............................................................................................................7-13
Display Flexfields..........................................................................................................................................7-14
Summary........................................................................................................................................................7-15
Managers and Recruiters: Assessments ........................................................................................................8-1
Managers and Recruiters: Assessments .........................................................................................................8-3
Objectives ......................................................................................................................................................8-4
Assessments - Overview................................................................................................................................8-5
Creating Assessments ....................................................................................................................................8-7
Creating Question Banks ...............................................................................................................................8-8
Creating Questions ........................................................................................................................................8-9
Creating Surveys and Tests ...........................................................................................................................8-10
Analyzing Test Results..................................................................................................................................8-11
Summary........................................................................................................................................................8-12
Managers and Recruiters: Vacancies and Job Posting ................................................................................9-1
Managers and Recruiters: Vacancies and Job Posting...................................................................................9-3
Objectives ......................................................................................................................................................9-4
Manager and Recruiter Features: Vacancies..................................................................................................9-5
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Creating a Vacancy........................................................................................................................................9-6
Providing Primary Details .............................................................................................................................9-7
Entering Skills and Qualifications .................................................................................................................9-8
Formatting Job Posting..................................................................................................................................9-9
Defining Vacancy Security............................................................................................................................9-10
Reviewing and Submitting a Vacancy...........................................................................................................9-13
Posting a Vacancy .........................................................................................................................................9-14
Searching for Approved Vacancies ...............................................................................................................9-15
Copying Vacancies ........................................................................................................................................9-16
Maintaining Vacancies ..................................................................................................................................9-17
Summary........................................................................................................................................................9-18
Job Seekers: Site Visitors and Registered Users...........................................................................................10-1
Job Seekers: Site Visitors and Registered Users............................................................................................10-3
Objectives ......................................................................................................................................................10-4
Site Visitors - Overview ................................................................................................................................10-5
Job Search......................................................................................................................................................10-6
Job Search: Based on Location......................................................................................................................10-7
Job Basket......................................................................................................................................................10-8
Refer Jobs ......................................................................................................................................................10-9
Register..........................................................................................................................................................10-10
Overview: Registered Users ..........................................................................................................................10-11
Creating My Account Details ........................................................................................................................10-12
Creating Personal Details ..............................................................................................................................10-13
Entering Skills and Qualifications .................................................................................................................10-14
Entering Work Preferences............................................................................................................................10-15
Specifying E-Mail Preferences ......................................................................................................................10-16
Defining Privacy for Your Account...............................................................................................................10-17
Job Basket......................................................................................................................................................10-18
Applying for Jobs ..........................................................................................................................................10-19
Managing Account ........................................................................................................................................10-21
Monitoring Job Applications .........................................................................................................................10-22
Summary........................................................................................................................................................10-23
Managers and Recruiters: Candidate Processing.........................................................................................11-1
Managers and Recruiters: Candidate Processing...........................................................................................11-3
Objectives ......................................................................................................................................................11-4
Candidate Processing in iRecruitment...........................................................................................................11-5
Manager Search .............................................................................................................................................11-6
Manager and Recruiter Features: Process Candidates ...................................................................................11-7
Search in iRecruitment ..................................................................................................................................11-8
Searching for Individuals...............................................................................................................................11-9
Searching the Prospect Pool ..........................................................................................................................11-10
Searching for Candidates Using Resumes .....................................................................................................11-11
Matching Skills in iRecruitment: Finding Candidates..................................................................................11-12
Processing Candidates: Options ....................................................................................................................11-13
Summary........................................................................................................................................................11-14
Managers and Recruiters: Working with Applicants ..................................................................................12-1
Managers and Recruiters: Working with Applicants.....................................................................................12-3
Objectives ......................................................................................................................................................12-4
Manager and Recruiter Features: Progress Applicants ..................................................................................12-5
Working with Applicants...............................................................................................................................12-6
Updating the Status of an Application...........................................................................................................12-7
Ranking Applicants .......................................................................................................................................12-8
Adding Attachments ......................................................................................................................................12-9
Using the Mass Applicant Update Feature ....................................................................................................12-10
Background Check ........................................................................................................................................12-11
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Creating an Offer ...........................................................................................................................................12-12

Sending an Offer............................................................................................................................................12-13
Hiring an Applicant .......................................................................................................................................12-14
Summary........................................................................................................................................................12-15
Agency Users - Working with iRecruitment .................................................................................................13-1
Agency Users - Working with iRecruitment .................................................................................................13-3
Objectives ......................................................................................................................................................13-4
Overview of Agency User Tasks...................................................................................................................13-5
Searching for Vacancies ................................................................................................................................13-6
Working with Candidates Search for Candidates ..........................................................................................13-7
Creating Details of Candidates ......................................................................................................................13-8
Applying for Jobs ..........................................................................................................................................13-9
Searching for Applicants ...............................................................................................................................13-10
Progressing Applications ...............................................................................................................................13-11
Summary........................................................................................................................................................13-12
Generate Letters, Reports, and Perform Purge ............................................................................................14-1
Generate Letters, Reports, and Perform Purge ..............................................................................................14-3
Objectives ......................................................................................................................................................14-4
Letter Generation...........................................................................................................................................14-5
Letters in Web ADI .......................................................................................................................................14-6
Letters in Oracle HRMS ................................................................................................................................14-7
Defining a Standard Letter.............................................................................................................................14-8
Requesting Letters Using Oracle HRMS and Web ADI................................................................................14-9
Generating Reports ........................................................................................................................................14-10
Common Recruitment Questions...................................................................................................................14-11
Analyze Recruitment Process ........................................................................................................................14-12
iRecruitment Reports.....................................................................................................................................14-13
HRMSi Reports .............................................................................................................................................14-15
Maintaining Candidate Data in iRecruitment ................................................................................................14-16
Purge Old Data Process .................................................................................................................................14-17
Summary........................................................................................................................................................14-18
R 12 HRMS iRecruitment Fundamentals Conclusion..................................................................................15-1
R 12 HRMS iRecruitment Fundamentals Conclusion ...................................................................................15-3
Summary........................................................................................................................................................15-4

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