EMPANELMENT OF ARCHITECTS

FACT Engineering and Design Organisation, a Division of The Fertilisers and Chemicals Travancore Ltd, a Central Public Sector Undertaking intends to constitute a panel of architects for handling their upcoming projects located in India and abroad. Applications are invited from reputed Architects with expertise in the design of various types of Civil Engineering Structures related to residential, commercial and tourism sectors including interior decorations, landscaping, electrification and air conditioning works for the inclusion of their names in the panel. The empanelled Architects will be contacted by FACT Engineering and Design Organisation for future jobs in due course. The architect for a particular job will be selected from the Empanelled list after competitive bidding process. The panel will be valid for a period of 3 years from the date of approval. Interested parties may forward the application in the prescribed format along with the required documents/details to Deputy General Manager (Engg), FACT Engineering and Design Organisation (FEDO), Udyogamandal, Kochi - 683501. The last date for the receipt of application is 13.05.13. The following documents are attached. 1, GENERAL NOTES 2, PREQUALIFICATION CRITERIA FOR ARCHITECTS FOR CIVIL/ INTERIOR WORK 3, SCOPE OF WORK FOR ARCHITECTURAL SERVICES IN CIVIL WORK INCLUDING INTERIOR WORK. 4, LIST OF DOCUMENTS TO BE FURNISHED 5, ANNEXURES: PARTICULARS OF THE FIRM: PROFILE - Annexure A BIO DATA OF THE PARTNERS/ ASSOCIATES/ DIRECTORS Annexure B LIST OF MAJOR CIVIL/ INTERIOR WORKS COMPLETED DURING THE LAST 5 YEARS - Annexure C LIST OF MAJOR CIVIL/ INTERIOR WORKS ON HAND - Annexure D

Udyogamandal 02.05.13

Deputy General Manager (Engg)

GENERAL NOTES: 1. Applications and envelops should be superscribed in bold letter as APPLICATION FOR EMPANELMENT OF ARCHITECT. 2. The empanelment will be valid for three years from the date of empanelment. 3. FEDO reserves the right to reject any/all applications without assigning any reasons whatsoever at its absolute discretion. 4. The applicants who will be empanelled will be informed of their empanelment in due course. 5. From the panel of Architects, an Architect for a particular job will be selected by FEDO after a competitive bidding process. For this, the empanelled Architects will be directly informed of the Tender notice for the jobs. The interested Architects shall forward their most competitive bids as per the terms and conditions of the Tender documents. After evaluating the offers received, the Architect for the job will be selected. 6. Mere empanelment does not confer any right on any of the parties to receive invitation to bid at a later date. 7. The company does not take the responsibility for receipt of intimation of Tender Notice by the empanelled Architect. 8. Separate sheets may be attached for furnishing details indicating the relevant item number in the application form, if necessary. 9. The applicant shall furnish further documentary evidence, clarifications, if required by FEDO, in support of his eligibility. 10. All the documents submitted shall be signed & stamped by the Architect.

PREQUALIFICATION CRITERIA FOR ARCHITECTS FOR CIVIL/INTERIOR WORK

1.0

The tenderer should satisfy any one of the following criteria for projects satisfactorily completed during the last 7 years ending 31st March 2013, for architectural services/ interior work as given below in the tabular form :

Sl.No. 1 2 3 4 5

Project Cost Above Rs 50 crores to Rs 100 Crores Above Rs.25 crores to Rs.50 crores Above Rs.10 crores and upto Rs.25 crore Above Rs.5 crores and upto Rs.10 crores Upto Rs.5 crores

One similar work Rs. 60 crores Rs.30 crores Rs.14 crores Rs.6 crores Rs.4 crores

Two similar works Rs. 38 crores Rs.19 crores Rs.9 crores Rs.4 crores Rs.3 crores

Three similar works Rs. 30 crores Rs.15 crores Rs.7 crores Rs.3 crores Rs.2 crores

The Certificate of proof shall be enclosed. 2.0 The tenderer should have an average annual turnover of not less than the indicated amount shown in table below for the Architectural services/ interior work during the last three years ending 31.3.13 (attested copies of audited balance sheet along with Income Tax Return filed with IT Dept. to be enclosed).

S.No. 1 2 3 4 5

Project Cost Above Rs 50 crores to Rs 100 crores Above Rs.25 crores to Rs.50 crores Above Rs.10 crores and upto Rs.25 crores Above Rs.5 crores and upto Rs.10 crores Upto Rs.5 crores

Amount of Architectural Services (turnover) Rs.80 lakhs Rs.40 lakhs Rs.20 lakhs Rs.8 lakhs Rs.6 lakhs

3.0

The tenderer should be in the field since last five years. (Attested photo copies of original documents showing the legal status, place of registration should be enclosed). It is desirable that minimum 50% of the key professional staff proposed shall be employees of the consulting firm. permanent

3.1

3.2 3.3

Proposed professional staff must have at least the experience indicated in the table below Alternative professional staff shall not be proposed and only one Curriculum vitae (CV) be submitted for each key staff position. Except as the client may otherwise agree, no changes shall be made in the Key personnel. If, for any reason beyond the reasonable control of the Consultants, it becomes necessary to replace any of the Key personnel, the consultants shall forthwith provide as a replacement a person of equivalent or better qualifications with prior written approval from the client. The minimum required experience of proposed key staff shall be as follows:

3.4

Sl. No.

Name of the officials Above Rs.50 crores to Rs.100 crore

Qualification/Experience Above Rs.25 crores and upto Rs.50 crores Above Rs.5.0 crores and upto Rs.25.0 crores Upto Rs.5.0 crores

1 2 3

Team Leader Other key personnel Other professional supporting staff

B.Arch/25 years 20 years 20 years

B.Arch/20 years 15 years 15 years

B.Arch/ 15 years 10 years 10 years

B.Arch/ 5 years 5 years 5 years

4.0

The tenderer should have valid Service Tax Number/PAN/Sales Tax/WCT/TAN/VAT/EPF Code No. (Attested photocopies to be attached). The tenderer should have sufficient manpower and resources to carry out such works. (Details of key personnel on roll and their qualification and experiences to be furnished). In addition to the above, the tenderer has to submit the following documents/informations. i) Information of any litigation in which the tenderer was involved during the last seven years including any current litigation. Copies of registration with other organizations.

5.0

ii)

iii)

Complete Name and mailing address of the Bidder/Firm along with telephone numbers, Fax Nos., Mobile Nos., Email address. Other relevant details, if any.

iv)

Note: Even though the tenderer may satisfy the above requirements, he would be liable to disqualifications, if he has:a) Made misleading or false representation or deliberately suppressed the information in the forms, statements and enclosures. Record of poor performance such as abandoning the work, not properly completing the contract or financial failures/weaknesses etc.

b)

Deputy General Manager(Engg) Udyogamandal 02.05.13

SCOPE OF WORK FOR ARCHITECTURAL SERVICES IN CIVIL WORK INCLUDING INTERIOR WORK (indicative only).

The following items of work are deemed to be included in the scope of Architect.

1) Site evaluation and analysis 2) Layout of the facilities /Master Plan 3) General arrangement drawings of buildings/ structures(Plan, section & Elevations) 4) Drawings required to be submitted for statutory approval 5) Door & Window schedule & specification 6) Schedule of finishes for walls, floor & Ceiling. 7) Specification for special architectural finishes if any 8) Sanitary, plumbing, drainage, water supply and sewerage design 9) Electrical, electronic, communication systems design. 10) Sound and acoustic design 11) Heating, ventilation and air conditioning design (HVAC) and other mechanical systems. 12) Design of fixed items of work, loose furniture and interior related works. 13) Graphic design and signage. 14) Indoor plants cape. 15) Elevators, escalators etc 16) Fire detection, Fire protection and security systems 17) Drawing for compound wall, gate and name board 18) Specification for landscaping and horticulture works. 19) Monthly visit for evaluation of Construction work.

LIST OF DOCUMENTS TO BE FURNISHED

1. Constitution of firm 2. Power of Attorney 3. Last seven years audited balance sheets and annual turnover 4. Latest Income Tax Clearance Certificate 5. Financial capacity and credit facilities available to the firm/company as certified by their Bankers (Bankers certificates in original or duly attested showing present cash credit limits & guarantee limits). 6. Particulars of the firm Profile - Annexure A 7. Bio Data of the Partners/Associates/Directors Annexure B 8. List of major Civil/Interior works completed during the last 5 years Annexure C 9. List of major Civil/Interior works on hand Annexure D 10. Organization structure, manpower resources, technical staff, their qualification. 11. Completion Certificates received from clients 12. MOU or agreement with collaborators, if any.

ANNEXURE A PARTICULARS OF THE FIRM TO BE FURNISHED FOR EMPANELMENT OF ARCHITECTS : PROFILE

CATEGORY (PLEASE TICK) For Civil/interior Work

a. b. c. d. e. f. g.

Work above Rs 50 crores upto 100 crores Work above Rs 25 crores upto 50 crores Work above Rs 10 crores upto 25 crores Work above Rs 5 crores upto 10 crores Work above Rs 1 crore upto 5 crores Work above Rs 50 lakhs upto 1 crore Work upto Rs 50 lakhs

1 2 3 4 5 6 7 8

Name of the firm Address (Present & Permanent) Telephone Nos. including Mobile Fax No: Email : Constitution of the firm Year of Establishment Name of Partners/Associates Bio-data of partners/Associates. Details may be given in the enclosed format (Annexure B) Registration No. with Council of Architects/ Indian Institute of Architects Name & value of major civil/interior works completed during the last 5 years. Details may be given in the enclosed format (Annexure C) Name & value of major civil/interior works on hand. Details may be given in the enclosed format (Annexure D) List of Technical personnel employed (Bio data to be attached)

10

11

12

13 14 15 16 17

List of other personnel employed List of consultants engaged by the firm (for services) Bankers name Latest Income Tax Clearance Certificate to be enclosed List of registration with other Organizations

18 19

Particulars of membership in GRIHA/LEED If the firm is having its office in Kerala State, please indicate the address

Note: Please enclose separate sheets , photographs, documents

(Sign & Seal of the Architect)

ANNEXURE B

BIO DATA OF THE PARTNERS/ASSOCIATES/DIRECTORS

1 2 3 4 5 6 7 8 Name Associates with the firm since Date of birth Professional qualification Professional experience Professional affiliation Membership in Details of cost effective methods/ design adopted in the projects Exposure to new materials/Techniques

(Sign & seal of the Architect)

ANNEXURE-C LIST OF MAJOR CIVIL/ INTERIOR WORKS COMPLETED DURING THE LAST 5 YEARS
Area in Sq.M 5 Actual date of completion 8 Final value of the project 9 Reasons for the variation/ delay if any 10

Sl. No. 1

Name of the client 2

Nature of work 3

Estimated value 4

Date of start 6

Period of completion 7

Note: (i) The credentials issued by the clients shall be enclosed. (ii) The work should have been executed by the firm under the name in which they are submitting the applications. (Sign & Seal of the Architect)

ANNEXURE-D LIST OF MAJOR CIVIL/ INTERIOR WORKS ON HAND

Sl. No 1 Nature of work 3 Area in Sq.M 5 Scheduled date of completion 7

Name of the client 2

Value 4

Present position 6

Remarks 8

(Sign & Seal of the Architect)