Construction of 500 Houses for 2005 Earthquake Victims

Table of Contents
Executive Summary...................................................................................................................................... iii
Introduction .................................................................................................................................................. 1
Project Life Cycle ........................................................................................................................................... 1
Defining the project .................................................................................................................................. 1
Goals ..................................................................................................................................................... 1
Specifications ........................................................................................................................................ 1
Tasks ...................................................................................................................................................... 1
Project Team Members......................................................................................................................... 2
Responsibilities ..................................................................................................................................... 2
Planning .................................................................................................................................................... 2
Budget: .................................................................................................................................................. 2
Resources: ............................................................................................................................................. 2
Risks: ..................................................................................................................................................... 2
Execution................................................................................................................................................... 2
Status Report: ....................................................................................................................................... 2
Changes: ................................................................................................................................................ 2
Forecast:................................................................................................................................................ 2
Delivery ..................................................................................................................................................... 2
Stakeholder Analysis ..................................................................................................................................... 3
Activities ........................................................................................................................................................ 4
Phase I: Project Initiation and Selection ....................................................................................................... 5
Identification of needs .............................................................................................................................. 5
Project Screening Matrix....................................................................................................................... 5
Cause and effect diagram ..................................................................................................................... 6
Phase II: Project Organization ....................................................................................................................... 6
Project trade off ........................................................................................................................................ 6
Project Priority ...................................................................................................................................... 7
Organizational Structure ........................................................................................................................... 7
Work Breakdown Structure ...................................................................................................................... 1

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Construction of 500 Houses for 2005 Earthquake Victims

Linear Responsibility Chart ....................................................................................................................... 1
Phase III: Project Scheduling ......................................................................................................................... 2
Activities Precedence relations .............................................................................................................. 2
Gantt Chart ............................................................................................................................................... 3
CPM ........................................................................................................................................................... 3
AoN ........................................................................................................................................................... 4
AoA ............................................................................................................................................................ 5
Slack Table................................................................................................................................................. 6
Phase IV: Resource Management ................................................................................................................. 6
Resource Management Table ................................................................................................................... 6
Manhattan Graph/ leveling....................................................................................................................... 7
Phase V: Risk Management........................................................................................................................... 8
PERT .......................................................................................................................................................... 8
Phase VI: Project Control .............................................................................................................................. 8
Project Cost ............................................................................................................................................... 8
Project Progress Report at Day 3 .............................................................................................................. 9
Phase VII: Project Termination ..................................................................................................................... 9
Conclusion ................................................................................................................................................... 10
References .................................................................................................................................................. 11
Annexure ..................................................................................................................................................... 12

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Construction of 500 Houses for 2005 Earthquake Victims

Executive Summary
This report is about the project of constructing 500 houses for 2005 earthquake victims of
Muzzafarabad. Midterm and long term rehabilitation is needed for the victims of 2005
earthquake. So our organization is constructing houses for 500 families of Muzzafarabad. This
report consists of different phases of this project. The processes and the steps taken to complete
this project are discussed below. Firstly the project life cycle has been discussed which includes
the definition, planning, execution and delivery of the project. Further stakeholders analysis has
been done following the activities that will be performed to complete this project. Next the seven
phases of project management have been applied in the whole process to complete the project of
rehabilitation of earth quake victims of Muzzafarabad 2005.

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Construction of 500 Houses for 2005 Earthquake Victims

Introduction
This project is about rehabilitation of 500 victims of 2005 Earth Quake victims of
Muzzafarabad. This is an imitative for long term rehabilitation of 2005 Earth Quake victims.

Project Life Cycle

Defining the project
On 8 October 2005 Pakistan was struck by the most devastating earthquake in its history.
Affecting an area of some 30,000 sq. km, largely in Azad Kashmir and the North-West Frontier
Province, it caused over 73,000 deaths, left many more people seriously injured, and destroyed
homes, schools, hospitals and infrastructure on a massive scale.[1] A lot of efforts were done but
still a lot of people require the help and aid to lead a normal life. Our organization will be
helping the 500 victim families in Muzzafarabad.
Goals

Our goal is to rehabilitate 500 families in Muzzafarabad.

Specifications

To provide assistance in rehabilitation of the earthquake victims of 2005.

Tasks

To rehabilitate people of Muzzafarabad in

Health

Education

Housing

Communication

Transportation

Agriculture

www.ndma.gov.pk/Publications/EQBook.pdf

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Construction of 500 Houses for 2005 Earthquake Victims

Project Team Members

Muhammad Jalal ud Din Akbar

Hamnah Butt

Arslan Khalid

Abdul Quyyum

Muhammad Bilal

Responsibilities

Project Manager: Muhammad Jalal ud Din Akbar

Project Advisor: Hamnah Butt
Procurement Manager: Arslan Khalid
Project Liaison Manager: Muhammad Bilal
Finance Manager: Abdul Quyyum

Planning
Budget: Rs. 300 million
Resources: Human resource (Labor, Masons, Architecture, Volunteers etc), Capital (Funds for

construction etc).
Risks: Political interference

Execution
Status Report: The project has been completed and report has been finalized for submission to

our resource person.

Changes: Some changes were done according to changes in information.
Forecast: We compared our progress with execution and modified accordingly.

Delivery
The houses are provided to the victims and documents have been prepared. The lessons
learned throughout the project are also considered.

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Construction of 500 Houses for 2005 Earthquake Victims

Stakeholder Analysis
Stakeholder type

Organization

Customer

Sponsor

End Users

Stakeholder

Expectations

Helping Hands

To provide medium to long term

rehabilitation program for the earth quake
victims.

500 families of Muzzafarabad

To help the earth quake victims.

World
bank,
fund
institutions, donors

To generate the maximum funds in order

to help us rehabilitating the dislocated
earth quake victims.

raising

They are the major stake holders as they

Victims of Muzzafarabad earth
are going to get benefits from our efforts.
quake
They are expected to provide us with the
supplies as soon as possible and
according to our requirements, so that we
can carry out our project effectively.

Contractors

Construction company

Government
Agencies

NADRA, MDA, District Counsel

To provide a complete data base of the
Muzafrabad, Disaster management
families affected by the earth quake.
authorities

Volunteers

They are the strong backbone as they are

going to help us in distributing the
supplies and medicines and doctors will
help us in carrying out the medical
treatment of the ill people out there.

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Students, doctors, teachers

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Construction of 500 Houses for 2005 Earthquake Victims

Activities

Collaboration with government authorities

o Communication with District counsel Muzafrabad
o Communication with NADRA office Muzafrabad
o Communication with Muzaffrabad Development Authority
o Communication with Muzaffrabad Disaster authority

Identification of 500 deserving families

Identification of needs of people

o Information collection of Medical needs from doctors
o Information collection for infrastructure requirement

Shelter

Sewerage

o Information collection of Education level and awareness in people from teachers

o Information collection of Environment to give employment through agriculture
o Information collection for transportation requirements

To deliver basic food items

For transportation purposes

Charity Event for collection of funds

Funds to be collected from sponsors

Quotations from vendors

Finalizing Vendors

Procurement of the project selected through project screening matrix

Implementation of the project

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Construction of 500 Houses for 2005 Earthquake Victims

Phase I: Project Initiation and Selection

Identification of needs
Project Screening Matrix

Project Screening Matrix

Cost
Effectiveness

Safety

Environmental
Requirements

Time
requirement

5
2
5
4
6
6
5

8
4
7
2
4
3
5

2
1
6
1
1
1
3

3
5
5
2
4
4
4

7
3
7
3
1
5
1

1
1
2
1
1
2
5

6
2
1
2
2
2
1

Weighted
Total

Technical
Viability

Weight
Health
Education
Housing
Employment
Communication
Transporation
Agriculture

Quality
Control

Criteria

Accessability

Problem: Rehabilitation of 2005 Earth Quake Victims of Muzafrabad, Azad Kashmir.

133
85
138
56
80
87
92

Scale to measure each project is 1-10.

According to Project Screening matrix we have chosen Construction of houses as our project for
rehabilitation of 2005 earthquake victims.

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Construction of 500 Houses for 2005 Earthquake Victims

Cause and effect diagram

Phase II: Project Organization

Project trade off

Conatruction of 500
houses

Time = 409 days

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Cost = Rs. 300 million

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Construction of 500 Houses for 2005 Earthquake Victims

Project Priority Matrix

Time

Performance

Cost
O

Constrain
O

Enhance
O

Accept

Organizational Structure

Muhammad Jalal
Ud din Akbar
Project Manager

Hamnah Butt
Project Advisor

Muhammad Bilal

Arslan Khalid

Abdul Quyyum

Project Liason
Manger

Procument
Manager

Finance
Manager

Volunteers

Volunteers

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Construction of 500 Houses for 2005 Earthquake Victims

Work Breakdown Structure

Rehabilitation of Earth
Quake Victims
(Housing)

1.1
Charity Event

1.3
Collaboration
with Government
authorities

1.2
Funds Collection

1.3.1
NDMA
MZD

1.1.1
Venue
Selection

1.1.2
Advertisement

1.3.3
NADRA

1.3.4
LDA
MZD

1.5
Quotations from
Vendors

1.6
Procurement of
Raw Materials

1.7
Construction of
houses

1.8
Inspection of
Houses

1.8.1
Allotment of houses

1.5.1
Finalizing Vendors

1.1.3
Invitation to
guests

1.2.1
Teams in different
Institutes

Project Management

1.3.2
DC
MZD

1.4
Short listing
of victims

1.2.2
Charity Boxes
in Malls

1.6.1
Procurement
of Bricks

1.6.2
Procurement
of Cement

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1.6.3
Procurement
of Sand

1.6.4
Procurement
of Iron

1.6.5
Procurement of
light, paints etc

Construction of 500 Houses for 2005 Earthquake Victims

S
P

A, O

R, A

S = Support

O = Output

I = Input

P, O

P, A

A= Approval

P= Primary
responsibility

R = Review

Project Management

P
R

E
F

Volunteers

Finance Manager

Procurement
Manager

Project Advisor

Project Liaison
Manager

Activities

Project Manager

Linear Responsibility Chart

B = Initiation

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Construction of 500 Houses for 2005 Earthquake Victims

Phase III: Project Scheduling

Activities Precedence relations

Activity

Description

Precedence

Duration
(days)

Charity Event

Funds collections

Collaboration with government authorities

Short listing of victims

Quotations from vendors

10

Finalizing Vendors

Procurement of raw material

B,F

10

Construction of houses

B,G

350

Inspection of Houses

20

Allotment of houses

D,I

10

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Construction of 500 Houses for 2005 Earthquake Victims

Gantt Chart

CPM

The critical path method is the largest path of activities. In this project we have the
following critical activities.
CEFGHIJ
Critical path is shown in network diagram.

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Construction of 500 Houses for 2005 Earthquake Victims

AoN

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Construction of 500 Houses for 2005 Earthquake Victims

AoA

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Construction of 500 Houses for 2005 Earthquake Victims

Slack Table
Slack Calculations
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity

Precedence

Duration (days)

ES

EF

LS

LF

Slack

A
B
C
D
E
F
G
H
I
J

A
C
C
E
B,F
B,G
H
I

3
7
6
5
10
3
10
350
20
10

0
3
0
6
6
16
19
29
379
399

3
10
6
11
16
19
29
379
399
409

19
22
0
394
6
16
19
29
379
399

22
29
6
399
16
19
29
379
399
409

19
19
0
388
0
0
0
0
0
0

Critical

Critical
Critical
Critical
Critical
Critical
Critical
Critical

Phase IV: Resource Management

Resource Management Table
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity

Precedence

Duration
(Days)

Resources
Required (Per
day)

A
B
C
D
E
F
G
H
I
J

A
C
C
E
F
B,G
B,H
I

3
7
6
5
10
3
10
350
20
10

3
2
2
3
6
4
9
12
5
3

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Construction of 500 Houses for 2005 Earthquake Victims

Manhattan Graph/ leveling

Before Leveling

Resources Required (Per day)

15
10
5
0
3

10

11

16

19

29

379

399

409

After Leveling

Resources Required (Per day)

15
10
5
0
3

Project Management

11

12

16

19

29

379

319

409

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Construction of 500 Houses for 2005 Earthquake Victims

Phase V: Risk Management

PERT
PERT
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity

Precedence

Optimistic
Time (a)

Most Likely
Time (m)

Pessimistic
Time (b)

Mean
Time

Standard
Deviation

A
B
C
D
E
F
G
H
I
J

A
C
C
E
F
B,G
B,H
I

2
5
5
4
8
2
8
320
17
8

3
7
6
5
10
3
10
350
20
10

4
9
8
6
13
5
13
380
22
12

3.00
7.00
6.17
5.00
10.17
3.17
10.17
350.00
19.83
10.00

0.33
0.67
0.5
0.33
0.83
0.5
0.83
10
0.83
0.67

Phase VI: Project Control

Project Cost
Project Cost
Rehabilitation of Earth Quake Victims of Muzzafarabad
Activity

Precedence

Duration
(Days)

Total Cost
(in '000'
Rs.)

Cost Per
Day (in
'000' Rs.)

A
B
C
D
E
F
G
H
I
J

A
C
C
E
F
B,G
B,H
I

3
7
6
5
10
3
10
350
20
10

200
50
10
20
50
10
250000
50000
100
200

66.67

Project Management

1.67

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Construction of 500 Houses for 2005 Earthquake Victims

Project Progress Report at Day 3

Project Progress Day 3
Day 1
Activity

Day 2

Day 3

Status

Actual
Cost

Status

Actual
Cost

Status

Actual
Cost

Started

70

In
Progress

130

Completed

200

Started

1.5

In
Progress

3.2

In
Progress
(2/6)

5.5

Comments
Green Signal: Activity being completed on time.
Red Signal: Activity being completed Ahead of time and budget.

Earned Value Approach

Activity

BCWS

ACWP

BCWP
(Earned
Value)

C.V

S.V

C.I

S.I

A
C

200.00
5.00

200
5.5

200
3.33

0
-2.17

0.00
-1.67

1
0.61

1
0.67

Phase VII: Project Termination

The project has been completed and all the documents have been prepared. Financial
reports have been checked and audited. All site operations are closed. Actual WBS, schedules
and costs have been prepared. Final report had been submitted to customers and government
authorities. The houses are delivered to 500 families and documents have been approved by all
stakeholders. The project now is terminated.

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Construction of 500 Houses for 2005 Earthquake Victims

Conclusion
This report was about the project of constructing 500 houses for 2005 earthquake victims.
Different phases of project have been discussed. The project had been completed and terminated.

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Construction of 500 Houses for 2005 Earthquake Victims

References
1 www.ndma.gov.pk/Publications/EQBook.pdf

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Annexure

Network Diagram
Gantt Chart
LP Model

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