Job Title:

1. Executive Administrative Secretary- Oil & Gas Industry

Applications Accepted By: 18 July 2013 E-mail: Addressed to: recruitment@odumont.com Job Description Administrator Officer Duties Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reports Processes mail, highlights action and attach relevant information or files for review if appropriate Enter and manipulate data on database, spreadsheet, or file management programs Communicate sensitive information to external sources and senior management staff Assist with travel arrangements and accommodation for department staff and incoming visitors Draft and type non-routine memos, letters, documents and various reports Assists office staff in maintaining files and databases Manages staff schedules Devising and maintaining office systems using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases; devising and maintaining office systems; using content management systems to maintain and update websites and internal databases; attending meetings, taking minutes and keeping notes; invoicing; managing and maintaining budgets; liaising with staff in other departments and with external contacts; ordering and maintaining stationery and equipment supplies; sorting and distributing incoming post and organizing and sending outgoing post organizing and storing paperwork, documents and computer-based information; Photocopying and printing various documents, sometimes on behalf of other colleagues. Other duties may include: recruiting, training and supervising junior staff and delegating work as required; manipulating complex statistical data; Arranging both in-house and external events. Skills/ Qualifications: 3-4 years work experience in administrative position in a multi-national company preferably in Oil and Gas Industry Previous experience handling multiple administrative roles and reporting to multiple directors. BA Degree in administration Secretarial Course Proficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.

 possess excellent organizational skills Good communication skills are a must. APPLICATION PROCESS Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to recruitment@odumont.com before end of day 18 July 2012. Only short listed candidates will be contacted