H

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TRUNG TM GII PHP PHN MM TP.HCM

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S

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HNG DN S DNG
PROJECT SERVER

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MC LC

GII THIU CHUNG ......................................................................................................3

1.
2.

Gii thiu Phn mm Microsoft Project (Mircosoft Project Professional) ..................... 3

Gii thiu Project Server (Project Web Access) ............................................................. 3

HNG DN S DNG PROJECT SERVER CHO NHN VIN ..........................4

1.
2.

Hng dn login vo PS c nhn: ....................................................................................... 4

Thit lp thng s trn PS ................................................................................................... 4
2.1
i Password ............................................................................................................. 4
2.2
Thit lp mail thng bo nhc nh .......................................................................... 5
3. Qun l cng vic trn Project Server................................................................................. 6
3.1
Hng dn cng vic cp nht: ................................................................................... 6
3.2
B sung ghi ch cho Task ........................................................................................... 8
3.3
T chi cng vic giao trn PS ................................................................................... 9

HNG DN S DNG PROJECT SERVER CHO TRNG D N V

TRNG PHNG ..........................................................................................................11
1.
2.
3.
4.
5.
6.
7.

Log on my 25 : ................................................................................................................ 11
To file d n : .................................................................................................................. 11
Cu trc file Nht k phng ban : ..................................................................................... 12
Publish d n : .................................................................................................................. 12
Update timesheet : ............................................................................................................ 13
Xem thng tin resource :................................................................................................... 13
Check in project : .............................................................................................................. 15

LI THNG GP KHI S DNG ...........................................................................16

PROJECT SERVER........................................................................................................16
1.
2.
3.
4.
5.
6.
7.

Li 1:................................................................................................................................. 16
Li 2:................................................................................................................................. 17
Li 3 .................................................................................................................................. 18
Li 4:................................................................................................................................. 20
Li 5:................................................................................................................................. 21
Li 6:................................................................................................................................. 22
Li 7:................................................................................................................................. 22

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GII THIU CHUNG

1.

Microsoft Project l mt sn phm phn mm ca tp on Microsoft, l mt cng

c hoch nh v lp tin nhm kt hp cc nhim v ca d n vi trch nhim c
phn cng. Ngoi ra n cn gip nh qun l d n theo di v kim tra tnh hnh thc
hin d n
Mc tiu chnh ca Microsoft Project:

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Gii thiu Phn mm Microsoft Project (Mircosoft Project Professional)

2.

T chc k hoch
Xc nh thi hn hon thnh cng vic, hon thnh d n
Lp tin thch hp cho cc nhim v cn thc hin
Phn b ngun lc v chi ph cho cc nhim v
Cho php iu chnh k hoch ph hp vi rng buc v thi gian v chi
ph
Chun b c nhng bo co mang tnh chuyn nghip

Gii thiu Project Server (Project Web Access)

Project Server l phn web qun l tp trung thng tin d n c to ra t Ms

Project Sau khi cc thng tin d n c a ln trang web ny, s gip tt c cc thnh
vin lin quan nm c thng tin, cc cng vic mnh s tham gia trong d n.
Thng qua vic cp nht ng tin cng vic d n, gip cc thnh vin theo
di c tin cng vic ca mnh cng nh ca cc thnh vin khc trong d n.
Sau thi gian vi s lng d n tng ln, Project Server s gi mt vai tr quan
trng v c lc trong vic qun l c tin d n 1 cch tp trung v hiu qu

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D

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HNG DN S DNG PROJECT SERVER

CHO NHN VIN
___________________________________________________________________________

1. Hng dn login vo PS c nhn:

M Project Server bng a ch http://192.168.9.25/projectserver/, nhp username
v Password c nhn. Nhp OK ng nhp.

Hnh 1: Login vo PS

2. Thit lp thng s trn PS

2.1 i Password
M t:
Mi c nhn s dng Project Server u tin s c cp mt Account v
Password mc nh. Sau khi ng nhp bng Password mc nh Project Server xc
nhn th ngi dng c th thay i Password ty .
Cch thit lp:

Vo Menu Home
Chn Change Windows Password
Nhp account vo khung Account
4

N
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Nhp Password c vo khung Old password

Nhp Password mi vo khung New password, nhp ln na vo khung
Confirm new password
Nhn OK thc hin vic i Password

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Hnh 2: Thc hin vic i Password

2.2 Thit lp mail thng bo nhc nh
M t:
Nu mun Project Server t ng gi mail thng bo khi c nhng thay i lin
quan, ngi dng cn phi thit lp ch t ng gi mail cho Project Server.
Ni dung s c Project Server gi mail thng bo khi c thay i gm c:

Khi c giao mt cng vic mi

Khi c mt cng vic c nhn mi
Khi thay i trong cng vic hin c
Khi c thay i trong cng vic c nhn
Khi c mt yu cu bo co t Project Manager
Khi c mt bo co mi

Cch thit lp:

Vo Menu Home
Chn Alert me about my resources on Tasks and status reports
Chn cc trng hp cn nhn mail
Thit lp thng s cho thi im cn nhn mail
Chn ngn ng dng trong mail bo (mc nh l Anh Ng)
Nhn save changes lu v kt thc cng vic thit lp

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Hnh 3: Thit lp mail thng bo nhc nh

3. Qun l cng vic trn Project Server

3.1 Hng dn cng vic cp nht:
M t:
Phn ny dnh cho c nhn thit lp nhng cng vic s lm, bo co thi gian,
thi gian cn li cho cng vic v ang lm cho Project Manager
Cch thit lp

i vi nhng Task c trn Project Server:

6

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y l nhng cng vic m Project Manager to sn v gn cho nhn vin, nhn

vin ch cn cp nht thng tin khi thc hin cng vic

Vo Menu Tasks

Chn View my Tasks

Xc nh Task cn cp nht, ghi thi gian thc hin cng vic vo khung
tng ng bn phi: Act Work c cp nht thi gian lm vic trong gi,
Act Ovt Work c cp nht thi gian lm vic ngoi gi

Kim tra khi lng cng vic cn li (Remaining work) v iu chnh

cho ng thc t ti thi im cp nht tin

Nhp Update all gi thng tin va cp nht cho Project Manager

Nhp OK trn khung ca s Project web Access hin ra, kt thc vic cp
nht

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Hnh 4: Cp nht thng tin trn Project Server

i vi nhng Task cha c trn Project Server:

i vi nhng cng vic cn thc hin nhng cha c Project Manager update
trn Project Server, ngi dng c th t to Task ph hp vi cng vic mnh ang
thc hin

Vo Menu Tasks
Chn Create a new Task, mn hnh PS s hin ra khung Create a new Task
in thng tin vo
7

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D

Chn Project cha Task mun to, nu Task mun to khng thuc mt
trong nhng Project trn, ngi dng c th click vo Create a New To-do
List to loi cng vic y, ch nn to nhng SubTask.
in y thng tin vo phn Task information: tn Task, ngy bt u,
thi gian c lng thc hin Task v nhng ghi ch cho Task c to
Nhp Save New Tasks lu task va to. Lc ny mn hnh s tr v trang
View my tasks
Nhp Update all gi Task ny n Project Manager

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Hnh 5: Hng dn to mt Task mi

Sau khi Project Manager Update cng vic ny ln Project Server, tin hnh cp
nht ging nh cch cp nht nhng Task c sn
3.2 B sung ghi ch cho Task
M t:
Ngi dng c th ghi ch vo nhng cng vic trn Project Server b sung
thm thng tin cho Task ny, lu l ch c th ghi ch cho nhng SubTask
Cch thit lp:

Vo Menu Tasks
Chn View my tasks
Chn Task cn ghi ch
Chn Insert Notes, mn hnh s hn ra ca s Project Web Access Assignment
Notes v ghi ch c ghi trong ca s ny
8

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Nhn OK hon thnh vic ghi ch.

Nhn Update all gi ghi ch ny n cho Project Manager

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Hnh 7: B sung ghi ch cho Task

3.3 T chi cng vic giao trn PS
M t
i vi nhng Task c giao th hin trn PS m nhn vin khng th thc
hin c, h c th t chi vic thc hin nhng Task . (cn phi km theo thng
tin ghi ch l do t chi)
Cch thit lp

Vo Menu Task
Chn View my Tasks
Chn Task mun t chi
Chn Reject t chi cng vic

Hnh 9: T chi Task ghi trn Project Server

Khi , mn hnh s hin ca s sau, nhp Yes chp nhn t chi cng vic
9

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S

Hnh 10: Thng bo Reject Task

Sau khi Reject xong, Project Server gi Task va Reject n cho Project
Manager v hin th thng bo nh sau, nhp OK chp nhn.

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Hnh 11: Thng bo gi thng tin Task Reject n Project Manager

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10

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2
Muc

HNG DN S DNG PROJECT SERVER

CHO TRNG D N V TRNG PHNG
___________________________________________________________________________

1. Log on my 25 :
My 192.168.9.25 l my ch Project Server. Khi to d n
Trng d n/ Trng, ph phng c cp quyn phi login vo
my qua Remote Desktop vi cch nh sau :
- M Remote Desktop :
. My s dng HH WinXP :
Chn Start -> Programs -> Accessories ->
Communications -> Remote Desktop Connection
. S dng h iu hnh khc : ci t chng trnh Remote
Desktop Connection
- Lu : sau khi s dng xong vui lng lu li cc thng tin
x l v log out khi my 192.168.9.25 ngay, nu khng sau thi
gian 60 pht khng s dng, PS s t ng ng session khi
mi mt mt d liu xy ra do khng thc hin ng bn s phi
hon ton t chu trch nhim

2. To file d n :
-

Bc 1 : M chng trnh Ms Project. Chn File -> New to file mi

Bc 2 : Trn menu bar chn Tools -> Build Team from Enterprise (hoc Ctrl-T) to
nhm lm vic cho file d n (Lu : nu Trng d n c bao gm cc thnh vin
khng di quyn th b qua bc ny)
Bc 3 : Vo Project -> chn Project Information tin hnh chn lch lm vic, ngy
bt u, ngy kt thc (nu c nh) tng ng cho file d n
Bc 4 :
To task mi : nhp cc thng tin task (cng vic) vi
i. Task name : Tn cng vic tng ng
ii. Work : Tng s gi thc hin cng vic
iii. Duration : S ngy thc hin cng vic
iv. Start : Ngy bt u cng vic
v. Finish : Ngy hon tt cng vic

To task cha/con : Click chn button

thnh cha hoc con theo mun

hoc button

dch chuyn task

11

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Gn resource : Click vo biu tng

-> chn ngi/nhm ngi thc hin
tng ng -> Chn Assign (iu chnh units ph hp, vi Units l % cng sc
thc hin cng vic VD: nu work = 2h, units = 100% ng ngha cng vic
c thc hin tp trung trong 2 gi lin tip; ngc li nu units<100% ng
ngha cng vic s c thc hin trong 2 gi tri ra trong ngy)
Link task (to cc chui cng vic thc hin tip ni nhau) : Chn tt c cc cng
vic s thc hin ni tip nhau (ngy hon tt ca cng vic trc s l ngy bt
-> cc task s t ng link vi
u ca cng vic sau) -> sau chn button
nhau theo th t t task chn u tin n cui
B link task : b link gi cc task ta chn tt c cc task to link, sau

click chn button

-> tt c cc link s t ng b loi b
Bc 5 : Lu file vi tn d n (nu l d n chung), tn Phong ban-Nhat ky cong viec
thang MM-YYYY (nu l nht k cng vic phng)

3. Cu trc file Nht k phng ban :

thun tin v thng nht, cc file Nht k phng ban s c cu trc chung vi cc ni
dung c bn nh sau :

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4. Publish d n :
Log on my 192.168.9.25, sau khi to v
lu file d n, c th publish thng tin d n
ra di dng web, ta tin hnh nh sau :
- Publish ton b thng tin d n : Trn
menu bar chn Colaborate -> Publish ->
All Information -> thc hin theo cc bc
thng bo hin th trn mn hnh
- Publish cc thng tin thay
i/chnh sa (so vi ln publish trc ) :
Trn menu bar chn Colaborate -> Publish
12

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- Publish li ton b thng tin d n : Trn menu bar chn Colaborate -> Publish ->
Republish Assignments.. -> thc hin theo cc bc thng bo hin th trn mn hnh

5. Update timesheet :
Khi thnh vin d n / nhn vin phng ban tin hnh thay i thng tin thc hin d n ti
cc task cng vic lin quan (work/remaining work), Trng phng/Trng d n lin quan
phi tin hnh update timesheet cc thng tin ny c cp nht thc s vo thng tin d n
update timesheet ta tin hnh nh sau :
- Bc 1 : M trang Update

Ti trang ch, phn thng tin Update : c thng bo thng tin cn update mi -> click vo
link ny chuyn t ng n trang update
Hoc click chn Update (phn t vng) trn hnh chuyn t ng n trang Update

- Bc 2 : Thc hin update cng vic

Chn Apcept hoc Reject thc hin chp nhn hoc t chi thng tin thay i ca nhn
s v ngy gi thay i lin quan
- Bc 3 : Hon tt
Chn Update hon tt vic cp nht cng vic

6. Xem thng tin resource :

Xem thng tin cng vic thc hin trong 1 khong thi gian nht nh ca cc thnh vin trc
tip qun l, bc ny s gip Trng phng/Trng d n c th nm c lng cng vic m
thnh vin ca mnh s thc hin qua c th h tr cng tc giao vic ph hp tng xng
hn.
xem thng tin resource ta tin hnh nh sau :
- Bc 1 : M trang thng tin Resources
Chn Resources nh hnh v xem thng tin ngun lc tng ng

- Bc 2 : Gom nhm
Chon Filter, Group, Search thc hin gom nhm -> Trong Group by chn RBS
thc hin gom nhm theo cy t chc
13

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- Bc 3 : Xem thng tin cng vic ca resource

Chn cp T chc cha hoc tn nhn vin tng ng -> chn View Availability... xem
thng tin cng vic ca nhn vin

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- Bc 4 : Thit lp cch xem thng tin

Thit lp khon thi gian xem thng tin : Chn View Options chn khong thi
gian tng ng -> click button Set Dates thit lp khon thi gian chn
Chn cch hin th thng tin : trong Choose a view -> chn cc cch hin th tng
ng xem thng tin (theo resource, theo project...)

14

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7. Check in project :
Khi m file d n bng chng trnh MsProject trn my 192.168.9.25 thc hin
chnh sa/cp nht, file d n s tnh trng check out, lc ny cc trng nhm ph trch
khc s khng th xem thng tin d n ny. Khi c th m thng tin file chnh sa
ta phi tin hnh check in project .
Cch tin hnh check in project c th nh sau :
Bc 1 : Chn Projects vo trang project

Bc 2 : Chn Check in my projects xem cc file d n ang b check out

Bc 3 : Tin hnh check in file d n bng cch nhp chn button

c cc file d n hon tt qu trnh check in

cho tt

15

N
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3
Muc

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S

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LI THNG GP KHI S DNG

PROJECT SERVER
___________________________________________________________________________

1. Li 1:
Hin tng:
Khng th load c trang ca Project Server ng thi xut hin mt thng bo li
"Your current security settings prohibit running ActiveX controols on this page. As a
result, the page may not display correctly".
Cch khc phc:

Khi ng Internet Explorer

Trn thanh Menu Tools, chn Internet Options

Chn tab Security / Local Intranet / Custom Level

16

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S

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Trong mc ActiveX Control & Plug-ins, Check Enable tt c ln

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2. Li 2:
Hin tng:

17

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D

log vo c Project Server nhng khi chn Task hoc Project th khng load
ni dung ln c ng thi close IE li.
Cch khc phc:

Khi ng Internet Explorer

Trn thanh Menu Tools, chn Internet Options
Chn Tab Advanced
Trong mc Browsing, uncheck phn Enable third-party browser extension
(required restart).

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3. Li 3
Hin tng:
Khi khi ng Project Server, mn hnh hin th bo li nh sau: The controls for
Microsoft Project Web Access could not be downloaded correctly. Please check your
security settings in Internet Explorer or contact your system administrator
Cch khc phc:
18

N
G
D

nh hnh Internet Explorer cho php kim sot ActiveX bng cch thc hin cc
bc sau
Khi ng Internet Explorer
Trn thanh Menu Tools, chn Internet Options

Chn Security/ Trusted Sites/ Sites

Trong hp Add this Web site to the zone, g a ch Web ca Microsoft

Project Web Access site nu n cha c sn. Nhp Add, sau nhp OK

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N
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D

N
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Chn Custom Level trong hp Internet Options/Security

Mn hnh xut hin ca s Security Settings, nhm ActiveX controls and

plug-ins settings, chn Enable hoc Prompt cho cc mc sau tu thuc nhu
cu mun nhc nh trc khi load ActiveX controls hoc khng:

Download signed ActiveX controls

Download Unsigned ActiveX controls
Initialize script ActiveX Controls no marked as Safe
Run ActiveX controls
Scripts ActiveX controls marked safe for scripts.

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4. Li 4:
Hin tng:
Log vo Project Server khng uc v nhn uc thng bo li :"You have entered
an incorrect user name/password combination. (5002)"

20

N
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D

N
S

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C
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Cch khc phc:

S dng menu: "Log on using a different Microsoft Windows user account" log
on.
5. Li 5:
Hin tng:
Khng cp nhp c timesheet( vng cp nhp timesheet b m i)

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V
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Cch khc phc:

C th do ngi qun tr cha m khong thi gian c th cp nhp timesheet.

Log vo bng ti khon ca ngi qun tr:

Chn admin Customize Project Web Access-Managed Timesheet Periods
21

N
G
D

Chn khong thi gian cn m update timesheet

Nu thc hin xong cc thao tc trn m cng cha update c th bo cho b

phn qun tr Project Server
6. Li 6:
Hin tng:
Trong tab Project (i vi account c quyn ca Project Manager tr ln) khi
Update Project th xut hin thng bo li:

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E
C
T

Cch khc phc:

Log bng account ca ngi qun tr

Chn AdminServer Configuration
Check vo Connect to ProjectServer using Microsoft Project

S
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7. Li 7:
Hin tng:
Khi dng chng trnh Remote Desktop Connection login vo Project Server
xut hin li:
22

N
G
D

Cch khc phc:

Vo
C:\WINDOWS\SoftwareDistribution\Download\16b2c96a0c41f4dfdb4d3cc228a4f8
19\regedit

N
G

Xo nhnh [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\MSLicensing]
trong registry Editor ca Windows

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