Practical Work Material

2012
Practical Work Material

KS091302 Introduction to Information System
Module 1: Ten Fingers Typing and Microsoft Words References.

This module will provides students with basic computer literacy correct typing using ten fingers and word processing using Microsoft Word 2010 especially automation of making list of tables/figures and table of content. Produce multiple documents from single template using mail merge feature and using End note.
INFORMATION SYSTEM Department Faculty of Information Technology
Institut Teknologi Sepuluh Nopember

Surabaya
KS091302 Introduction to IS
DOCUMENT AUTHORITY
Prepared by Ahmad Satrio S. Faza Faikar Cordova Destian Aditya H. C. Reza Claudia Istanto Reviewed by Ahmad Mukhlason Feby Artwodini M. Retno Aulia Vinarti Amna Shifia INFORMATION SYSTEM Department, Faculty of Information Technology Institut Teknologi Sepuluh Nopember Jl. Raya ITS SURABAYA 60111 http://si.its.ac.id/ Publish date : 2/28/2012
TABLE OF CONTENTS
Document Authority ...................................................................................................... 1 Table of Contents ........................................................................................................... 2 List of Tables and Figures ............................................................................................... 3 Practical Work Objectives .............................................................................................. 4 How to Type with Ten Fingers ....................................................................................... 5 Pressing Keys .............................................................................................................. 6 Try Typing ................................................................................................................... 6 TYPING TIPS ................................................................................................................ 8 Use Portable typing master ........................................................................................... 9 Understanding Typing Test Result ........................................................................... 10 Creating Table of Contents Automatically ................................................................... 11 How to? .................................................................................................................... 11 Insert Caption on Table ............................................................................................ 15 Creating Automatic List of Tables/Figures ............................................................... 17 Creating Automatic List of Equations ...................................................................... 19 How to Attach any Citations and a Bibliography ......................................................... 21 Using Mail Merge feature in Microsoft Word 2010 .................................................... 23 About End note (Footnote) .......................................................................................... 33 Insert a footnote or an endnote .............................................................................. 33 Change the number format of footnotes or endnotes............................................ 34 Change the starting value for footnotes or endnotes ............................................. 34 Create a footnote or endnote continuation notice ................................................. 35 Change or remove a footnote or endnote separator .............................................. 36 Delete a footnote or an endnote ............................................................................. 36 Take-Home Assesment ................................................................................................ 37 Suggested resources .................................................................................................... 37 Bibliography ................................................................................................................. 37
LIST OF TABLES AND FIGURES

Figure 1 Exampe Using Heading 1 ............................................................................... 11 Figure 2 Example Using Heading 2............................................................................... 12 Figure 3 Panel Styles .................................................................................................... 12 Figure 4 Modify Heading 1 ........................................................................................... 13 Figure 5 References Table of Content....................................................................... 13 Figure 6 Format Table of Content ................................................................................ 14 Figure 7 Table of Content ............................................................................................ 14 Figure 8 Update Field and Table of Content ................................................................ 15 Figure 9 Insert Caption for Table ................................................................................. 15 Figure 10 Caption Format ............................................................................................ 15 Figure 11 Position of caption for table ........................................................................ 16 Figure 12 Insert Table of Figure ................................................................................... 16 Figure 13 Table of Figure ............................................................................................. 16 Figure 14 Result List of Table ....................................................................................... 16 Figure 15 Update Field ................................................................................................. 17 Figure 16 Update Entire Table ..................................................................................... 17 Figure 17 Update List of Table ..................................................................................... 17 Figure 18 Inserting picture ........................................................................................... 17 Figure 19 Inserting caption .......................................................................................... 18 Figure 20 Inserting Label .............................................................................................. 18 Figure 21 Caption Numbering ...................................................................................... 18 Figure 22 Result ........................................................................................................... 18 Figure 23 Inserting Figure ............................................................................................ 19 Figure 24 Form Table of Figure .................................................................................... 19 Figure 25 Table of Figure ............................................................................................. 19 Figure 26 Creating new Equation................................................................................. 19 Figure 27 Typing your Equation ................................................................................... 20 Figure 28 Giving Label of Equation .............................................................................. 20 Figure 29 Form Table of Equations .............................................................................. 20 Figure 30 Result ........................................................................................................... 21 Figure 31 Adding New Sources .................................................................................... 21 Figure 32 Choosing Type of Source on Available Window .......................................... 21 Figure 33 Completing information of our references .................................................. 22 Figure 34 example of making citation in our documents ............................................ 22 Figure 35 Chose style of Bibliography .......................................................................... 22 Figure 36 Automatically creating bibliography ............................................................ 22 Figure 37 Update Field Section .................................................................................... 23
PRACTICAL WORK OBJECTIVES

Ten fingers typing technique practice with Typing Master software. Explore References feature in Microsoft Word 2010. Generate a Table of Contents and List of Tables/Figures automatically. Produce many documents with same template and different content using Mail Merge feature in Microsoft Word 2010. Using End note (footnote).
HOW TO TYPE WITH TEN FINGERS

Are you computer literate? In this practical work you are required to be computer literate. It starts by evaluating your typing skill. Please see on your style, do you correctly type using keyboard using ten fingers or eleven fingers? (I mean using both of your index fingers). Bellows are some tips, which will make you familiar in typing correctly using your ten fingers: Touch Typing? Touch typing is a technique for typing quicker and more accurately with all the fingers without ever having to look at the keyboard. With Touch Typing you will know how to: Type faster with all ten fingers Type without errors Type without looking at the keyboard Improve your computing habits for better ergonomics This means you will be able to type your documents and emails much faster with fewer errors saving you lots of time and making typing much more enjoyable. Fingers Positions? In their basic position, your finger rest on the middle row of the keyboard also called the home row. The home row is the base from which all other keys can be reached. Now place your fingers on the home row: 1. Put your left hand fingers on keys A S D F.
2. Put your right hand fingers on keys J K L. 3. Let the thumbs rest lightly on the space bar.
4. Keep your wrist straight a finger lightly curled. Tips! Can you feel small bumps on the F and J keys? These bumps are made to help you finding the home row keys without looking at your hands.
Pressing Keys
Each key is pressed by the finger on the home row that is closest. After reaching a key away from the home row, the fingers needs to return its home row key. An example: How to Type Letter U: 1. Make sure that your fingers are on their home row keys. 2. Move your right index finger form J upwards to U. your hand may move slightly to make it easier to reach U. 3. Press U with a quick and light touch keeping your hand relaxed. 4. Move the index finger back to its home key J.
Try Typing
Press a with left little finger
Press s with left ring finger
Press d with left middle finger
Press f with left index finger
Press space bar with left thumb
Most people use their right thumb for the Space bar. Left hander people may find it easier to use their left thumb. Whichever thumb you decide to use, stick with it. Never use both thumbs. As well as the right finger, always use your right little finger to press Backspace and Enter.
KS091302 Introduction to IS Press e and i with both middle fingers
Press r and u with both index fingers
Press t and o with both index fingers
TYPING TIPS
1. Keep your Eyes on the Monitor You will learn the key positions faster if you dont peek at the keyboard when training. If you cant remember where a key is located, check the keyboard picture on the screen to find it. 2. Keep Wrist Up Keep your wrists up and straight when typing. Resting your wrists on the wrist rest or the desk will create an uncomfortable angle making it more difficult to move your fingers. 3. Focus on Accuracy We believe that good accuracy is the building block of fluent typing. This is why youll have an accuracy target throughout the course. Your speed will develop over time as you continue to train and start using your typing skills on a daily basis.
USE PORTABLE TYPING MASTER

Choose your Name first or you can create a new user with click the statement I am a new user. Then enter your name.
Choose Course: 1. Touch Typing Course 2. Speed Building Course 3. Advanced Typing Courses In this course, you will learn the position of the letter keys and common punctuation by heart. After completing the course you will be able to type with all ten fingers without looking at the keyboard Lets Try Typing Test on Typing Master Before going forward, it is a great idea to take a pre-test to see and record your typing speed and accuracy with your current typing technique. You can take any of the typing tests available or use your own text. After completing the course, take the same test again to see how much your typing has improved. To take a test, click on Typing test in the program menu on the right.
You also can change the duration. Change the duration to 5 minutes. Press Start test number 3 to start typing test. Then try to type the paragraph text at the top until time is up.
You can see the Typing Test Result after try Typing Test.
Click View & Print Certificate to print report Certificate. Click View & Print Result to print report Result.
Understanding Typing Test Result

1. Gross typing speed Gross speed is the number of keys typed converted into Words per Minute. It is a simple score showing how fast you were typing the keys. This is how fast you would type if you didnt make any mistakes. 2. Accuracy Score that represents the number of errors made. Accuracy percentage is the ration of keys typed correctly to all keys typed. The higher the percentage, 10
the fewer errors you have made. 100% accuracy means that you did not make any mistakes. To develop fluent typing, you should try to reach at least 90% accuracy at the end of each lesson. Accuracy goals used in Typing Master are 90% (easy), 94% (intermediary), and 98% (advanced). 3. Net Speed Net speed is more interesting and useful as it gives your typing speed with errors calculated in the result. It can also be called Adjusted Typing Speed.
CREATING TABLE OF CONTENTS AUTOMATICALLY

Usually when we create document, we spend many pages to write what we want to explain. In writing an explanation we split the document into many subtitles. In order to search a chapter or topic in those document easily, we need a table of content. Table of content can help us to search a part of document faster than manually writing it, because it can shows the page for each part in document.
How to?
For Instance, bellows are the step by step how to create a table of content. Firstly, you must write your title or subtitles from the document into heading styles like in the picture depicted below.
Figure 1 Exampe Using Heading 1
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Figure 2 Example Using Heading 2 Note: Use Heading 1 style to format the title, and Heading 2 styles to format the subtitle. You can change the format font for each heading using panel styles in Microsoft Word by pressing ctrl+shift+s.
Figure 3 Panel Styles For example if you want to change heading 1 into a different format like Times New Roman 16, Center, you can right click on Heading 1, choose modify, and change the format like in the picture below.
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Figure 4 Modify Heading 1 After you have finished formatting all of your document title and subtitle from Heading 1 to Heading 2 , now you are ready to shows the list into the Table of Content. Go to blank page in the top of document. Choose References menu then click Table of Content as shown in the picture below.
Figure 5 References Table of Content After you click Table of Content, you can choose the format from the list as shown in the picture below.
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Figure 6 Format Table of Content After you chose the format, the list of content are automatically created as shown in the picture below.
Figure 7 Table of Content After you create the table of content, when you go back and edit your document, you have to manually update the Table of Content to ensure the list of page correctly. Here is the step to update the table of content. Click area in table of content until become gray, then right click, on the upper left side, you will see the Update Table button, click it and a new window will open, choose update entire table and click ok.
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Figure 8 Update Field and Table of Content
Insert Caption on Table

In document, we usually use table to show data. In order to collect name of table, we need to create list of tables name, here are the steps by steps to create List of Table. 1. First, right click on the table and then choose insert caption as shown on picture below
Figure 9 Insert Caption for Table 2. Then will show windows like in picture below
Figure 10 Caption Format 3. Because we want to make caption for table, so we must change the label into Table, then write the name of the table. Formally, the position of caption for table is Above Selected Item. Then click OK as shown at picture below
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Figure 11 Position of caption for table 4. To show list of caption table, we can go to top of document then click reference menu, choose Insert Table of Figure as shown at picture below
Figure 12 Insert Table of Figure 5. Then will show window to create list of caption for table as shown at the picture below. Then you must change the label into Table because you want to show list of table, not the other. After that click Ok.
Figure 13 Table of Figure 6. This is the result form List of Table shown at the picture below. Figure 14 Result List of Table 7. If you edit your document and you add new table, you have to update your list of table to ensure your list is correct. As Table of Content, you just need right click on the list, then choose update filed as shown at picture below.
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Figure 15 Update Field
Figure 16 Update Entire Table
Figure 17 Update List of Table
Creating Automatic List of Tables/Figures

Often when we create a document, we insert many figures in it. Its going to be troublesome if we have to write the figure list manually, so its best to create an automatic list of figure. Creating an automatic list of figure is so easy yet really useful. It saves us plenty of time, especially when we need to update the list in case we add or delete some figures Step by step to create an automatic list of figure is explained below: 1. Insert the picture you want
Figure 18 Inserting picture 2. Then choose references tab Insert Caption. Fill Caption with the number of the figure, choose Label with Figure and choose position. (See picture below) 17
Figure 19 Inserting caption 3. Give label to your pcutre by clicking New Label and type the figures name as shown at picture below.
Figure 20 Inserting Label 4. Give caption numbering also by clicking Numbering as shown Figure below.
Figure 21 Caption Numbering 5. And then you can see the result as shown figure below.
Figure 22 Result 6. To create Table of Figures, you can choose References tab and click Insert Table of Figures. (See picture below) 18
Figure 23 Inserting Figure 7. After you click Insert Table of Figures, will appear a form that display you figure list as shown figure below.
Figure 24 Form Table of Figure 8. At last, you only click Ok button and you can see the result as shown figure below. Figure 25 Table of Figure
Creating Automatic List of Equations

You can create your equations with the following step: 1. Create your equations with choosing Insert tab Equations. And then choose equation with you need (see picture below)
Figure 26 Creating new Equation 2. If equation that you need not available, you can type your own equation by clicking Equation and choose Design Tab. (see picture below)
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Figure 27 Typing your Equation 3. If you want to give your Equation label, the step is the same when you give the label to your figure. It can be done by choosing Insert tab Insert caption and will appear form as shown below:
Figure 28 Giving Label of Equation 4. After that, you must display your Table of Equations by choosing References Tab Insert Table of Figures and will appear a form as shown below and then you click ok button.
Figure 29 Form Table of Equations 5. Finally you can see your Table of Equations 20
Figure 30 Result
HOW TO ATTACH ANY CITATIONS AND A BIBLIOGRAPHY

In Microsoft Word 2010, you can give citation so easy by using this feature. Bellows are instructions how to insert citation: 1. First, select citation style that you needed. Click References. Then on Citations & Bibliography, choose Style. You can choose APA style, or another style. 2. After you cite from your reference, click Reference Insert Citation. 3. Choose Add New Source if your reference is first-time included
Figure 31 Adding New Sources 4. After that, select type of your source. You can choose Book, Journal Article, Web site, etc. In this time, choose Book type.
Figure 32 Choosing Type of Source on Available Window 5. Then, fill in the blanks about information of your references like this one.
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Figure 33 Completing information of our references 6. Next, click OK. Then you will see your reference added automatically.
Figure 34 example of making citation in our documents If you make your citation by using this feature, you can make a list of references, generally called as bibliography automatically. Bellows are instructions how to create it. 1. Click Bibliography on tab References. Choose Insert Bibliography
Figure 35 Chose style of Bibliography 2. Then your bibliography is added.
Figure 36 Automatically creating bibliography
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3. You can add more your references after you create bibliography. Just right click on your Bibliography, and choose Update Field.
Figure 37 Update Field Section
USING MAIL MERGE FEATURE IN MICROSOFT WORD 2010

Not infrequently the same contents of a letter sent to many people, such as invitation letters, circulars, newsletters, and others. Word for Windows provides a facility for making such letters quickly and easily, with the help of Mail Merge Helper.With the Mail Merge Helper, can also make address labels, envelopes, or catalogs, by way of organizing data combined with the main document letter mail and print the results of joint How to Create Mail merge? First we open Ms. Word 2010, and then click mailing > Start Mail Merge > Step by Step Mail Merge Wizard
Starting mail merge using step by step mail merge wizard Because we will make a letters the choose letter located on the top in mail merge task pane, there is six step for make a mail merge. After choose a letter and then click Next: Starting Document
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Select Document type After then, easily we choose button number two Start from a template
Setting letters Then click select template
Start merge from a template Click tab Letters, then Select template we want to use Urban letter and click OK
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KS091302 Introduction to IS Choosing template for a letter Choose next: Select Recipients
Next step After that, Such views appear
Urban Template Letter After that, you choose select recipient. We will make recipient choose radio button number three Type a new list and click create
Select recipient Fill the blank form recipient such as Title, First Name, Last Name , Company Name, etc. you not be fill all fields.
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Add Letter Recipient You can add recipient with click You must save form recipient. Insert the name file you want and click save
Save Address Recipients After saving the recipient letter click OK
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Validating Recipients After that, type your sender company name and your company address
Fill sender company name and address Pick the date when you write your letter
Pick the date Delete {Type the recipient address} and {Type the recipient name} and make a little space
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Deleting recipient address and recipient name After deleting, change the layout with click address block
Address Block Choose format name that you want we have two recipients, the interface appropriate with what you fill in insert recipients. Click OK
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Insert Address Block After Insert Address Block, will appear like this. Delete format Type the salutation
Edit Type Salutation We want to make a automatic greeting line click Greeting Line 29
Insert Greeting Line Choose the greeting line that we want, we have two recipient, Click OK
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Choose Format Greeting Line Up to the next step click Next: Preview your letters
Preview the Letters We finish write a letter, you can complete the step with print the letter
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Result of merge mail
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ABOUT END NOTE (FOOTNOTE)

A footnote or an endnote consists of two linked parts the note reference mark and the corresponding note text.
Insert a footnote or an endnote

Microsoft Word automatically numbers footnotes and endnotes for you. You can use a single numbering scheme throughout a document, or you can use different numbering schemes within each section in a document. Commands for inserting and editing footnotes and endnotes can be found on the References tab in the Footnotes group.
Insert Footnote Insert Endnote
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Footnote & Endnote Dialog Box Launcher
When you add, delete, or move notes that are automatically numbered, Word renumbers the footnote and endnote reference marks. Note If the footnotes in your document are numbered incorrectly, your document may contain tracked changes. Accept the tracked changes so that Word will correctly number the footnotes and endnotes. 1. In Print Layout view, click where you want to insert the note reference mark. 2. On the References tab, in the Footnotes group, click Insert Footnote or Insert Endnote. Word inserts the note reference mark and places the insertion point in the text area of the new footnote or endnote.
3. Type the note text. 4. Double-click the footnote or endnote reference mark to return to the reference mark in the document. 5. To change the location or format of footnotes or endnotes, click the Footnote & Endnote Dialog Box Launcher, and do one of the following: 6. To convert footnotes to endnotes or endnotes to footnotes, under Location choose either Footnotes or Endnotes and then click Convert. In the Convert Notes dialog box, click OK. To change the numbering format, click the desired formatting in the Number format box and click Apply. To use a custom mark instead of a traditional number format, click Symbol next to Custom mark, and then choose a mark from the available symbols. This will not change the existing note reference marks. It will only add new ones.
Change the number format of footnotes or endnotes

1. Place the insertion point in the section in which you want to change the footnote or endnote format. If the document is not divided into sections, place the insertion point anywhere in the document. 2. On the References tab, click the Footnote & Endnote Dialog Box Launcher. 3. Click Footnotes or Endnotes 4. In the Number format box, click the option that you want. 5. Click Apply.
Change the starting value for footnotes or endnotes

Word will automatically number footnotes beginning with "1" and endnotes beginning with "i", or you can choose a different starting value. 1. On the References tab, in the Footnotes group, click the Footnote Dialog Box Launcher.
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2. In the Start at box, choose the desired starting value. 3. Click Apply.
Create a footnote or endnote continuation notice

If a footnote or endnote is too long to fit on a page, you can create a continuation notice to let readers know that a footnote or endnote is continued on the next page. 1. Make sure that you are in Draft view by going to the View tab and clicking Draft. 2. On the References tab, in the Footnotes group, click Show Notes. 3. If your document contains both footnotes and endnotes, a message appears. Click View footnote area or View endnote area, and then click OK. 4. In the note pane list, click Footnote Continuation Notice or Endnote Continuation Notice. 5. In the note pane, type the text that you want to use for the continuation notice.
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Change or remove a footnote or endnote separator

Word separates document text from footnotes and endnotes with a short horizontal line called a note separator. If a note overflows onto the next page, Word prints a longer line called a note continuation separator. You can customize separators by adding text or graphics. 6. Make sure that you are in Draft view by going to the View tab and clicking Draft. 7. On the References tab, in the Footnotes group, click Show Notes. 8. In the note pane list, click and choose the type of separator you want to change or remove. a. To change the separator that appears between the document text and notes, click Footnote Separator or Endnote Separator. b. To change the separator for notes that continue from the previous page, click Footnote Continuation Separator or Endnote Continuation Separator. 9. Select the separator and make changes: To remove the separator, press DELETE. To edit the separator, insert a Clip Art divider line or type text. To restore the default separator, click Reset.
Delete a footnote or an endnote

When you want to delete a note, you work with the note reference mark in the document window, not the text in the note.
Note reference mark
If you delete an automatically numbered note reference mark, Word renumbers the notes in the new order.
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TAKE-HOME ASSESMENT
1. Enhance your Self Assessment work in a step-by-step documentation with watermarked screenshots and explanations. 2. Explain briefly about how to watermarking and use the tool TSR Watermark Image Software.
SUGGESTED RESOURCES
1. http://office.microsoft.com/en-us/word-help/word-help-and-how-toFX101818070.aspx?CTT=97 2. http://download.cnet.com/TSR-Watermark-Image-Software/3000-12511_410976931.html?tag=mncol;1
BIBLIOGRAPHY
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2012

Module 1: Ten Fingers Typing and Microsoft Words References.

INFORMATION SYSTEM Department Faculty of Information Technology

Institut Teknologi Sepuluh Nopember