Palo Alto Library Projects

Bi-Monthly Progress Report July August 2012

Mitchell Park Library & Community Center Main Library

Attachment C

Mitchell Park Main Entry

Table of Contents
Mitchell Park Library Status Report Management Summary Action Items Schedule Milestones

Main Library Status Report Management Summary

Library Closure Plan Financial Summary

Mitchell Park Library & Community Center

3700 Middlefield Road, Palo Alto
The new Mitchell Park Library and Community Center is a highly sustainable joint-use facility that will be a vibrant destination for civic, cultural, social, educational, and recreational activities. The new center, which will replace undersized and aged facilities, is made possible through Measure N and the strong partnership between the city and the community. During construction, temporary library and teen center facilities are available at the Cubberley Community Center.

PROJECT CONSTRUCTION
CONSTRUCTION BEGAN: September 2010 ANTICIPATED OPENING: Spring 2013 PROJECT TEAM OWNER: City of Palo Alto Public Works (650) 329-2295 ARCHITECT: Group 4 Architecture, Research + Planning Inc. South San Francisco, CA (650) 871-0709 GENERAL CONTRACTOR: Flintco Pacific, Inc. Roseville, CA (916) 757-1000 CONSTRUCTION MANAGER: Turner Construction Company San Jose, CA (408) 918-1600 FOR MORE INFORMATION www.cityofpaloalto.org/libraryprojects KEY ACCOMPLISHMENTS Exterior Wall Finishes Glass Installation Start of Drywall UPCOMING ACTIVITIES Stonework Exterior Painting and Trim Interior Ceilings Drywall Continues

Library West Fascia Installation

Window Trim Installation at Multi Purpose

Solar Hot Water Panels Installed

Clerestory Glass for Natural Lighting

Library Window Sealant Installation

Bldg A South Plaster Installation

Library Window Water Testing

Community Center with Library Beyond

Library Plaster Finished

Mitchell Park Library & Community Center Management Summary July - August 2012
Noteworthy Accomplishments Exterior Glass, Plaster and Metal Siding are complete Solar Hot Water Panels are installed Raised Flooring nears completion and drywall has started Current Project Challenges: Processing the high volume of change documentation and providing direction Settle tube steel and exterior wall framing changes (Ready for Council approval) Settle waterproofing and sheet metal changes (Estimate complete) Significant number of new COR to review Submittals impacting material delivery and inspection (In progress but nothing completed) Photovoltaic systems need separate permits Deferred submittals for glass railings, elevators and library shelving need to complete plan check Safety Public Safety is a priority outside the fence. No incidents reported to date School resumed smoothly without any safety issues from construction Quality Control City and Special Inspection Work: Work needs to be ready when inspection is requested Work should pass inspection the first time around Quality Control Observation Reports : 56 have been issued and 12 remain open Courtyard Concrete benches finishes need remedial work. Exposed exterior steel needs welds ground smooth and finished with a protective coating Firewall Construction modified assembly needs Building Department approval Glazing contractor is having difficulty meeting quality control standards Sliding glass doors dont meet specification Water testing 100% of windows due to high failure rate. Costs: Since the last report, the City issued 7 Change Orders dealing with over 50 Change Order Requests Flintco resumed Change Order Request submittals with an equivalent number of new requests. Schedule: No progress on completion date August schedule still shows 9 months left. (May 2013) The Contractor needs adequate manpower to support the planed schedule. Next Key Milestones: Drywall finish Library 10/4 Teen Center 10/4 Community Center 10/3 Stonework finish Library 10/24 Teen Center 10/10 Community Center 9/19 Ceilings start Library 9/25 Teen Center 9/20 Community Center 9/25

Mitchell Park Library & Community Center Schedule Milestones July - August 2012
Flintco Monthly Schedule update 8-15-12 ACTIVITY Pad Certification Foundation Complete Frame & Place Slab on Grade Top out Structural Steel Frame 2nd Floor Poured Roof Poured Frame Ext Walls Building Dried In Frame Interior Walls Hang Drywall Start 1 Ceiling Start (MEP inspections pass) 2 Drywall Finished Ceiling Tile Finished Permanent Power 3 Heat & Air Conditioning Online Casework Start Date 4 Elevator Complete Owner/Arch Punchlist - Start Parking Paving & Driveways Complete Substantial Completion 5 Certificate of Occupancy Building Air out and Commissioning Footnotes 1. Actual from Inspection log 2. Schedule dates passed - used inspector's estimate 3. Per Flintco at 9/5 weekly meeting 4. need walls finished and HVAC online 5. Temporary Certificate of Occupancy
EXT 4000 EXT 5555 INT 1130 INT A1085 B1080 C2330 INT A.B.1220, C1270 INT A1080 B1080 C1090 FIN 1120 INT A2120, EQU B2010, C2020 EQU A1100, BC1090 FIN A10049, BC1090 AEQU1090 PCO A5000 B2020 C3030 STE 1840 PCO A1555 B2555 C3555 PCO 5020/1555 EQU 1070

Completion Date ACTIVITY I.D. Bldg-A 10/27/10 12/28/11 2/11/11 5/31/11 4/16/11 5/31/11 9/2/11 6/8/12 5/24/11 9/6/12 9/25/12 10/4/12 11/27/12 9/27/12 10/16/12 10/19/12 10/23/12 3/11/13 1/7/13 2/26/13 4/12/13 4/17/13 Bldg-B 10/27/10 1/16/11 5/6/11 4/15/11 X 6/24/11 9/26/11 6/8/12 6/1/11 8/8/12 9/20/12 10/4/12 11/8/12 9/27/12 1/9/13 9/20/12 x 1/24/12 x 2/28//13 4/12/13 4/2/13 Completed Bldg-C 10/27/10 1/7/11 5/3/11 5/12/11 X 6/21/11 9/2/11 6/8/12 7/1/11 8/6/12 9/25/12 10/3/12 11/12/12 9/27/12 1/18/13 10/9/12 x 2/11/12 x 3/8/13 4/12/13 4/26/13

Main Library
1213 Newell Road, Palo Alto
The Palo Alto Main Library renovation and addition is in the final phase of design Better Libraries for Palo Alto projects, funded by the passage of Measure N by voters in 2008. The project incorporates upgrades to the historic buildings structural,
electrical and mechanical systems while preserving the integrity of architect Edwards Durrell Stones iconic design. The new

PROJECT CONSTRUCTION
CONSTRUCTION STARTS: Summer 2013 ANTICIPATED OPENING: Fall 2014

PROJECT TEAM
OWNER: City of Palo Alto Public Works (650) 329-2295 ARCHITECT: Group 4 Architecture, Research + Planning Inc. South San Francisco, CA (650) 871-0709 CONSTRUCTION MANAGER: TBD

addition includes a program room and additional restrooms to extend the services of this heavily-used branch. The project targets LEED certification.

FOR MORE INFORMATION

www.cityofpaloalto.org/libraryprojects KEY ACCOMPLISHMENTS Budget Update complete based on current construction UPCOMING ACTIVITIES Plan Check Submittal is anticipated by the end of September

Exterior View

Library Closure Plan July - August 2012

Mitchell Park Library and Community Center construction started, College Terrace Library re-opened
2010 2011 2012 2013 2014

Downtown Library re-opened

Mitchell Park Library & Community Center Anticipated Public Public Opening in the Spring 2013 Main Library Closes for construction Mid 2013

Main Library Opening to the Public in 2014

July - August 2012 Update

BUDGET COSTS

PALO ALTO LIBRARIES BOND MEASURE N PROJECTS FINANCIAL SUMMARY

09010 Cubberley Temporary Library 09005 Downtown Library 09006 Mitchell Park Library & C.C. 11000 Main Library 11010 Art Center Temporary Library Bonding and Financing Costs BONDED AMOUNT
data 8/28/12

MEASURE N

ENGINEER'S ESTIMATE

PROJECTED

RESERVES

645,000 4,000,000 50,000,000 18,000,000 5,212,000 49,043,000 20,100,000 500,000 4,000,000 76,000,000 500,000 76,000,000
-

619,687 4,418,111 41,411,673 21,682,800 500,000 500,000 69,132,271

-

25,313 793,889 7,631,327 -1,582,800 0 0 6,867,729

-

The combined projects currently have projected cost reserves of $6,867,729. Notes on Projected Cost:
Temporary Library at Cubberley finished below estimate. Balance is held for move out costs. Downtown Library is now finished. Final Cost will update when all contracts are closed out. Mitchell Park Library and Community Center bids were significantly below estimate. Pending Design and C.M. Contract amendments are not included and will affect Reserves. Bond costs were reforecast and the financing budget was reduced to $500,000. Main Library is still the June 2012 estimate Turner's updated estimate is under review by Public Works Engineering. Council increased Project Scope. Projected Cost includes current estimated cost increases. Projected Costs are based on contracts awarded to date with their full contingency authorization. Projected Costs for contracts not yet awarded are based on the current estimate. Reserves will adjust as future contract awards are made.

printed 9/11/2012