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Fall/Winter 2008

A publication for Wisconsin’s Long Term Care Profession by

Building
EMPLOYEE
RETENTION

PLUS:
• Avoiding On-Call Coverage Pitfalls
• Handling a Media Crisis
• Developing Employee
Immunization Campaigns

www.whca.com

www.wical.org
Does Your Rehab
Provider Offer All This?
• trained, experienced • Medicare claims and • national client services
therapists and assistants denials management resource group (clinical,
dedicated to improving the indemnification PPS, financial expertise and
lives of your residents • long-term care current regulatory guidance
• local rehab manager and programming consultation)
facility-specific program • continuous quality • accurate and timely resident
manager improvement screening
• therapists skilled in current • measurable, outcomes- • full range of census-building
CPT codes and their uses driven services (clinical, programs
• therapists paid for all their financial and administrative • corporate compliance
time in your facility tools available) program/HIPAA committee
• staff development and • local, regional and national • facilitate cash flow
training programs education services
• ongoing clinical care
strategies

To discover more about how Scott Hale


Peoplefirst Rehabilitation can Senior Director of Business Development
help your facility, please contact: 888.836.8819 office
216.570.2656 mobile
scott.hale@peoplefirstrehab.com
COPYRIGHT
© 2008 Peoplefirst Rehabilitation
CSR 82165

www.peoplefirstrehab.com
welcome

WELCOME TO THE premier edition of Continuum magazine, a unique publication dedicated to the issues and
interests of Wisconsin’s long term care provider community. You have received Continuum by virtue or your being
a valued member of the long term care continuum, hence the title.
The Wisconsin Health Care Association (WHCA) and its dedicated assisted living division, the Wisconsin Center
for Assisted Living (WiCAL), wanted to create a publication that presents positive, practical and authoritative infor-
mation to the Wisconsin long term care community. You and your staff members provide valuable and dedicated
service to Wisconsin’s frail, elderly and disabled residents, and this magazine is devoted to helping you in your mis-
sion to protect, serve and care for these individuals.
Currently we intend Continuum to be published bi-annually, released each Fall and Spring. There will be no sub-
scription or cost to you. Each issue will provide articles and information of interest to the leaders of the long term
care community. We hope that you enjoy this premier edition and would welcome your input for future editions.
To provide comments, input or reaction to this premier edition, please access the online version at www.whca.
com. There you will also fi nd additional information about the valu-
This magazine is devoted able benefits and opportunities offered by WHCA and WiCAL.

to helping you in your Sincerely,

mission to protect, serve Brian R. Purtell


WiCAL Executive Director and WHCA Director of Legal Services
and care for individuals.

Join !
Wisconsin Center for Assisted provider community. The WHCA/ Quality Improvement and
Living, WiCAL, is the dedicated WiCAL staff represent over 115 years of Education: The mission of WiCAL
division of the Wisconsin Health collective service to the long term care includes assisting members to continue
Care Association (WHCA) and the community. being national leaders in the provision
Wisconsin affi liate of the National Advocacy: With three lobby- of assisted living services. Educational
Center for Assisted Living (NCAL). ists on staff, two of whom are attor- programs and quality initiatives are
Wisconsin’s assisted living and senior neys, WiCAL is a leading and cred- a core element of WiCAL efforts.
housing providers are welcomed to ible voice within Wisconsin’s legis- Educational programming places a pre-
explore the benefits of membership of lative and regulatory arena. On the mium on practical, evidenced based,
WiCAL. national level, NCAL is a recognized information to allow you to receive the
Membership is free of charge for advocate in Washington D.C. on greatest value. Training opportunities
the balance of 2008: No obligation to issues impacting the assisted living are provided in various formats and
continue and no tricks. Give WiCAL a community. mediums to allow you to manage your
test drive, and let us earn your future Communications: Having a costs and valuable time.
membership. Director of Communications on staff To begin to experience the ben-
Expertise: WiCAL has the back- provides WiCAL the ability to advance efits of WiCAL membership, at no
ing and experience of the WHCA, the policy agenda, enhance the image cost through 2008, simply go to
the oldest trade association repre- of members, and assist members in www.wical.org and click on “Join
senting Wisconsin’s long term care proactive and reactive media efforts. WiCAL.”

FALL/WINTER 2008 C O NTINU U M 3


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contents Fall/Winter 2008

Continuum is published for the 7 CLINICAL CORNER: Breaking the Chain


Wisconsin Health Care Association How immunizations can play a key role in
and the Wisconsin Center for your facility’s infection control efforts.
Assisted Living
121 East Wilson Street, Suite L200
Madison, WI 53703
9 HR 4 LTC: ON CALL COVERAGE:
608-257-0125 Avoiding Wage and Hour Pitfalls
Fax: 608-257-0025 The ramifications for an employer running
www.whca.com/www.wical.org afoul of wage and hour laws can be
significant. How to ensure you’re doing
Managing Editor what’s best for you and your employees.
Brian Purtell
11 FALL CONVENTION ROUNDUP
Editorial Associate Great reasons why this year’s 57th annual
Erin Celello convention is a can’t-miss opportunity!
Published by
12 BUILDING EMPLOYEE RETENTION page 9
Staff turnover is a profession-wide
Naylor, LLC
challenge, but these steps can make you an
5950 NW 1st Place
“employer of choice” in long term care.
Gainesville, FL 32607
800-369-6220
or 352-332-1252 16 MEDIA MATTERS: Handling a Media
Fax: 352-332-3331 Crisis: How to Come Out on Top
www.naylor.com No organization, despite its best efforts, is
Publisher immune from a crisis. Use these top tips to
Mark Migliore handle the media in any situation.

Editor
Saara Raappana
18 CAPITOL BEAT: State Races will Affect
Long Term Care Providers
Marketing and Research Associate The Wisconsin State Legislature and
Zach Swick handfuls of U.S. Congressional races are
Project Manager heating up this fall. Here’s how their results
Rick Jablonski could affect you.

Account Leader
page 12
Patricia Nolin 20 STAKEHOLDER SPOTLIGHT:
Heather Breummer
Account Representatives Heather Breummer, Executive Director on
Denise Creegan, Janet Corbe, the Board of Aging and Long Term Care,
Steve Hall, Scott Pauquette, talks about filling the shoes of founding
Mark Verceles, Cherie Worley Director George Potaracke, the Medigap
Layout & Design Helpline and how the BOALTC can make
Calvin Harding & Emma Law your life easier.

Advertising Art
Carrie Smith 22 INDEX OF ADVERTISERS/
©2008 Naylor, LLC. All rights reserved.
ADVERTISER.COM
The contents of this publication may not be
reproduced by any means, in whole or in
part, without the prior written consent of the
publisher.

page 16
PUBLISHED AUGUST 2008/WHC-B0208/8315

FALL/WINTER 2008 C O NTINU U M 5


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6 CONTI NUUM www.whca.com


388024_JTAssociates.indd 1 6/19/08 1:50:22
392034_Focus.indd
PM 1 7/21/08 11:55:23 AM
clinical corner

Breaking the Chain


Dedicated Immunization Campaigns are Vital for
Employees and Residents
By Brian Purtell, JD and Betty Brunner, RN, BS, NHA

THE CORE VALUE mission in your immunization campaigns targeting


organization undoubtedly includes staff and volunteers should be adopted
providing the best care and service to as a means of increasing immunization
your clients and residents. As part of rates.
that mission, licensed and unlicensed Staff Influenza Immunization
congregate living settings must main- Campaigns: The Centers for Disease
tain vigilance in their infection control Control and Prevention recommends
prevention efforts to protect clients all staff, except for those individuals
and workers. There is increasing focus allergic to the vaccine or eggs, should
on infection control in all settings, and be encouraged to receive the influenza
regulatory compliance, liability risk, vaccine.
and reputations can hinge on provider Dedicated campaigns, which culmi-
efforts in this area. nate with annual vaccination efforts,

©www.istockphoto.com/Eric Hood
Due to the many and varied physi- have been proven to be most effec-
cal, physiological, psychological and tive in achieving the highest rate of
social changes that accompany the immunizations, particularly for staff
normal aging process, the risk of infec- members.
tion increases as people age. Plan your program: Include all
Many chronic diseases and condi- staff members and departments when
tions that frequently accompany the establishing your vaccination team and
aging process increase the aging resi- plan out your entire calendar of efforts
dent’s risk for infection. Congregate toward education and encouragement.
living environments, with multiple staff Culminate the planning with leader- An immunization
and visitors coming and going, further ship visibly being among the fi rst to be
increases the risks of transmission. immunized and serve as role models campaign
Major objectives of your infec-
tion control program are prevention
for staff members to follow.
• Maintain Leadership Support:
doesn’t have to
and control. “Breaking the chain” of
transmission of infectious agents is an
Stay on top of the campaign by mon-
itoring ongoing reports. Monitor
be a massive
essential element of infection control.
One proven prevention opportunity to
success, identify where efforts and
education are needed, and incorpo-
undertaking of
break the chain is the immunization of rate this information into current management and
workers and clients. and future efforts.
Educating and encouraging cli- • Promote Program Consistency: staff time.
ents to receive their vaccinations is Use steady, repetitive reminders and
an important (and for nursing homes, educational posters, newsletters,
required) step in prevention efforts. As paycheck stuffers, and information
important are the efforts you should be sheets.
taking to ensure the highest level of • Make Vaccinations Convenient:
employee immunizations to reduce the Offer opportunities for employees
opportunities of transmission. Rather to be vaccinated. If you do not have
than a single “reminder” to staff, qualified staff to administer shots,

FALL/WINTER 2008 C O NTINU U M 7


consider connecting with local pro- people are reluctant, and shape the Use this information to continue
viders to host a community clinic message to counter these issues. A to hone the message and establish
where your employees will be able particularly powerful tool is the use goals for next season.
to participate. of a declination form an employee There is no reason to reinvent the
• Reach the Resistors!: There is a signs, which includes an acknowl- wheel for such programs, and an immu-
category of employees who stead- edgement of their understanding of nization campaign doesn’t have to be a
fastly refuse to be vaccinated. Fear the risks and benefits to themselves, massive undertaking of management
and misunderstanding are at the their families and the clients they and staff time. Once the framework
heart of many of these individu- serve, regarding their decision to for a campaign is established, most
als’ objections. There is a wealth decline the vaccine. of the work is done; annual reviews
of materials available to educate • Evaluate the Program: Monitor of any changes or goals are all that is
employees, dispel myths, and con- employee immunization rates this necessary. Most importantly, proven
front fears. Identify why some season to measure performance. programs are readily available, includ-
ing complete toolkits, which contain
sample letters, fact/myth sheets, pre-
sentations, declination forms, flyers,
paycheck inserts, and much more.
The “Immunization Toolkit,” avail-
able at www.medqic.org, contains just
about anything an employer could need
in the development and implementa-
tion of an employee campaign. While
this toolkit was developed for nurs-
ing homes, it is scalable and equally
appropriate for use in assisted living
communities.

Brian Purtell is WiCAL’s


Executive Director and
WHCA’s Director of Legal
Services.
Betty Brunner is the Vice
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8 CONTI NUUM 1 www.whca.com


391467_Manor.indd 7/17/08 387784_Geneva.indd
11:28:44 AM 1 7/22/08 2:08:30 PM
HR4LTC

On-Call Coverage
Avoiding Wage and Hour Pitfalls
By Mindy Rowland Buenger, Dewitt Ross & Stevens, S.C.

“HEY, ARE YOU going to be around the-clock coverage 365 days a year is a
this weekend? I might need you to necessity, it is important to be aware of
come in.” what is compensable time so that you
“Don’t go too far from home this do not mistakenly fi nd yourself con-
weekend; it looks like I’ll need you to fronted with wage claim-based restric-
come in to pick up a shift. I’ll give you tions placed on an employee for on-call
a call and let you know which one.” time.
“Looks like we’re going to be busy Whether to compensate for certain
with some admissions this week- on-call time is one of the more contro-
end—I’m going to want you to be at versial areas of litigation arising under
the ready. So stay in town and be able the Fair Labor Standards Act (FLSA).
to get here on 15 minutes notice.” The reason is simple: whether on-call
Ever made a comment like this to time is compensable is very fact-spe-
one of your employees? It sounds inno- cific and, unfortunately for employers, © Ghubonamin | Dreamstime.com
cent enough—a simple inquiry into there are not any bright-line rules to
an employee’s availability to work a follow. That said, there are some guide-
weekend shift or a mere request that lines that can assist you in avoiding a The ramifications
an employee be within range in case
things get busy.
claim. This article provides a road map
of those guidelines.
for an employer
But before you know it, you can fi nd
yourself liable to pay on-call time to SOME HISTORY
running afoul
your employees. The above three state-
ments present progressively higher lev-
Back in 1944, the United States
Supreme Court fi rst decided that hour-
of the wage
els of expectation and commitments ly, non-exempt employees were enti- and hour rules
that an employer might communicate tled to be compensated in certain cir-
to an employee on a Friday afternoon. cumstances where the employee might relative to on-call
Whether any or all of these might con- be called upon to work, i.e., where the
stitute the employer having to compen- employee is on-call. Federal regula- coverage can be
sate the individual for “waiting” or “on-
call” time requires a detailed examina-
tions shortly followed suit, identifying
the following standard: “if the employ-
significant.
tion of the totality of the circumstanc- ee cannot use the time effectively for
es, as well as the previous dealings his [or her] own purposes,” then the on-
between the employer and employee. call time is compensable.
Regardless, however, employers need Generally speaking, the more
to be aware that certain requirements restrictions you place on your employ-
or restrictions very well may be con- ees as to their freedom and movement
sidered “hours worked,” even if there to engage in activities of their choosing,
is no actual exertion by an employee. the more likely it is that the time will be
And, as you well know, “hours worked” considered “hours worked” and there-
translates into compensable time for fore compensable under the FLSA.
the employee. The ramifications for an employer
Why do you need to care? In the running afoul of the wage and hour
long term care field, where around- rules relative to on-call coverage can

FALL/WINTER 2008 C O NTINU U M 9


FACTORS TO CONSIDER
While a determination of whether on-call time must be paid is factu- • Whether the use of a pager could ease any restrictions on the
ally specific, the following list of factors is instructive: employee
• Existence of an on-premise living requirement • Whether the employee actually engaged in personal activities
• Length of any required time limits for responding to calls while on-call
• Geographical restrictions on the employee’s movements while on- • Whether an agreement existed between the employees and the
call employer regarding compensation while on-call, and whether
• Frequency of actual calls during such time employees were aware of such an arrangement at the time of
• Ability or inability of employees to trade “on-call” responsibilities accepting the position
with other employees • Geographical location of the employer
• Number of employees working on-call in a given department • Effect of requiring compensation for on-call activities both as to
the employer and the employee

be significant. An employee who pre- under the above standards and meet- to have an employee whose normal pay
vails on a wage claim is entitled to ing with an attorney if you have any rate is at or just slightly above mini-
two, sometimes three years’ back pay, concerns about whether you should be mum wage. Establishing an on-call pay
as well as his/her attorneys’ fees. Also compensating your employees for the rate that would be significantly lower
note that employees cannot “waive” on-call time. than such an employee’s wage could
wage claims. That means that you can- It is also beneficial to you to remem- create a situation where their work
not come to any sort of agreement with ber that just because an employee is week average hourly wage would be
your employees that on-call time is not engaging in compensable on-call time, below the required minimum wage.
compensable. he/she does not have to be paid at the Likewise, employers must also keep
standard wage rate for that employee. in mind that waiting time and on-call
PROACTIVE MEASURES The employee only need be compen- time counts as hours towards overtime
The best practice, of course, is to sated for the “hours worked.” Wage expectations for non-exempt employ-
establish a policy in which both you and rates for on-call time can differ from ees. As an extreme, if an employer
the employees are clear as to wheth- an employee’s regular rate, although were to indicate restrictions sufficient
er or not an individual’s time is to be minimum wage and other over-time to constitute an entire weekend being
compensable when an employee is not provisions still apply. regarded as “hours worked,” includ-
performing his/her typical job duties. For example, an employer must ing overnights, that employer would
Make a determination on the front end assure that the employee’s overall wage quickly encounter a situation where the
of whether the on-call time you require rate during a pay period be at or above employee would have 48 hours worked
of your employees rises to the level of the applicable minimum wage. This is over the course of only two days.
“hours worked,” by analyzing that time particularly important if you are going
CONCLUSION
If you are like most health care
facilities, you want to balance the need

Choices
to occasionally require an employee to
® report to work when necessary against
the need to compensate employees not
actually working during that on-call
When life is limited, aging in place is time. To do so, employers need to take
what people want. a close look at their on-call policies and
When the focus of care shifts from curative to procedures and ensure that those poli-
palliative, VITAS focuses on enhancing patients’ cies and procedures allow for the abil-
comfort and overall quality of life. As an advocate for ity to call an employee in if necessary,
the rights of those at the end of life, our VITAS team without unduly restricting the employ-
of hospice experts helps patients remain at home. ees’ freedoms.

At VITAS, patients and families come first.


Mindy Rowland
Buenger is partner at
DeWitt Ross & Stevens
Serving the Milwaukee area since 1994
S.C. She can
For information, call 414.257.2600 be contacted at
Referrals: 1.800.93.VITAS • www.VITAS.com 608-252-9320 or
mrb@dewittross.com

10 CONTI1NUUM
391423_Vitas.indd www.whca.com 7/17/08 7:32:38 PM
DON’T MISS THIS YEAR’S
57TH ANNUAL FALL CONVENTION
THE WISCONSIN HEALTH CARE ASSOCIATION (WHCA) and
the Wisconsin Center for Assisted Living (WiCAL) invite you
to join us for our 57th Annual Fall Convention. This year’s con-
vention is offering 21 valuable educational sessions of interest
to all providers and their staff. During and after educational
sessions there will be plenty of social and networking oppor-
tunities, including a cruise down the Fox River complete with
food, refreshments and music.
Educational offerings include: • Medicare and Medicaid Maximization
• Building the Foundation for Excel- “Unlocking the Doors”
lence and Customer Satisfaction • Implications of the Fair Housing
• The “Bug” Stops here – Infection Act on Wisconsin’s Assisted Living
Prevention & Control in Long Term Community
Care • Comfort, Compassion and Dignity:
• Preventing Culture Change Melt- Means to a Better End: F309
down, Tools to Turn Your Dining • Getting the Right People on Board:
Vision into Reality Recruiting, Screening, and Hiring a
• Turning Complaints into Compli- Quality Workforce
ments: Creating a Culture of Con- • And many, many others!
tinuous Quality Improvement as a In addition, the Fall Convention will
Strategy to Managing Complaints feature an opening keynote address by
and Grievances Donna Manring on “Transformation
• Lessons Learned: Provider Insight Leadership” and the WHCA 2008 “Shin-
Gained from Litigation Experience ing Star” Awards Luncheon.
• The Secrets to Exceptional Custom- Each year, WHCA’s Fall Convention
er Service Every Day provides a great venue for education, net-
• Breaking Free from the Old Educa- working, and sharing ideas. Join us this
tion Model in Long Term Care year on October 1-3, 2008, at the Radis-
• The Power of Ethical Marketing son Convention Center in Green Bay!

ADDITIONAL INFORMATION
For additional information or needs please
call the WHCA/WiCAL office (608-257-0125) or
contact George W. (Skitch) MacKenzie, NHA at
skitch@whca.com.

COMPLETE PROGRAM DESCRIPTIONS AND REGISTRATION INFORMATION CAN BE


FOUND AT WWW.WHCA.COM OR WWW.WICAL.ORG. ONSITE REGISTRATION ALWAYS WELCOME!

FALL/WINTER 2008 C O N TINU U M 11


Building Employee
RETENTION
It’s a balancing act! But dedicated efforts
©www.istockphoto.com/Dmitriy Kalinin

can transform your facility into


an “employer of choice.”

12 CONTI NUUM www.whca.com


By Brian Purtell

IN ORDER TO provide the highest level of care and services ➥


1. Identify current turnover
to their clients, long term care providers are continually chal- rates, including differences
lenged to retain qualified and committed employees in all sec- in rates among categories of
employees.


tors of operation. But demographic and workforce data indi-
2. Identify the causes
cate that workforce development will be one of the Wisconsin underlying staff turnover.


long term care community’s greatest challenges in the coming
3. Establish goals/targets for
years. Steps taken now to put a facility in a position to remain improving retention rates.


or become an “employer of choice” may mean the difference 4. Develop an action plan to
between future success or continued challenges. address causes and reach
identified goals/targets.


Instead of lamenting about the dif- The key is that long term care 5. Implement the action plans
ficulty of recruiting applicants for open employers need to increase their as written.
positions, we must closely examine our
efforts to retain our current caregivers.
knowledge base as to what actually
impacts employee retention. Rather
➥ 6. Evaluate the implementation
Certainly, most providers appreciate than relying on gut feelings or mak- of the action plan.

the value of their dedicated staff, but it ing efforts based on what the employer
is healthy to reexamine the techniques “thinks” the employee wants or needs, 7. Update and revising the
used to retain those vital assets. employers need to approach reten- action plan as directed by


There is ample evidence to support tion efforts with the sophistication the evaluation process.
investment in dedicated retention pro- that they would apply to other quality
gramming. Staff longevity and lower improvement efforts, using recognized
turnover correlates to higher customer processes to guide them. The sidebar
satisfaction and quality measures, as shows seven steps to follow in taking workable framework for taking on the
well as regulatory results. It also reduc- on the challenge of improving employ- retention issue. While the process is
es inefficient use of scarce resources ee retention. not a magic pill, it can help you orga-
related to recruitment, new employee The steps in the sidebar are, in all nize your efforts and provide a map to
orientation and training. likelihood, instantly recognizable, as achieving your goals more efficiently.
It is therefore critical to examine they follow a common quality improve-
what actually correlates to employee ment cycle process. But you may not NO QUICK FIX
retention. Identifying those factors will have viewed employee retention in this Employers fi rst must recognize that
allow employers to focus their energies context. Applying the same analysis a the effort to improve employee reten-
on those areas that are both correlated health care provider applies in address- tion requires prolonged and dedicated
to retention and within the control of ing a clinical improvement effort, effort, including ample staff involve-
an employer. for example, will provide focus and a ment. And before you establish your

Long term care employers need to increase


their knowledge base of what actually impacts
employee retention.
FALL/WINTER 2008 C O N TINU U M 13
retention goals, you need to deter-
mine your current retention and turn-
over rates in all categories of staff.
Determining your current retention
and turnover rates will (1) establish
your baseline; (2) identify where you
should focus your efforts; (3) identify
strengths that you can apply in the
development of your action plan; and
(4) provide measures upon which you
can establish goals and targets.
Establishing your baseline enables
you to measure your future perfor-
mance. Reviewing where your reten-
tion and turnover are greatest allows
you to target your efforts. Once you’ve
done that, you should establish specific
goals/targets to work toward. The sim-
ple act of goal setting has been dem-
onstrated to accelerate performance
improvement.
As part of this review and goal-set-
ting process, examine your expenses
related to retention and recruitment.
Where are you spending your money?
Is it efficient or even productive?
Are you placing expensive classified
ads in newspapers that either do not
even reach your target audience or
Eligibility does not ensure capability.
do not yield qualified and attractive developing retention efforts. Search retention and employee satisfaction.
applicants? and review the available literature on Employees may rank pay as the most
the subject as the basis for your analy- important contributor to their job
NOT ALL RETENTION IS GOOD; NOT ALL sis and action plans. satisfaction, but this is too easy an
TURNOVER IS BAD. answer to a more complex question.
Simply setting a goal of keeping all IT’S NOT ALL ABOUT MONEY Closer examination of more detailed
of your current employees is unrealis- Determining the relative importance data reveals that factors such as inter-
tic. More important, it ignores the pos- of employee wages provides a perfect action, professional status and task
sibility that some of your current staff illustration of the use of empirical requirements tend to more strongly
contribute to the turnover issues you evidence in guiding retention efforts. correlate to an employee’s decision to
are facing. Further, the employees that There is the notion that if an employer leave or stay in a job.
you want to retain, your top perform- simply raises wages, retention rates Here’s more specific evidence. The
ers, will likely resent the efforts made will increase. But this is counter to largest aggregated Wisconsin long term
toward those who are not. the evidence. Wages clearly impact care workforce data compiled by My
an employee’s decision to remain at a InnerView, Inc., indicates that the most
DON’T GUESS; USE EVIDENCE job, but research indicates that wages, significant factors relating to employee
A growing body of research and evi- while important, are not an exclu- job satisfaction are:
dence is available to guide your reten- sive or prime motivator. Resist the • Assistance with job stress
tion efforts. Just as a physician or nurse temptation to throw up your hands at • Attentiveness of management
is guided by authoritative research in increasing retention rates when wage • Care/concern of management
making clinical decisions or a facil- increases are not feasible. Data sug- • Comparison of pay
ity is guided by an establishment of gests otherwise. • Appreciation of supervisor
policies and protocols, so too should What data going back three decades Many of these factors are well
an employer be guided by research in does suggest is a relationship between within the control of employers. While

14 CONTI NUUM www.whca.com


your client population—attention, Many issues of capability can be
assistance, and appreciation. If this addressed with sufficient training,
surprises you, consider what you do, education and support. Data demon-
either directly or through your manag- strates that effective training is an area
ers, to truly address your employee’s where there is room for improvement,
non-pay-related issues such as stress, and doing so significantly contrib-
appreciation and management atten- utes to employee retention. This hold
tiveness. While addressing some of true for the new hire and the current
those issues might be complicated employees.
by managers’ own stresses, some of When an individual is not adequate-
this management stress and workload ly prepared and equipped for the posi-
could be minimized by a consistent, tion, they are far more likely to leave
motivated workforce. sooner. Additionally, ill-equipped
The evidence therefore shows that employees contribute to the stress and
the long term care provider community dissatisfaction of your current staff,
has opportunities for improvement in who end up picking up their slack. As
addressing the issues most important to part of your analysis of the causes of
their workforce, but improving employee turnover, include examination of your
© Styf22 | Dreamstime.com

engagement doesn’t necessarily require orientation, training and mentoring


spending a lot of money. Wise invest- programs. A modest additional invest-
ments and productive uses of scarce ment in those areas may translate into
resources bring a demonstrated return greater employee longevity.
on investment, both in better employee
retention and better client satisfaction. MAKE RETENTION A TEAM EFFORT
It is far better to invest in those areas AND GOAL
that produce results and that are actu- Gathering data, establishing causes,
ally within the control of an employer. developing action plans and measur-
management rates at or near the lower The data outlined above provides ing results will require input from your
end of employee satisfaction factors, an illustration of what measures are entire staff. Explain the purpose and
employees tend to rate their level of possible, and it must be noted that your benefits to obtain accurate information,
satisfaction with their direct supervi- greatest opportunities for improvement and to dispel rumors that will naturally
sor at or near the top, both nationally listed may not be the same for your spread among staff if such efforts are
and in Wisconsin. Management, are workforce. So measure your specific made behind closed doors.
you listening? workforce issues, needs, and areas of Becoming an employer of choice,
importance. Without actually measur- one where you have the luxury of highly
ing your level of employee satisfaction, qualified and motivated applicants, does
you are simply guessing or hoping that not happen overnight. Do not expect that
your efforts will hit the mark. a few kind words and an employee rec-
ognition party to immediately transform
RETENTION BEGINS AT HIRE your facility. Expect to commit time and
Screening and reference checks resources with long range goals in mind.
will tell you if someone is eligible for The efforts you make now will positive-
hire. The fact that someone is “eligible” ly impact your operations for years to
doesn’t necessarily make them him or come.
her a good fit for your organization.
Eligibility does not ensure capability. Brian Purtell, WiCAL
Resist the temptation to just fi ll spots Executive Director
with a warm body out of urgency. At and WHCA Director of
Legal Services, is also a
This data, which may prove uncom- the same time, explain and seek buy-
partner at DeWitt Ross
fortable to some managers, should be in for those staff members that may & Stevens S.C.
seen as a spectacular opportunity. Your have to bear some of the burdens—and He can be reached at
employees quietly have needs similar additional shifts—until a good match bpurtell@wical.org, brian@whca.com, or
to those you seek to address within is made. brp@dewittross.com

FALL/WINTER 2008 C O N TINU U M 15


media matters

Handling a Media Crisis


How to Come Out on Top
By Erin Celello

IN THE LONG TERM care community, for crisis communications, on a smaller


where both money and time are tight, scale you can do the same.
and clients are in need of round-the- Take your pick of situations you reg-
clock services, media relations can ularly see in the news, and gather your
understandably rank near the bottom management team to determine your
of the priority list. However, no organi- communications goals for potential
zation, despite best efforts, is immune scenarios, draft talking points to work
from events that have potential to dam- from, and practice delivering them for
age their reputation and community when a crisis does hit.
goodwill.
Accidents, incidents, natural and DENIAL ISN’T A RIVER IN EGYPT
man-made disasters, system break- Even the best long term care
downs, human errors, and professional providers are only one disgruntled
misjudgments can all lead to media cov- employee or dissatisfied family mem-
erage that too often seizes only upon ber away from having to respond to
the negative. a potentially negative media inquiry.
In the midst of a media “investiga- The first step is acknowledging that
tion,” it might seem as though there a media crisis could happen; the
is little that you can do to manage it. next is planning for it. Before crisis
However, this couldn’t be farther from strikes and you find yourself at the
the truth. In reality, there are several other end of a reporter’s microphone, In all but
steps you can take to expertly and effi-
ciently deal with the media in the midst
take some time to think through
what your key messages might be.
the rarest of
of any crisis. The first thing you want to do is
evaluate your audience and identify
communications
DON’T BUY AN EXTINGUISHER AFTER
THE FIRE STARTS
what you most want them to know.
This might include correcting erro-
crises, the
Crisis Communications in neous information, providing an number one thing
Healthcare defines a crisis as any- alternative viewpoint (your side) to
thing that “suddenly and unexpectedly the story, or reminding the audience you don’t want to
has adverse effects on a healthcare of important information.
organization, or its patients, staff, or Any crisis communications do is attempt a
community.”
If a resident is severely injured, and
response should also follow the
“CCO Template”: answers or state-
disappearing act.
the family goes to the media as a result, ments given to the media should
you could have a crisis on your hands. indicate compassion (express sym-
There might have been nothing you pathy, regret, condolences), convic-
could have done to predict the accident tion (state that assumptions cannot
or prevent it, but you can plan for it. be made, a full investigation is ongo-
While large businesses, Hollywood ing, et cetera), and optimism (indi-
stars, national, state, and local govern- cate that once the facts are clear,
ments have the luxury of teams of indi- action steps will be determined and
viduals that actually prepare and drill the right thing will be done).

16 CONTI NUUM www.whca.com


Point: Should: By:

ONE Express empathy, • Using personal pronouns;


listening, caring or • Acknowledging the legitimacy of fear, anger, or other emotion;
compassion. • Using a personal story if appropriate.

TWO State the key message(s). • Limiting the total number of words to 27;
• Limiting the total length to 9 seconds;
• Using positive, constructive, and solution-oriented language;
• Offering additional, supporting information by way of facts, studies, or
other credible third-party sources of information.

THREE State future actions. • Listing specific next steps; and/or


• Providing contact information for obtaining additional information as
appropriate.

FOUR (if there is time) Repeat Summarizing or emphasizing the three key messages.
the key messages.

Importantly, studies have shown THERE WAS ONLY ONE HOUDINI to anticipate reporter questions and
that when communicators limit the In all but the rarest of communi- practice delivering the key messages
number of messages they relay in a cations crises, the number one thing you developed long ago.
crisis situation to three, and ensure you don’t want to do is attempt a dis- For too long, Wisconsin’s long term
that those messages are relative- appearing act. Avoiding reporters care provider community has been
ly brief (about nine seconds or 27 altogether or issuing a statement only frustrated by its portrayal by media
words in length), that information is makes it appear as though you have outlets. However, the historic “bunker
comprehended and retained better something to hide. mentality” of many only contributes
by those listening. Remember, the media hates a to these frustrations. Preparation
A model for preparing your crisis vacuum, and if reporters can’t get a for and tackling a media crisis head-
messages might look something like comment from you, it does not mean on are steps towards turning around
this: they will simply throw up their arms the manner and tone of coverage we
Preparing what you most want and move on to the next story. Rather, unfortunately too often see in the
to communicate—that your facility they’ll search high and low for some- long term care community.
strives for the highest possible stan- one who will tell your story for you,
dards and regularly exceeds them— and you lose all control over what Erin Celello is the
and thinking through what you will messages are relayed. WHCA Director of
say in a crisis, even if it hasn’t yet hap- Instead, a better tactic is to arrange Communications. She
pened, can make all the difference of a specific time for an interview. Then, can be reached at erin@
whca.com
the light in which your facility might determine who the best spokesperson
be cast in the reporter’s story. will be, and work with that person

Angela Scheit
262-880-8883

Wisconsin Medical Supplies, Inc.


5200 Washington Ave.
Suite 105 Spring Valley Health Care Center
Racine, WI 53406
Tel: (262) 631-0100
Spring Valley Home Health Services
Fax: (262) 631-0200 Valley Villas Assisted Living
angela23hoo@yahoo.com Caring for Generations
www.wmsinfo.com
www.svhcs.org

391891_WMS.indd 1 7/22/08 2:46:47


389759_Spring.indd
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2:17:40
capitol beat
State Races Will Affect Long Term
Care Providers
By Jim McGinn

WITH THE SLEW of ads and endless apartment complexes, community-


coverage on 24-hour cable news out- based residential facilities, and nurs-
lets, it might seem like the Presidential ing homes;
election is the only one this fall. But the • Legislation imposing a $12 annual
Wisconsin State Legislature and hand- assessment on all occupied resi-
fuls of U.S. Congressional races are heat- dential care apartment complexes
ing up as well. (RCACs) to fund one ombudsmen
While certainly the national races position, legislation relating to addi-
will have an impact on Wisconsin’s long tional oversight of group homes, com-
term care provider community, the state munity-based residential facilities,
elections will likely have as much, if not and adult family homes; and
more, direct impact on the long term • The expansion of Family Care, and
care landscape. All the November elec- legislation relating to mandatory
tions are important, because the party overtime hours worked by health

© Rmgb_ol | Dreamstime.com
in the majority chairs all committees care workers employed by health care
and establishes the agenda in both the facilities.
U.S. and state legislatures. The number The success or failure of any of the
of open seats and the narrow majorities above items was certainly impacted by
currently held in the Wisconsin Senate the political makeup of the Legislature.
and Assembly contests will make for an So too will the future of these or similar
interesting and hard-fought state elec- initiatives depend on the Nov. 4 elec-
tion season. tion results. It is therefore incumbent
The importance of elections goes upon the provider community to remain The upcoming
beyond how a candidate might present active and vocal on issues of importance
him or herself. Voters are not only decid- to your operations. elections
ing who will represent them, but also
have a say in what key issues are impor-
To highlight the significance of these
elections, here is a snapshot of the
will impact
tant to them. The results of the upcom-
ing elections will impact Wisconsin’s
Wisconsin political landscape going into
Election Day:
Wisconsin’s
long term care community shaping the
agenda with potential impact for years to
• Democrats currently control the
Senate, 17- 14, with two vacant seats
long term care
come. For example, here are some long due to the resignations of Democrat community for
term care issues that were discussed Sen. Roger Breske and Republican
and debated in the 2007-08 session of the Sen. Carol Roessler. The seats up for years to come.
Wisconsin Legislature: election are currently split evenly,
• A proposed increase in the nurs- eight to eight.
ing home bed tax from $75 to $127 • For the Republicans to assume con-
per month, or funding nursing home trol of the Senate, it will require
reimbursement increases with GPR keeping all of their current seats and
(general purpose revenue dollars); gaining two seats currently held by
• Legislation requiring DHS to establish Democrats.
standards for staff training, staffing • With respect to the 99-member
levels, and standards for security at Assembly, Republicans control
adult family homes, residential care the House with 51 Republicans, 47

18 CONTI NUUM www.whca.com


Democrats, and one Independent.
Eleven Assembly veterans, six
Republicans and five Democrats have
WISCONSIN LEGISLATURE
HISTORY
Wisconsin’s bicameral
PROFILES
announced their plans to retire.
Legislature is made up of the
• For the Democrats to assume con- COMPUTER HARDWARE &
Senate with 33 members and
trol of the Assembly, it would require SOFTWARE
the Assembly with 99 mem-
keeping all of their seats and gaining American Data
bers. According to the State of
three seats. PO Box 640
Wisconsin Blue Book, mem-
And again, while all elections are Sauk City, WI 53583
bers of the Assembly origi- Phone: (608) 643-8022
important, it appears that a great deal of
nally served for one year, while Fax: (608) 643-2314
attention will be focused on the races for Toll Free: (800) 464-9942
Senators served for two years.
the State Assembly. Since many of the E-mail: info@american-data.com
An 1881 constitutional amend- Web: www.american-data.com
Assembly races are considered close,
ment doubled the respective Four of American Data‘s Wisconsin
with many involving primaries, we can clients using ECS - Electronic Chart
terms to the current two and
certainly expect hard fought races by System are being honored this year by
four years, respectively. the Wisconsin Forward Award Program!
both parties as they seek the prize of
Wisconsin’s 33 Senators are St. Francis Home and St. Mary‘s Care
majority status. Center, recipients of Excellence Award;
elected for four-year terms, with
On the State Senate side, of the 16 St. Clare Meadows Care Center, recipient
16 Senators elected in even- of Mastery Award; and Franciscan Skemp
Senate seats up for election, both parties
numbered districts in a presi- HealthCare, recipient of Proficiency
are focusing on the following seats: Award.
dential election year, and the 17
• Senate District 8: Sen. Alberta
Senators in odd-numbered dis-
Darling (R-River Hills) vs. Rep.
tricts elected in a gubernatorial
Sheldon Wasserman (D-Milwaukee) MOBILE X - RAYS
election year.
• Senate District 10: Sen. Sheila
The primary election will be Accurate Mobile Imaging
Harsdorf (R-River Falls) vs. Alison 2895 Algoma Blvd.
held on Sept. 9, with the general
Page (D-River Falls) Oshkosh, WI 54901
election on Nov. 4.
• Senate District 12: Jim Holperin Phone: (920) 230-9729 / (920) 230-XRAY
Fax: (920) 233-6877
(D-Eagle River) vs. Tom Tiffany E-mail: nicoles@calrayinc.com
(R-Rhinelander) Web: www.accurateimaging.net
• Senate District 18: Jessica King “Wisconsin’s First Digital X-Ray Team”
Our Accurate Imaging Team provides
(D-Oshkosh) vs. Randy Hopper
Jim McGinn is the your facility with state-of-the-art digital
(R-Fond du Lac) portable x-ray services. Your patients stay
WHCA Director of
• Senate District 22: Sen. Bob Government Relations. where they are most comfortable, their
Wirch (D-Kenosha) vs. Ben Bakke home. We commit in providing our clients
He can be reached at
with the highest quality, most accurate,
(R-Kenosha) jim@whca.com. and dependable on-site digital diagnostic
• Senate District 30: Sen. Dave imaging services. We offer competitive
Hansen (D-Green Bay) vs. Chad pricing!
Fradette (R-Green Bay)
• Senate District 32: Sen. Dan
PHARMACIES
Kapanke (R-LaCrosse) vs. Tara
Johnson (D-LaCrosse)
Some may tire of the relentless elec- PHARMACIES
tion ads as the elections draw closer,
Experience Group
but the long term care provider commu- Alliance Pharmacy Services, LLC
Purchasing Power 407 Pilot Court, Ste. 200
nity must use the election season as an
at its Best Waukesha, WI
391017_Alliance.indd 1 53188
7/10/08 5:46:57 PM
opportunity to educate the candidates Phone: (262) 513-3333
on the issues of significance to providers, HPSI has a network of local, Fax: (877) 578-7760
their staff and clients served. Consider regional and national contracts Toll Free: (877) 578-7756
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impart to the candidate. Keep in mind institutional pharmacies formed in
response to needs of LTC communities
the volume of information these individ- Stephanie Langan not satisfactorily serviced by larger
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StephanieL@HPSIonline.com
a reputation built on attention to detail,
taken by the candidate or their staff. service and outstanding communication.

392781_HPSI.indd 1 7/22/08 8:12:23 PM FALL/WINTER 2008 C O N TINU U M 19


stakeholder spotlight
A focus on individuals who are influential in the Wisconsin long term care community

This Edition: Heather Bruemmer, Executive Director/State Ombudsman,


Wisconsin Board on Aging and Long Term Care (BOALTC).
be holding introductory meetings this fall

Building on the to help address provider concerns.

Can you explain the Medigap Helpline?


The Medigap Helpline is staffed by

Foundation licensed insurance counselors to help all


Wisconsin citizens with questions and
problems related to health insurance,
Medicare Supplements, long term care
AS OF JAN. 1, 2008, Heather Bruemmer has served as the executive insurance and other health plans. This is
a resource for all ages. Providers should
director of the Board on Aging and Long Term Care (BOALTC), also be aware of this resource when they
replacing the retired George Potaracke who served as the leader are trying to help a client with insurance-
related issues. It is one of my priorities
of the BOALTC since its creation in 1981. Heather has been with
to continue outreach efforts with this
the BOALTC since 2000 and has served within the Wisconsin program and get the word out about this
long term care community for more than 20 years, including eight resource.

years in the nursing home setting and three within the assisted liv- Why the interest is allowing Ombudsman
ing field. Given the impact and influence the BOALTC has on the access to RCACs?
Every person has the right to advoca-
Wisconsin long term care landscape, Continuum sat down to chat cy. It is frustrating when a consumer calls
with the “new” leader. with an issue and all we have authority
to do is to refer them to the DQA for help,
Remind us about who and what is the associated with the BOALTC? rather than trying to resolve it informally.
BOALTC? George has been the huge help in my
The Older American’s Act mandated transition since his retirement at the end If you had two suggestions to give the
states to develop independent advocacy of 2007. His 27 years of experience have long term care provider community, what
agencies. Wisconsin’s Ombudsmen pro- paved the way for me, and I intend to would these be?
gram actually predates the mandate, but continue building upon the foundation he 1. The Board is an advocacy organi-
the BOALTC fulfills the federal expec- has established. I really want to continue zation. Providers should not hesitate in
tation. Its mission is to advocate for the to work collaboratively with the other working with us, as often our staff can
interests of the state’s aging and disabled stakeholders in Wisconsin’s long term diffuse issues before they arise to a regu-
population, inform consumers of their care community. While we may occa- latory level. We also are here to provide
rights, and educate the public at large sionally differ on the path, we all have services, including training with providers
about health care systems and long term the same goals of serving and protecting on topics such as resident rights, advance
care. Wisconsin’s elderly and disabled citizens. directives, restraint reduction, abuse pre-
vention, and person directed care.
Who is the “board” of the BOALTC? Are there activities beyond operating the 2. The expansion of Family Care
The actual board has seven members, Ombudsman program? and other waiver programs will con-
all appointed by the Governor to serve We are clearly recognized for the tinue to bring significant change to the
five-year terms, and approved by Senate Ombudsman program, but we also have Wisconsin long term care landscape. It is
Committee. Board membership includes the Medigap Hotline and the Volunteer more important than ever that we work
individuals with varied experience in Ombudsman program, which we are in together to best serve our citizens. If a
health, long term care, or advocacy for the process of expanding to La Crosse, provider has a problem with one of my
seniors. Green Bay and Eau Claire areas. In the staff, they should contact management
past, we have heard provider concerns of Board, as often issues are because of a
Has it been difficult to fill the shoes of about the Volunteer program, but once breakdown of communication. My staff
founding Director George Potaracke, everyone has a better understanding, is extremely committed to the consum-
someone who was so prominently there can be tremendous benefits. We will ers in long term care.

20 CONTI NUUM www.whca.com


BUYERS’ GUIDE

discharge planners
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389925_UHF.indd
AM 1 FALL/WINTER 2008 C O N TINU
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U M10:13:41
index to advertisers
ASSISTED-LIVING FACILITIES Park View Home, Inc. .................................... 21 PURCHASING SERVICES
Evansville Manor............................................ 21 Woodland Village, Inc.................................... 22 HPSI Purchasing Services .............................. 19
COMPUTER HARDWARE & SOFTWARE MOBILE X-RAYS REHABILITATION SERVICES
American Data................................................ 19 Accurate Mobile Imaging............................... 19 Golden Living Center Riverdale .................... 21
CONSTRUCTION MANAGEMENT Peoplefirst Rehabilitation .....Inside Front Cover
PHARMACIES
The Samuels Group .......................................... 4
Alliance Pharmacy Services, LLC ................ 19 SENIOR CARE REAL ESTATE
CONSULTANTS Phillips Pharmacies ........................................ 21 Senior Care Realty, LLC ................................ 22
Focus on Energy ............................................... 6
DME SUPPLIES
Wisconsin Medical Supplies, Inc ................... 17 advertiser.com
FINANCIAL SERVICES Accurate Mobile Imaging .................................www.accurateimaging.net ........................................19
JT and Associates, LLC ................................... 6 Alliance Pharmacy Services, LLC...................www.apswi.com........................................................19
GENERAL CONTRACTORS/ American Data ...................................................www.american-data.com..........................................19
DESIGN BUILD Evansville Manor ...............................................www.evansvillemanor.com ......................................21
The Samuels Group .......................................... 4 Focus on Energy.................................................www.focusonenergy.com ...........................................6
GROUP PURCHASING Geneva Lake Manor ..........................................n/a................................................................................8
ORGANIZATIONS Golden Living Center Riverdale ......................n/a..............................................................................21
UHF Purchasing Services .............................. 21 HPSI Purchasing Services ................................www.hpsionline.com ................................................19
HEALTH & REHABILITATION JT and Associates, LLC ....................................n/a................................................................................6
ManorCare Health Services ............................. 8 ManorCare Health Services .............................www.hcr-manorcare.com ............................................8
MPRO .................................................................www.mpro.org ............................................................6
HEALTH CARE FACILITIES
Park View Home, Inc. .......................................www.parkview-cc.com .............................................21
Rice Lake Convalescent Center ..................... 21
Spring Valley Health Care Center.................. 17 Peoplefirst Rehabilitation .................................www.peoplefirstrehab.com............ Inside Front Cover
Phillips Pharmacies ...........................................www.phillipsrx.com .................................................21
HOSPICE SERVICES Rice Lake Convalescent Center .......................www.ricelakeinter.net...............................................21
Vitas Innovative Hospice................................ 10 Senior Care Realty, LLC ..................................www.seniorcarerealty.com .......................................22
INDEPENDENT INFORMAL DISPUTE Spring Valley Health Care Center ...................n/a..............................................................................17
RESOLUTION SERVICES The Samuels Group ...........................................www.samuelsgroup.net...............................................4
MPRO ............................................................... 6 UHF Purchasing Services .................................www.uhfpurchasing.com..........................................21
Long term HEALTHCARE FACILITIES Vitas Innovative Hospice ..................................www.vitas.com..........................................................10
Evansville Manor............................................ 21 Wisconsin Medical Supplies, Inc .....................www.wmsinfo.com ...................................................17
Geneva Lake Manor ......................................... 8 Woodland Village, Inc.......................................www.woodlandvillagenews.com ..............................22

What’s in a name?
changing the atmosphere EVERY
EVERYTHING.
RYTHIN
HING.
G.
Nursing Homes Transportation Services A business’s name should be synonymous with its brand
Home Health Services and area of expertise.

Providing: That’s why Collins Realty Group, the Wisconsin firm born
Adult Day Care / Respite, In & Out Patient Therapies, of real-world assisted living experience, has changed its
Transportation, & Catering Services name to Senior Care Realty, LLC.
products & services

Suring Gillett When it comes time for you to sell or buy senior
430 Manor Drive 330 Robinhood Lane
Suring,WI 54174 Gillett,WI 54124 living real estate, please remember our name and
(920) 842-2191 (920) 855-2136 our commitment to helping you succeed.
Senior Care Realty, LLC,
Oconto Home Health
101 1st Street 913 E.Main Street Where our name says everything you need to know.
Oconto,WI 54153 Suring,WI 54174
(920) 834-4575 (920) 842-4132 seniorcarerealty.com
Transportation
(920) 842-4040

w w w. w o o d l a n d v i l l a g e n e w s . c o m ®

22 CONTI NUUM
393641_woodland.indd 1 www.whca.com 7/25/08 4:12:57 PM
391738_Senior.indd 1 7/18/08 12:47:49 PM
INSURANCE SOLUTIONS
FOR SKILLED NURSING &
ASSISTED LIVING FACILITIES
Call or email Greg Syvrud at 608-288-2822 or 1-800-272-2443 ext. 2822
greg.syvrud@m3ins.com

Madison, Milwaukee, Green Bay, Wausau, and Eau Claire


www.m3ins.com

R i s k P r o N e t
Innovative… Committed.

Mortenson_EditorialAd.indd 1 8/11/08 10:41:58 PM

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