Lesson 1 part 4 1 How can you select all cells in a worksheet simultaneously?

- You can select all of the cells in a worksheet by clicking the Select All button at the top-left corner of the worksheet. -by dragging the mouse pointer over the cells. When you select a range of cells, the first cell chosen becomes the active cell. The active cell is white, and the range of cells is blue. 2 How can you open an existing workbook? - On the Standard toolbar, click the Open button. The Open dialog box appears. Click the Look in down arrow, click the icon for your hard disk, and double-click the Computer Fundamentals Practice folder. 3 What is the easiest way to enter data in a range of cells? - When entering text into a range of cells, you can press Tab to move from cell to cell horizontally and Enter to move from cell to cell vertically. When you reach the end of a column within a range, pressing Enter will take you to the cell at the top of the next column in the range. 4 How can you rename a worksheet? - You can also rename a worksheet by right-clicking the sheet tab and then clicking Rename. 5 How can you close all open workbooks at once? -To close all open workbooks at once, hold down the Shift key, and then click Close All on the File menu. 6 What are two ways to select a range of cells? - You select a range of cells by dragging the mouse pointer over the cells. 7 How can you select nonadjacent ranges of cells? - To select multiple nonadjacent cell ranges, select the first range, hold down the Ctrl key, and then select any additional ranges. 8 Whats the difference between clicking New on the File menu, and clicking the New button? - Clicking New on the file menu: opens the New Workbook task pane - Clicking the New button: opens a new workbook. 9 What are three characters that cant be used in the name of a workbook? -/\><*?|:; 10 What information does the Name Box display? - Name box displays the address of the active cell. 11 What are two ways to put Excel in Edit mode? - First double-click the cell. - Click the cell and click in the Formula bar. 12 How can you move between worksheets? - Right-click a sheet tab to display a shortcut menu that allows you to, among other options, insert or delete worksheets. 13 What is one reason for displaying a worksheet in the Print Preview window? - We use Print Preview so that we can check the format and overall layout before actually printing.

Lesson 2 part 4 1 If you wanted to insert two rows above row 7 in your current worksheet, what steps would you use? - When you insert a cell or a range of cells into a worksheet, you either shift the existing cells in that row to the right or shift the existing cells in the column down. To insert one or more rows, begin by selecting the number of rows that you want to insert. You do this by clicking and dragging across at least one cell for each row that you want to add. 2 What is the difference between the Accounting and Currency number formats? Accountancy - Displays currency symbols and aligns decimal points of entries in a column. Currency - Displays currency and other symbols appropriate for various regions of the world (including the euro). 3 How can you drag to change the height of a row or the width of a column? - Row Height: by clicking the bottom of the row selector and dragging it up or down. -Column Width: click the right edge of the column selector for column H and drag the selector to the right, the column will be widened as you drag, if you drag the column selector to the left, the column will be narrowed as you drag. 4 How do you display the Clipboard task pane? - Double-click the data and the symbol that shows a sign of a clipboard task pane.

5. How can you find the third occurrence of a value in your worksheet? -We can find the value of the third occurrence in our worksheet by

Lesson 3 part 4 1 How can you enter a formula into a cell? - Creating a formula is similar to entering text and numbers in cells. To begin, you select the cell in which you want the formula to appear. Then you can use one of two methods to create the formula. In the first method, you type the formula, including cell addresses, constant values, and mathematical operators, directly into the cell. To mark the entry as a formula, you start by typing an equal sign. In the second method, you paste the references for a cell or range of cells in the Formula bar. You then complete the formula by typing any operators, constant values, or parentheses. 2 What is the quickest way to total a column of values? -The quickest way is by using or clicking the AutoSum button on the standard toolbar. 3 How can you copy a formula to a range of adjacent cells? -You can also copy formulas into adjacent cells by using the fill handle. Select the cell that contains the formula and then drag the fill handle over the range of your cells. 4 Or Click the cell, click in the Formula bar, type your changes, and click the Enter button on the Formula bar. What are two ways to edit a formula in a cell? Double-click the cell, type your changes directly in the cell, and press Enter.

Lesson 1 part 5 1 What are the options for beginning a PowerPoint session?

- Click Blank Presentation to start a new presentation from scratch. - Click From Design Template to apply one of PowerPoints design templates to a new, blank presentation. - Click From AutoContent Wizard to let PowerPoint help you with both presentation content and a design. 2 How do you create a presentation using a wizard? - Creating a presentation with the AutoContent Wizard can save you time by helping you organize and write the presentation. The wizard takes you through a step-by-step process, prompting you for presentation information, beginning with the title slide, which is the first slide in the presentation. In this exercise, you create a presentation using the AutoContent Wizard. 1 In the New Presentation task pane, click From AutoContent Wizard under New. The New Presentation task pane closes and the AutoContent Wizard dialog box opens, displaying the Start screen. On the left side of the dialog box is a list of the screens in the wizard. Read the introduction, and then click Next. The second screen in the AutoContent Wizard appears, and the square next to Presentation type on the left of the dialog box turns green to indicate that this is the current screen. The AutoContent Wizard prompts you to select a presentation type. To help you identify presentation types quickly, the wizard organizes presentations by category. Click Projects. In the list on the right, click Project Overview. Click Next. The AutoContent Wizard now prompts you to select a media type for the presentation. Click the On-screen Presentation option if necessary to select that presentation type. Click Next. The AutoContent Wizard now prompts you to enter information for the title slide and for footer information to be included on each slide. Click in the Presentation title box, type New Employee Training Program and then press Tab. In the Footer box, type Contoso, Ltd. Verify that the Date last updated and the Slide number check boxes are selected. Click Next, and then click Finish. The PowerPoint presentation window appears with content provided by the AutoContent Wizard in outline form in the Outline tab of the Outline/Slides pane and the title slide in the Slide pane. The name on the title slide is the name of the registered user.

3 4 5 6 7

8 9 10 11

3 How do you save two versions of the same file? - If you want to keep both the original file and the new version, you can choose the Save As command on the File menu to save the new version with a new name.

Lesson 2 part 5 1 How do you start a new presentation using a design template with PowerPoint already running? - 1 If you quit PowerPoint at the end of the last lesson, restart PowerPoint now. 2 On the View menu, click Task Pane, if necessary, to display the New Presentation task pane. 3 In the New Presentation task pane, click From Design Template. The Slide Design task pane appears with a variety of design templates listed in alphabetical order. 4 In the Slide Design task pane, point to a design template. The name of the design template appears as a ScreenTip, and a down arrow appears on the right side of the design. 5 In the Slide Design task pane, click the down arrow on the right side of the design template. A menu appears with commands that let you apply the design template to the entire presentation or to selected slides or change the size of the preview design templates in the Slide Design task pane. 6 In the Slide Design task pane, drag the scroll box down until the Maple slide design appears in the task pane, and then click the Maple slide design. The Maple slide design is applied to the blank slide in the Slide pane. 7 Close the Slide Design task pane by clicking its close button. 2 How do you add title text to a slide? -1 Click the Outline tab if necessary in the Outline/Slides pane. 2 In the Slide pane, click the text placeholder Click to add title. A selection box surrounds the placeholder, indicating that the placeholder is ready for you to enter or edit text. The placeholder text disappears, and a blinking insertion point appears. 3 Type Recruiting New Clients. Notice that the text appears in the Outline tab at the same time. 4 Click the text placeholder Click to add subtitle. The title object is deselected, and the subtitle object is selected. 5 Type Your Name and then press Enter. 3 What are the ways you can create a new slide? 1 On the Formatting toolbar, click the New Slide button. The Slide Layout task pane appears. PowerPoint adds a new, empty slide after the current slide in the Slide pane and creates a new slide icon in the Outline tab. PowerPoint applies the default Title and Text slide layout (a title and bulleted list) to the new slide. The status bar displays Slide 2 of 2. 2 Type Develop a Plan. Notice that the new slide and the new title appear in the Outline pane when you create them in the Slide pane. PowerPoint lets you work directly in the Slide pane and Outline tab to enter your ideas. 3 Close the Slide Layout task pane. 4 How do you change a paragraph text indent level? - Pressing Tab indents the text to the right one level 5 How do you move an entire line of text? - Pressing Tab moves the text from slide 3 back to slide 2.

How do you view the slides you want to insert from another presentation?

1 On the Insert menu, click Slides from Files. The Slide Finder dialog box appears. 2 Click the Find Presentation tab if necessary, and then click Browse. The Browse dialog box appears. 3 In the Look in box, verify that your hard disk is selected. 4 In the list of file and folder names, double-click the Unlimited Potential folder.

5 Double-click the Computer Fundamentals Practice folder, then double-click the Part V folder, and then double-click the Lesson02 folder. 6 Click the file titled 02 PPT Lesson, and then click Open.

The Slide Finder dialog box reappears. 7 Click Display, if necessary. 8 Click slide 2, click slide 3, click the right scroll arrow, and then click slide 4 to select the slides you want to insert.

The Slide Finder dialog box should look like the following illustration: 9 Click Insert. PowerPoint inserts the slides into the new presentation after the current slide. 10 Click Close. The last inserted slide appears in the Slide pane. 7 How do you move a slide in Slide Sorter view? - Open each presentation, switch to Slide Sorter view, and then click Arrange All on the Window menu. Drag the slides from one presentation window to another.

Lesson 3 part 5 1 How do you change to Pure Black and White view? - Pure Black and White displays colors in black and white, while Grayscale displays colors in shades of gray. If you want to make changes to your sides while viewing them in black and white, you can change the color setting to black and white in Normal view. 2 What are four options you can specify in a header or a footer? your slides, audience handouts, outlines, and speaker notes

What are the output types from which you can print a presentation?

- Slides Prints slides as they appear on the screen, one per page. You can print a slide as an overhead transparency in the same way that you print any other slide, except you put transparency film in the printer instead of paper. Handouts Prints one, two, three, four, six, or nine slides per page. Notes Pages Prints each slide with the speaker notes under it. Outline View Prints an outline with formatting according to the current view setting. What you see in the Outline tab is what you get on the printout. 4 How do you print audience handouts with four slides per page? - You can print notes pages or slides in any order by entering slide numbers and ranges separated by commas. You can print audience handouts in six formats: one, two, three, four, six, or nine slides per page.

How can you preview a presentation outline before printing? - By clicking on the Print Preview button. Print preview allows you to see how your presentation will look before you print it. While in print preview, you have the option of switching between various views, such as notes, slides, outlines, and handouts, and changing the print orientation.

Lesson 1 part 6 1 What is a browser? - Browser is an object or a fundamental which is needed for you to travel the internet and read, view or listen to sights and sounds. A browser is also a program that displays files that are in the HTML (Hypertext Markup Language) file format (in contrast to .doc files or .txt files that you view in your word processing program). 2 What is a URL? - A Web address is commonly referred to as a URL (which we pronounce as U-R-L but you might also hear pronounced as earl.) URL is short for Uniform Resource Locator. Every Web page has a unique address, so you can always find a favorite page and return to it easily at a later date. As peculiar as some URLs may appear, some standards are built into them to give you some sense of what youll encounter at the address. For example, Web site addresses can end with one of the following higher-level domain names. 3 How do hyperlinks work? -- When clicked, takes you to another Web page or a different section of the current Web page, as designated by the link. 4 What are the different ways to connect your computer to the Internet? broadband connections dial-up connections Selecting an ISP Fee or Free

What are the limits to what you can use from the Internet without having to ask permission from a sites Webmaster? Name the three ways to save Web pages.

Save a complete Web page. (This saves the HTML file and all additional files, such as images, embedded in the Web page.) Save an archive of a Web page. (This saves the entire Web page as a single, uneditable file.) Save only the HTML document. (This saves the HTML formatting tags, but does not save embedded files.)

Lesson 2 part 6 1 What tool do you use to look for information on the Web? - The Search Assistant is the tool that helps you find information on the internet 2 How do you search for multiple items on the Web? - When using a search engine, you can search for multiple terms by including a plus sign between words in the search text box. 3 How do hyperlinks work? - When clicked, takes you to another Web page or a different section of the current Web page, as designated by the link. 4 How long is information kept in the History folder, based on the default setting? - The item is stored within 20 days and then, it is deleted based on the default setting.

Lesson 3 part 6 1 Why is security an issue on the Internet? - Security is an issue on the internet because it is very important to keep everything secure to keep your privacy. Also, it is because many people wants to avoid downloading content that can damage the data you have stored on your computer. 2 What is the difference between a security zone and a security level? A security zone is the group to which a Web page belongs: Local Intranet, Trusted Sites, Restricted Sites, or Internet. A security level describes how to treat Web pages belonging to a security zonewith High, Medium, Low, or Custom precautions. 3 What are the four security zone classifications that can be assigned to Web pages, and what level of security does each one provide? Local Internet Medium Trusted Sites Low Restricted Sites High Internet - Medium

4 How do you get to the dialog box that lets you set security zones and levels for Internet browsing? -If you are not well-versed in topics such as ActiveX controls, Java applets, scripting, and other Internet processes, you should use only the High, Medium, and Low security levels in Internet Explorer. 5 What can you do with the Content Advisor? - Content Advisor helps you control what types of sites users can visit on the Internet.

Lesson 4 part 5 1 What is a group? -A group is composed of two or more things, persons, etc (nouns) that are united to form another noun (which could be plural) but singular in meaning. 2 3 4 How do you use the Office Assistant to view help topics in Outlook? - The Office Assistant is an animated character that provides helpful information about Outlook topics. What functionality does the Folder Banner provide? -Folder Banner displays the name of the open folder. Identify two ways to display an expanded menu. click the arrows at the bottom of the menu wait a few seconds for the menu to expand on its own.

What are shortcuts? - An icon on the Outlook bar. A shortcut is an icon placed on desktop you can click to get to the program. With this you don't have to go to start menu, then programs , then the program , to get there. Just hit icon on desktop. Click a shortcut and Outlook displays the contents of the corresponding folder or file. 6 List two ways to display an Outlook folder such as the Inbox. By using the Folder List. By using the Outlook bar

Lesson 5 part 6

How do you manually check for messages in Outlook without waiting for messages to be sent or received at the preset interval? - Simply click the Send/Receive button on the Standard toolbar. Any messages that are on the mail server appear in your Inbox. 2 What are the steps you take to create an e-mail message? click the New button when you are in the Inbox folder.

What happens to a message when you delete it from your Inbox? - they are not permanently removed from Outlook. Instead, they are placed in the Deleted Items folder until you decide to empty it. 4 What information is contained in the header of a message? - It includes the name of the sender, the subject of the message, and the date and time when the message was sent. 5 How do you read an e-mail message? 1 Click the message header. The message is displayed in the Preview pane. 2 Double-click the message header. The message is displayed in a separate window. Notice the attachment icon in the message. 3 Double-click the Map attachment icon in the message window. The map is displayed in a separate window by the application your computer uses to view graphics. 6 How do you save a message without sending it so that you can complete or edit the message later?

In the top-right corner of the message window, click the Close button. Outlook will ask if you want to save the message. Click Yes to save the message without sending it. or On the Standard toolbar in the message window, click the Save button and click the Close button in the top-right corner of the message window. 7 8 9 What is the Inbox? -It is where the messages appear or the place where your received messages go and are stored. What can you insert into an Outlook e-mail message? -A file or a document stored on a disk, or another Outlook item.

What is the value of AutoPreview? - If you receive dozens of e-mail messages each day and want to scan through them quickly to determine which messages to read first.