GR/IR Clearing This question has been Answered.

PK Karn Steel PK Karn Nov 3, 2010 12:42 PM Hi,

I am trying to know something about F.13.

Generally in MM, we create PO, do Goods Receipt and do the Vendor Invoicing (MIRO).

Now comes the FI activity. We do the payment using F-53.

I have doubt over F.13 (Automatic Clearing). I have heard the we must run the TCode F.13 and clear the GR/IR Open Items. Since I am from MM, just want to know what is the use of F.13 and is it mandatory to dun this transaction on daily/ weekly or montly basis?

My apologies, if I sound stupid.

When I am trying to run F.13, the system is showing the following and I am stuck.

Log text

"

CoCde AcTyp Acct no.

No G/L account documents selected No customer documents selected Program started by: Start date Stop date " PRAMOD " 171159 " 17:12:00

" 03.11.2010 Start time " 03.11.2010 Stop time

Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123

1000 K 1000 K 1000 K 1000 K 1000 K

100000 100001 100183 100339 101364

Please advise.

Regards, Kavita AgarwalCorrect Answer by Kavita Agarwal on Nov 3, 2010 1:04 PM Hi,

Yes GR/IR clearing Account which is Credited at MIGO and debited at MIRO are cleared through F.13.

For this the prerequisite is: that the GL account GR/IR should have assignment field filled up and for that the sort key is used.

Secondly, check in OB74, that the clearing criteria for this GL is ZUONR maintained.

Then when you clear using F.13, it will clear both the open line items.

And regarding your question on whether it shud be a weekly/Monthly activity, then it depends on the volume of line items in that Account and accordingly you can decide.

Regards,

SAPFICO

See the answer in context 5284 Views Reply Average User Rating(0 ratings) My Rating: Re: GR/IR Clearing Jeyakanthan A Diamond Jeyakanthan A Nov 3, 2010 12:53 PM (in response to PK Karn) Why do n't use MR11 instead of F.13 ?,Working of F.13 clearly mentioned in short text of t.code. Report Abuse Like (0) Reply Re: GR/IR Clearing PK Karn Steel PK Karn Nov 3, 2010 1:20 PM (in response to Jeyakanthan A) Hi

The text of F.13 is "Automatic Clearing without Currency".

My doubt is "is it mandatory to run the transaction?

As per the one of the answers, seems that it is mandatory and we must run this to clear all open items,

I have never used MR11, hence no idea of this.

I have got some input, will talk to FI team regarding this.

Here as per my knowledge, no one has posted the transaction using F.13 or MR11. I think, I must do this from now onwards for all old & future transactions with FI Users.

Please guide.

Regards, Report Abuse Like (0) Reply Correct Answer Re: GR/IR Clearing Kavita Agarwal Gold Kavita Agarwal Nov 3, 2010 1:04 PM (in response to PK Karn) Hi,

Yes GR/IR clearing Account which is Credited at MIGO and debited at MIRO are cleared through F.13.

For this the prerequisite is: that the GL account GR/IR should have assignment field filled up and for that the sort key is used.

Secondly, check in OB74, that the clearing criteria for this GL is ZUONR maintained.

Then when you clear using F.13, it will clear both the open line items.

And regarding your question on whether it shud be a weekly/Monthly activity, then it depends on the volume of line items in that Account and accordingly you can decide.

Regards,

SAPFICO Report Abuse Like (0) Reply Re: GR/IR Clearing Jay-R Cruz

Steel Jay-R Cruz Nov 3, 2010 1:16 PM (in response to PK Karn) Hello PK,

Generally, F.13 transaction is used to clear OPEN items in FI (i.e AP (Vendor), AR (Customer), GL)

When you create an Invoice document using MIRO (AP in case), it also create open FI document (let say doc 1000001) for vendor (Open item for vendor). Once the payment has been made to that vendor, you can now clear doc 1000001 through f.13 or f110.

In F.13 just state the vendor number and comapny code. You coould thick "Test Run" to see the initial result.

Rgrds, Jhero Report Abuse Like (0) Reply Re: GR/IR Clearing PK Karn Steel PK Karn Nov 3, 2010 1:29 PM (in response to Jay-R Cruz) Hi,

Thanks for the reply.

When I am running F.13 in test mode, the system us giving the following message:

Log text

"

CoCde AcTyp Acct no

No G/L account documents selected

No customer documents selected Program started by: Start date Stop date " PRAMOD " 175621 " 17:56:22 1000 K 1000 K 1000 K 1000 K 1000 K 100000 100001 100183 100339 101364

" 03.11.2010 ; Start time " 03.11.2010 ; Stop time

Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123 Account was selected, but is not entered in table TF123

Is this related with some configuration error?

Can I do something (I am from MM) or I will update the FI Consultant accordingly?

Please guide.

Regards, Report Abuse Like (0) Reply Re: GR/IR Clearing Kavita Agarwal Gold Kavita Agarwal Nov 3, 2010 1:38 PM (in response to PK Karn) Hi,

You have not maintained automatic clearing criteria in OB74 and this is why you are getting message that entry is not maintained in table TF123.

Maintain ZUONR against your GR/IR clearing GL in OB74 and it will be through.

Regards,

SAPFICO Report Abuse Like (0) Reply Re: GR/IR Clearing PK Karn Steel PK Karn Nov 3, 2010 1:48 PM (in response to Kavita Agarwal) Hi,

Thanks for the reply.

The following entries are made in OB74

ChAc D D K S 1000 1000 1000

AccTy 1 A A 0 S S S

From acct

To account VERTT VBUND VBUND GSBER

Crit1

Crit2

Crit3

Crit4

Crit5

9999999999 Z Z ZUONR ZUONR

VERTN GSBER GSBER ZUONR 13110099 13112400 29999999

VBEWA

9999999999 10000000 13110100 13112401

VBUND

ZUONR EBELN ZUONR MATNR

What entry do I need to maintain here? Or I will talk to my FI Consultant.

In our case GR/IR G/L is 13110100/

Thanks a lot for the help.

Regards, PK Report Abuse Like (0) Reply Re: GR/IR Clearing Kavita Agarwal Gold Kavita Agarwal Nov 3, 2010 2:06 PM (in response to PK Karn) Hi,

I do not know what is your GR/IR clearing GL. So just check that that your GL is included against Account Type "S" and ZUONR is maintained as Criterion 1.

Regards,

SAPFICO Report Abuse Like (0) Reply Re: GR/IR Clearing Ganesh Suryanaryanan Glass Ganesh Suryanaryanan May 27, 2011 11:40 AM (in response to Kavita Agarwal) Hi,

I was looking at this thread, and this looks like similar to the issue i am facing. I run the F.13 t-code, for clearing open items for my GR/IR, but when the code is executed no errors are reported { no errors logged during the test run}, but.. A. No clearing documents are displayed B. No uncleared documents are displayed.

Can you please provide some inputs, as why i may not have these display, yet the no error display message arrives.

My OB74 Settings are configured and the Criteria is ZUONR,GSBER,VBUND,EBELN. Report Abuse Like (0) Reply Re: GR/IR Clearing Jay-R Cruz Steel Jay-R Cruz Nov 3, 2010 1:56 PM (in response to PK Karn) Hello, Clearing Vendor items are FI People responsibility. You could also use transaction F-53 to clear Vendor line items. However you must enter BANK account which you coudl get from FI team.

Rgrds,Jhero

How to manually clear GRIR account

This question is Assumed Answered.

Niketa Noreiga
Nov 5, 2008 8:01 PM

I am unable to clear some items within the GRIR account using transaction F.13. All goods have been received, invoiced and paid. Since the automatic clear is not working - How do I clear the GRIR account manually.

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Re: How to manually clear GRIR account

Charuni Karavati Nov 5, 2008 8:02 PM (in response to Niketa Noreiga)

Did you try F.03 ? Nandita

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Niketa Noreiga Nov 11, 2008 2:38 PM (in response to Charuni Karavati)
F.03 appears to be running a report this transaction cannot be used to manually clear the GRIR account

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Re: How to manually clear GRIR account

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Murali V Nov 6, 2008 10:04 AM (in response to Niketa Noreiga)

You can do automatic clearing using same program by selecting special GRIR clearing option. Also just see what is the Sort key defined in GRIR clearing account - change it to Purchase Order, Item which will update the values of PO no and Item no in the assignment field. Subsequently all can be cleared using the same automatic clearing program.

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Niketa Noreiga Nov 11, 2008 2:40 PM (in response to Murali V)

This seems to need a change in configuaration which we do not want to touch since there are only a few items that are unable to be cleared.

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Minghong Ji Nov 6, 2008 10:08 PM (in response to Niketa Noreiga)

You will need to run MR11 to clear the GR/IR in MM before running F.13 in FI.

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Niketa Noreiga Nov 16, 2008 5:16 PM (in response to Minghong Ji)
Using transaction MR11 has worked so far. Thanks much

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Parag Bhargava Nov 7, 2008 5:13 AM (in response to Niketa Noreiga)

Hi Is your GR/IR clearing entry balance zero and there is just the problem of clearing ? If this is the case, then remove the "Post automatically only" from the GL account from FS00 then do the clearing from F-03. After clearing your entry, put the "Post automatically only" tick again regards Parag Bhargava

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Murali V Nov 7, 2008 6:42 AM (in response to Niketa Noreiga)

could u try my earlier suggestion - any problem? You are silent totally on these suggestions given by all consultants.

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Niketa Noreiga Nov 7, 2008 1:44 PM (in response to Murali V)

I am very sorry for my lack of communication but I will be trying those recommendations today. Was away from the office

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Manish Singhi Nov 7, 2008 5:02 PM (in response to Niketa Noreiga)

Hi, You can clear your GR/IR clearing using t-code F.13. If you want to reclassfiy your GR/IR postings you do so using t-code F.19. Regards, Manish

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Niketa Noreiga Nov 11, 2008 2:43 PM (in response to Manish Singhi)
The F.13 is currently being used to clear items in the GRIR account on a monthly basis, however there are items even though they have a goods and invoice receipt they are unable to be cleared using this transaction

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jehade el aoumari Nov 11, 2008 3:21 PM (in response to Niketa Noreiga)
Hi, Try Tcode F-03 (not F.03) and enter the GRIR account it will show you all the open item, then you clear them. Regards.

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Niketa Noreiga Nov 11, 2008 3:41 PM (in response to jehade el aoumari)
When i try using F-03 error message appears GRIR account cannot be maunally cleared

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jehade el aoumari Nov 11, 2008 4:39 PM (in response to Niketa Noreiga)
in this case go to Tcode FS00 enter the account GRIR and the company code, in the Menu go to G/L account > change, then go toCreate/bank/Interest table and move the tick of "post automatically only" and Save. After that the system will autorize you to clear this account through F-03 Regards.

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NateshKumar Valmiki Nov 7, 2008 6:52 AM (in response to Niketa Noreiga)

LET ME KNOW WHAT TYPR OF ERROR IS COMING SOME TIMES PROBLEM WIL COME FROM DUMPING SIDE ALSO.

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Vinod Chandran Nov 7, 2008 12:25 PM (in response to Niketa Noreiga)

Can you please check what is the rules for Automatic clearing? My Strong feeling is that all the rules set up in config would impact on clearing the GR/IR and should match GR as well IR document data.

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kala nagu Nov 7, 2008 6:06 PM (in response to Niketa Noreiga)

Check the posting rules for GR/IR using Tcode OB74. Your line items must match all the fields configured in OB74

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