MIRWAIS NEEKA UNIVERSITY

Chapter 2 (Table and Charts)

Notes for Semester-II
Course: Microsoft Word Course Instructor: Engr. Abdul Hadi 10/3/2012

Description of the Microsoft Word , Tables, and Charts

Microsoft word
Microsoft Word is a proprietary word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word .Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), UNIX, and Microsoft Windows (1989).

File extension
Microsoft word have .doc file extension but the newer ".docx" extension signifies the Office Open XML international standard for Office documents and is used by Word 2007 and 2010 for Windows, Word 2008 and 2011 for the Macintosh, as well as by a growing number of applications from other vendors, including OpenOffice.org Writer, an open source word processing program. .doc extension formatted can easily be opened by .docx based version of t he MS word while reverse operation cant.

Variation of the Data format

Microsoft does not guarantee the correct display of the document on different workstations, even if the two workstations use the same version of Microsoft Word, primarily due to page layout depending on the current printer. This means it is possible the document the recipient sees might not be exactly the same as the document the sender sees. While saving file into PDF (Portable Document Format) will not change the format of the file.

Difference between Microsoft word processor and other traditional word processor
There are several word processor programs developed by several software companies. But the most common, embedded, and common programs is word page, Not-pad etc. Microsoft word has server features over the traditional programs which are: Text formatting styles Text processing styles such as spell checking, sentence checking, and grammar checking capabilities. Table feature and their styles Charts and graphs features. Printer setting and page layout. Multiple paragraphs etc.

Functional links and keys of the Microsoft Word

1) Tables: tables are used to organized non-readable data into a column and rows manner readable to user. The length of the data might be decrease significantly but not eliminated. o How to create Table in the Microsoft word.

Course : Microsoft word

Course instructor: Engr. Abdul Hadi

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Function key description 1) How to Insert new Table Go to Insert menu and select table from sub-menu and select rows and columns. .1 : . Insert Menue Table . Rows Columns .

Steps Step:1

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2) Insert new row or column Right click on last cell of the column and click on insert and choice on of them Row .2 Column : Cell Column Insert . 3) Delete any row or column from table Right click on last cell of the column and click on delete cells and choice on of them Row .3 : Column Cell Column Delete cells . 4) How to Merge cells Select cells from table you want merge and then go to
Course : Microsoft word

Steps illustrations Step:1

Steps illustrations Step:1

Steps

illustrations

Course instructor: Engr. Abdul Hadi

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layout menu and click on merge cell option. Cells .4 : Cells Layout Merge Cell Option . 5) How to spilt a cell into multiple cells Select cell you want to split and then go to layout and select spilt option. And then give rows and columns you want to split the cell. Cell .5 : Cells Cell Split Cell Option Layout Columns Rows .

Step:1

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6) How to Insert sub table into a cell Select cell where you want to insert table and then go to insert menu and select column and rows or table. Cell .6 : Cell Insert Rows Columns
Course : Microsoft word

Steps illustrations Step:1

Course instructor: Engr. Abdul Hadi

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7) How to spilt a cell into multiple cells using draw table option Select table and then go to Design menu of the table and select Draw Table option. And then draw cells. Cell .7 Draw table : Cells Design Draw table Option Cells .

Steps illustrations Step:1

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8) How to give style to table a) Style using predefine styles Go to Design menu and select predefined styles b) Style using cell colors Select each cell step by step and then go to design menu and select Shading option .8 : .1 : Design
Course : Microsoft word

Steps illustrations Step:1 (a)

Course instructor: Engr. Abdul Hadi

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. Cell .2 : Cell Design Shading Option . 9) How to apply borders and their style to table Select Table and then right click and select border and shading option from the list. From border windows bar select All cells, Border style, Border color, and then width of the border and click ok button. Borders .9 : Border and Shading . All Borders Settings Option Color Width Border .

Step:2 (b)

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2) Charts and Graphs: chart and graphs are used to display important data into visual manner. Charts and graphs are easily readable and sensible to user. Microsoft word provide mostly all types of graphs used in documents. How to create a chart

Course : Microsoft word

Course instructor: Engr. Abdul Hadi

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Function key description 1) How to create Bar or column chart Go to insert menu select Chart and then choose chart type to Column After click on column chart you will receive data entry option of the chart in Microsoft Excel program. Change Categories into your desire variable name such as Student A, Student B so on. Change Series to subject names. And enter percentage of the students for each course respectively . Close Excel datasheet and review your chart
Course : Microsoft word

Steps and illustration Steps Illustration Bar ) 1 Step1 Column : Insert

Chart Column . MS Excel . Category :

Step2

Student A, Student B
. Series Subject . . .

Step3

Course instructor: Engr. Abdul Hadi

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again.

2) How to create X Y (scatter) graph Go to insert menu select Chart and then choose chart type to X Y Enter Data into Data table. In this case current and voltage. Close data table and review your graph.

Steps Illustration X ) 2 Step1 Y : Insert Chart XY . MS Excel . . Current Voltage . .

Step2

Step3

Course : Microsoft word

Course instructor: Engr. Abdul Hadi

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3) How to create Pie chart Go to insert menu select Chart and then choose chart type to Pie Enter Data and review your pie chart ) 3 Pie : Insert
Chart Pie . .

Steps Step1

Illustration

Step2

Step3

Course : Microsoft word

Course instructor: Engr. Abdul Hadi

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