GC University, Lahore Department of Economics

Internship Report Format

Report should be composed and written in M.S. OFFICE (Microsoft word, Excel etc)

Report writing instructions:

Page size: Font size: Font name: Font color: Line spacing: Margins: Header & Footer: Gutter: Footnotes: Index:

A4 12 Times New Roman Black 1.5 0.75 (Left & Right) 0.75 0.5 Where ever applicable Must include copy of the original forms used in the organization. (Separate annex should be mentioned)

Bibliography:

Must include books, articles, and persons from where the quotes/data/information is taken. Define JARGONS used in the report.

Glossary:

Title Page Scanned copy of Certificate of internship training Acknowledgements Tentative Table of Contents List of tables & illustrations All tables, graphs, and charts of the report should be listed in this list.

6 Summary 8 Overview of the organization 8. 8.

EXECUTIVE SUMMARY

1. Background of Host Organization 1.1 Brief history of the organization 1.2 Mission statement and/or background of the host organization 1.3 Organizational structure 1.3.1 Describe the structure of overall organization in terms of reporting lines also showing the respective authorities and responsibilities. The chart of the

organization must be attached as annexure in the end of the report. 1.4 The organization structure of the branch in which the student is carrying internship should be discussed separately and the chart of the branch should also be attached as annexure. 1.5 Review of the various departments of the overall organization in terms of their functions and responsibilities, etc. 1.6 Nature of the organization: What kinds of business activities are performed by the organization? Business volume in terms of revenue, deposits, advances, investments, etc. Quote figures for latest / last five years and analyze the trend. 1.7 Product lines (Description of the various products/ services offered by the organization) 2. Structure and functions of the Accounts/Finance Department 2.1 Describe the structure of the Accounts or Finance Department (whichever exists in the organization) in terms of reporting lines also showing the respective authorities and responsibilities. The organogram of the Accounts or Finance Department should be attached as annexure in the end of the report.

2.3 Finance & Accounting operations: Describe the working of Finance and Accounts department (How are accounting information generated, recorded

and used? Give practical illustration). 2.4 The role of Financial Managers in establishing/maintaining relationships with other financial institutions in terms of accounts, cash management and credit management, etc. The role of CFO may be discussed as an overall financial manager. 3. Financial Decision Making and Use of Electronic Data 3.1 Describe the different types of software being used by the organization. Also discuss the different types of reports being produced for management use. 3.2 Sources of funds (Quote figures for latest five years from financial statements with analytical comments). 3.3 Generation of funds (Quote figures for latest five years from financial statements with analytical comments) 3.4 Allocation of funds (Quote figures for latest five years from financial statements with analytical comments) 3.5 Mobilization of funds (Only for Financial Management Students, Quote figures for latest five years from financial statements with analytical comments) 3.6 Critical analysis of the theoretical concepts relating to practical experiences i.e. relate the theoretical concepts with practical experience during Internship. 4 Financial analysis 4.1 Give five latest years Balance Sheet in a single table form 4.2 Give five latest years Income Statement in a single table form 4.3 Ratio analysis for last five years. Calculate at least 20 ratios and analyze each ratio by giving specific reasons that why any ratio increases or decreases from period to period. 4.4 Horizontal analysis of balance sheet for the last five years. Take one base year and compare all the four years to the base year. Analyze the trends of the calculation of horizontal analysis by giving specific reasons that why any item increases or decreases from period to period. 4.5 Horizontal analysis of income statement for the last five years. Take one base year and compare all the four years to the base year. Analyze the trends of the calculation of

horizontal analysis by giving specific reasons that why any item increases or decreases from period to period. 4.6 Vertical analysis of balance sheet for last five years. Analyze the trends of the calculation of vertical analysis by giving specific reasons that why any item increases or decreases from period to period. 4.7 Vertical analysis of income statement for the last five years. In case of banks take interest income plus non-interest income as 100% and compare all other income statement figures with it. Analyze the trends of the calculation of vertical analysis by giving specific reasons that why any item increases or decreases from period to period. 5 Organizational Analysis (SWOT Analysis) with reference to other firms of same industry. 5.1 Compare the organization with its competitors/peers in terms of total assets, liabilities, profitability, etc. 5.2 Future prospects of the organization. This should be based on the overall analysis/evaluation of the organization by the students and should be supported by the managements vision/strategy for the future. 5.3 Identify weaknesses of the organization with main focus on financial management. Based on the overall analysis of the organization, highlight the weak areas that need management attention. 6. Learning as a Student Intern (preferably in accounting and finance department) 6.1 Duties 6.2 Accomplishments 6.3 New Knowledge Acquired 6.4 Problems Encountered 6.5 How Experience Impacts your Career 7.1 Conclusions 7.2 Give recommendations for eliminating/minimizing the highlighted weaknesses and for overall improvement of the organization. 7.2 Objectives of studying the organization: What do you want to achieve by studying this organization? Weather these objectives have been achieved or not;

8 References (Student should follow APA style for referencing) 9 Annexes

Note: This is a broad outline the interns are allowed to include other learning experiences in their report

Internship Weekly Report Format

Note: Weekly reports should be submitted on a specific day of the week. That day will be mutually decided by the faculty advisor and the intern. This weekly report should be composed and written in M.S. OFFICE (Microsoft word, Excel etc) and sent to the faculty advisor by way of an attachment to e-mail. The format of attached document: title should look like this: WR1Name if student.doc. The next weekly report should be titled as WR 2, and so on until reach weekly report number 06 and/or 08 for the internship program.

Below is an example of weekly report

Please note the following parts of the report: a) Personal information-WR1 along with your name, semester, course, of the organization and the calendar date for the week. name

b) Report must include the number of hours, date and the day of the week in bold.

Remember you will have a space in the last part of the form to give your feedback and reactions to the week.

Note: Keep these reports in safe custody and turn in at the end of the semester.

SEE THE FOLLOWING EXAMPLE:

8 hrs June 19 -MondayI spent today working in the -----------------(detail of the activities/working ) Be sure in indent and have the number of hours and the date and day in bold print.

8 hrs June 20 -TuesdayThis should be what you did during the day

8 hrs June 21 -WednesdayYou will be able to give your reactions to what you did in the part below

8 hrs June 22 -Thursday-

8 hrs June 23- Friday-

(Interns) Reactions and Feedback:

Suggested Outline for Presentation

The presentation should highlight the major sections of your written Department of Economics Internship Report. The presentation should be in Multi Media and follow the suggested format below: 1. Title (1 slide): Your name, the host organization, and your job title. 2. Introduction (1 slide): Mission statement or background of the host organization. 3. Objective of Internship (1 slide) 4. Methods, Skills, and Technology (3 to 4 slides) 5. Results (3 to 4 slides) 6. Conclusion (1 to 2 slides)
7.

Graphics (1 to 5 slides): Include photographs of you working in the field, maps, report covers, diagrams, and other photographs as necessary to augment your presentation.

Annex: 1
INSTITUTION LOGO INSTITUTION TITLE

TITLE OF THE ORGANIZATION WITH LOGO AND COMPLETE ADDRESS

ADVISOR NAME AND DESIGNATION

STUDENT NAME ROLL NUMBER SUBMISSION DATE

Complete Address of the Institute: ---------------------------------------------------------------