Dept.

IACS and Flag State Affairs

List of Certificates and Documents required on Board

Only certificates and documents required by international conventions and mandatory codes are listed. In addition Port and Flag States might have more extended requirements. April 2007

Revision 2007-04

List of Certificates and Documents required on Board

page 1/15

Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X Passenger Vessel Container Vessel Chemical Tanker

1 1.1

SOLAS 74 Certificates
Reg. I / 12 Reg. I / 12 Reg. I / 12 Reg. I / 12 Protocol 88 Reg. I / 12 Reg. XI-2/1.12 Vessels carrying more than 12 Passengers Cargo Vessels 500 GT Cargo Vessels 500 GT Cargo Vessels 300 GT Cargo Vessels 500 GT Passenger Ships, MODUs Cargo Vessels 500 GT Cargo Vessels 500 GT Passenger Vessels Vessels carrying Dangerous Goods Cargo Vessels 500 GT Passenger Vessels X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X -

Passenger Ship Safety Certificate Cargo Ship Safety Construction Certificate Cargo Ship Safety Equipment Certificate Cargo Ship Safety Radio Certificate Cargo Ship Safety Certificate
1

International Ship Security Certificate

ISPS Code A/19.2 Reg. I / 12 Reg. II 2 / 19.4 (former 54.3) 1994 HSC Code 7.1.2.5 2000 HSC Code 7.17.4 Reg. V / 14.2 (former 13 (b))

Exemption Certificate

Document of Compliance with the special Requirements for Ships carrying Dangerous Goods

Minimum Safe Manning Certificate

Oil Tanker

Certificate or Document

Reference

Restrictions

Passenger High Speed Craft

General Cargo Vessel

Bulk Carrier

Gas Carrier

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X Passenger Vessel Container Vessel Chemical Tanker

Document of Authorization for the Carriage of Grain

Reg. VI / 9 Reg. VII / 10

Vessels carrying Grain in Bulk Vessels carrying Dangerous Chemicals in Bulk, built on or after 1 July 1986 Vessels carrying Liquefied X X X X -

International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

IBC Code Sec. 1.5..4.1 IGC Code Sec. 1.5.4.3

International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

Reg. VII / 13 IGC Code Sec. 1.5.4.1

Gases in Bulk, built on or after 1 July 1986 Vessels carrying Packaged Irradiated Nuclear Fuel, Plutonium and High-Level Radioactive Wastes Passenger Vessels Cargo Vessels 500 GT MODUS 500 GT Companies operating

Oil Tanker

Certificate or Document

Reference

Restrictions

International Certificate of Fitness for the Carriage of INF Cargo Safety Management Certificate (ISM)

Reg. VII / 16 INF Code Reg. 1.3.4

X X -

X X -

X X

X X

X X

X X

X X

X X

Reg. IX / 4 ISM Code Reg. 13.7

Document of Compliance (ISM) Reg. IX / 4 ISM Code Reg. 13.2

Companies operating Vessels 500 GT

Passenger High Speed Craft X X X -

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

page 3/15

Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X X
2

Passenger Vessel

Container Vessel

Chemical Tanker

High Speed Craft Safety Certificate

Reg. X / 3 1994 + 2000 HSC Code para. 1.8

High-Speed Craft

Oil Tanker

Certificate or Document

Reference

Restrictions

1.2

Plans and Documents

Oil tankers > 500 GT constructed on or after 1 July 2004 Bulk Carriers 20,000 GT, constructed on or after 1 January 2005

Ship Structure Access Manual

Reg. II - 1/3-6.4

Deck Log-Book

Reg. II 1 /15.6.5, 15.9.4, 15.10.2, 17.3.3.2, 25.2, 25.9.4 and III /19.5 1994 + 2000 HSC Code para. 18.5.7

Cargo Vessels 500 GT Passenger Vessels

Intact Stability Booklet

Reg. II 1 / 22, 25-8 ILLC Protocol 88, Reg.10

Cargo Vessels 24 m in Length Passenger Vessels Cargo Vessels 500 GT Passenger Vessels Cargo Vessels 500 GT Passenger Vessels

Damage Control Plan

Reg. II 1 / 23, 23-1

Damage Control Booklet

Reg. II 1 /23, 23-1, 25-8

Passenger High Speed Craft X X X X

2

General Cargo Vessel

Bulk Carrier

Gas Carrier

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X Passenger Vessel Container Vessel Chemical Tanker

Operating and Maintenance Manual A/Amax Ratio Information Manoeuvring Information

Reg. II 1 / 23-2.4 Reg. II 1 / 8-1, 8-2 Reg. II 1 / 28

Ro-Ro- Passenger Vessel Existing Vessels if altered Cargo Vessels 500 GT Passenger Vessels Vessels 500 GT Vessels carrying more than

X X X

Oil Tanker

Certificate or Document

Reference

Restrictions

Maintenance Plan/Programme

Reg. II 2 / 14.2.2

Maintenance Plan/Programme for low-location lighting Maintenance Plan/Programme for inert gas systems, deck foam systems, fire safety arrangements in cargo pumprooms, flammable gas detectors Training Manual

Reg. II 2 / 14.3

36 Passengers

Reg. II 2 / 14.2.4

Tanker

Reg. II 2 / 15.2.3 Reg. II 2 / 15.2.4 (former II 2/ 20) 1994 + 2000 HSC Code 7.9 Reg. II 2 / 16

Vessels 500 GT

Fire Control and Safety Plan

Vessels 500 GT

Fire Safety Operational Booklet

Vessels 500 GT

Instruction Manual for Inert Gas Systems

FSS Code Reg. 15 / 2.4.4 (former Reg. II 2 / Tankers 20.000 tdw 62.21)

Passenger High Speed Craft X -

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X X X X X Passenger Vessel Container Vessel Chemical Tanker

Cargo Vessels 500 GT Reg. III / 8, 37 Muster List 1994 + 2000 HSC Code 8.4 Reg. III / 8 Emergency Instructions 1994 + 2000 HSC Code 8.4 Reg. III / 29 Reg. III / 35 Training Manual for Lifesaving Appliances 1994 + 2000 HSC Code 18.2.3 Reg. III / 36 1994 + 2000 HSC Code 8.9.2 Reg. IV / 17 Radio Record 1994 HSC Code 14.16 2000 HSC Code 14.17 Voyage Data Recoder System-certificate of compliance International Code of Signals, up-to-date copy IAMSAR Manual, Volume III Reg. V / 18.8 2000 HSC Code 13.6.2 Reg. V / 21 Passenger Vessels ( format of muster list on Pass. V. to be approved) Cargo Vessels 500 GT Passenger Vessels Passenger Vessels Cargo Vessels 500 GT Passenger Vessels Cargo Vessels 500 GT Passenger Vessels Cargo Vessels 300 GT Passenger Vessels Cargo Vessels 300 GT Passenger Vessels Cargo Vessels 300 GT Passenger Vessels X X X X X X X X X

Oil Tanker

Certificate or Document

Reference

Restrictions

Decision Support System

Instructions for on-board maintenance of life-saving appliances

Passenger High Speed Craft X X X X X X

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X X X X X Passenger Vessel Container Vessel Chemical Tanker

Deviation Curve for Magnetic Compass

Reg. V / 19.2.1.3 (former 12 b (ii)) 1994 + 2000 HSC Code 13.2.3 Reg. V / 7.3 Reg. V /19 + 27 (former 20) Reg. V / 30 (former 23) 1994 + 2000 HSC Code 18.2.2 Reg. VI / 5.6 Reg. VII/5 Reg. VI / 7.2 Reg. VI / 7.8 Reg. VII / 5
MARPOL Annex III Reg. 4

Cargo Vessels 150 GT Passenger Vessels

Oil Tanker

Certificate or Document

Reference

Restrictions

Plan for SAR Co-operation

Passenger Vessels Cargo Vessels Passenger Vessels Vessels trading on fixed routes Vessels 500 GT Vessels 500 GT carrying Bulk Cargoes Vessels 500 GT carrying Bulk Cargoes Vessels carrying Dangerous Goods High Speed Craft

Nautical Publications

List of Operational Limitations

Cargo Securing Manual Cargo-Handling Booklet Cargo Log-Book

X X

X X -

X X

X X

Dangerous Goods Manifest or Stowage Plan

Reg. X / 3 Permit to Operate High-Speed Craft 1994 + 2000 HSC Code 1.9 Reg. X / 3 High-Speed Craft Operating Manual 1994 + 2000 HSC Code 18.2.1 High Speed Craft X X

Passenger High Speed Craft X X X X X

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X X X X Passenger Vessel Container Vessel Chemical Tanker

Reg. X / 3 Route Operational Manual 1994 + 2000 HSC Code 18.2.2 Reg. X / 3 Training Manual 1994 + 2000 HSC Code 18.2.3 Reg. X / 3 Maintenance and Servicing Manual 1994 + 2000 HSC Code 18.2.4 Reg. X / 3 Type Rating Certificate 1994 + 2000 HSC Code 18.3.3 Reg. XI -1/5 High Speed Craft Passenger Ships, MODUs Continuous Synopsis Record (CSR) Cargo Vessels 500 GT Passenger Ships, MODUs Ship Security Plan (SSP) X X X X X X X X X X X X X X X X X X X X X High Speed Craft X High Speed Craft X High Speed Craft X

ISPS Code A/9

Cargo Vessels 500 GT Bulk Carriers acc. to IX/1.6 and Oil Tankers acc. to II-1/2.12 Vessels carrying Dangerous Chemicals in Bulk, built on or after1 July 1986 Vessels carrying Liquefied Gases in Bulk, built on or after 1 July 1986

Enhanced Survey Report File

Reg. XI-1 / 2 Res. A.744 (18) Reg. VII/8

Copy of IBC Code

IBC Code Reg. 16.2.1 IGC Code Sec. 1.5.4.3 Reg. VII/11 IGC Code Reg. 18.1.3

Oil Tanker

Certificate or Document

Reference

Restrictions

Copy of IGC Code

Passenger High Speed Craft -

General Cargo Vessel

Bulk Carrier

Gas Carrier

Revision 2007-04

List of Certificates and Documents required on Board

page 8/15

Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X Passenger Vessel Container Vessel Chemical Tanker

2 2.1

MARPOL 73 / 78 Annex I Certificates

Reg. 7.1 (former reg. 5) Reg. 20.6 (former 13G(6) (7), 21.6 (former 13H(6) Oil Tankers 150 GT Other Vessels 400 GT non-double hull oil tankers 5 000 tdw X X X X X X X X X

International Oil Pollution Prevention Certificate (IOPP Certificate) Statement of Compliance with CAS (as a supplement to ships IOPP Certificate)

Oil Tanker

Certificate or Document

Reference

Restrictions

2.2

Plans and Documents

Dedicated Clean Ballast Tank Operation Manual

Reg. 18.8 (former 13A)

Existing Product Carriers 40 000 tdw operating with Dedicated Clean Ballast Water Tanks Existing Crude Oil Tankers 40 000 tdw New Crude Oil Tankers 20 000 tdw Oil Tankers 150 GT Oil Tankers 150 GT Oil Tankers 150 GT Other Vessels 400 GT Oil Tankers 150 GT

Operations and Equipment Manual for Crude Oil Washing Systems

Reg. 33 (former 13B)

Record of Oil Discharge Monitoring and Control System for the last Ballast Voyage Oil Discharge Monitoring and Control System Operational Manual

Reg. 31.2, 31.3, 36.6 (former 15(3)(a)) Reg. 31.4 (former 15(3)(c)) Reg. 17.1, 36.1 (former 20) Reg. 17.2, 36.2 (former 20)

X -

X -

X X X X

X -

X -

X -

X -

X -

Oil Record Book, Part 1 (Machinery Space Operations) Oil Record Book, Part 2 (Cargo / Ballast Operations)

Passenger High Speed Craft X -

General Cargo Vessel

Bulk Carrier

Gas Carrier

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X Passenger Vessel Container Vessel Chemical Tanker

Damage / Survival Capability Information

* *

Reg. 28 (former 25)

Oil Tankers, Chemical Tankers, Gas Carriers 150 GT Oil Tankers 150 GT Other Vessels 400 GT

Oil Tanker

Certificate or Document

Reference

Restrictions

Shipboard Oil Pollution Emergency Plan

Reg. 37 (former reg. 26)

3 3.1

MARPOL 73 / 78 Annex II Certificates

Reg. 7 (former 12 A IBC Code 1.5.4.1) Reg. 7 (former 12 A BCH Code Sec. 1.6.3.1) Chemical Tankers built built before 1 July 1986 Vessels carrying Dangerous Chemicals in Bulk, built before 1 July 1986 Vessels carrying Noxious Liquid Substances in Bulk and not holding a Certificate of Fitness Offshore Support Vessels carrying limited Amounts of Noxious Liquid Substances in Bulk X -

International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS Certificate)

Reg. 9 (former 11)

Certificate of Fitness for Offshore Support Vessels

Reg. 11.2 (former 13 (4) Res. A. 673 (16)) MEPC 148 (54)

3.2

Plans and Documents

Procedure and Arrangement Manual

Reg. 14 (former 5, 5A and 8 P&A Standard

Vessels carrying Noxious Liquid Substances in Bulk

Passenger High Speed Craft X -

General Cargo Vessel

Bulk Carrier

Gas Carrier

Revision 2007-04

List of Certificates and Documents required on Board

page 10/15

Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X Passenger Vessel Container Vessel Chemical Tanker

Cargo Record Book

Reg. 15 (former 9)

Vessels carrying Noxious Liquid Substances in Bulk Vessels 150 GT certified for carrying Noxious Liquid Substances in Bulk

Oil Tanker

Certificate or Document

Reference

Restrictions

Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances

Reg. 17 (former reg. 16)

MARPOL 73 / 78 Annex IV
Reg. 5 Vessels 400 GT or carrying more than 15 3 Persons X X X X X X X X X

International Sewage Pollution Prevention Certificate

MARPOL 73 / 78 Annex V
Reg. 9 Vessels 400 GT or carrying more than 15 Persons Vessels 400 GT or carrying more than 15 Persons X X X X X X X X X

Garbage Management Plan

Garbage Record Book

Reg. 9

Passenger High Speed Craft X

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X X X X X X Passenger Vessel Container Vessel Chemical Tanker

MARPOL 73 / 78 Annex VI (Entry into Force 19 May 2005)

Reg. 6 NOx Technical Code Reg. 2.2 Vessels 400 GT Platforms and Drilling Rigs Marine Diesel Engines 130 KW X X X X X X X X X X X X X X X X X X

International Air Pollution Prevention Certificate Engine International Air Pollution Prevention Certificate

Load Line 1966

Art. 16, ILLC Protocol 88 Art. 18 Art. 16 Vessels 24 m in Length Vessels 24 m in Length X X X X X X X X X X X X X X X X X X

International Load Line Certificate International Load Line Exemption Certificate

International Tonnage Convention 69

Art. 7 Vessel 24 m in Length X X X X X X X X X

International Tonnage Certificate

International Convention on the Control of Harmful Anti-fouling Systems on Ships, AFS Convention (not yet in Force)
4 4

International Anti-fouling System Certificate

Annex 4 Annex 4

Ships > 400 GT Ships 24 m and < 400 GT

X X

X X

Oil Tanker

Certificate or Document

Reference

Restrictions

X X

X X

X X

X X

X X

X X

International Anti-fouling System Declaration

10

STCW 1978 / 95
Art. VI, Reg. I/2, STCW Code A- I/2 Seafarers serving on Board Merchant Vessels X X X X X X X X X

Certificates for Masters, Officers and Ratings

Passenger High Speed Craft X X

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X Passenger Vessel Container Vessel Chemical Tanker

11

Special Trade Passenger Ships Agreement (Pilgrim Trade)

Reg. 6 Special Trade Passenger 5 Ships X X -

Special Trade Passenger Ships Certificate

12

Space Requirements for Special Trade Passenger Ships (Pilgrim Trade)

Rule 5 Special Trade Passenger 5 Ships X X -

Special Trade Passenger Ships Space Certificate

13

Bulk Chemical Code

refer to MARPOL Annex II

Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk

14

Gas Carrier Code (not mandatory)

Section 1.6 Vessels carrying Liquefied Gases in Bulk, built before 1 July 1986 X -

Certificate of Fitness for the Carriage of Liquefied Gases in Bulk

15 15.1

ILO Conventions Certificates

6

Certificate of Compliance for ILO 92

Accommodation of Crews (Revised)

6

Vessels 500 GT Vessels 1 000 GT

Oil Tanker

Certificate or Document

Reference

Restrictions

Certificate of Compliance for ILO 133

Accommodation of Crews (Supplementary Provisions)

Passenger High Speed Craft X X

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

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Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X X Passenger Vessel Container Vessel Chemical Tanker

Medical Certificate for ILO 73

Fitness for Work Provisions

7

Vessels 200 GT All Merchant Vessels with Cargo Gear

X -

X -

Oil Tanker

Certificate or Document

Reference

Restrictions

X -

X -

X -

X X

X X

X X

Load Test Certificate for ILO 152

Occupational Safety and Health in Dock Work

15.2

Plans and Documents

7

Register Book for ILO 152

Occupational Safety and Health in Dock Work

All Merchant Vessels with Cargo Gear

16

Liability Convention
Art. VII All Vessels carrying more than 2.000 Tons of Oil in Bulk as Cargo X X X X X X -

Certificate of Insurance in Respect of Civil Liability for Oil Pollution Damage

17

International Health Regulations

Art. 54 All Vessels X X X X X X X X X

Deratting or Deratting Exemption Certificate

18 18.1

International Telecommunication Union Conventions Certificates

Ch. IV RR 24 Vessels Radio Station X X X X X X X X X

Radio Station Licence

Passenger High Speed Craft X -

General Cargo Vessel

Bulk Carrier

Gas Carrier

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List of Certificates and Documents required on Board

page 14/15

Application
Ro-Ro Passenger Vessel Cargo High Speed Craft X X Passenger Vessel Container Vessel Chemical Tanker

18.2

Plans and Documents

Ch. VII RR 26 Vessels Radio Station X X X X X X X X X

Radio Service Document

19

Convention on the Law of the Sea

Art. 91 All Vessels X X X X X X X X X

Certificate of Registry

Oil Tanker

Certificate or Document

Reference

Restrictions

Passenger High Speed Craft

General Cargo Vessel

Bulk Carrier

Gas Carrier

Revision 2007-04

List of Certificates and Documents required on Board

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A flag State may choose to have: A Cargo Ship Safety Certificate may be issued under the provisions of the HSSC Regulations to a Cargo Ship as an alternative to the Cargo Ship Safety Construction- , Cargo Ship Safety Radio - and Cargo Ship Safety Equipment Certificate. 2 A damage control plan/booklet is not required by the relevant Convention/Code. For classification matters only, Germanischer Lloyd requires that for each ship a damage control plan is to be prepared, for which a damage stability calculation is to be performed. 3 th MARPOL Annex IV entered into force on the 27 of September 2003. For Existing ships the International Sewage Pollution Prevention Certificate is required 5 years after the date of entry into force of this Annex. 4 As the AFS Convention is not yet in force, present requirements for such Certificates or equivalent Statements of Compliance are based on national legislation, primarily by member states of the European Union (based on EU Regulation (EC) No 782/2003, in force since May 2003). 5 Special Trade means the conveyance of large numbers of Special Trade Passengers (Pilgrims) by sea on international voyage within specified areas; a Special Trade Passenger means a passenger carried in Special Trades with spaces on the weather deck, upper deck and / or between decks which accommodate more than 8 passengers. 6 Survey and issuance only if required by flag State or wished by owners. 7 For provision, hose handling and machinery cranes national regulations may apply. 8 There are other requirements for special types of vessels.

* These Plans and Documents have to be approved by the Administration or an organisation authorized by them. 1

Notes: 1. Only certificates and documents required by international conventions and mandatory codes are listed. In addition Port and Flag States might have more extended requirements. 2. All plans, manuals and other documents required by the various IMO conventions to be carried on board ships constructed on or after 1 July 2005 should be marked with the IMO ship identification number in a clearly legible and unambiguous manner (MSC. Circular 1142). Disclaimer This list has been prepared using the best information currently available. The information provided is intended purely as guidance; there use is at the users own risk. No responsibility is accepted by Germanischer Lloyd for any consequences whatsoever resulting directly or indirectly from the use of this information. For further limitations and restrictions please refer to http://www.gl-group.com/1322.htm Terms of Use.