JOB DESCRIPTION ACCOUNTANT - PAYABLES Reports to: Senior Accountant Direct Reports: nil Nature and Purpose : The

purpose of this position is to plan and organize for timely and accurate payments to suppliers and other statutory payments, and to institute and uphold controls on expenses by receiving, processing, verifying, and reconciling invoices. The person is expected to be of high integrity, mature and honest. e! responsi"i#ities Ensure payments are made to suppliers consistently, accurately and within credit terms. erify invoices against contract terms and other agreements !eview transactions for completeness and accuracy including proper authorization for payment processing. "repare payment vouchers. Set up, monitor and perform reconciliations and accruals on a monthly basis for ma#or suppliers paid by standard voucher Support the monthly accounting closing process to ensure accurate and timely financials. !eview accounting controls and processes, suggest improvements and help implement and support any changes. Ensure all corporate and normal business and ethical standards are closely adhered to and correct any deviations encountered and ensure appropriate controls are administered. Ensuring that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance Answer supplier $ueries on invoices % payments erify vendor accounts by reconciling monthly statements and related transactions. !econciles Accounts "ayable on a monthly basis &including 'own payment !e$uests( !econcile processed wor) by verifying entries and comparing system reports to balances. *onitoring customer account details for non+ payments, delayed payments and other irregularities "repare and disburse accounts payable chec)s and process and record invoices for timely and accurate payments. *aintain the vendor,supplier files and monitor the accounts to ensure payments are up to date. Ensure statutory che$ues,payments are prepared and issued out on time to avoid penalties "erform reconciliation for sampled balance sheets accounts "erform analysis on fuel to ensure fuel is economically utilized and no fraud is done Strong involvement in the physical receipt of deliveries by suppliers before being transferred to the store "articipate actively during stoc) ta)ing -iling of supplier invoices and vouchers and answering all $ueries relating to

payables acclivity .iason with /redit control colleagues on che$ue swap

Critica# co$petencies "ersonal Attributes Attention to detail: shows strong concern for accuracy, detail and timeliness 0ntegrity and compliance : committed to high ethical standards and upholds policies -lexibility : adapts comfortably to a wide variety of people and situations "assion to service delivery. /ommunication and 0nterpersonal S)ills !elationship building : wor)s to build close relationships and teamwor) with business managers in all departments "resentation s)ills : communicates clearly and confidently by written and verbal means 1rganisation and .eadership "lanning : organises time efficiently with the ability to prioritize 1rganisation: )eeps clear records and produces detailed action plans. *aintains reports and gives feed bac) on time *onitoring and control: closely monitors performance and gives prompt feed bac) to internal contacts % management.