ELECTION CONCERNS AND PRIMER

Question: When and where is our election?

Answer: August 15, 2009 from 3 PM to 10 PM Marikina Youth Camp.

Question: How were notices sent?

Answer: Notices were posted in our official website; letters were sent to the
section coordinators, personal calls and text messages.

Question: How do we intend to conduct election?

Answer: One (1) vote per section. Each section will be entitled to one (1)
vote. For this purpose, each section must choose their official section
representative, who shall vote for them or in their behalf. The official section
representative should have assent and/or authorization of his/her
classmates.

NOTE: Forms are available with Rachel and should be accomplished and
submitted before the election.

Question: Why one (1) vote per section and why not one vote (1) per batch
mate?

Answer: The one vote per section was agreed upon due to the desire to
make our election as democratic or as representative as possible taking into
account the difficulty of successful gathering the majority of our batch mates
for the election of our officers.

Majority means, at least, fifty percent plus one (50% +1). Since there are at
about 24 Sections in our batch, with a conservative estimate of 30 students
per section, we need at least 361 (24x30=720/2+1) to attain majority and
thereby establish quorum (quorum is the minimum number of participants
needed so that an association may validly transact a business or undertake
an activity).

On the other hand, if voting will be made on a one vote per section, we only
need to muster or have at least thirteen (13) official class representatives
(24/2+1) to attain majority and thus conduct an election.
Question: Can you further demonstrate by example the desirability of this
method?

Answer: Imagine a situation when for example quorum was dispensed with
and votation was made on the basis of the persons actually present on
August 15, 2009. If for example, Albert runs for a position, let us say “escort”
and all of his classmates are present, let us say 30 of us, and some sections
have poor attendance, Albert will surely win not because he is the choice of
the majority of our batch mates but because his classmates happen to
attend the meeting.

Question: What positions will be filled up during our election?

Answer: At least three (3) officers are required by law to be filled up. The
position for the president, treasurer and secretary are mandatory. However, if
our group would like to have our group incorporated, we need at least 5
incorporators and so; it is advisable to elect at least two (2) more officers,
such as the vice-president and public relation officer.

We may however still decide to add some more officers. Remember the law
only sets the minimum numbers so we can elect more than three (3) or (5)
officers.

Question: Since voting will be made by the section representatives, do I

need to be present?

Answer: Yes. Only votation shall be made on a per section basis. Every
batch mate of us has the right to be heard, has the right to nominate, has
the right to participate, to make suggestions etc.

Question: Is there a need for those who are interested to run for positions to
file something, say a certificate of candidacy?

Answer: No. Candidates can just be nominated by any batch mate of us.
However, the person nominated must give his conformity or accept the
nomination.

Question: How will votes be counted?

Answer: Since votation shall be on a “viva voce” basis, or by voice vote or
by the raising of hand, it will be counted manually by the election officer
volunteer, right before all attendees.

Question: Will there be food in the meeting?

Answer: Yes, food is on a potluck basis so the more you bring the more food
for all of us.

cc.:atty.johnpineda
enc.: pedalmax