PHILIPPINE BIDDING DOCUMENTS

Procurement of GOODS
Government of the Republic of the Philippines

Third Edition October 2009

Preface
These Philippine Bidding Documents (PBDs) for the procurement of Goods through Competitive Bidding have been prepared b the Government of the Philippines (GOP) for use b all branches! agencies! departments! bureaus! offices! or instrumentalities of the government! including government"o#ned and$or "controlled corporations (GOCCs)! government financial institutions (G%&s)! state universities and colleges (S'Cs)! and local government units ((G's)) The procedures and practices presented in this document have been developed through broad e*perience! and are for mandator + use in pro,ects that are financed in #hole or in part b the GOP or an foreign government$foreign or international financing institution in accordance #ith the provisions of the &mplementing Rules and Regulations (&RR) of Republic -ct (R-) .+/0) The Bidding Documents shall clearl and ade1uatel define! among others2 (a) the ob,ectives! scope! and e*pected outputs and$or results of the proposed contract3 (b) the eligibilit re1uirements of bidders! such as trac4 record to be determined b the 5ead of the Procuring 6ntit 3 (c) the e*pected contract duration! the estimated 1uantit in the case of procurement of goods! deliver schedule and$or time frame3 and (d) the obligations! duties! and$or functions of the #inning bidder) &n order to simplif the preparation of the Bidding Documents for each procurement! the PBDs groups the provisions that are intended to be used unchanged in Section &&) &nstructions to Bidders (&TB) and in Section &7) General Conditions of Contract (GCC)) Data and provisions specific to each procurement and contract should be included in Section &&&) Bid Data Sheet (BDS)3 Section 7) Special Conditions of Contract (SCC)3 Section 7&) Schedule of Re1uirements3 and Section 7&&) Technical Specifications) The forms to be used are provided in Section 7&&&) Bidding %orms) Care should be ta4en to chec4 the relevance of the provisions of the PBDs against the re1uirements of the specific Goods to be procured) &n addition! each section is prepared #ith notes intended onl as information for the Procuring 6ntit or the person drafting the Bidding Documents) The shall not be included in the final documents! e*cept for the notes introducing Section 7&&&) Bidding %orms #here the information is useful for the Bidder) The follo#ing general directions should be observed #hen using the documents2 (a) -ll the documents listed in the Table of Contents are normall re1uired for the procurement of Goods) 5o#ever! the should be adapted as necessar to the circumstances of the particular Pro,ect) Specific details! such as the name of the Procuring 6ntit and address for bid submission! should be furnished in the &TB! BDS! and SCC) The final documents should contain neither blan4 spaces nor options) This Preface and the footnotes or notes in italics included in the &nvitation to Bid! BDS! SCC! Schedule of Re1uirements! and Specifications are not part of the te*t of the final document! although the contain instructions that the

(b)

(c)

+ 'nless the Treat or &nternational or 6*ecutive -greement e*pressl provides use of foreign government$foreign or international financing institution procurement procedures and guidelines) 8

Procuring 6ntit should strictl follo#) The Bidding Documents should contain no footnotes e*cept Section 7&&&) Bidding %orms since these provide important guidance to Bidders) (d) The cover should be modified as re1uired to identif the Bidding Documents as to the names of the Pro,ect! Contract! and Procuring 6ntit ! in addition to date of issue) &f modifications must be made to bidding procedures! the can be presented in the BDS) 9odifications for specific Pro,ect or Contract details should be provided in the SCC as amendments to the Conditions of Contract) %or eas completion! #henever reference has to be made to specific clauses in the BDS or SCC these terms shall be printed in bold t pe face on Section &) &nstructions to Bidders and Section &&&) General Conditions of Contract! respectivel )

(e)

T BLE O! CONTENTS
SECTION I. INVITATION
TO

BID..................................5
TO

SECTION II. INSTRUCTIONS

BIDDERS.....................11
OF

SECTION III. BID DATA SHEET.................................36 SECTION IV. GENERAL CONDITIONS SECTION V. SPECIAL CONDITIONS SECTION VI. SCHEDULE
OF

CONTRACT........51

OF

CONTRACT..........68

REQUIREMENTS.................80

SECTION VII. TECHNICAL SPECIFICATIONS..................81 SECTION VIII. BIDDING FORMS................................84

Section I. Invitation to Bid

Note" on the In#itation to Bid
The &nvitation to Bid provides information that enables potential Bidders to decide #hether to participate in the procurement at hand) The &nvitation to Bid shall be2 (a) -dvertised at least once in a ne#spaper of general nation#ide circulation #hich has been regularl published for at least t#o (8) ears before the date of issue of the advertisement! sub,ect to Sections 8+)8)8 of the &RR of R- .+/03 Posted continuousl in the Philippine Government 6lectronic Procurement S stem (PhilG6PS) #ebsite! the #ebsite of the Procuring 6ntit concerned! if available! and the #ebsite prescribed b the foreign government$foreign or international financing institution! if applicable! for a minimum period of seven (;) calendar da s starting on the date of advertisement3 and Posted at an conspicuous place reserved for this purpose in the premises of the Procuring 6ntit concerned for a minimum period of seven (;) calendar da s! as certified b the head of the Bids and -#ards Committee (B-C) Secretariat of the Procuring 6ntit concerned)

(b)

(c)

-part from the essential items listed in the Bidding Documents! the &nvitation to Bid should also indicate the follo#ing2 (a) The date of availabilit of the Bidding Documents! #hich shall be from the time the &nvitation to Bid is first advertised$posted until the deadline for the submission and receipt of bids3 The place #here the Bidding Documents ma be purchased or the #ebsite #here it ma be do#nloaded3 The deadline for the submission and receipt of bids from the last da of posting of the &nvitation to Bid3 and -n important bid evaluation criteria (e.g.! the application of a margin of preference in bid evaluation))

(b) (c) (d)

The &nvitation to Bid should be incorporated into the Bidding Documents) The information contained in the &nvitation to Bid must conform to the Bidding Documents and in particular to the relevant information in the BDS)

<

[Letterhead of the Procuring Entity] INVITATION TO BID FOR [Insert name of Project]
+) Select one of the two following paragraphs and delete the other depending on the !unding Source" a# If the !unding Source is $%P" The [insert name of Procuring Entity]! through the [insert source of funding and year]8 intends to appl the sum of [insert the approved budget for the contract] being the -pproved Budget for the Contract (-BC) to pa ments under the contract for [insert name/no. of contract]) Bids received in e*cess of the -BC shall be automaticall re,ected at bid opening) &# If the !unding Source is a foreign government'foreign or international financing institution" The Government of the Philippines (GOP) [has received/has applied for/intends to apply for] a [Loan/Credit/Grant] from the [state the foreign government/foreign or international financing institution, e.g. !sian "evelopment #an$, %apan &nternational Cooperative !gency, or 'orld #an$(] to#ard the cost of [insert name of pro)ect]! and it intends to appl part of the proceeds of this [Loan/Credit/Grant] to pa ments under the contract for [insert name/no. of contract]) 8) The [insert name of Procuring Entity] no# invites bids for [insert brief description of Goods to be procured]): Deliver of the Goods is re1uired [insert the re*uired delivery date or e+pected contract duration]) Bidders should have completed! #ithin [insert relevant period] from the date of submission and receipt of bids! a contract similar to the Pro,ect) The description of an eligible bidder is contained in the Bidding Documents! particularl ! in Section &&) &nstructions to Bidders) :) Select one of the following two paragraphs and delete the other depending on the !unding Source" a# If the !unding Source is $%P" Bidding #ill be conducted through open competitive bidding procedures using a non"discretionar =pass$fail> criterion as specified in the &mplementing Rules and Regulations (&RR) of Republic -ct (R-) .+/0! other#ise 4no#n as the =Government Procurement Reform -ct>)
8 &n the case of ?ational Government -gencies! the General -ppropriations -ct and$or continuing appropriations3 in the case of GOCCs! G%&s! and S'Cs! the Corporate Budget for the contract approved b the governing Boards3 in the case of ((G's! the Budget for the contract approved b the respective ,anggunian) (Section <(a)! R)-) .+/0) : - brief description of the t pe(s) of Goods should be provided! including 1uantities! location of pro,ect! and other information necessar to enable potential bidders to decide #hether or not to respond to the invitation) @

In addition select one of the two following paragraphs and delete the other depending on the e(istence of conditions under Section )*.+.,.) of the I-- of -. /,01" 2i# Select this paragraph if conditions 2a# 2c# and 2d# under Section )*.+.,.) of the I-- of -. /,01 do not e(ist" Bidding is restricted to %ilipino citiAens$sole proprietorships! partnerships! or organiAations #ith at least si*t percent (@BC) interest or outstanding capital stoc4 belonging to citiAens of the Philippines! and to citiAens or organiAations of a countr the la#s or regulations of #hich grant similar rights or privileges to %ilipino citiAens! pursuant to R- <+/: and sub,ect to Common#ealth -ct +:/) 2ii# Select this paragraph if condition 2a# 2c# or 2d# under Section )*.+.,.) of the I-of -. /,01 e(ists" Bidding is open to all interested bidders! #hether local or foreign! sub,ect to the conditions for eligibilit provided in the &RR of R- .+/0) &# If the !unding Source is a foreign government'foreign or international financing institution" Bidding #ill be conducted in accordance #ith relevant procedures for open competitive bidding as specified in the &mplementing Rules and Regulations (&RR) of Republic -ct (R-) .+/0! other#ise 4no#n as the =Government Procurement Reform -ct>! #ith some amendments! as stated in these Bidding Documents and is open to all Bidders from eligible source countries as defined in the applicable guidelines of the [state the foreign government/foreign or international financing institution concerned e.g. !sian "evelopment #an$, %apan &nternational Cooperation !gency, or 'orld #an$(]) 0) &nterested bidders ma obtain further information from [insert name of the Procuring Entity] and inspect the Bidding Documents at the address given belo# during [insert office hours]) Select one of the following two paragraphs and delete the other depending on the !unding Source" a# If the !unding Source is $%P" - complete set of Bidding Documents ma be purchased b interested Bidders on [insert date of availability of #idding "ocuments] from the address belo# and upon pa ment of a nonrefundable fee for the Bidding Documents in the amount of [insert amount in Pesos]) &t ma also be do#nloaded free of charge from the #ebsite of the Philippine Government 6lectronic Procurement S stem (PhilG6PS) and the #ebsite of the Procuring 6ntit , provided that Bidders shall pa the nonrefundable fee for the Bidding Documents not later than the submission of their bids) &# If the !unding Source is a foreign government'foreign or international financing institution"

+.

- complete set of Bidding Documents ma be purchased b interested Bidders on [insert date of availability of #idding "ocuments] from the address belo# and upon pa ment of a nonrefundable fee for the Bidding Documents in the amount of [insert amount in Pesos]) &t ma also be do#nloaded free of charge from the #ebsite of the Philippine Government 6lectronic Procurement S stem (PhilG6PS)! the #ebsite of the Procuring 6ntit , and [insert the -ebsite as re*uired by the foreign government/foreign or international financing institution]! provided that Bidders shall pa the nonrefundable fee for the Bidding Documents not later than the submission of their bids) @) Select one of the following two paragraphs and delete the other" 0 a# If the Procuring Entity intends to open the Pre3Bid 4onference to all interested Bidders" The [insert name of the Procuring Entity] #ill hold a Pre"Bid Conference on [insert time and date] at [insert address for Pre.#id Conference, if applicable], #hich shall be open to all interested parties) &# If the Procuring Entity intends to limit the Pre3Bid 4onference to Bidders who have purchased the Bidding 5ocuments" The [insert name of the Procuring Entity] #ill hold a Pre"Bid Conference on [insert time and date] at [insert address for Pre.#id Conference, if applicable], #hich shall be open onl to all interested parties #ho have purchased the Bidding Documents) ;) Bids must be delivered to the address belo# on or before [insert time and date]) -ll Bids must be accompanied b a bid securit in an of the acceptable forms and in the amount stated in ITB Clause )+)8B)) Bid opening shall be on [insert time and date] at [insert address for #id opening]) Bids #ill be opened in the presence of the BiddersD representatives #ho choose to attend at the address belo#) (ate bids shall not be accepted) /. [&nsert such other necessary information deemed relevant by the P01C20&3G E34&45]

.) The [insert name of the Procuring Entity] reserves the right to accept or re,ect an bid! to annul the bidding process! and to re,ect all bids at an time prior to contract a#ard! #ithout thereb incurring an liabilit to the affected bidder or bidders) +B) %or further information! please refer to2 [&nsert name of officer] [&nsert name of office] [&nsert postal address] and$or [&nsert street address]
0 9a be deleted in case the -BC is less than One 9illion Pesos (PhP+!BBB!BBB) #here the Procuring 6ntit ma not hold a pre"bid conference) /

[&nsert telephone number, indicate city code] [&nsert contact6s email address] [&nsert facsimile number] [&nsert -ebsite address, if applicable]

EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE [&nsert 3ame and ,ignature of the #!C Chairperson or the !uthori7ed 0epresentative of the #!C Chairperson]

Section II. Instructions to Bidders

Note" on the In"tr$ction" to Bidder"
This section of the Bidding Documents provides the information necessar for Bidders to prepare responsive bids! in accordance #ith the re1uirements of the Procuring 6ntit ) &t also provides information on bid submission! opening! evaluation! and a#ard of contract) Section && contains provisions that are to be used unchanged) Section &&& consists of provisions that supplement! amend! or specif in detail! information or re1uirements included in Section && #hich are specific to each procurement) 9atters governing performance of the Bidder! pa ments! or those affecting the ris4s! rights! and obligations of the parties under the contract are not normall included in this section! but rather under Section &7) General Conditions of Contract! and$or Section 7) Special Conditions of Contract) &f duplication of a sub,ect is inevitable in the other sections of the document prepared b the Procuring 6ntit ! care must be e*ercised to avoid contradictions bet#een clauses dealing #ith the same matter)

++

T BLE O! CONTENTS
SECTION I. INVITATION
TO

BID..................................5
TO

SECTION II. INSTRUCTIONS

BIDDERS.....................11

-) G6?6R-())))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0
)+)+) Scope of Bid)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 )+)0) Source of %unds))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 )+)<) Corrupt! %raudulent! Collusive! and Coercive Practices))))))))))))))))))))))))))))))))))))))))))+0 )+).) Conflict of &nterest)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< )+)+8) 6ligible Bidders))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ )+)+/) BidderDs Responsibilities ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ )+)8;) Origin of Goods )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)8/) Subcontracts)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+.

B) CO?T6?TS O% B&DD&?G DOC'96?TS)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B

)+):8) Pre"Bid Conference))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B )+):@) Clarification and -mendment of Bidding Documents)))))))))))))))))))))))))))))))))))))))))))8B

C) PR6P-R-T&O? O% B&DS)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B
)+)0B) (anguage of Bid)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B )+)0+) Documents Comprising the Bid2 6ligibilit and Technical Components))))))))))))))8+ )+)8) Documents Comprising the Bid2 %inancial Component))))))))))))))))))))))))))))))))))))))))))88 )+)<) -lternative Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+)@) Bid Prices)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+)+:) Bid Currencies))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+;) Bid 7alidit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)8B) Bid Securit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)8@) %ormat and Signing of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+):8) Sealing and 9ar4ing of Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@

D) S'B9&SS&O? -?D OP6?&?G O% B&DS))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8;

)+):/) )+):.) )+)0B) )+)0<) )+)<0) )+)<;) )+)</) )+)@8) )+)@.) )+);@) Deadline for Submission of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; (ate Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; 9odification and Fithdra#al of Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; Opening and Preliminar 6*amination of Bids ))))))))))))))))))))))))))))))))))))))))))))))))))))8/ Process to be Confidential )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. Clarification of Bids )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B Domestic Preference)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B Detailed 6valuation and Comparison of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ Post"Gualification)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 Reservation Clause)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))::

6) 67-('-T&O? -?D CO9P-R&SO? O% B&DS))))))))))))))))))))))))))))))))))))))))))))))))))))))8.

%) -F-RD O% CO?TR-CT)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0
)+)/B) Contract -#ard)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 )+)/<) Signing of the Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):<

+8

)+).B) Performance Securit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+).0) ?otice to Proceed))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@

SECTION III. BID DATA SHEET.................................36 SECTION IV. GENERAL CONDITIONS

OF

CONTRACT........51

)+ Definitions))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< )+)8) Corrupt! %raudulent! Collusive! and Coercive Practices))))))))))))))))))))))))))))))))))))))))))<@ )+)<) &nspection and -udit b the %unding Source)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ )+)@) Governing (a# and (anguage)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ )+).) ?otices))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+8) Scope of Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+<) Subcontracting))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+/) Procuring 6ntit Ds Responsibilities))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)8+) Prices))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)88) Pa ment))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)8;) -dvance Pa ment)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+):+) Ta*es and Duties))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):8) Performance Securit )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):/) 'se of Contract Documents and &nformation))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+)0+) Standards))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)08) &nspection and Tests)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0/) Farrant )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+ )+)<0) Dela s in the SupplierDs Performance))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+ )+)</) (i1uidated Damages)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)<.) Settlement of Disputes)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@<) (iabilit of the Supplier)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@/) %orce 9a,eure))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+);8) Termination for Default)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+);@) Termination for &nsolvenc ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);;) Termination for Convenience)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+)/+) Termination for 'nla#ful -cts))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< )+)/:) Procedures for Termination of Contracts)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< )+)/<) -ssignment of Rights)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ )+)/@) Contract -mendment)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ )+)/;) -pplication)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@

SECTION V. SPECIAL CONDITIONS SECTION VI. SCHEDULE

OF

OF

CONTRACT..........68

REQUIREMENTS.................80

SECTION VII. TECHNICAL SPECIFICATIONS..................81 SECTION VIII. BIDDING FORMS................................84

+:

% Genera&
)+)+)

Sco'e of Bid

)+)8) The procuring entit named in the BDS (hereinafter referred to as the =Procuring 6ntit >) #ishes to receive bids for suppl and deliver of the goods as described in Section 7&&) Technical Specifications (hereinafter referred to as the =Goods>)) )+):) The name! identification! and number of lots specific to this bidding are provided in the BDS) The contracting strateg and basis of evaluation of lots is described in ITB Clause )+)@8)% )+)0)

So$rce of !$nd"

The Procuring 6ntit has a budget or has applied for or received funds from the %unding Source named in the BDS! and in the amount indicated in the BDS) &t intends to appl part of the funds received for the Pro,ect! as defined in the BDS! to cover eligible pa ments under the contract) )+)<)

Corr$'t( !ra$d$&ent( Co&&$"i#e( and Coerci#e Practice"

)+)@) The Procuring 6ntit as #ell as the bidders and suppliers shall observe the highest standard of ethics during the procurement and e*ecution of the contract) &n pursuance of this polic ! the Procuring 6ntit 2 ()a defines! for purposes of this provision! the terms set forth belo# as follo#s2 ()i =corrupt practice> means behavior on the part of officials in the public or private sectors b #hich the improperl and unla#full enrich themselves! others! or induce others to do so! b misusing the position in #hich the are placed! and includes the offering! giving! receiving! or soliciting of an thing of value to influence the action of an such official in the procurement process or in contract e*ecution3 entering! on behalf of the government! into an contract or transaction manifestl and grossl disadvantageous to the same! #hether or not the public officer profited or #ill profit thereb ! and similar acts as provided in R- :B+.) ()ii =fraudulent practice> means a misrepresentation of facts in order to influence a procurement process or the e*ecution of a contract to the detriment of the Procuring 6ntit ! and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial! non"competitive levels and to deprive the Procuring 6ntit of the benefits of free and open competition) ()iii =collusive practices> means a scheme or arrangement bet#een t#o or more Bidders! #ith or #ithout the 4no#ledge of the Procuring 6ntit ! designed to establish bid prices at artificial! non"competitive levels)

()iv =coercive practices> means harming or threatening to harm! directl or indirectl ! persons! or their propert to influence their participation in a procurement process! or affect the e*ecution of a contract3 ()b #ill re,ect a proposal for a#ard if it determines that the Bidder recommended for a#ard has engaged in an of the practices mentioned in this Clause for purposes of competing for the contract) )+);) %urther! the Procuring 6ntit #ill see4 to impose the ma*imum civil! administrative! and$or criminal penalties available under applicable la#s on individuals and organiAations deemed to be involved in an of the practices mentioned in ITB Clause )+)@)()a) )+)/) %urthermore! the %unding Source and the Procuring 6ntit reserve the right to inspect and audit records and accounts of a bidder or supplier in the bidding for and performance of a contract themselves or through independent auditors as reflected in the GCC Clause )+)<)) )+).)

Conf&ict of Intere"t

)+)+B) -ll Bidders found to have conflicting interests shall be dis1ualified to participate in the procurement at hand! #ithout pre,udice to the imposition of appropriate administrative! civil! and criminal sanctions) - Bidder ma be considered to have conflicting interests #ith another Bidder in an of the events described in paragraphs (a) through (c) belo# and a general conflict of interest in an of the circumstances set out in paragraphs (d) through (f) belo#2 ()a - Bidder has controlling shareholders in common #ith another Bidder3

()b - Bidder receives or has received an direct or indirect subsid from an other Bidder3 ()c - Bidder has the same legal representative as that of another Bidder for purposes of this bid3 ()d - Bidder has a relationship! directl or through third parties! that puts them in a position to have access to information about or influence on the bid of another Bidder or influence the decisions of the Procuring 6ntit regarding this bidding process) This #ill include a firm or an organiAation #ho lends! or temporaril seconds! its personnel to firms or organiAations #hich are engaged in consulting services for the preparation related to procurement for or implementation of the pro,ect if the personnel #ould be involved in an capacit on the same pro,ect3 ()e - Bidder submits more than one bid in this bidding process) 5o#ever! this does not limit the participation of subcontractors in more than one bid3 or ()f - Bidder #ho participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the sub,ect of the bid)

)+)++) &n accordance #ith Section 0; of the &RR of R- .+/0! all Bidding Documents shall be accompanied b a s#orn affidavit of the Bidder that it is not related to the 5ead of the Procuring 6ntit ! members of the Bids and -#ards Committee (B-C)! members of the Technical For4ing Group (TFG)! members of the B-C Secretariat! the head of the Pro,ect 9anagement Office (P9O) or the end"user unit! and the pro,ect consultants! b consanguinit or affinit up to the third civil degree) On the part of the Bidder! this Clause shall appl to the follo#ing persons2 ()a &f the Bidder is an individual or a sole proprietorship! to the Bidder himself3 ()b &f the Bidder is a partnership! to all its officers and members3

()c &f the Bidder is a corporation! to all its officers! directors! and controlling stoc4holders3 and ()d &f the Bidder is a ,oint venture (H7)! the provisions of items (a)! (b)! or (c) of this Clause shall correspondingl appl to each of the members of the said H7! as ma be appropriate) Relationship of the nature described above or failure to compl #ith this Clause #ill result in the automatic dis1ualification of a Bidder) )+)+8) E&i)ib&e Bidder" )+)+:) 'nless other#ise indicated in the BDS! the follo#ing persons shall be eligible to participate in this bidding2 ()a Dul licensed %ilipino citiAens$sole proprietorships3

()b Partnerships dul organiAed under the la#s of the Philippines and of #hich at least si*t percent (@BC) of the interest belongs to citiAens of the Philippines3 ()c Corporations dul organiAed under the la#s of the Philippines! and of #hich at least si*t percent (@BC) of the outstanding capital stoc4 belongs to citiAens of the Philippines3 ()d Cooperatives dul organiAed under the la#s of the Philippines! and of #hich at least si*t percent (@BC) of the interest belongs to citiAens of the Philippines3 and ()e Persons$entities forming themselves into a H7! i.e.! a group of t#o (8) or more persons$entities that intend to be ,ointl and severall responsible or liable for a particular contract2 Provided! ho#ever! that %ilipino o#nership or interest of the ,oint venture concerned shall be at least si*t percent (@BC)) )+)+0) %oreign bidders ma be eligible to participate #hen an follo#ing circumstances e*ist! as specified in the BDS2 of the

()a Fhen a Treat or &nternational or 6*ecutive -greement as provided in Section 0 of the R- .+/0 and its &RR allo# foreign bidders to participate3 ()b CitiAens! corporations! or associations of a countr ! included in the list issued b the GPPB! the la#s or regulations of #hich grant reciprocal rights or privileges to citiAens! corporations! or associations of the Philippines3 ()c Fhen the Goods sought to be procured are not available from local suppliers3 or ()d Fhen there is a need to prevent situations that defeat competition or restrain trade) )+)+<) Government corporate entities ma be eligible to participate onl if the can establish that the (a) are legall and financiall autonomous! (b) operate under commercial la#! and (c) are not dependent agencies of the GOP or the Procuring 6ntit ) )+)+@) 'nless other#ise provided in the BDS! the Bidder must have completed at least one contract similar to the Pro,ect the value of #hich! ad,usted to current prices using the ?ational Statistics Office consumer price inde*! must be at least e1uivalent to a percentage of the -BC stated in the BDS) %or this purpose! contracts similar to the Pro,ect shall be those described in the BDS! and completed #ithin the relevant period stated in the &nvitation to Bid and ITB Clause )+)+)()a()iii) )+)+;) 'nless other#ise provided in the BDS! the Bidder must submit a computation of its ?et %inancial Contracting Capacit (?%CC) or a commitment from a 'niversal or Commercial Ban4 to e*tend a credit line in its favor if a#arded the contract for this Pro,ect (C(C)) The ?%CC! computed using the follo#ing formula! must be at least e1ual to the -BC to be bid2 ?%CC I J(Current assets minus current liabilities) (K)L minus the value of all outstanding or uncompleted portions of the pro,ects under ongoing contracts! including a#arded contracts et to be started coinciding #ith the contract for this Pro,ect) Fhere2 K I +B for a contract duration of one ear or less! +< for a contract duration of more than one ear up to t#o ears! and 8B for a contract duration of more than t#o ears) The C(C must be at least e1ual to ten percent (+BC) of the -BC for this Pro,ect) &f issued b a foreign ban4! it shall be confirmed or authenticated b a 'niversal or Commercial Ban4) &n the case of local government units ((G's)! the Bidder ma also submit C(C from other ban4s certified b the #ang$o ,entral ng Pilipinas (BSP) as authoriAed to issue such financial instrument)

)+)+/) Bidder*" +e"'on"ibi&itie" )+)+.) The Bidder or its dul authoriAed representative shall submit a s#orn statement in the form prescribed in Section 7&&&) Bidding %orms as re1uired in ITB Clause )+)+)()b()iii) )+)8B) The Bidder is responsible for the follo#ing2 ()a 5aving ta4en steps to carefull Documents3 e*amine all of the Bidding

()b 5aving ac4no#ledged all conditions! local or other#ise! affecting the implementation of the contract3 ()c 5aving made an estimate of the facilities available and needed for the contract to be bid! if an 3 ()d 5aving complied #ith its responsibilit to in1uire or secure Supplemental$Bid Bulletin(s) as provided under ITB Clause )+):.)) ()a 6nsuring that it is not =blac4listed> or barred from bidding b the GOP or an of its agencies! offices! corporations! or (G's! including foreign government$foreign or international financing institution #hose blac4listing rules have been recogniAed b the GPPB3 6nsuring that each of the documents submitted in satisfaction of the bidding re1uirements is an authentic cop of the original! complete! and all statements and information provided therein are true and correct3 -uthoriAing the 5ead of the Procuring 6ntit or its dul authoriAed representative$s to verif all the documents submitted3 6nsuring that the signator is the dul authoriAed representative of the Bidder! and granted full po#er and authorit to do! e*ecute and perform an and all acts necessar and$or to represent the Bidder in the bidding! #ith the dul notariAed Secretar Ds Certificate attesting to such fact! if the Bidder is a corporation! partnership! cooperative! or ,oint venture3 Compl ing #ith the disclosure provision under Section 0; of R- .+/0 in relation to other provisions of R- :B+.3 and Compl ing #ith e*isting labor la#s and standards! in the case of procurement of services)

()b

()c ()d

()e ()f

%ailure to observe an of the above responsibilities shall be at the ris4 of the Bidder concerned) )+)8+) The Bidder is e*pected to e*amine all instructions! forms! terms! and specifications in the Bidding Documents) 'nless other#ise indicated in the

BDS! failure to furnish all information or documentation re1uired in the Bidding Documents shall result in the re,ection of the bid and the dis1ualification of the Bidder) )+)88) &t shall be the sole responsibilit of the Bidder to determine and to satisf itself b such means as it considers necessar or desirable as to all matters pertaining to the contract to be bid! including2 (a) the location and the nature of this Pro,ect3 (b) climatic conditions3 (c) transportation facilities3 and (d) other factors that ma affect the cost! duration! and e*ecution or implementation of this Pro,ect) )+)8:) The Procuring 6ntit shall not assume an responsibilit regarding erroneous interpretations or conclusions b the prospective or eligible bidder out of the data furnished b the procuring entit ) )+)80) The Bidder shall bear all costs associated #ith the preparation and submission of his bid! and the Procuring 6ntit #ill in no case be responsible or liable for those costs! regardless of the conduct or outcome of the bidding process) )+)8<) Before submitting their bids! the Bidder is deemed to have become familiar #ith all e*isting la#s! decrees! ordinances! acts and regulations of the Philippines #hich ma affect this Pro,ect in an #a ) )+)8@) The Bidder should note that the Procuring 6ntit #ill accept bids onl from those that have paid the nonrefundable fee for the Bidding Documents at the office indicated in the &nvitation to Bid) )+)8;) Ori)in of Good" 'nless other#ise indicated in the BDS! there is no restriction on the origin of goods other than those prohibited b a decision of the 'nited ?ations Securit Council ta4en under Chapter 7&& of the Charter of the 'nited ?ations! sub,ect to ITB Clause )+)<.)) )+)8/) S$bcontract" )+)8.) 'nless other#ise specified in the BDS! the Bidder ma subcontract portions of the Goods to an e*tent as ma be approved b the Procuring 6ntit and stated in the BDS) 5o#ever! subcontracting of an portion shall not relieve the Bidder from an liabilit or obligation that ma arise from the contract for this Pro,ect) Subcontractors must compl #ith the eligibilit criteria and the documentar re1uirements specified in the BDS) &n the event that an subcontractor is found b the Procuring 6ntit to be ineligible! the subcontracting of such portion of the Goods shall be disallo#ed) The Bidder ma identif the subcontractor to #hom a portion of the Goods #ill be subcontracted at an stage of the bidding process or during contract implementation) &f the Bidder opts to disclose the name of the

)+):B)

)+):+)

subcontractor during bid submission! the Bidder shall include the re1uired documents as part of the technical component of its bid)

B% Content" of Biddin) Doc$,ent"

)+):8) Pre-Bid Conference )+)::) &f so specified in the BDS! a pre"bid conference shall be held at the venue and on the date indicated therein! to clarif and address the BiddersD 1uestions on the technical and financial components of this Pro,ect) )+):0) Bidders are encouraged to attend the pre"bid conference to ensure that the full understand the Procuring 6ntit Ds re1uirements) ?on"attendance of the Bidder #ill in no #a pre,udice its bid3 ho#ever! the Bidder is e*pected to 4no# the changes and$or amendments to the Bidding Documents discussed during the pre"bid conference) )+):<) -n statement made at the pre"bid conference shall not modif the terms of the Bidding Documents unless such statement is specificall identified in #riting as an amendment thereto and issued as a Supplemental$Bid Bulletin) )+):@) C&arification and

,end,ent of Biddin) Doc$,ent"

)+):;) Bidders #ho have purchased the Bidding Documents ma re1uest for clarifications on an part of the Bidding Documents for an interpretation) Such a re1uest must be in #riting and submitted to the Procuring 6ntit at the address indicated in the BDS at least ten (+B) calendar da s before the deadline set for the submission and receipt of bids) )+):/) Supplemental$Bid Bulletins ma be issued upon the Procuring 6ntit Ds initiative for purposes of clarif ing or modif ing an provision of the Bidding Documents not later than seven (;) calendar da s before the deadline for the submission and receipt of bids) -n modification to the Bidding Documents shall be identified as an amendment) )+):.) -n Supplemental$Bid Bulletin issued b the B-C shall also be posted on the Philippine Government 6lectronic Procurement S stem (PhilG6PS) and the #ebsite of the Procuring 6ntit concerned! if available) &t shall be the responsibilit of all Bidders #ho secure the Bidding Documents to in1uire and secure Supplemental$Bid Bulletins that ma be issued b the B-C) 5o#ever! Bidders #ho have submitted bids before the issuance of the Supplemental$Bid Bulletin must be informed and allo#ed to modif or #ithdra# their bids in accordance #ith ITB Clause )+)0B))

C% Pre'aration of Bid"
)+)0B) Lan)$a)e of Bid

The bid! as #ell as all correspondence and documents relating to the bid e*changed b the Bidder and the Procuring 6ntit ! shall be #ritten in 6nglish) Supporting documents and printed literature furnished b the Bidder ma be in another language provided the are accompanied b an accurate translation in 6nglish certified b the appropriate embass or consulate in the Philippines! in #hich case the 6nglish translation shall govern for purposes of interpretation of the bid) )+)0+) Doc$,ent" Co,'ri"in) the Bid. E&i)ibi&it/ and Technica&

Co,'onent"
)+)+) 'nless other#ise indicated in the BDS! the first envelope shall contain the follo#ing eligibilit and technical documents2 ()a 6ligibilit Documents M

Class =-> Documents2 ()i Registration certificate from the Securities and 6*change Commission (S6C)! Department of Trade and &ndustr (DT&) for sole proprietorship! or Cooperative Development -uthorit (CD-) for cooperatives! or an proof of such registration as stated in the BDS3 ()ii 9a orDs permit issued b the cit or municipalit #here the principal place of business of the prospective bidder is located3 ()iii Statement of all its ongoing and completed government and private contracts #ithin the period stated in the BDS! including contracts a#arded but not et started! if an ) The statement shall include! for each contract! the follo#ing2 ()iii)+) ()iii)8) ()iii):) ()iii)0) ()iii)<) name of the contract3 date of the contract3 4inds of Goods3 amount of contract and value of outstanding contracts3 date of deliver 3 and

()iii)@) end userDs acceptance or official receipt(s) issued for the contract! if completed) ()iv -udited financial statements! stamped =received> b the Bureau of &nternal Revenue (B&R) or its dul accredited and authoriAed institutions! for the preceding calendar ear! #hich should not be earlier than t#o (8) ears from bid submission3 ()v +)+;)3 and ?%CC computation or C(C in accordance #ith ITB Clause )

Class =B> Document2

()i &f applicable! the H7- in case the ,oint venture is alread in e*istence! or dul notariAed statements from all the potential ,oint venture partners stating that the #ill enter into and abide b the provisions of the H7in the instance that the bid is successful) ()b Technical Documents M

()i Bid securit in accordance #ith ITB Clause )+)8B)) &f the Bidder opts to submit the bid securit in the form of2 ()i)+) a ban4 draft$guarantee or an irrevocable letter of credit issued b a foreign ban4! it shall be accompanied b a confirmation from a 'niversal or Commercial Ban43 or ()i)8) a suret bond! it shall be accompanied b a certification b the &nsurance Commission that the suret or insurance compan is authoriAed to issue such instruments3 ()ii Conformit #ith technical specifications! as enumerated and specified in Sections 7& and 7&& of the Bidding Documents3 and ()iii S#orn statement in accordance #ith Section 8<)8(a)(iv) of the &RR of R- .+/0 and using the form prescribed in Section 7&&&) Bidding %orms) )+)8)

Doc$,ent" Co,'ri"in) the Bid. !inancia& Co,'onent

)+):) 'nless other#ise stated in the BDS! the financial component of the bid shall contain the follo#ing2 ()a %inancial Bid %orm! #hich includes bid prices and the bill of 1uantities and the applicable Price Schedules! in accordance #ith ITB Clauses )+);) and ) +)+B)3 ()b &f the Bidder claims preference as a Domestic Bidder or Domestic 6ntit ! a certification from the DT&! S6C! or CD- issued in accordance #ith ITB Clause )+)</)3 and ()c -n other document re1uired in the BDS)

)+)0) 'nless other#ise stated in the BDS( all bids that e*ceed the -BC shall not be accepted) )+)<)

&ternati#e Bid"

-lternative Bids shall be re,ected) %or this purpose! alternative bid is an offer made b a Bidder in addition or as a substitute to its original bid #hich ma be included as part of its original bid or submitted separatel there#ith for purposes of bidding) - bid #ith options is considered an alternative bid regardless of #hether said bid proposal is contained in a single envelope or submitted in t#o (8) or more separate bid envelopes) )+)@)

Bid Price"

)+);) The Bidder shall complete the appropriate Price Schedules included herein! stating the unit prices! total price per item! the total amount and the e*pected countries of origin of the Goods to be supplied under this Pro,ect) )+)/) The Bidder shall fill in rates and prices for all items of the Goods described in the Bill of Guantities) Bids not addressing or providing all of the re1uired items in the Bidding Documents including! #here applicable! Bill of Guantities! shall be considered non"responsive and! thus! automaticall dis1ualified) &n this regard! #here a re1uired item is provided! but no price is indicated! the same shall be considered as non"responsive! but specif ing a NBN (Aero) for the said item #ould mean that it is being offered for free to the Government) )+).) The terms 6* For4s (6OF)! Cost! &nsurance and %reight (C&%)! Cost and &nsurance Paid to (C&P)! Delivered Dut Paid (DDP)! and other trade terms used to describe the obligations of the parties! shall be governed b the rules prescribed in the current edition of the &nternational Commercial Terms (&?COT6R9S) published b the &nternational Chamber of Commerce! Paris) )+)+B) Prices indicated on the Price Schedule shall be entered separatel in the follo#ing manner2 ()a %or Goods offered from #ithin the Procuring 6ntit Ds countr 2

()i The price of the Goods 1uoted 6OF (e* #or4s! e* factor ! e* #arehouse! e* sho#room! or off"the"shelf! as applicable)! including all customs duties and sales and other ta*es alread paid or pa able2 ()i)+) on the components and ra# material used in the manufacture or assembl of Goods 1uoted e* #or4s or e* factor 3 or ()i)8) on the previousl imported Goods of foreign origin 1uoted e* #arehouse! e* sho#room! or off"the"shelf and an Procuring 6ntit countr sales and other ta*es #hich #ill be pa able on the Goods if the contract is a#arded) ()ii The price for inland transportation! insurance! and other local costs incidental to deliver of the Goods to their final destination) ()iii BDS) ()b The price of other (incidental) services! if an ! listed in the %or Goods offered from abroad2

()i 'nless other#ise stated in the BDS! the price of the Goods shall be 1uoted DDP #ith the place of destination in the Philippines as specified in the BDS) &n 1uoting the price! the Bidder shall be free to use transportation through carriers registered in an eligible countr ) Similarl ! the Bidder ma obtain insurance services from an eligible source countr ) ()ii BDS) The price of other (incidental) services! if an ! listed in the

)+)++) Prices 1uoted b the Bidder shall be fi*ed during the BidderDs performance of the contract and not sub,ect to variation or price escalation on an account! unless other#ise specified in the BDS) - bid submitted #ith an ad,ustable price 1uotation shall be treated as non"responsive and shall be re,ected! pursuant to ITB Clause )+)0<)) )+)+8) -ll bid prices shall be considered as fi*ed prices! and therefore not sub,ect to price escalation during contract implementation! e*cept under e*traordinar circumstances as indicated in the BDS and specified in the GCC and its corresponding SCC provision) )+)+:) Bid C$rrencie" )+)+0) Prices shall be 1uoted in the follo#ing currencies2 ()a %or Goods that the Bidder #ill suppl from #ithin the Philippines! the prices shall be 1uoted in Philippine Pesos) ()b %or Goods that the Bidder #ill suppl from outside the Philippines! the prices ma be 1uoted in the currenc (ies) stated in the BDS) 5o#ever! for purposes of bid evaluation! bids denominated in foreign currencies shall be converted to Philippine currenc based on the e*change rate as published in the BSP reference rate bulletin on the da of the bid opening) )+)+<) &f so allo#ed in accordance #ith ITB Clause )+)+0)! the Procuring 6ntit for purposes of bid evaluation and comparing the bid prices #ill convert the amounts in various currencies in #hich the bid price is e*pressed to Philippine Pesos at the foregoing e*change rates) )+)+@) 'nless other#ise specified in the BDS! pa ment of the contract price shall be made in Philippine Pesos) )+)+;) Bid 0a&idit/ )+)+/) Bids shall remain valid for the period specified in the BDS #hich shall not e*ceed one hundred t#ent (+8B) calendar da s from the date of the opening of bids) )+)+.) &n e*ceptional circumstances! prior to the e*piration of the Bid validit period! the Procuring 6ntit ma re1uest Bidders to e*tend the period of validit of their bids) The re1uest and the responses shall be made in #riting) The bid securit described in ITB Clause +/ should also be e*tended corresponding to the e*tension of the bid validit period at the least) - Bidder ma refuse the re1uest #ithout forfeiting its bid securit ! but his bid shall no longer be considered for further evaluation and a#ard) - Bidder granting the re1uest shall not be re1uired or permitted to modif its bid) )+)8B) Bid Sec$rit/

)+)8+) The bid securit ! issued in favor of the Procuring 6ntit ! in the amount stated in the BDS shall be e1ual to the percentage of the -BC in accordance #ith the follo#ing schedule2 %orm of Bid Securit ()a Cash or cashierDs$managerDs chec4 issued b a 'niversal or Commercial Ban4) ()b Ban4 draft$guarantee or irrevocable letter of credit issued b a 'niversal or Commercial Ban42 Provided! ho#ever! that it shall be confirmed or authenticated b a 'niversal or Commercial Ban4! if issued b a foreign ban4) ()c Suret bond callable upon demand issued b a suret or insurance compan dul certified b the &nsurance Commission as authoriAed to issue such securit ) ()d -n combination of the foregoing) -mount of Bid Securit (61ual to Percentage of the -BC)

T#o percent (8C)

%ive percent (<C) Proportionate to share of form #ith respect to total amount of securit

%or biddings conducted b (G's! the Bidder ma also submit bid securities in the form of cashierDs$managerDs chec4! ban4 draft$guarantee! or irrevocable letter of credit from other ban4s certified b the BSP as authoriAed to issue such financial statement) )+)88) The bid securit should be valid for the period specified in the BDS) -n bid not accompanied b an acceptable bid securit shall be re,ected b the Procuring 6ntit as non"responsive) )+)8:) ?o bid securities shall be returned to bidders after the opening of bids and before contract signing! e*cept to those that failed or declared as post" dis1ualified! upon submission of a #ritten #aiver of their right to file a motion for reconsideration and$or protest) Fithout pre,udice on its forfeiture! bid securities shall be returned onl after the bidder #ith the (o#est Calculated and Responsive Bid has signed the contract and furnished the performance securit ! but in no case later than the e*piration of the bid securit validit period indicated in ITB Clause )+)88)) )+)80) 'pon signing and e*ecution of the contract pursuant to ITB Clause ) +)/<)! and the posting of the performance securit pursuant to ITB Clause ) +).B)! the successful BidderDs bid securit #ill be discharged! but in no case later than the bid securit validit period as indicated in the ITB Clause )+)88)) )+)8<) The bid securit ma be forfeited2

()a

if a Bidder2

()i #ithdra#s its bid during the period of bid validit specified in ITB Clause )+)+;)3 ()ii )+)@<)()b3 does not accept the correction of errors pursuant to ITB Clause

()iii fails to submit the re1uirements #ithin the prescribed period or a finding against their veracit as stated in ITB Clause )+);+)3 or ()iv ()b ()i an other reason stated in the BDS) if the successful Bidder2 fails to sign the contract in accordance #ith ITB Clause )+)/<)3

()ii fails to furnish performance securit in accordance #ith ITB Clause )+).B)3 or ()iii an other reason stated in the BDS)

)+)8@) !or,at and Si)nin) of Bid" )+)8;) Bidders shall submit their bids through their dul authoriAed representative using the appropriate forms provided in Section 7&&&) Bidding %orms on or before the deadline specified in the ITB Clauses )+):/) in t#o (8) separate sealed bid envelopes! and #hich shall be submitted simultaneousl ) The first shall contain the technical component of the bid! including the eligibilit re1uirements under ITB Clause )+)+)! and the second shall contain the financial component of the bid) )+)8/) %orms as mentioned in ITB Clause )+)8;) must be completed #ithout an alterations to their format! and no substitute form shall be accepted) -ll blan4 spaces shall be filled in #ith the information re1uested) )+)8.) The Bidder shall prepare and submit an original of the first and second envelopes as described in ITB Clauses )+)0+) and )+)8)) &n the event of an discrepanc bet#een the original and the copies! the original shall prevail) )+):B) The bid! e*cept for unamended printed literature! shall be signed! and each and ever page thereof shall be initialed! b the dul authoriAed representative$s of the Bidder) )+):+) -n interlineations! erasures! or over#riting shall be valid onl if the are signed or initialed b the dul authoriAed representative$s of the Bidder) )+):8) Sea&in) and Mar1in) of Bid" )+)::) 'nless other#ise indicated in the BDS( Bidders shall enclose their original eligibilit and technical documents described in ITB Clause )+)0+) in one sealed envelope mar4ed =OR&G&?-( " T6C5?&C-( CO9PO?6?T>!

and the original of their financial component in another sealed envelope mar4ed =OR&G&?-( " %&?-?C&-( CO9PO?6?T>! sealing them all in an outer envelope mar4ed =OR&G&?-( B&D>) )+):0) 6ach cop of the first and second envelopes shall be similarl sealed dul mar4ing the inner envelopes as =COPP ?O) EEE " T6C5?&C-( CO9PO?6?T> and =COPP ?O) EEE M %&?-?C&-( CO9PO?6?T> and the outer envelope as =COPP ?O) EEE>! respectivel ) These envelopes containing the original and the copies shall then be enclosed in one single envelope) )+):<) The original and the number of copies of the Bid as indicated in the BDS shall be t ped or #ritten in indelible in4 and shall be signed b the bidder or its dul authoriAed representative$s) )+):@) -ll envelopes shall2 ()a ()b contain the name of the contract to be bid in capital letters3 bear the name and address of the Bidder in capital letters3

()c be addressed to the Procuring 6ntit Ds B-C in accordance #ith ITB Clause )+)8)3 ()d bear the specific identification of this bidding process indicated in the ITB Clause )+):)3 and ()e bear a #arning =DO ?OT OP6? B6%OR6Q> the date and time for the opening of bids! in accordance #ith ITB Clause )+):/)) )+):;) &f bids are not sealed and mar4ed as re1uired! the Procuring 6ntit #ill assume no responsibilit for the misplacement or premature opening of the bid)

D% S$b,i""ion and O'enin) of Bid"

)+):/) Dead&ine for S$b,i""ion of Bid" Bids must be received b the Procuring 6ntit Ds B-C at the address and on or before the date and time indicated in the BDS) )+):.) Late Bid" -n bid submitted after the deadline for submission and receipt of bids prescribed b the Procuring 6ntit ! pursuant to ITB Clause )+):/)! shall be declared =(ate> and shall not be accepted b the Procuring 6ntit ) )+)0B) Modification and 2ithdra3a& of Bid" )+)0+) The Bidder ma modif its bid after it has been submitted3 provided that the modification is received b the Procuring 6ntit prior to the deadline

prescribed for submission and receipt of bids) The Bidder shall not be allo#ed to retrieve its original bid! but shall be allo#ed to submit another bid e1uall sealed! properl identified! lin4ed to its original bid mar4ed as =T6C5?&C-( 9OD&%&C-T&O?> or =%&?-?C&-( 9OD&%&C-T&O?> and stamped =received> b the B-C) Bid modifications received after the applicable deadline shall not be considered and shall be returned to the Bidder unopened) )+)08) - Bidder ma ! through a (etter of Fithdra#al! #ithdra# its bid after it has been submitted! for valid and ,ustifiable reason3 provided that the (etter of Fithdra#al is received b the Procuring 6ntit prior to the deadline prescribed for submission and receipt of bids) )+)0:) Bids re1uested to be #ithdra#n in accordance #ith ITB Clause )+)0+) shall be returned unopened to the Bidders) - Bidder ma also e*press its intention not to participate in the bidding through a letter #hich should reach and be stamped b the B-C before the deadline for submission and receipt of bids) - Bidder that #ithdra#s its bid shall not be permitted to submit another bid! directl or indirectl ! for the same contract) )+)00) ?o bid ma be modified after the deadline for submission of bids) ?o bid ma be #ithdra#n in the interval bet#een the deadline for submission of bids and the e*piration of the period of bid validit specified b the Bidder on the %inancial Bid %orm) Fithdra#al of a bid during this interval shall result in the forfeiture of the BidderDs bid securit ! pursuant to ITB Clause )+)8<)! and the imposition of administrative! civil and criminal sanctions as prescribed b R- .+/0 and its &RR) )+)0<) O'enin) and Pre&i,inar/ E4a,ination of Bid" )+)0@) The B-C shall open the first bid envelopes of Bidders in public as specified in the BDS to determine each BidderDs compliance #ith the documents prescribed in ITB Clause )+)0+)) %or this purpose! the B-C shall chec4 the submitted documents of each bidder against a chec4list of re1uired documents to ascertain if the are all present! using a non"discretionar =pass$fail> criterion) &f a bidder submits the re1uired document! it shall be rated =passed> for that particular re1uirement) &n this regard! bids that fail to include an re1uirement or are incomplete or patentl insufficient shall be considered as =failed>) Other#ise! the B-C shall rate the said first bid envelope as =passed>) )+)0;) &mmediatel after determining compliance #ith the re1uirements in the first envelope! the B-C shall forth#ith open the second bid envelope of each remaining eligible bidder #hose first bid envelope #as rated =passed>) The second envelope of each compl ing bidder shall be opened #ithin the same da ) &n case one or more of the re1uirements in the second envelope of a particular bid is missing! incomplete or patentl insufficient! and$or if the submitted total bid price e*ceeds the -BC unless other#ise provided in ITB Clause )+)0)! the B-C shall rate the bid concerned as =failed>) Onl bids that are determined to contain all the bid re1uirements for both components shall be rated =passed> and shall immediatel be considered for evaluation and comparison.

)+)0/) (etters of #ithdra#al shall be read out and recorded during bid opening! and the envelope containing the corresponding #ithdra#n bid shall be returned to the Bidder unopened) &f the #ithdra#ing BidderDs representative is in attendance! the original bid and all copies thereof shall be returned to the representative during the bid opening) &f the representative is not in attendance! the bid shall be returned unopened b registered mail) The Bidder ma #ithdra# its bid prior to the deadline for the submission and receipt of bids! provided that the corresponding (etter of Fithdra#al contains a valid authoriAation re1uesting for such #ithdra#al! sub,ect to appropriate administrative sanctions) )+)0.) &f a Bidder has previousl secured a certification from the Procuring 6ntit to the effect that it has previousl submitted the above"enumerated Class =-> Documents! the said certification ma be submitted in lieu of the re1uirements enumerated in ITB Clause )+)+)()a! items (i) to (v)) )+)<B) &n the case of an eligible foreign Bidder as described in ITB Clause ) +)+8)! the Class =-> Documents described in ITB Clause )+)+)()a ma be substituted #ith the appropriate e1uivalent documents! if an ! issued b the countr of the foreign Bidder concerned) )+)<+) 6ach partner of a ,oint venture agreement shall li4e#ise submit the re1uirements in ITB Clauses )+)+)()a()i and )+)+)()a()ii) Submission of documents re1uired under ITB Clauses )+)+)()a()iii to )+)+)()a()v b an of the ,oint venture partners constitutes compliance) )+)<8) - Bidder determined as =failed> has three (:) calendar da s upon #ritten notice or! if present at the time of bid opening! upon verbal notification! #ithin #hich to file a re1uest or motion for reconsideration #ith the B-C2 Provided! ho#ever! that the motion for reconsideration shall not be granted if it is established that the finding of failure is due to the fault of the Bidder concerned2 Provided! further! that the B-C shall decide on the re1uest for reconsideration #ithin seven (;) calendar da s from receipt thereof) &f a failed Bidder signifies his intent to file a motion for reconsideration! the B-C shall 4eep the bid envelopes of the said failed Bidder unopened and$or dul sealed until such time that the motion for reconsideration or protest has been resolved) )+)<:) The Procuring 6ntit shall prepare the minutes of the proceedings of the bid opening that shall include! as a minimum2 (a) names of Bidders! their bid price! bid securit ! findings of preliminar e*amination3 and (b) attendance sheet) The B-C members shall sign the abstract of bids as read)

E% E#a&$ation and Co,'ari"on of Bid"

)+)<0) Proce"" to be Confidentia& )+)<<) 9embers of the B-C! including its staff and personnel! as #ell as its Secretariat and TFG! are prohibited from ma4ing or accepting an 4ind of communication #ith an bidder regarding the evaluation of their bids until the

issuance of the ?otice of -#ard! unless other#ise allo#ed in the BDS or in the case of ITB Clause 8@) )+)<@) -n effort b a bidder to influence the Procuring 6ntit in the Procuring 6ntit Ds decision in respect of bid evaluation! bid comparison or contract a#ard #ill result in the re,ection of the BidderDs bid) )+)<;) C&arification of Bid" To assist in the evaluation! comparison! and post"1ualification of the bids! the Procuring 6ntit ma as4 in #riting an Bidder for a clarification of its bid) -ll responses to re1uests for clarification shall be in #riting) -n clarification submitted b a Bidder in respect to its bid and that is not in response to a re1uest b the Procuring 6ntit shall not be considered) )+)</) Do,e"tic Preference )+)<.) 'nless other#ise stated in the BDS! the Procuring 6ntit #ill grant a margin of preference for the purpose of comparison of bids in accordance #ith the follo#ing2 ()a The preference shall be applied #hen (i) the lo#est %oreign Bid is lo#er than the lo#est bid offered b a Domestic Bidder! or (ii) the lo#est bid offered b a non"Philippine national is lo#er than the lo#est bid offered b a Domestic 6ntit ) ()b %or evaluation purposes! the lo#est %oreign Bid or the bid offered b a non"Philippine national shall be increased b fifteen percent (+<C)) ()c &n the event that (i) the lo#est bid offered b a Domestic 6ntit does not e*ceed the lo#est %oreign Bid as increased! or (ii) the lo#est bid offered b a non"Philippine national as increased! then the Procuring 6ntit shall a#ard the contract to the Domestic Bidder$6ntit at the amount of the lo#est %oreign Bid or the bid offered b a non"Philippine national! as the case ma be) ()d &f the Domestic 6ntit $Bidder refuses to accept the a#ard of contract at the amount of the %oreign Bid or bid offered b a non"Philippine national #ithin t#o (8) calendar da s from receipt of #ritten advice from the B-C! the Procuring 6ntit shall a#ard to the bidder offering the %oreign Bid or the non" Philippine national! as the case ma be! sub,ect to post"1ualification and submission of all the documentar re1uirements under these Bidding Documents) )+)@B) - Bidder ma be granted preference as a Domestic 6ntit sub,ect to the certification from the DT& (in case of sole proprietorships)! S6C (in case of partnerships and corporations)! or CD- (in case of cooperatives) that the (a) sole proprietor is a citiAen of the Philippines or the partnership! corporation! cooperative! or association is dul organiAed under the la#s of the Philippines #ith at least sevent five percent (;<C) of its interest or outstanding capital stoc4 belonging to citiAens of the Philippines! (b) habituall established in

business and habituall engaged in the manufacture or sale of the merchandise covered b his bid! and (c) the business has been in e*istence for at least five (<) consecutive ears prior to the advertisement and$or posting of the &nvitation to Bid for this Pro,ect) )+)@+) - Bidder ma be granted preference as a Domestic Bidder sub,ect to the certification from the DT& that the Bidder is offering unmanufactured articles! materials or supplies of the gro#th or production of the Philippines! or manufactured articles! materials! or supplies manufactured or to be manufactured in the Philippines substantiall from articles! materials! or supplies of the gro#th! production! or manufacture! as the case ma be! of the Philippines) )+)@8) Detai&ed E#a&$ation and Co,'ari"on of Bid" )+)@:) The Procuring 6ntit #ill underta4e the detailed evaluation and comparison of bids #hich have passed the opening and preliminar e*amination of bids! pursuant to ITB Clause )+)0<)! in order to determine the (o#est Calculated Bid) )+)@0) The (o#est Calculated Bid shall be determined in t#o steps2 ()a The detailed evaluation of the financial component of the bids! to establish the correct calculated prices of the bids3 and ()b The ran4ing of the total bid prices as so calculated from the lo#est to the highest) The bid #ith the lo#est price shall be identified as the (o#est Calculated Bid) )+)@<) The Procuring 6ntit Rs B-C shall immediatel conduct a detailed evaluation of all bids rated =passed!> using non"discretionar pass$fail criteria) 'nless other#ise specified in the BDS! the B-C shall consider the follo#ing in the evaluation of bids2 ()a Completeness of the bid) 'nless the &TB specificall allo#s partial bids! bids not addressing or providing all of the re1uired items in the Schedule of Re1uirements including! #here applicable! bill of 1uantities! shall be considered non"responsive and! thus! automaticall dis1ualified) &n this regard! #here a re1uired item is provided! but no price is indicated! the same shall be considered as non"responsive! but specif ing a NBN (Aero) for the said item #ould mean that it is being offered for free to the Procuring 6ntit 3 and ()b -rithmetical corrections) Consider computational errors and omissions to enable proper comparison of all eligible bids) &t ma also consider bid modifications! if allo#ed in the BDS) -n ad,ustment shall be calculated in monetar terms to determine the calculated prices) )+)@@) Based on the detailed evaluation of bids! those that compl #ith the above"mentioned re1uirements shall be ran4ed in the ascending order of their total calculated bid prices! as evaluated and corrected for computational errors! discounts and other modifications! to identif the (o#est Calculated Bid)

Total calculated bid prices! as evaluated and corrected for computational errors! discounts and other modifications! #hich e*ceed the -BC shall not be considered) )+)@;) 'nless other#ise indicated in the BDS! the Procuring 6ntit Ds evaluation of bids shall onl be based on the bid price 1uoted in the %inancial Bid %orm) )+)@/) Bids shall be evaluated on an e1ual footing to ensure fair competition) %or this purpose! all bidders shall be re1uired to include in their bids the cost of all ta*es! such as! but not limited to! value added ta* (7-T)! income ta*! local ta*es! and other fiscal levies and duties #hich shall be itemiAed in the bid form and reflected in the detailed estimates) Such bids! including said ta*es! shall be the basis for bid evaluation and comparison) )+)@.) Po"t-5$a&ification )+);B) The Procuring 6ntit shall determine to its satisfaction #hether the Bidder that is evaluated as having submitted the (o#est Calculated Bid ((CB) complies #ith and is responsive to all the re1uirements and conditions specified in ITB Clauses )+)+8)! )+)0+)! and )+)8)) )+);+) Fithin a non"e*tendible period of three (:) calendar da s from receipt b the bidder of the notice from the B-C that it submitted the (CB! the Bidder shall submit the follo#ing documentar re1uirements2 ()a Ta* clearance per 6*ecutive Order :./! Series of 8BB<3

()b (atest income and business ta* returns in the form specified in the BDS3 ()c Certificate of PhilG6PS Registration3 and

()d Other appropriate licenses and permits re1uired b la# and stated in the BDS) %ailure of the Bidder declared as (o#est Calculated Bid to dul submit the re1uirements under this Clause or a finding against the veracit of such shall be ground for forfeiture of the bid securit and dis1ualification of the Bidder for a#ard) )+);8) The determination shall be based upon an e*amination of the documentar evidence of the BidderDs 1ualifications submitted pursuant to ITB Clauses )+)0+) and )+)8)! as #ell as other information as the Procuring 6ntit deems necessar and appropriate! using a non"discretionar =pass$fail> criterion) )+);:) &f the B-C determines that the Bidder #ith the (o#est Calculated Bid passes all the criteria for post"1ualification! it shall declare the said bid as the (o#est Calculated Responsive Bid! and recommend to the 5ead of the

Procuring 6ntit the a#ard of contract to the said Bidder at its submitted price or its calculated bid price! #hichever is lo#er) )+);0) - negative determination shall result in re,ection of the BidderDs Bid! in #hich event the Procuring 6ntit shall proceed to the ne*t (o#est Calculated Bid to ma4e a similar determination of that BidderDs capabilities to perform satisfactoril ) &f the second Bidder! ho#ever! fails the post 1ualification! the procedure for post 1ualification shall be repeated for the Bidder #ith the ne*t (o#est Calculated Bid! and so on until the (o#est Calculated Responsive Bid is determined for contract a#ard) )+);<) Fithin a period not e*ceeding seven (;) calendar da s from the date of receipt of the recommendation of the B-C! the 5ead of the Procuring 6ntit shall approve or disapprove the said recommendation) &n the case of GOCCs and G%&s! the period provided herein shall be fifteen (+<) calendar da s) )+);@) +e"er#ation C&a$"e )+);;) ?ot#ithstanding the eligibilit or post"1ualification of a bidder! the Procuring 6ntit concerned reserves the right to revie# its 1ualifications at an stage of the procurement process if it has reasonable grounds to believe that a misrepresentation has been made b the said bidder! or that there has been a change in the BidderDs capabilit to underta4e the pro,ect from the time it submitted its eligibilit re1uirements) Should such revie# uncover an misrepresentation made in the eligibilit and bidding re1uirements! statements or documents! or an changes in the situation of the Bidder #hich #ill affect its capabilit to underta4e the pro,ect so that it fails the preset eligibilit or bid evaluation criteria! the Procuring 6ntit shall consider the said Bidder as ineligible and shall dis1ualif it from submitting a bid or from obtaining an a#ard or contract) )+);/) Based on the follo#ing grounds! the Procuring 6ntit reserves the right to re,ect an and all bids! declare a %ailure of Bidding at an time prior to the contract a#ard! or not to a#ard the contract! #ithout thereb incurring an liabilit ! and ma4e no assurance that a contract shall be entered into as a result of the bidding2 ()a &f there is prima facie evidence of collusion bet#een appropriate public officers or emplo ees of the Procuring 6ntit ! or bet#een the B-C and an of the bidders! or if the collusion is bet#een or among the bidders themselves! or bet#een a bidder and a third part ! including an act #hich restricts! suppresses or nullifies or tends to restrict! suppress or nullif competition3 ()b &f the Procuring 6ntit Ds B-C is found to have failed in follo#ing the prescribed bidding procedures3 or ()c %or an ,ustifiable and reasonable ground #here the a#ard of the contract #ill not redound to the benefit of the GOP as follo#s2

()i &f the ph sical and economic conditions have significantl changed so as to render the pro,ect no longer economicall ! financiall or technicall feasible as determined b the head of the procuring entit 3 ()ii &f the pro,ect is no longer necessar as determined b the head of the procuring entit 3 and ()iii &f the source of funds for the pro,ect has been #ithheld or reduced through no fault of the Procuring 6ntit ) )+);.) &n addition! the Procuring 6ntit bidding #hen2 ()a ()b ?o bids are received3 -ll prospective bidders are declared ineligible3 ma li4e#ise declare a failure of

()c -ll bids fail to compl #ith all the bid re1uirements or fail post" 1ualification3 or ()d The bidder #ith the (o#est Calculated Responsive Bid ((CRB) refuses! #ithout ,ustifiable cause to accept the a#ard of contract! and no a#ard is made)

!%
)+)/B) Contract

3ard of Contract

3ard

)+)/+) Sub,ect to ITB Clause )+)@.)! the Procuring 6ntit shall a#ard the contract to the Bidder #hose bid has been determined to be the (CRB) )+)/8) Prior to the e*piration of the period of bid validit ! the Procuring 6ntit shall notif the successful Bidder in #riting that its bid has been accepted! through a ?otice of -#ard received personall or sent b registered mail or electronicall ! receipt of #hich must be confirmed in #riting #ithin t#o (8) da s b the Bidder #ith the (CRB and submitted personall or sent b registered mail or electronicall to the Procuring 6ntit ) )+)/:) ?ot#ithstanding the issuance of the ?otice of -#ard! a#ard of contract shall be sub,ect to the follo#ing conditions2 ()a Submission of the valid H7-! if applicable! #ithin ten (+B) calendar da s from receipt b the Bidder of the notice from the B-C that the Bidder has the (CRB3 ()b Posting of the performance securit in accordance #ith ITB Clause ) +).B)3 ()c ()d Signing of the contract as provided in ITB Clause )+)/<)3 and -pproval b higher authorit ! if re1uired)

)+)/0) -t the time of contract a#ard! the Procuring 6ntit shall not increase or decrease the 1uantit of goods originall specified in Section 7&) Schedule of Re1uirements) )+)/<) Si)nin) of the Contract )+)/@) -t the same time as the Procuring 6ntit notifies the successful Bidder that its bid has been accepted! the Procuring 6ntit shall send the Contract %orm to the Bidder! #hich contract has been provided in the Bidding Documents! incorporating therein all agreements bet#een the parties) )+)/;) Fithin ten (+B) calendar da s from receipt of the ?otice of -#ard! the successful Bidder shall post the re1uired performance securit and sign and date the contract and return it to the Procuring 6ntit ) )+)//) The Procuring 6ntit shall enter into contract #ith the successful Bidder #ithin the same ten (+B) calendar da period provided that all the documentar re1uirements are complied #ith) )+)/.) The follo#ing documents shall form part of the contract2 ()a ()b Contract -greement3 Bidding Documents3

()c Finning bidderDs bid! including the Technical and %inancial Proposals! and all other documents$statements submitted3 ()d ()e ()f Performance Securit 3 Credit line in accordance #ith ITB Clause )+)+;)! if applicable3 ?otice of -#ard of Contract3 and

()g Other contract documents that ma be re1uired b e*isting la#s and$or specified in the BDS) )+).B) Perfor,ance Sec$rit/ )+).+) To guarantee the faithful performance b the #inning Bidder of its obligations under the contract! it shall post a performance securit #ithin a ma*imum period of ten (+B) calendar da s from the receipt of the ?otice of -#ard from the Procuring 6ntit and in no case later than the signing of the contract) )+).8) The performance securit shall be denominated in Philippine Pesos and posted in favor of the Procuring 6ntit in an amount e1ual to the percentage of the total contract price in accordance #ith the follo#ing schedule2 %orm of Performance Securit -mount of Performance Securit (61ual to Percentage of the Total Contract Price)

()a

Cash or cashierDs$managerDs chec4 issued b a 'niversal or Commercial Ban4) ()b Ban4 draft$guarantee or irrevocable letter of credit issued b a 'niversal or Commercial Ban42 Provided! ho#ever! that it shall be confirmed or authenticated b a 'niversal or Commercial Ban4! if issued b a foreign ban4) ()c Suret bond callable upon demand issued b a suret or insurance compan dul certified b the &nsurance Commission as authoriAed to issue such securit 3 and$or ()d -n combination of the foregoing)

%ive percent (<C)

Thirt percent (:BC)

Proportionate to share of form #ith respect to total amount of securit

)+).:) %ailure of the successful Bidder to compl #ith the above"mentioned re1uirement shall constitute sufficient ground for the annulment of the a#ard and forfeiture of the bid securit ! in #hich event the Procuring 6ntit shall initiate and complete the post 1ualification of the second (o#est Calculated Bid) The procedure shall be repeated until the (CRB is identified and selected for contract a#ard) 5o#ever if no Bidder passed post"1ualification! the B-C shall declare the bidding a failure and conduct a re"bidding #ith re" advertisement) )+).0) Notice to Proceed )+).<) Fithin three (:) calendar da s from the date of approval of the contract b the appropriate government approving authorit ! the Procuring 6ntit shall issue its ?otice to Proceed to the Bidder) )+).@) The date of the BidderDs receipt of the ?otice to Proceed #ill be regarded as the effective date of the contract! unless other#ise specified in the BDS)

Section III. Bid 5ata Sheet

Note" on the Bid Data Sheet

Section &&& is intended to assist the Procuring 6ntit in providing the specific information in relation to corresponding clauses in the &TB included in Section &&! and has to be prepared for each specific procurement) The Procuring 6ntit should specif in the BDS information and re1uirements specific to the circumstances of the Procuring 6ntit ! the processing of the procurement! the applicable rules regarding bid price and currenc ! and the bid evaluation criteria that #ill appl to the bids) &n preparing Section &&&! the follo#ing aspects should be chec4ed2 (a) (b) &nformation that specifies and complements provisions of Section && must be incorporated) -mendments and$or supplements! if an ! to provisions of Section && as necessitated b the circumstances of the specific procurement! must also be incorporated)

Bid Data Sheet

ITB C&a$"e )+)8) )+):) The Procuring 6ntit is [insert name of purchasing organi7ation] The lot s( and reference is$are2 [insert name] 8 The %unding Source is2 ,elect one, delete the other8 &f the 9unding ,ource is G1P8 The Government of the Philippines (GOP) through [indicate source of funding and year] in the amount of [insert amount of funds]. 6%7E" &n the case of 3ational Government !gencies, the General !ppropriations !ct and/or continuing appropriations: in the case of Government.1-ned and/or ;Controlled Corporations, Government 9inancial &nstitutions, and ,tate 2niversities and Colleges, the Corporate #udget for the contract approved by the governing #oards: in the case of Local Government 2nits, the #udget for the contract approved by the respective ,anggunian. &f the 9unding ,ource is a foreign government/foreign or international financing institution8 The [state the foreign government/foreign or international financing institution, e.g. !sian "evelopment #an$, %apan &nternational Cooperative !gency, or 'orld #an$(] through [indicate the Loan/Credit/Grant 3o.] in the amount of [insert amount of funds].

The name of the Pro,ect is2 [&nsert the name of the pro)ect, or < ?ot applicable=] )+)+:) ,elect one, delete the other. &f the 9unding ,ource is G1P, state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution8 6ligible Bidders are as defined in the [,tate the applicable procurement guidelines and, if applicable, the -eb page -here it may be do-nloaded]) )+)+0) ,elect one, delete the other. ?one of the circumstances mentioned in the ITB Clause e*ists in this Pro,ect) %oreign bidders! e*cept those falling under ITB Clause )+)+0)()b! ma not participate in this Pro,ect)

:/

1r %oreign bidders ma participate in this Pro,ect in vie# of the follo#ing circumstance s(2 [,tate -hich of the circumstance s( mentioned in the &4# Clause e+ists in the Pro)ect.] )+)+@) ,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the &4# Clause and insert any of the follo-ing8 9or the procurement of 3on.e+pendable ,upplies8 The Bidder must have completed! #ithin the period specified in the &nvitation to Bid and ITB Clause )+)+)()a()iii! a single contract that is similar to this Pro,ect! e1uivalent to at least fift percent (<BC) of the -BC) 1r 9or the procurement of E+pendable ,upplies8 The Bidder must have completed! #ithin the period specified in the &nvitation to Bid and ITB Clause )+)+)()a()iii! a single contract that is similar to this Pro,ect! e1uivalent to at least t#ent "five percent (8<C) of the -BC) 1r 9or procurement -here the Procuring Entity has determined, after the conduct of mar$et research, that imposition of the provisions of ,ection >?.@.A.? of the &00 of 0! BA/C -ill li$ely result to failure of bidding or monopoly that -ill defeat the purpose of public bidding8 &n vie# of the determination b the Procuring 6ntit that imposition of the provisions of Section 8:)<)+): of the &RR of R- .+/0 #ill li4el result to [,tate <failure of bidding= or <monopol that #ill defeat the purpose of public bidding=]! the Bidder should compl #ith the follo#ing re1uirements2
)a

Completed at least t#o (8) similar contracts! the aggregate amount of #hich should be e1uivalent to at least [,tate <fift percent (<BC)= in the case of 3on.e+pendable ,upplies or <t#ent "five percent (8<C)= in the case of E+pendable ,upplies] of the -BC for this Pro,ect3 and The largest of these similar contracts must be e1uivalent to at least half of the percentage of the -BC as re1uired above)

)b

&f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain &4# Clause and state <?o further instructions> or e+plain the applicable eligibility criterion.

%or this purpose! similar contracts shall refer to [insert description of similar contracts or state <?o further instructions>])

:.

)+)+;)

,elect one, delete the other. &f the contract is funded by G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain &4# Clause or state the relevant eligibility criterion.

)+)8+)

,elect one, delete the rest. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is the !"#, %&C!, or '#, state the follo-ing8 Onl those Bids that omit the follo#ing documents #ill be automaticall re,ected2 (a) The Bid Securit in accordance #ith ITB Clause )+)+.)3 (b) %inancial Proposal Submission Sheet and the applicable Price Schedules! in accordance #ith ITB Clauses )+);) and )+)+B)) %or all other omissions! the Procuring 6ntit reserves the right to see4 clarification of bids in accordance #ith ITB Clause )+)<;) or at its sole discretion! to re,ect the bid if the omission is regarded as a matter of substance) &f the 9unding ,ource is a foreign government/foreign or international financing institution, list documents the omission of -hich shall result to the outright re)ection and dis*ualification of bids.

)+)8;)

,elect one, delete the rest. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is the !"# using 1rdinary Capital or ,pecial 9unds 0esources8 6ligible goods and services shall have their origin in eligible source countries as described in Guidelines for Procurement 2nder !sian "evelopment #an$ Loans and as described on -sian Development Ban4Ds #eb page 333%adb%or) &f the 9unding ,ource is the %&C! 2 6ligible goods and services shall have their origin in eligible source countries) &n the event that the Goods offered b the Bidder do not have their origin in eligible source countries the contract #ill still be eligible for financing under H&C- OD- (oans if the combined costs of such Goods are less than fift percent (<BC) of the price of the said contract) &f the 9unding ,ource is a foreign government or a foreign/ international financing institution, maintain &4# Clause and state <?o further
0B

instructions>! or indicate the list of eligible source countries as origin of Goods. )+)8.) ,elect one, delete the other. &f the 9unding ,ource is the G1P, state either <Subcontracting is not allo#ed)= or specify the portions of Goods and the ma+imum percentage allo-ed to be subcontracted. &f the 9unding ,ource is a foreign government or another foreign or international financing institution, state here the ma+imum percentage of Goods allo-ed to be subcontracted or <?o further instructions.= )+):B) &f subcontracting is allo-ed, specify the eligibility criteria that subcontractors must comply -ith, including the corresponding documentary re*uirements therefor: other-ise, state <?ot applicable>. The Procuring 6ntit #ill hold a pre"bid conference for this Pro,ect on [,tate date and time] at [,tate address of venue]) 6%7E" 4he pre.bid conference shall be held at least t-elve A>( calendar days before the deadline for the submission of and receipt of bids. &f the Procuring Entity determines that, by reason of the method, nature, or comple+ity of the contract to be bid, or -hen international participation -ill be more advantageous to the G1P, a longer period for the preparation of bids is necessary, the pre.bid conference shall be held at least thirty ?D( calendar days before the deadline for the submission and receipt of bids. )+):;) The Procuring 6ntit Ds address is2 [&nsert full address] [&nsert name and designation of Contact person] [&nsert telephone and fa+ number of Contact] [&nsert email address of contact if applicable(] )+)+) ,elect one, delete the rest. &f the 9unding ,ource is the G1P8 ?o further instructions) &f the 9unding ,ource is !"# or '#8 ?o eligibilit chec4) During Bid opening! Technical Proposals that lac4 an of the follo#ing documents shall be re,ected and returned to the Bidder together #ith its unopened Price Proposal2 (a) (b) Technical Proposal Submission Sheet3 6vidence of financial! technical! and production capabilit 3

)+)::)

0+

(c) (d) (e) (f)

-udited %inancial Statements3 ?%CC or Credit (ine Certificate3 Bid Securit 3 and -uthorit of the Signator )

&f the 9unding ,ource is %#&C, state the follo-ing8 ?o eligibilit chec4) -ll documents described in ITB Clause )+)+) shall be included in the Technical Proposal) &f the 9unding ,ource is a foreign government/foreign or international financing institution, other than those mentioned above, maintain the &4# Clause and state <?o further instructions> or state the corresponding eligibility re*uirements, if any. )+)+)()a()i )+)+)()a()iii List any additional acceptable proof of registration mentioned in the &4# Clause or state <?o other acceptable proof of registration is recogniAed)> The statement of all ongoing and completed government and private contracts shall include all such contracts #ithin [state relevant period as provided in the &nvitation to #id] prior to the deadline for the submission and receipt of bids) List any additional re*uirements or state =?o additional Re1uirements> ,elect one, delete the other. &f the 9unding ,ource is the G1P8 The -BC is [insert amount]) -n bid #ith a financial component e*ceeding this amount shall not be accepted) &f the 9unding ,ource is a foreign government/foreign or international financing institution, adopt the provision for G1P or state the applicable rule. )+)+B)()a()iii List here the incidental services that are re*uired as part of the #idder6s bid cross referencing to the technical specifications and ,CC as appropriate. &f none, state =?o incidental services are re1uired)> )+)+B)()b Eaintain the &4# Clause and state here <?ot applicable=, =The price of the Goods shall be 1uoted DDP [state place of destination]>, or the applicable &3C14E0E for this Pro)ect. List here the incidental services that are re*uired as part of the #idder6s bid cross referencing to the technical specifications and ,CC as appropriate. &f none, state =?o incidental services are re1uired)>

)+):) )+)0)

08

)+)++)

,elect one, delete the rest. &f the 9unding ,ource is the G1P or '#8 Bid Prices shall be fi*ed) -d,ustable price proposals shall be treated as non"responsive and shall be re,ected) &f the 9unding ,ource is the %#&C or !"#, and the contract is of over t-elve A>( months duration, insert the appropriate special condition of contract and state the follo-ing8 -d,ustments are authoriAed in accordance #ith the price ad,ustment provisions specified in the corresponding SCC provision of GCC Clause )+)8+)) &f the 9unding ,ource is a foreign government or a foreign or international financing institution, maintain the &4# Clause and state < ?o further instructions= or insert the relevant provision s( and the condition s( thereto, if any.

)+)+8)

&f the 9unding ,ource is the G1P8 6*traordinar circumstances refer to events that ma be determined b the ?ational 6conomic and Development -uthorit in accordance #ith the Civil Code of the Philippines! and upon the recommendation of the Procuring 6ntit &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain the &4# Clause and state < ?o further instructions=, other-ise, specify the e+traordinary circumstances allo-ing price escalation.

)+)+0)()b

,elect one, delete the other8 The Bid prices for Goods supplied from outside of the Philippines shall be 1uoted in Philippine Pesos) 1r The Bid prices for Goods supplied from outside of the Philippines shall be 1uoted either in Philippine Pesos or 'nited States Dollars at the discretion of the Bidder.

)+)+@)

,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution8 Pa ment shall be made in [insert currency].

)+)+/) )+)8+)

Bids #ill be valid until [insert date]. ,elect one, delete the rest) &f the 9unding ,ource is the G1P or '#8 The bid securit shall be in the follo#ing amount2
0:

+) [&nsert >F of !#C], if bid securit is in cash! cashierDs$managerDs chec4! ban4 draft$guarantee or irrevocable letter of credit3 8) [&nsert @F of !#C] if bid securit is in Suret Bond3 or :) -n combination of the foregoing proportionate to the share of form #ith respect to total amount of securit ) &f the 9unding ,ource is the !"# or %&C!2 The bid securit shall be in the follo#ing amount [insert >.@F of the !#C]) &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain the &4# Clause and state < ?o further instructions=, or state the acceptable form/s of bid security and the amount thereof. )+)88) )+)8<)()a()iv The bid securit shall be valid until [insert date]. &f the 9unding ,ource is G1P or '#, maintain the I7B clause and include the follo-ing as additional grounds for forfeiture of bid security8 +) Submission of eligibilit re1uirements containing false information or falsified documents) Submission of bids that contain false information or falsified documents! or the concealment of such information in the bids in order to influence the outcome of eligibilit screening or an other stage of the public bidding) -llo#ing the use of oneDs name! or using the name of another for purposes of public bidding) Fithdra#al of a bid! or refusal to accept an a#ard! or enter into contract #ith the Government #ithout ,ustifiable cause! after the Bidder had been ad,udged as having submitted the (o#est Calculated and Responsive Bid) Refusal or failure to post the re1uired performance securit #ithin the prescribed time) Refusal to clarif or validate in #riting its bid during post"1ualification #ithin a period of seven (;) calendar da s from receipt of the re1uest for clarification) -n documented unsolicited attempt b a bidder to undul influence the outcome of the bidding in his favor)

8)

:)

0)

<) @)

;)

00

/)

%ailure of the potential ,oint venture partners to enter into the ,oint venture after the bid is declared as successful) -ll other acts that tend to defeat the purpose of the competitive bidding! such as habituall #ithdra#ing from bidding! submitting late Bids or patentl insufficient bid! for at least three (:) times #ithin a ear! e*cept for valid reasons)

.)

&f the 9unding ,ource is !"#, maintain the &4# Clause and state here8 ?o further instructions. &f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the &4# Clause and state < ?o further instructions= or state additional grounds for forfeiture of bid security. )+)8<)()b()iii ,elect one, delete the other. &f the 9unding ,ource is G1P, !"#, or '#, maintain the &4# clause and state here8 ?o further instructions. &f the 9unding ,ource is %#&C, state the follo-ing 2 %ailure to enter into a H7 in the form submitted as part of the Bidders Bid if the Bid is made b t#o or more potential H7 partners) &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain &4# Clause and state <?o further instructions=, or list the additional grounds for forfeiture of bid security of a successful #idder. )+)::) ,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the &4# Clause and state < ?o further instructions=, or state the applicable procedure for the sealing and mar$ing of bids. )+):<) )+):/) 6ach Bidder shall submit [insert re*uired number] original and [insert re*uired number] copies of the first and second components of its bid) The address for submission of bids is [insert address]. The deadline for submission of bids is [insert time and date]. )+)0@) The place of bid opening is [insert address]. The date and time of bid opening is [insert time and date].

0<

)+)<<)

,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the &4# Clause and state < ?o further instructions=, or specify the additional conditions and/or e+ceptions to the rule, if any.

)+)<.)

,elect one, delete the other. &f the 9unding ,ource is the G1P, state <?o further instructions.= &f the 9unding ,ource is the !"#, %#&C, or '#2 ?o domestic preference is applicable to national$local competitive bidding) &f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the &4# Clause and state < ?o further instructions= or indicate applicability or inapplicability of domestic preference, as the case may be.

)+)@<)

,elect one, delete the other. &f the 9unding ,ource is G1P or '#, adopt the follo-ing provision8 Gro$'in) and E#a&$ation of Lot" 6 Lots should be formed of similar items that are li$ely to attract the ma+imum competition. ! lot is the *uantity and number of items that -ill be included in a single contract. 9or e+ample8 1ption A ; Each item to be evaluated and compared -ith other #ids separately and recommended for contract a-ard separately. 1ption > . !ll items to be grouped together to form one complete Lot that -ill be a-arded to one #idder to form one complete contract. 1ption ? . ,imilar items, to be grouped together to form several lots that shall be evaluated and a-arded as separate contracts. ,elect one of the follo-ing paragraphs and delete the other8 The goods are grouped in a single lot and the lot shall not be divided into sub"lots for the purpose of bidding! evaluation! and contract a#ard) 1r -ll Goods are grouped in lots listed belo#) Bidders shall have the option of submitting a proposal on an or all lots and evaluation and contract a#ard #ill be underta4en on a per lot basis) (ots shall not be divided further into

0@

sub"lots for the purpose of bidding! evaluation! and contract a#ard) [&nsert grouping of lots] 6%7E" &f 9unding ,ource is !"# or %&C!, adopt only the provision on Grouping and Evaluation of Lots mentioned above and delete the rest. &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain the &4# Clause and state < ?o further instructions= or, insert applicable provisions. )+)@<)()b )+)@;) ,tate -hether bid modification is allo-ed or not. ,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the &4# Clause and state here8 ?o further instructions) &f the 9unding ,ource is !"#, %#&C, or '#8 ,elect one, delete the other. ?o additional criteria 1r &n addition to the criteria listed in ITB Clause )+)@<) and )+)@;)! the follo#ing applicable additional criteria and its corresponding 1uantification method specified in this clause #ill be used to evaluate and compare bids2 De&i#er/ "ched$&e 6 &f the 9unding ,ource is !"# or %&C!, select one *uantification method for this criterion and delete the rest. &f the 9unding ,ource is '#, the clause on this criterion may be deleted if not applicable. The Procuring 6ntit re1uires that the Goods under the &nvitation to Bid shall be delivered (shipped) at the time specified in Section 7&) Schedule of Re1uirements) The estimated time of arrival of the Goods at the Pro,ect Site #ill be calculated for each Bid after allo#ing for reasonable international and inland transportation time) Treating the Bid resulting in the earliest time of arrival as the base! a deliver =ad,ustment> #ill be calculated for other Bids b appl ing a [insert percentage] of the 6OF plus deliver to final destination$DDP price for each #ee4 of dela be ond the base! and this #ill be added to the Bid price for evaluation) ?o credit shall be given to earl deliver ) 1r The Goods covered under the &nvitation to Bid are re1uired to be delivered (shipped) #ithin an acceptable range of #ee4s specified in the Schedule of Re1uirement) ?o credit #ill be given to earlier deliveries! and Bids

0;

offering deliver be ond this range #ill be treated as non"responsive) Fithin this acceptable range! an ad,ustment per #ee4 of [insert percentage] #ill be added for evaluation to the Bid price of Bids offering deliveries later than the earliest deliver period specified in Section 7&) Schedule of Re1uirements) 1r The Goods covered under the &nvitation to Bid are re1uired to be delivered (shipped) in partial shipments! as specified in Section 7&) Schedule of Re1uirements) Bids offering deliveries earlier or later than the specified deliveries #ill be ad,usted in the evaluation b adding to the Bid price a factor e1ual to [insert percentage] of deliveries price per #ee4 of variation from the specified deliver schedule) Co"t of "'are 'art" 6 &f the 9unding ,ource is !"# or %&C!, select one *uantification method for this criterion and delete the rest. &f the 9unding ,ource is '#, the clause on this criterion may be deleted if not applicable. The list of items and 1uantities of ma,or assemblies! components! and selected spare parts! li4el to be re1uired during the initial period of operation for [insert period of operation] is anne*ed to the Technical Specifications) The total cost of these items! at the unit prices 1uoted in each Bid! #ill be added to the Bid price) 1r The Procuring 6ntit #ill dra# up a list of high"usage and high"value items of components and spare parts! along #ith estimated 1uantities of usage in the initial period of operation for [insert period of operation]) The total cost of these items and 1uantities #ill be computed from spare parts unit prices submitted b the Bidder and added to the Bid price) 1r The Procuring 6ntit #ill estimate the cost of spare parts usage in the initial period of operation for [insert period of operation] based on the information furnished b each Bidder! as #ell as on past e*perience of the Procuring 6ntit or other Procuring 6ntities in similar situations) Such costs shall be added to the Bid price for evaluation) 0o&$,e and Period of Man$fact$re 6 !ny of the paragraphs under this criterion may be deleted if not applicable and retained if other-ise. The Goods must have been manufactured for a period of not less than [insert number of years] immediatel preceding the date of Bid opening) The minimum number of units sold in the Philippines must be [insert number] and the minimum number of units sold #orld#ide must be [insert
0/

number]. The Procuring 6ntit shall compare Bids on the basis of a lot or a combination of lots or as a total of all lots in a manner most advantageous to the Procuring 6ntit ) )+);+)()b ,pecify -hether #idders have option to submit manually filed ta+ returns or ta+ returns filed through the Electronic 9iling and Payments ,ystem E9P,(. 314E8 4he latest income and business ta+ returns are those -ithin the last si+ months preceding the date of bid submission. )+);+)()d )+)/.)()g )+).@) List licenses and permits relevant to the Pro)ect and the corresponding lare*uiring it. List additional contract documents relevant to the Pro)ect that may be re*uired by e+isting la-s and/or the Procuring Entity. The effective date of the Contract is [insert date].

0.

Section I8. $eneral 4onditions of 4ontract

Note" on the Genera& Condition" of Contract
The GCC in Section &7! read in con,unction #ith the SCC in Section 7 and other documents listed therein! should be a complete document e*pressing all the rights and obligations of the parties) The GCC herein shall not be altered) -n changes and complementar information! #hich ma be needed! shall be introduced onl through the SCC in Section 7)

<+

T BLE O! CONTENTS
.1.1.SCOPE
OF

BID..............................................14 FUNDS........................................14

.1.4.SOURCE

OF

.1.5.CORRUPT, FRAUDULENT, COLLUSIVE, AND COERCIVE PRACTICES....................................................14 .1.9.CONFLICT

OF INTEREST...................................15

.1.1 .ELIGIBLE BIDDERS.......................................16 .1.18.BIDDER!S RESPONSIBILITIES ..........................18 .1. ".ORIGIN

OF

GOODS ......................................19

.1. 8.SUBCONTRACTS..........................................19 .1.3 .PRE#BID CONFERENCE.................................. 0 .1.36.CLARIFICATION AND AMENDMENT OF BIDDING DOCUMENTS.................................................. 0 .1.40.LANGUAGE
OF

BID....................................... 0

.1.41.DOCUMENTS COMPRISING THE BID$ ELIGIBILIT% AND TECHNICAL COMPONENTS................................. 1 .1. .DOCUMENTS COMPRISING THE BID$ FINANCIAL COMPONENT................................................. .1.5.ALTERNATIVE BIDS........................................ .1.6.BID PRICES................................................. .1.13.BID CURRENCIES......................................... 4 .1.1".BID VALIDIT%............................................. 4 .1. 0.BID SECURIT%............................................. 4 .1. 6.FORMAT .1.3 .SEALING
AND AND

SIGNING

OF

BIDS....................... 6 BIDS..................... 6
OF

MAR&ING

OF

.1.38.DEADLINE

FOR

SUBMISSION
AND

BIDS................ "
OF

.1.39.LATE BIDS................................................. " .1.40.MODIFICATION 'ITHDRA'AL BIDS........ " .1.45.OPENING AND PRELIMINAR% E(AMINATION OF BIDS ................................................................. 8 .1.54.PROCESS
TO BE

CONFIDENTIAL ....................... 9 BIDS ...............................30

.1.5".CLARIFICATION

OF

<8

.1.58.DOMESTIC PREFERENCE.................................30 .1.6 .DETAILED EVALUATION AND COMPARISON OF BIDS .................................................................31 .1.69.POST#QUALIFICATION...................................3 .1."6.RESERVATION CLAUSE..................................33 .1.80.CONTRACT A'ARD......................................34 .1.85.SIGNING .1.94.NOTICE
OF THE

CONTRACT............................35

.1.90.PERFORMANCE SECURIT%...............................35
TO

PROCEED....................................36

.1DEFINITIONS....................................................55 .1. .CORRUPT, FRAUDULENT, COLLUSIVE, AND COERCIVE PRACTICES....................................................56 .1.5.INSPECTION

AND

AUDIT
AND

B% THE

FUNDING SOURCE..56

.1.6.GOVERNING LA' .1.1 .SCOPE

OF

LANGUAGE......................56

.1.9.NOTICES.....................................................5" CONTRACT...................................5" .1.15.SUBCONTRACTING........................................5" .1.18.PROCURING ENTIT%!S RESPONSIBILITIES............5" .1. 1.PRICES.....................................................58 .1. .PA%MENT..................................................58
AND

.1. ".ADVANCE PA%MENT.....................................58 .1.31.TA(ES DUTIES......................................59 .1.3 .PERFORMANCE SECURIT%...............................59 .1.38.USE OF CONTRACT DOCUMENTS AND INFORMATION .................................................................59 .1.41.STANDARDS...............................................60 .1.4 .INSPECTION .1.54.DELA%S
AND

TESTS.................................60

.1.48.'ARRANT%................................................61
IN THE

SUPPLIER!S PERFORMANCE.........61 DISPUTES.............................6 SUPPLIER............................6

<:

.1.58.LIQUIDATED DAMAGES..................................6 .1.59.SETTLEMENT .1.65.LIABILIT%

OF OF THE

.1.68.FORCE MA)EURE..........................................63 .1." .TERMINATION .1."6.TERMINATION .1."".TERMINATION .1.81.TERMINATION .1.83.PROCEDURES .1.85.ASSIGNMENT

FOR

DEFAULT...........................63 CONVENIENCE.....................64 UNLA'FUL ACTS.................65 TERMINATION

OF

FOR INSOLVENC%.......................64 FOR FOR FOR OF

CONTRACTS. .65

RIGHTS...............................66

.1.86.CONTRACT AMENDMENT................................66 .1.8".APPLICATION..............................................66

<0

%7

Definition"
)+)+) &n this Contract! the follo#ing terms shall be interpreted as indicated2 ()a =The Contract> means the agreement entered into bet#een the Procuring 6ntit and the Supplier! as recorded in the Contract %orm signed b the parties! including all attachments and appendices thereto and all documents incorporated b reference therein) ()b =The Contract Price> means the price pa able to the Supplier under the Contract for the full and proper performance of its contractual obligations) ()c =The Goods> means all of the supplies! e1uipment! machiner ! spare parts! other materials and$or general support services #hich the Supplier is re1uired to provide to the Procuring 6ntit under the Contract) ()d =The Services> means those services ancillar to the suppl of the Goods! such as transportation and insurance! and an other incidental services! such as installation! commissioning! provision of technical assistance! training! and other such obligations of the Supplier covered under the Contract) ()e =GCC> means the General Conditions of Contract contained in this Section) ()f =SCC> means the Special Conditions of Contract)

()g =The Procuring 6ntit > means the organiAation purchasing the Goods! as named in the SCC) ()h =The Procuring 6ntit Ds countr > is the Philippines)

()i =The Supplier> means the individual contractor! manufacturer distributor! or firm suppl ing$manufacturing the Goods and Services under this Contract and named in the SCC) (), The =%unding Source> means the organiAation named in the SCC)

()4 =The Pro,ect Site!> #here applicable! means the place or places named in the SCC) ()l =Da > means calendar da )

()m The =6ffective Date> of the contract #ill be the date of receipt b the Supplier of the ?otice to Proceed or the date provided in the ?otice to Proceed) Performance of all obligations shall be rec4oned from the 6ffective Date of the Contract) ()n =7erified Report> refers to the report submitted b the &mplementing 'nit to the 5ead of the Procuring 6ntit setting forth its findings as to the e*istence of grounds or causes for termination and e*plicitl stating its recommendation for the issuance of a ?otice to Terminate)
<<

)+)8)

Corr$'t( !ra$d$&ent( Co&&$"i#e( and Coerci#e Practice"

)+):) The Procuring 6ntit as #ell as the bidders! contractors! or suppliers shall observe the highest standard of ethics during the procurement and e*ecution of this Contract) &n pursuance of this polic ! the Procuring 6ntit 2 ()a defines! for the purposes of this provision! the terms set forth belo# as follo#s2 ()i Ncorrupt practiceN means behavior on the part of officials in the public or private sectors b #hich the improperl and unla#full enrich themselves! others! or induce others to do so! b misusing the position in #hich the are placed! and it includes the offering! giving! receiving! or soliciting of an thing of value to influence the action of an such official in the procurement process or in contract e*ecution3 entering! on behalf of the Government! into an contract or transaction manifestl and grossl disadvantageous to the same! #hether or not the public officer profited or #ill profit thereb ! and similar acts as provided in Republic -ct :B+.) ()ii Nfraudulent practiceN means a misrepresentation of facts in order to influence a procurement process or the e*ecution of a contract to the detriment of the Procuring 6ntit ! and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial! non"competitive levels and to deprive the Procuring 6ntit of the benefits of free and open competition) ()iii =collusive practices> means a scheme or arrangement bet#een t#o or more Bidders! #ith or #ithout the 4no#ledge of the Procuring 6ntit ! designed to establish bid prices at artificial! non"competitive levels) ()iv =coercive practices> means harming or threatening to harm! directl or indirectl ! persons! or their propert to influence their participation in a procurement process! or affect the e*ecution of a contract3 ()b #ill re,ect a proposal for a#ard if it determines that the Bidder recommended for a#ard has engaged in an of the practices mentioned in this Clause for purposes of competing for the contract) )+)0) %urther the %unding Source! Borro#er or Procuring 6ntit ! as appropriate! #ill see4 to impose the ma*imum civil! administrative and$or criminal penalties available under the applicable la# on individuals and organiAations deemed to be involved #ith an of the practices mentioned in GCC Clause )+):)()a) )+)<)

In"'ection and $dit b/ the !$ndin) So$rce

The Supplier shall permit the %unding Source to inspect the SupplierDs accounts and records relating to the performance of the Supplier and to have them audited b auditors appointed b the %unding Source! if so re1uired b the %unding Source) )+)@)

Go#ernin) La3 and Lan)$a)e

<@

)+);) This Contract shall be interpreted in accordance #ith the la#s of the Republic of the Philippines) )+)/) This Contract has been e*ecuted in the 6nglish language! #hich shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract) -ll correspondence and other documents pertaining to this Contract e*changed b the parties shall be #ritten in 6nglish) )+).)

Notice"

)+)+B) -n notice! re1uest! or consent re1uired or permitted to be given or made pursuant to this Contract shall be in #riting) -n such notice! re1uest! or consent shall be deemed to have been given or made #hen received b the concerned part ! either in person or through an authoriAed representative of the Part to #hom the communication is addressed! or #hen sent b registered mail! tele*! telegram! or facsimile to such Part at the address specified in the SCC! #hich shall be effective #hen delivered and dul received or on the noticeDs effective date! #hichever is later) )+)++) - Part ma change its address for notice hereunder b giving the other Part notice of such change pursuant to the provisions listed in the SCC for GCC Clause )+)+B)) )+)+8) Sco'e of Contract )+)+:) The GOODS and Related Services to be provided shall be as specified in Section 7&) Schedule of Re1uirements) )+)+0) This Contract shall include all such items! although not specificall mentioned! that can be reasonabl inferred as being re1uired for its completion as if such items #ere e*pressl mentioned herein) -n additional re1uirements for the completion of this Contract shall be provided in the SCC) )+)+<) S$bcontractin) )+)+@) Subcontracting of an portion of the Goods! if allo#ed in the BDS! does not relieve the Supplier of an liabilit or obligation under this Contract) The Supplier #ill be responsible for the acts! defaults! and negligence of an subcontractor! its agents! servants or #or4men as full as if these #ere the SupplierDs o#n acts! defaults! or negligence! or those of its agents! servants or #or4men) )+)+;) Subcontractors disclosed and identified during the bidding ma be changed during the implementation of this Contract! sub,ect to compliance #ith the re1uired 1ualifications and the approval of the Procuring 6ntit ) )+)+/) Proc$rin) Entit/*" +e"'on"ibi&itie" )+)+.) Fhenever the performance of the obligations in this Contract re1uires that the Supplier obtain permits! approvals! import! and other licenses from
<;

local public authorities! the Procuring 6ntit shall! if so needed b the Supplier! ma4e its best effort to assist the Supplier in compl ing #ith such re1uirements in a timel and e*peditious manner) )+)8B) The Procuring 6ntit shall pa all costs involved in the performance of its responsibilities in accordance #ith GCC Clause )+)+8)) )+)8+) Price" Prices charged b the Supplier for Goods delivered and$or services performed under this Contract shall not var from the prices 1uoted b the Supplier in its bid! #ith the e*ception of an change in price resulting from a Change Order issued in accordance #ith GCC Clause )+)/@)! or if applicable! ad,ustments authoriAed in accordance #ith the price ad,ustment provisions specified in the SCC) )+)88) Pa/,ent )+)8:) 'nless other#ise specified in the SCC( pa ments shall be made onl upon a certification b the 5ead of the Procuring 6ntit to the effect that the Goods have been rendered or delivered in accordance #ith the terms of this Contract and have been dul inspected and accepted % 6*cept #ith the prior approval of the President no pa ment shall be made for services not et rendered or for supplies and materials not et delivered under this Contract) Ten percent (+BC) of the amount of each pa ment shall be retained b the Procuring 6ntit to cover the SupplierDs #arrant obligations under this Contract as described in GCC Clause )+)0/)) )+)80) The SupplierDs re1uest(s) for pa ment shall be made to the Procuring 6ntit in #riting! accompanied b an invoice describing! as appropriate! the Goods delivered and$or Services performed! and b documents submitted pursuant to the SCC provision for GCC Clause )+)+0)! and upon fulfillment of other obligations stipulated in this Contract) )+)8<) Pursuant to GCC Clause )+)80)! pa ments shall be made promptl b the Procuring 6ntit ! but in no case later than si*t (@B) da s after submission of an invoice or claim b the Supplier) )+)8@) 'nless other#ise specified in the SCC! the currenc in #hich pa ment is made to the Supplier under this Contract shall be in Philippine Pesos) )+)8;)

d#ance Pa/,ent

)+)8/) -dvance pa ment shall be made onl after prior approval of the President! and shall not e*ceed fifteen percent (+<C) of the Contract amount! unless other#ise directed b the President or in cases allo#ed under -nne* =D> of R- .+/0) )+)8.) %or Goods supplied from abroad! ten percent (+BC) of the Contract price shall be paid #ithin si*t (@B) calendar da s from signing of the contract and upon submission of a claim and a ban4 guarantee issued b a licensed

</

ban4 for the e1uivalent amount valid until the Goods are delivered and in the form provided in Section 7&&&) Bidding %orms) )+):B) -ll progress pa ments shall first be charged against the advance pa ment until the latter has been full e*hausted) )+):+) Ta4e" and D$tie" The Supplier! #hether local or foreign! shall be entirel responsible for all the necessar ta*es! stamp duties! license fees! and other such levies imposed for the completion of this Contract) )+):8) Perfor,ance Sec$rit/ )+)::) 'nless other#ise specified in the SCC( #ithin ten (+B) calendar da s from receipt of the ?otice of -#ard from the Procuring 6ntit but in no case later than the signing of the contract b both parties! the successful Bidder shall furnish the performance securit in an the forms prescribed in the ITB Clause )+).8)) )+):0) The performance securit posted in favor of the Procuring 6ntit shall be forfeited in the event it is established that the #inning bidder is in default in an of its obligations under the contract) )+):<) The performance securit shall remain valid until issuance b Procuring 6ntit of the Certificate of %inal -cceptance) the

)+):@) 'nless other#ise specified in the SCC! the performance securit ma be released b the Procuring 6ntit and returned to the Supplier after the issuance of the Certificate of %inal -cceptance sub,ect to the follo#ing conditions2 ()a There are no pending claims against the Supplier or the suret compan filed b the Procuring 6ntit 3 ()b The Supplier has no pending claims for labor and materials filed against it3 and ()c Other terms specified in the SCC)

)+):;) &n case of a reduction of the contract value! the Procuring 6ntit shall allo# a proportional reduction in the original performance securit ! provided that an such reduction is more than ten percent (+BC) and that the aggregate of such reductions is not more than fift percent (<BC) of the original performance securit ) )+):/) U"e of Contract Doc$,ent" and Infor,ation )+):.) The Supplier shall not! e*cept for purposes of performing the obligations in this Contract! #ithout the Procuring 6ntit Ds prior #ritten consent! disclose this Contract! or an provision thereof! or an specification!

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plan! dra#ing! pattern! sample! or information furnished b or on behalf of the Procuring 6ntit ) -n such disclosure shall be made in confidence and shall e*tend onl as far as ma be necessar for purposes of such performance) )+)0B) -n document! other than this Contract itself! enumerated in GCC Clause )+):.) shall remain the propert of the Procuring 6ntit and shall be returned (all copies) to the Procuring 6ntit on completion of the SupplierDs performance under this Contract if so re1uired b the Procuring 6ntit ) )+)0+) Standard" The Goods provided under this Contract shall conform to the standards mentioned in the Section 7&&) Technical Specifications3 and! #hen no applicable standard is mentioned! to the authoritative standards appropriate to the GoodsD countr of origin) Such standards shall be the latest issued b the institution concerned) )+)08) In"'ection and Te"t" )+)0:) The Procuring 6ntit or its representative shall have the right to inspect and$or to test the Goods to confirm their conformit to the Contract specifications at no e*tra cost to the Procuring 6ntit ) The SCC and Section 7&&) Technical Specifications shall specif #hat inspections and$or tests the Procuring 6ntit re1uires and #here the are to be conducted) The Procuring 6ntit shall notif the Supplier in #riting! in a timel manner! of the identit of an representatives retained for these purposes) )+)00) &f applicable! the inspections and tests ma be conducted on the premises of the Supplier or its subcontractor(s)! at point of deliver ! and$or at the goodsD final destination) &f conducted on the premises of the Supplier or its subcontractor(s)! all reasonable facilities and assistance! including access to dra#ings and production data! shall be furnished to the inspectors at no charge to the Procuring 6ntit ) )+)0<) The Procuring 6ntit or its designated representative shall be entitled to attend the tests and$or inspections referred to in this Clause provided that the Procuring 6ntit shall bear all of its o#n costs and e*penses incurred in connection #ith such attendance including! but not limited to! all traveling and board and lodging e*penses) )+)0@) The Procuring 6ntit ma re,ect an Goods or an part thereof that fail to pass an test and$or inspection or do not conform to the specifications) The Supplier shall either rectif or replace such re,ected Goods or parts thereof or ma4e alterations necessar to meet the specifications at no cost to the Procuring 6ntit ! and shall repeat the test and$or inspection! at no cost to the Procuring 6ntit ! upon giving a notice pursuant to GCC Clause )+).)) )+)0;) The Supplier agrees that neither the e*ecution of a test and$or inspection of the Goods or an part thereof! nor the attendance b the Procuring 6ntit or its representative! shall release the Supplier from an #arranties or other obligations under this Contract)

@B

)+)0/) 2arrant/ )+)0.) The Supplier #arrants that the Goods supplied under the Contract are ne#! unused! of the most recent or current models! and that the incorporate all recent improvements in design and materials! e*cept #hen the technical specifications re1uired b the Procuring 6ntit provides other#ise) )+)<B) The Supplier further #arrants that all Goods supplied under this Contract shall have no defect! arising from design! materials! or #or4manship or from an act or omission of the Supplier that ma develop under normal use of the supplied Goods in the conditions prevailing in the countr of final destination) )+)<+) &n order to assure that manufacturing defects shall be corrected b the Supplier! a #arrant shall be re1uired from the Supplier for a minimum period specified in the SCC) The obligation for the #arrant shall be covered b ! at the SupplierDs option! either retention mone in an amount e1uivalent to at least ten percent (+BC) of ever progress pa ment! or a special ban4 guarantee e1uivalent to at least ten percent (+BC) of the Contract Price or other such amount if so specified in the SCC) The said amounts shall onl be released after the lapse of the #arrant period specified in the SCC8 provided! ho#ever! that the Supplies delivered are free from patent and latent defects and all the conditions imposed under this Contract have been full met) )+)<8) The Procuring 6ntit shall promptl notif the Supplier in #riting of an claims arising under this #arrant ) 'pon receipt of such notice! the Supplier shall! #ithin the period specified in the SCC and #ith all reasonable speed! repair or replace the defective Goods or parts thereof! #ithout cost to the Procuring 6ntit ) )+)<:) &f the Supplier! having been notified! fails to remed the defect(s) #ithin the period specified in GCC Clause )+)<8)! the Procuring 6ntit ma proceed to ta4e such remedial action as ma be necessar ! at the SupplierDs ris4 and e*pense and #ithout pre,udice to an other rights #hich the Procuring 6ntit ma have against the Supplier under the Contract and under the applicable la#) )+)<0) De&a/" in the S$''&ier*" Perfor,ance )+)<<) Deliver of the Goods and$or performance of Services shall be made b the Supplier in accordance #ith the time schedule prescribed b the Procuring 6ntit in Section 7&) Schedule of Re1uirements) )+)<@) &f at an time during the performance of this Contract! the Supplier or its Subcontractor(s) should encounter conditions impeding timel deliver of the Goods and$or performance of Services! the Supplier shall promptl notif the Procuring 6ntit in #riting of the fact of the dela ! its li4el duration and its cause(s)) -s soon as practicable after receipt of the SupplierDs notice! and upon causes provided for under GCC Clause )+)@/)! the Procuring 6ntit shall evaluate the situation and ma e*tend the SupplierDs time for performance! in

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#hich case the e*tension shall be ratified b the parties b amendment of Contract) )+)<;) 6*cept as provided under GCC Clause )+)@/)! a dela b the Supplier in the performance of its obligations shall render the Supplier liable to the imposition of li1uidated damages pursuant to GCC Clause )+)</)! unless an e*tension of time is agreed upon pursuant to GCC Clause )+)/@) #ithout the application of li1uidated damages) )+)</) Li9$idated Da,a)e" Sub,ect to GCC Clauses )+)<0) and )+)@/)! if the Supplier fails to satisfactoril deliver an or all of the Goods and$or to perform the Services #ithin the period(s) specified in this Contract inclusive of dul granted time e*tensions if an ! the Procuring 6ntit shall! #ithout pre,udice to its other remedies under this Contract and under the applicable la#! deduct from the Contract Price! as li1uidated damages! a sum e1uivalent to the percentage specified in the SCC of the delivered price of the dela ed Goods or unperformed Services for each #ee4 or part thereof of dela until actual deliver or performance! up to a ma*imum deduction of the percentage specified in the SCC) Once the ma*imum is reached! the Procuring 6ntit shall rescind the Contract pursuant to GCC Clause )+);8)! #ithout pre,udice to other courses of action and remedies open to it) )+)<.) Sett&e,ent of Di"'$te" )+)@B) &f an dispute or difference of an 4ind #hatsoever shall arise bet#een the Procuring 6ntit and the Supplier in connection #ith or arising out of this Contract! the parties shall ma4e ever effort to resolve amicabl such dispute or difference b mutual consultation) )+)@+) &f after thirt (:B) da s! the parties have failed to resolve their dispute or difference b such mutual consultation! then either the Procuring 6ntit or the Supplier ma give notice to the other part of its intention to commence arbitration! as hereinafter provided! as to the matter in dispute! and no arbitration in respect of this matter ma be commenced unless such notice is given) )+)@8) -n dispute or difference in respect of #hich a notice of intention to commence arbitration has been given in accordance #ith this Clause shall be settled b arbitration) -rbitration ma be commenced prior to or after deliver of the Goods under this Contract) )+)@:) -rbitration proceedings shall be conducted in accordance #ith the rules of procedure specified in the SCC) )+)@0) ?ot#ithstanding an reference to arbitration herein! the parties shall continue to perform their respective obligations under the Contract unless the other#ise agree3 and the Procuring 6ntit shall pa the Supplier an monies due the Supplier) )+)@<) Liabi&it/ of the S$''&ier
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)+)@@) Sub,ect to additional provisions! if an ! set forth in the SCC! the SupplierDs liabilit under this Contract shall be as provided b the la#s of the Republic of the Philippines) )+)@;) 6*cept in cases of criminal negligence or #illful misconduct! and in the case of infringement of patent rights! if applicable! the aggregate liabilit of the Supplier to the Procuring 6ntit shall not e*ceed the total Contract Price! provided that this limitation shall not appl to the cost of repairing or replacing defective e1uipment) )+)@/) !orce Ma:e$re )+)@.) The Supplier shall not be liable for forfeiture of its performance securit ! li1uidated damages! or termination for default if and to the e*tent that its dela in performance or other failure to perform its obligations under the Contract is the result of a force ma)eure) )+);B) %or purposes of this Contract the terms =force ma)eure> and =fortuitous event> ma be used interchangeabl ) &n this regard! a fortuitous event or force ma)eure shall be interpreted to mean an event #hich the Contractor could not have foreseen! or #hich though foreseen! #as inevitable) &t shall not include ordinar unfavorable #eather conditions3 and an other cause the effects of #hich could have been avoided #ith the e*ercise of reasonable diligence b the Contractor) )+);+) &f a force ma)eure situation arises! the Supplier shall promptl notif the Procuring 6ntit in #riting of such condition and the cause thereof) 'nless other#ise directed b the Procuring 6ntit in #riting! the Supplier shall continue to perform its obligations under the Contract as far as is reasonabl practical! and shall see4 all reasonable alternative means for performance not prevented b the force ma)eure) )+);8) Ter,ination for Defa$&t )+);:) The Procuring 6ntit shall terminate this Contract for default #hen an of the follo#ing conditions attends its implementation2 ()a Outside of force ma)eure! the Supplier fails to deliver or perform an or all of the Goods #ithin the period(s) specified in the contract! or #ithin an e*tension thereof granted b the Procuring 6ntit pursuant to a re1uest made b the Supplier prior to the dela ! and such failure amounts to at least ten percent (+BC) of the contact price3 ()b -s a result of force ma)eure! the Supplier is unable to deliver or perform an or all of the Goods! amounting to at least ten percent (+BC) of the contract price! for a period of not less than si*t (@B) calendar da s after receipt of the notice from the Procuring 6ntit stating that the circumstance of force ma,eure is deemed to have ceased3 or ()c The Supplier fails to perform an other obligation under the Contract)

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)+);0) &n the event the Procuring 6ntit terminates this Contract in #hole or in part! for an of the reasons provided under GCC Clauses )+);8) to )+)/+)! the Procuring 6ntit ma procure! upon such terms and in such manner as it deems appropriate! Goods or Services similar to those undelivered! and the Supplier shall be liable to the Procuring 6ntit for an e*cess costs for such similar Goods or Services) 5o#ever! the Supplier shall continue performance of this Contract to the e*tent not terminated) )+);<) &n case the dela in the deliver of the Goods and$or performance of the Services e*ceeds a time duration e1uivalent to ten percent (+BC) of the specified contract time plus an time e*tension dul granted to the Supplier! the Procuring 6ntit ma terminate this Contract! forfeit the SupplierRs performance securit and a#ard the same to a 1ualified Supplier) )+);@) Ter,ination for In"o&#enc/ The Procuring 6ntit shall terminate this Contract if the Supplier is declared ban4rupt or insolvent as determined #ith finalit b a court of competent ,urisdiction) &n this event! termination #ill be #ithout compensation to the Supplier! provided that such termination #ill not pre,udice or affect an right of action or remed #hich has accrued or #ill accrue thereafter to the Procuring 6ntit and$or the Supplier) )+);;) Ter,ination for Con#enience )+);/) The Procuring 6ntit ma terminate this Contract! in #hole or in part! at an time for its convenience) The 5ead of the Procuring 6ntit ma terminate a contract for the convenience of the Government if he has determined the e*istence of conditions that ma4e Pro,ect &mplementation economicall ! financiall or technicall impractical and$or unnecessar ! such as! but not limited to! fortuitous event(s) or changes in la# and national government policies) )+);.) The Goods that have been delivered and$or performed or are read for deliver or performance #ithin thirt (:B) calendar da s after the SupplierDs receipt of ?otice to Terminate shall be accepted b the Procuring 6ntit at the contract terms and prices) %or Goods not et performed and$or read for deliver ! the Procuring 6ntit ma elect2 ()a to have an portion delivered and$or performed and paid at the contract terms and prices3 and$or ()b to cancel the remainder and pa to the Supplier an agreed amount for partiall completed and$or performed goods and for materials and parts previousl procured b the Supplier) )+)/B) &f the Supplier suffers loss in its initial performance of the terminated contract! such as purchase of ra# materials for goods speciall manufactured for the Procuring 6ntit #hich cannot be sold in open mar4et! it shall be allo#ed to recover partiall from this Contract! on a *uantum meruit basis) Before recover ma be made! the fact of loss must be established under oath

@0

b the Supplier to the satisfaction of the Procuring 6ntit before recover ma be made) )+)/+) Ter,ination for Un&a3f$&

ct"

)+)/8) The Procuring 6ntit ma terminate this Contract in case it is determined prima facie that the Supplier has engaged! before or during the implementation of this Contract! in unla#ful deeds and behaviors relative to contract ac1uisition and implementation) 'nla#ful acts include! but are not limited to! the follo#ing2 ()a Corrupt! fraudulent! and coercive practices as defined in ITB Clause ) +)@)()a3 ()b Dra#ing up or using forged documents3

()c 'sing adulterated materials! means or methods! or engaging in production contrar to rules of science or the trade3 and ()d -n other act analogous to the foregoing)

)+)/:) Proced$re" for Ter,ination of Contract" )+)/0) The follo#ing provisions shall govern the procedures for termination of this Contract2 ()a 'pon receipt of a #ritten report of acts or causes #hich ma constitute ground(s) for termination as aforementioned! or upon its o#n initiative! the &mplementing 'nit shall! #ithin a period of seven (;) calendar da s! verif the e*istence of such ground(s) and cause the e*ecution of a 7erified Report! #ith all relevant evidence attached3 ()b 'pon recommendation b the &mplementing 'nit! the 5ead of the Procuring 6ntit shall terminate this Contract onl b a #ritten notice to the Supplier conve ing the termination of this Contract) The notice shall state2 ()i that this Contract is being terminated for an of the ground(s) afore"mentioned! and a statement of the acts that constitute the ground(s) constituting the same3 ()ii the e*tent of termination! #hether in #hole or in part3

()iii an instruction to the Supplier to sho# cause as to #h this Contract should not be terminated3 and ()iv special instructions of the Procuring 6ntit ! if an ) a cop of the

()c The ?otice to Terminate shall be accompanied b 7erified Report3

()d Fithin a period of seven (;) calendar da s from receipt of the ?otice of Termination! the Supplier shall submit to the 5ead of the Procuring 6ntit a
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verified position paper stating #h this Contract should not be terminated) &f the Supplier fails to sho# cause after the lapse of the seven (;) da period! either b inaction or b default! the 5ead of the Procuring 6ntit shall issue an order terminating this Contract3 ()e The Procuring 6ntit ma ! at an time before receipt of the SupplierDs verified position paper to #ithdra# the ?otice to Terminate if it is determined that certain items or #or4s sub,ect of the notice had been completed! delivered! or performed before the SupplierDs receipt of the notice3 ()f Fithin a non"e*tendible period of ten (+B) calendar da s from receipt of the verified position paper! the 5ead of the Procuring 6ntit shall decide #hether or not to terminate this Contract) &t shall serve a #ritten notice to the Supplier of its decision and! unless other#ise provided! this Contract is deemed terminated from receipt of the Supplier of the notice of decision) The termination shall onl be based on the ground(s) stated in the ?otice to Terminate3 ()g The 5ead of the Procuring 6ntit ma create a Contract Termination Revie# Committee (CTRC) to assist him in the discharge of this function) -ll decisions recommended b the CTRC shall be sub,ect to the approval of the 5ead of the Procuring 6ntit 3 and ()h The Supplier must serve a #ritten notice to the Procuring 6ntit of its intention to terminate the contract at least thirt (:B) calendar da s before its intended termination) The Contract is deemed terminated if it is not resumed in thirt (:B) calendar da s after the receipt of such notice b the Procuring 6ntit ) )+)/<)

""i)n,ent of +i)ht"

The Supplier shall not assign his rights or obligations under this Contract! in #hole or in part! e*cept #ith the Procuring 6ntit Ds prior #ritten consent) )+)/@) Contract

,end,ent

Sub,ect to applicable la#s! no variation in or modification of the terms of this Contract shall be made e*cept b #ritten amendment signed b the parties) )+)/;)

''&ication

These General Conditions shall appl to the e*tent that the are not superseded b provisions of other parts of this Contract)

@@

Section 8. Special 4onditions of 4ontract

Note" on the S'ecia& Condition" of Contract
Similar to the BDS! the clauses in this Section are intended to assist the Procuring 6ntit in providing contract"specific information in relation to corresponding clauses in the GCC) The provisions of this Section complement the GCC! specif ing contractual re1uirements lin4ed to the special circumstances of the Procuring 6ntit ! the Procuring 6ntit Ds countr ! the sector! and the Goods purchased) &n preparing this Section! the follo#ing aspects should be chec4ed2 (a) (b) &nformation that complements provisions of Section &7 must be incorporated) -mendments and$or supplements to provisions of Section &7! as necessitated b the circumstances of the specific purchase! must also be incorporated)

5o#ever! no special condition #hich defeats or negates the general intent and purpose of the provisions of Section &7 should be incorporated herein)

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S'ecia& Condition" of Contract

GCC C&a$"e )+)+)()g )+)+)()i )+)+)(), The Procuring 6ntit is [insert name of Procuring Entity]. The Supplier is [to be inserted at the time of contract a-ard]. The %unding Source is2 ,elect one of the follo-ing, delete the other8 &f the 9unding ,ource is the G1P8 The Government of the Philippines (GOP) through [indicate source of funding and year] in the amount of [insert amount of funds]. 6%7E" &n the case of 3ational Government !gencies, the General !ppropriations !ct and/or continuing appropriations: in the case of Government.1-ned and/or ;Controlled Corporations, Government 9inancial &nstitutions, and ,tate 2niversities and Colleges, the Corporate #udget for the contract approved by the governing #oards: in the case of Local Government 2nits, the #udget for the contract approved by the respective ,anggunian.

&f the 9unding ,ource is a foreign government/foreign or international financing institution8 The [indicate the name of the foreign government/foreign or international financing institution] through [indicate the Loan/Credit/Grant 3o.] in the amount of [insert amount of funds]. )+)+)()4 )+)+B) The Pro,ect Site is [insert full name and address of the delivery site]. 9or multiple sites state <The Pro,ect sites are defined in Section 7&) Schedule of Re1uirements=] The Procuring 6ntit Ds address for ?otices is2 [&nsert address including, name of contact, fa+ and telephone number] The SupplierDs address for ?otices is2 [&nsert address including, name of contact, fa+ and telephone number] )+)+0) List here any additional re*uirements for the completion of this Contract. 4he follo-ing re*uirements and the corresponding provisions may be deleted, amended, or retained depending on its applicability to this Contract8 De&i#er/ and Doc$,ent" 6 %or purposes of the Contract! =6OF!> =%OB!> =%C-!> =C&%!> =C&P!> =DDP> and other trade terms used to describe the obligations of the parties shall have the meanings assigned to them b the current edition of &?COT6R9S published b the &nternational Chamber of Commerce! Paris) The Deliver terms of this Contract shall be as
@.

follo#s2 9or foreign ,uppliers, state <The deliver terms applicable to the Contract are DDP delivered [insert place of destination]. &n accordance #ith &?COT6R9S)> 9or domestic ,uppliers, state <The deliver terms applicable to this Contract are delivered [insert place of destination]. Ris4 and title #ill pass from the Supplier to the Procuring 6ntit upon receipt and final acceptance of the Goods at their final destination)> Deliver of the Goods shall be made b the Supplier in accordance #ith the terms specified in Section 7&) Schedule of Re1uirements) The details of shipping and$or other documents to be furnished b the Supplier are as follo#s2 9or Goods supplied from -ithin the Philippines or by domestic ,uppliers8 'pon deliver of the Goods to the Pro,ect Site! the Supplier shall notif the Procuring 6ntit and present the follo#ing documents to the Procuring 6ntit 2 (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Original and four copies of the SupplierDs invoice sho#ing GoodsD description! 1uantit ! unit price! and total amount3 Original and four copies deliver receipt$note! rail#a receipt! or truc4 receipt3 Original SupplierDs factor inspection report3 Original and four copies of the 9anufacturerDs and$or SupplierDs #arrant certificate3 Original and four copies of the certificate of origin (for imported Goods)3 Deliver receipt detailing number and description of items received signed b the authoriAed receiving personnel3 Certificate of -cceptance$&nspection Report signed b the Procuring 6ntit Ds representative at the Pro,ect Site3 and %our copies of the &nvoice Receipt for Propert signed b the Procuring 6ntit Ds representative at the Pro,ect Site)

9or Goods supplied from abroad e+cluding domestic ,uppliers(8 'pon shipment! the Supplier shall notif the Procuring 6ntit and the insurance compan b cable the full details of the shipment! including Contract ?umber! description of the Goods! 1uantit ! vessel! bill of lading number and date! port of loading! date of shipment! port of discharge etc) 'pon deliver to the Pro,ect Site! the Supplier shall notif the Procuring 6ntit and present the follo#ing documents as applicable #ith the documentar re1uirements of an letter of credit

;B

issued ta4ing precedence2 (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Original and four copies of the SupplierDs invoice sho#ing GoodsD description! 1uantit ! unit price! and total amount3 Original and four copies of the negotiable! clean shipped on board bill of lading mar4ed =freight pre"paid> and five copies of the non"negotiable bill of lading 3 Original SupplierDs factor inspection report3 Original and four copies of the 9anufacturerDs and$or SupplierDs #arrant certificate3 Original and four copies of the certificate of origin (for imported Goods)3 Deliver receipt detailing number and description of items received signed b the Procuring 6ntit Ds representative at the Pro,ect Site3 Certificate of -cceptance$&nspection Report signed b the Procuring 6ntit Ds representative at the Pro,ect Site3 and %our copies of the &nvoice Receipt for Propert signed b the Procuring 6ntit Ds representative at the Pro,ect Site)

%or purposes of this Clause the Procuring 6ntit Ds Representative at the Pro,ect Site is [insert name s(]. Incidenta& Ser#ice" 6 The Supplier is re1uired to provide all of the follo#ing services! including additional services! if an ! specified in Section 7&) Schedule of Re1uirements2 ,elect appropriate re*uirements and delete the rest. (a) (b) (c) (d) performance or supervision of on"site assembl and$or start"up of the supplied Goods3 furnishing of tools re1uired for assembl and$or maintenance of the supplied Goods3 furnishing of a detailed operations and maintenance manual for each appropriate unit of the supplied Goods3 performance or supervision or maintenance and$or repair of the supplied Goods! for a period of time agreed b the parties! provided that this service shall not relieve the Supplier of an #arrant obligations under this Contract3 and training of the Procuring 6ntit Ds personnel! at the SupplierDs plant and$or on"site! in assembl ! start"up! operation! maintenance! and$or repair of the supplied Goods)

(e)

The Contract price for the Goods shall include the prices charged b the Supplier for incidental services and shall not e*ceed the prevailing rates charged to other parties b the Supplier for similar services)

;+

S'are Part" 6 The Supplier is re1uired to provide all of the follo#ing materials! notifications! and information pertaining to spare parts manufactured or distributed b the Supplier2 ,elect appropriate re*uirements and delete the rest. (a) such spare parts as the Procuring 6ntit ma elect to purchase from the Supplier! provided that this election shall not relieve the Supplier of an #arrant obligations under this Contract3 and in the event of termination of production of the spare parts2 i) ii) advance notification to the Procuring 6ntit of the pending termination! in sufficient time to permit the Procuring 6ntit to procure needed re1uirements3 and follo#ing such termination! furnishing at no cost to the Procuring 6ntit ! the blueprints! dra#ings! and specifications of the spare parts! if re1uested)

(b)

The spare parts re1uired are listed in Section 7&) Schedule of Re1uirements and the cost thereof are included in the Contract Price The Supplier shall carr sufficient inventories to assure e*"stoc4 suppl of consumable spares for the Goods for a period of [insert here the time period specified. &f not used insert time period of three times the -arranty period]. Other spare parts and components shall be supplied as promptl as possible! but in an case #ithin [insert appropriate time period] months of placing the order) Pac1a)in) 6 The Supplier shall provide such pac4aging of the Goods as is re1uired to prevent their damage or deterioration during transit to their final destination! as indicated in this Contract) The pac4aging shall be sufficient to #ithstand! #ithout limitation! rough handling during transit and e*posure to e*treme temperatures! salt and precipitation during transit! and open storage) Pac4aging case siAe and #eights shall ta4e into consideration! #here appropriate! the remoteness of the GOODSD final destination and the absence of heav handling facilities at all points in transit) The pac4aging! mar4ing! and documentation #ithin and outside the pac4ages shall compl strictl #ith such special re1uirements as shall be e*pressl provided for in the Contract! including additional

;8

re1uirements! if an ! specified belo#! and in an instructions ordered b the Procuring 6ntit )

subse1uent

The outer pac4aging must be clearl mar4ed on at least four (0) sides as follo#s2 ?ame of the Procuring 6ntit ?ame of the Supplier Contract Description %inal Destination Gross #eight -n special lifting instructions -n special handling instructions -n relevant 5-SC569 classifications - pac4aging list identif ing the contents and 1uantities of the pac4age is to be placed on an accessible point of the outer pac4aging if practical) &f not practical the pac4aging list is to be placed inside the outer pac4aging but outside the secondar pac4aging) In"$rance 6 The Goods supplied under this Contract shall be full insured b the Supplier in a freel convertible currenc against loss or damage incidental to manufacture or ac1uisition! transportation! storage! and deliver ) The Goods remain at the ris4 and title of the Supplier until their final acceptance b the Procuring 6ntit ) Tran"'ortation 6 Fhere the Supplier is re1uired under Contract to deliver the Goods C&%! C&P or DDP! transport of the Goods to the port of destination or such other named place of destination in the Philippines! as shall be specified in this Contract! shall be arranged and paid for b the Supplier! and the cost thereof shall be included in the Contract Price) Fhere the Supplier is re1uired under this Contract to transport the Goods to a specified place of destination #ithin the Philippines! defined as the Pro,ect Site! transport to such place of destination in the Philippines! including insurance and storage! as shall be specified in this Contract! shall be arranged b the Supplier! and related costs shall be included in the Contract Price) Fhere the Supplier is re1uired under Contract to deliver the Goods C&%! C&P or DDP! Goods are to be transported on carriers of Philippine registr ) &n the event that no carrier of Philippine registr is

;:

available! Goods ma be shipped b a carrier #hich is not of Philippine registr provided that the Supplier obtains and presents to the Procuring 6ntit certification to this effect from the nearest Philippine consulate to the port of dispatch) &n the event that carriers of Philippine registr are available but their schedule dela s the Supplier in its performance of this Contract the period from #hen the Goods #ere first read for shipment and the actual date of shipment the period of dela #ill be considered force ma)eure in accordance #ith GCC Clause )+)@/)) The Procuring 6ntit accepts no liabilit for the damage of Goods during transit other than those prescribed b &?COT6R9S for DDP Deliveries) &n the case of Goods supplied from #ithin the Philippines or supplied b domestic Suppliers ris4 and title #ill not be deemed to have passed to the Procuring 6ntit until their receipt and final acceptance at the final destination) Patent +i)ht" 6 The Supplier shall indemnif the Procuring 6ntit against all third"part claims of infringement of patent! trademar4! or industrial design rights arising from use of the Goods or an part thereof) )+)8+) ,elect one, delete the other. &f the 9unding ,ource is the G1P or '#, state the follo-ing8 %or the given scope of #or4 in this Contract as a#arded! all bid prices are considered fi*ed prices! and therefore not sub,ect to price escalation during contract implementation! e*cept under e*traordinar circumstances and upon prior approval of the GPPB in accordance #ith Section @+ of R)-) .+/0 and its &RR"-) 9or contracts of more than t-elve A>( months duration funded by the !"# or the %#&C, state the follo-ing8 Prices pa able to the Supplier! as stated in the Contract! shall be sub,ect to ad,ustment during performance of the Contract to reflect changes in the cost of labor and material components in accordance #ith the follo#ing formula! to be computed starting the thirteenth (+:th) month2
(+ 9+ P =PB a +b + c PB (B 9B

in #hich2 TP PB I I ad,ustment amount pa able to the Supplier) Contract Price (base price))

;0

fi*ed element representing profits and overheads included in the Contract Price and generall in the range of five (<) to fifteen (+<) percent) estimated percentage of labor component in the Contract Price) estimated percentage of material component in the Contract Price) labor indices applicable to the appropriate industr in the countr of origin on the base date and date for ad,ustment! respectivel ) material indices for the ma,or ra# material on the base date and date for ad,ustment! respectivel ! in the countr of origin)

b c (B! (+

I I I

9B! 9+ I

The coefficients a! b! and c shall be specified b the Procuring 6ntit in the Bidding Documents) The sum of the three coefficients should be one (+) in ever application of the formula) The Bidder shall indicate the source of the indices and the base date indices in its Bid) Base date I start of the thirteenth month) Date of ad,ustment I #ee4s prior to date of shipment (representing the mid"point of the period of manufacture)) The above price ad,ustment formula shall be invo4ed b either part sub,ect to the follo#ing further conditions2 (a) Price ad,ustment #ill be applied onl if the resulting increase or decrease is more than EEEE percent of the Contract Price) [4-o percent >F( -ould be an acceptable percentage.] (b) ?o price ad,ustment shall be allo#ed be ond the original deliver dates unless specificall stated in the e*tension letter) -s a rule! no price ad,ustment shall be allo#ed for periods of dela for #hich the Supplier is entirel responsible) The Procuring 6ntit #ill ho#ever be entitled to an decrease in the prices of the Goods and Services sub,ect to ad,ustment) The total ad,ustment under this clause shall be sub,ect to a ceiling of plus or minus percent of the Contract Price)

(c)

;<

[4en percent ADF( -ould be an acceptable percentage.] (d) &f the currenc in #hich the Contract Price (P B) is e*pressed is different from the currenc of origin of the labor and material indices! a correction factor #ill be applied to avoid incorrect ad,ustments of the Contract Price) The correction factor shall correspond to the ratio of e*change rates bet#een the t#o currencies on the base date and the date for ad,ustment as defined above) ?o price ad,ustment shall be pa able on the portion of the Contract Price paid to the Supplier as advance pa ment)

(e)

&f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the GCC Clause and state <?o further instructions!= or specify the conditions for price ad)ustment and the corresponding provisions therefor, if any. )+)8:) ,elect one and delete the other. &f the 9unding ,ource is G1P, maintain the GCC Clause and state here8 ?o further instructions) &f the 9unding ,ource is !"#, %#&C, or '#, use the follo-ing clause8 %or Goods supplied from abroad2 i) On Contract Si)nat$re2 Ten percent (+BC) of the Contract Price shall be paid #ithin si*t (@B) da s from signing of the Contract and upon submission of a claim and a ban4 guarantee for the e1uivalent amount valid until the Goods are delivered and in the form provided in the Bidding Documents) On De&i#er/. Sevent percent (;BC) of the Contract Price shall be paid to the Supplier #ithin si*t (@B) da s after the date of receipt of the Goods and upon submission of the documents (i) through (vi) specified in the SCC provision on Deliver and Documents) On cce'tance. The remaining t#ent percent (8BC) of the Contract Price shall be paid to the Supplier #ithin si*t (@B) da s after the date of submission of the acceptance and inspection certificate for the respective deliver issued b the Procuring 6ntit Ds authoriAed representative) &n the event that no inspection or acceptance certificate is issued b the Procuring 6ntit Ds authoriAed representative #ithin fort five (0<) da s of the date sho#n on the deliver receipt the Supplier shall have the right to claim pa ment of the remaining t#ent percent (8BC) sub,ect to the Procuring 6ntit Ds o#n verification of the reason(s) for the failure to issue documents (vii) and (viii) as described in the SCC

ii)

iii)

;@

provision on Deliver and Documents) &f the 9unding ,ource is a foreign government/foreign or international financing institution, retain the GCC Clause and state <?o further instructions=, or specify the re*uirements or conditions necessary prior to payment of contract. )+)8@) ,elect one and delete the other. &f the 9unding ,ource is G1P, maintain the GCC Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution, state the follo-ing8 The currenc (ies) of pa ment shall be [insert currencies of payment]. )+)::) ,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the GCC Clause and state here8 ?o further instructions) &f the 9unding ,ource is a foreign government/foreign or international financing institution, maintain the GCC Clause and state <?o further instructions,= other-ise, specify the acceptable form s( -ith the corresponding amount s( of the performance security. )+):@) ,elect one, delete the other. &f the 9unding ,ource is G1P, maintain the GCC Clause and state here8 ?o further instructions) &f the 9unding ,ource is !"#, use the follo-ing clause8 -fter deliver and acceptance of the Goods! the performance securit shall be reduced to t#o percent (8C) of the Contract Price to cover the SupplierDs #arrant obligations in accordance #ith GCC Clause )+) )+):@)()c )+)0:) )+)<+) ,pecify additional conditions, if any, that must be met prior to the release of the performance security, other-ise, state <?o further instructions=. The inspections and tests that #ill be conducted are2 [&nsert the applicable inspections and tests, if none, state <?one=]. ,elect one, delete the other. &f the 9unding ,ource is G1P and the Goods pertain to E+pendable ,upplies8 Three (:) months after acceptance b the Procuring 6ntit of the delivered Goods or after the Goods are consumed! #hichever is earlier) &f the 9unding ,ource is G1P and the Goods pertain to 3on. e+pendable ,upplies8 One (+) ear after acceptance b the Procuring
;;

6ntit of the delivered Goods) &f a -arranty period of longer than one year is re*uired and the 9unding ,ource is the !"#, %#&C, or '#, insert the follo-ing8 &n partial modification of the provisions! the #arrant period shall EEEEE months from date of acceptance of the Goods or (EEEEE) months from the date of shipment! #hichever occurs earlier) )+)<8) +)<:) and ) The period for correction of defects in the #arrant period is [insert number of days]. The applicable rate is one tenth (+$+B) of one (+) percent of the cost of the unperformed portion for ever da of dela ) The ma*imum deduction shall be ten percent (+BC) of the amount of contract) Once the cumulative amount of li1uidated damages reaches ten percent (+BC) of the amount of the contract! the procuring entit shall rescind the contract! #ithout pre,udice to other courses of action and remedies open to it) )+)@:) &n the case of a dispute bet#een the Procuring 6ntit and the Supplier! the dispute shall be resolved in accordance #ith Republic -ct .8/< (=R)-) .8/<>)! other#ise 4no#n as the =-lternative Dispute Resolution -ct of 8BB0)> &f the 9unding is !"# delete the above paragraph and insert the follo-ing8 -ll disputes arising in connection #ith the present Contract shall be finall settled under the Rules of Conciliation and -rbitration of the &nternational Chamber of Commerce b one or more arbitrators appointed in accordance #ith said Rules) &f the 9unding ,ource is a foreign government/foreign or international financing institution state the applicable rule on dispute settlement. )+)@@) ,tate here <?o additional provision.= or, if the Consultant is a )oint venture, <-ll partners to the ,oint venture shall be ,ointl and severall liable to the Procuring 6ntit )>

;/

Section 8I. Schedule of -e9uirements

The deliver schedule e*pressed as #ee4s$months stipulates hereafter a deliver date #hich is the date of deliver to the pro,ect site) Ite, N$,ber De"cri'tion 5$antit/ Tota& De&i#ered( 2ee1";Month"

/B

Section 8II. 7echnical Specifications

Note" for Pre'arin) the Technica& S'ecification"
- set of precise and clear specifications is a prere1uisite for Bidders to respond realisticall and competitivel to the re1uirements of the Procuring 6ntit #ithout 1ualif ing their bids) &n the conte*t of Competitive Bidding! the specifications (e.g. production$deliver schedule! manpo#er re1uirements! and after"sales service$parts) must be prepared to permit the #idest possible competition and! at the same time! present a clear statement of the re1uired standards of #or4manship! materials! and performance of the goods and services to be procured)) Onl if this is done #ill the ob,ectives of transparenc ! e1uit ! efficienc ! fairness and econom in procurement be realiAed! responsiveness of bids be ensured! and the subse1uent tas4 of bid evaluation and post"1ualification facilitated) The specifications should re1uire that all items! materials and accessories to be included or incorporated in the goods be ne#! unused! and of the most recent or current models! and that the include or incorporate all recent improvements in design and materials unless other#ise provided in the Contract) Samples of specifications from previous similar procurements are useful in this respect) The use of metric units is encouraged) Depending on the comple*it of the goods and the repetitiveness of the t pe of procurement! it ma be advantageous to standardiAe the General Technical Specifications and incorporate them in a separate subsection) The General Technical Specifications should cover all classes of #or4manship! materials! and e1uipment commonl involved in manufacturing similar goods) Deletions or addenda should then adapt the General Technical Specifications to the particular procurement) Care must be ta4en in drafting specifications to ensure that the are not restrictive) &n the specification of standards for e1uipment! materials! and #or4manship! recogniAed Philippine and international standards should be used as much as possible) Fhere other particular standards are used! #hether national standards or other standards! the specifications should state that e1uipment! materials! and #or4manship that meet other authoritative standards! and #hich ensure at least a substantiall e1ual 1ualit than the standards mentioned! #ill also be acceptable) The follo#ing clause ma be inserted in the Special Conditions of Contract or the Technical Specifications) Sa,'&e C&a$"e. E9$i#a&enc/ of Standard" and Code" Fherever reference is made in the Technical Specifications to specific standards and codes to be met b the goods and materials to be furnished or tested! the provisions of the latest edition or revision of the relevant standards and codes shall appl ! unless other#ise e*pressl stated in the Contract) Fhere such standards and codes are national or relate to a particular countr or region! other authoritative standards that ensure substantial e1uivalence to the standards and codes specified #ill be acceptable) Reference to brand name and catalogue number should be avoided as far as possible3 #here
/+

unavoidable the should al#a s be follo#ed b the #ords =or at least e1uivalent)> References to brand names cannot be used #hen the %unding Source is the GOP) Fhere appropriate! dra#ings! including site plans as re1uired! ma be furnished b the Procuring 6ntit #ith the Bidding Documents) Similarl ! the Supplier ma be re1uested to provide dra#ings or samples either #ith its Bid or for prior revie# b the Procuring 6ntit during contract e*ecution) Bidders are also re1uired! as part of the technical specifications! to complete their statement of compliance demonstrating ho# the items compl #ith the specification)

/8

Technica& S'ecification"
Ite, S'ecification State,ent of Co,'&iance Bidders must state here either =Compl > or =?ot Compl > against each of the individual parameters of each Specification stating the corresponding performance parameter of the e1uipment offered) Statements of =Compl > or =?ot Compl > must be supported b evidence in a Bidders Bid and cross"referenced to that evidence) 6vidence shall be in the form of manufacturerDs un"amended sales literature! unconditional statements of specification and compliance issued b the manufacturer! samples! independent test data etc)! as appropriate) - statement that is not supported b evidence or is subse1uentl found to be contradicted b the evidence presented #ill render the Bid under evaluation liable for re,ection) statement either in the Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation! post"1ualification or the e*ecution of the Contract ma be regarded as fraudulent and render the Bidder or supplier liable for prosecution sub,ect to the provisions of ITB Clause )+)@)()a()ii and$or GCC Clause )+):)()a()ii.

/:

Section 8III. Bidding !orms

Note" on the Biddin) !or,"
The Bidder shall complete and submit #ith its Bid the Bid !or, and Price Sched$&e" in accordance #ith ITB Clause )+)@) #ith the re1uirements of the Bidding Documents and the format set out in this Section) Fhen re1uested in the BDS! the Bidder should provide the Bid Sec$rit/! either in the form included hereafter or in another form acceptable to the 6ntit ! pursuant to ITB Clause )+)8+)) The Contract )ree,ent !or,! #hen it is finaliAed at the time of contract a#ard! should incorporate an corrections or modifications to the accepted Bid resulting from price corrections) The Price Schedule and Schedule of Re1uirements deemed to form part of the contract should be modified accordingl ) The Perfor,ance Sec$rit/ !or, and Ban1 G$arantee !or, for d#ance Pa/,ent should not be completed b the Bidders at the time of their Bid preparation) Onl the successful Bidder #ill be re1uired to provide performance securit and ban4 guarantee for advance pa ment in accordance #ith one of the forms indicated herein or in another form acceptable to the Procuring 6ntit and pursuant to GCC Clause )+):8) and its corresponding SCC provision) The s#orn affidavit must be completed b all Bidders in accordance #ith ITB Clause ) +)++) failure to do so and submit it #ith the bid shall result in the re,ection of the bid and the BidderDs dis1ualification)

/0

T BLE O! CONTENTS
SECTION I. INVITATION
TO

BID..................................5
TO

SECTION II. INSTRUCTIONS

BIDDERS.....................11

-) G6?6R-())))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0
)+)+) Scope of Bid)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 )+)8) The procuring entit named in the BDS (hereinafter referred to as the =Procuring 6ntit >) #ishes to receive bids for suppl and deliver of the goods as described in Section 7&&) Technical Specifications (hereinafter referred to as the =Goods>)))))))+0 )+):) The name! identification! and number of lots specific to this bidding are provided in the BDS) The contracting strateg and basis of evaluation of lots is described in &TB Clause )+)@8)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 )+)0) Source of %unds))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 )+)<) Corrupt! %raudulent! Collusive! and Coercive Practices))))))))))))))))))))))))))))))))))))))))))+0 )+)@) The Procuring 6ntit as #ell as the bidders and suppliers shall observe the highest standard of ethics during the procurement and e*ecution of the contract) &n pursuance of this polic ! the Procuring 6ntit 2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 ()a defines! for purposes of this provision! the terms set forth belo# as follo#s2))))))))))))+0 ()i =corrupt practice> means behavior on the part of officials in the public or private sectors b #hich the improperl and unla#full enrich themselves! others! or induce others to do so! b misusing the position in #hich the are placed! and includes the offering! giving! receiving! or soliciting of an thing of value to influence the action of an such official in the procurement process or in contract e*ecution3 entering! on behalf of the government! into an contract or transaction manifestl and grossl disadvantageous to the same! #hether or not the public officer profited or #ill profit thereb ! and similar acts as provided in R- :B+.)))))+0 ()ii =fraudulent practice> means a misrepresentation of facts in order to influence a procurement process or the e*ecution of a contract to the detriment of the Procuring 6ntit ! and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial! non"competitive levels and to deprive the Procuring 6ntit of the benefits of free and open competition) ))))))))+0 ()iii =collusive practices> means a scheme or arrangement bet#een t#o or more Bidders! #ith or #ithout the 4no#ledge of the Procuring 6ntit ! designed to establish bid prices at artificial! non"competitive levels))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+0 ()iv =coercive practices> means harming or threatening to harm! directl or indirectl ! persons! or their propert to influence their participation in a procurement process! or affect the e*ecution of a contract3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< ()b #ill re,ect a proposal for a#ard if it determines that the Bidder recommended for a#ard has engaged in an of the practices mentioned in this Clause for purposes of competing for the contract))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< )+);) %urther! the Procuring 6ntit #ill see4 to impose the ma*imum civil! administrative! and$or criminal penalties available under applicable la#s on individuals and organiAations deemed to be involved in an of the practices mentioned in &TB Clause )+)@)()a)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+<

/<

)+)/) %urthermore! the %unding Source and the Procuring 6ntit reserve the right to inspect and audit records and accounts of a bidder or supplier in the bidding for and performance of a contract themselves or through independent auditors as reflected in the GCC Clause )+)<)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< )+).) Conflict of &nterest)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< )+)+B) -ll Bidders found to have conflicting interests shall be dis1ualified to participate in the procurement at hand! #ithout pre,udice to the imposition of appropriate administrative! civil! and criminal sanctions) - Bidder ma be considered to have conflicting interests #ith another Bidder in an of the events described in paragraphs (a) through (c) belo# and a general conflict of interest in an of the circumstances set out in paragraphs (d) through (f) belo#2 ))))))))))))))))))))))))))))))))))))+< ()a - Bidder has controlling shareholders in common #ith another Bidder3 )))))))))))))))))+< ()b - Bidder receives or has received an direct or indirect subsid from an other Bidder3 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< ()c - Bidder has the same legal representative as that of another Bidder for purposes of this bid3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< ()d - Bidder has a relationship! directl or through third parties! that puts them in a position to have access to information about or influence on the bid of another Bidder or influence the decisions of the Procuring 6ntit regarding this bidding process) This #ill include a firm or an organiAation #ho lends! or temporaril seconds! its personnel to firms or organiAations #hich are engaged in consulting services for the preparation related to procurement for or implementation of the pro,ect if the personnel #ould be involved in an capacit on the same pro,ect3 ) )+< ()e - Bidder submits more than one bid in this bidding process) 5o#ever! this does not limit the participation of subcontractors in more than one bid3 or ))))))))))))))))))))))))))+< ()f - Bidder #ho participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are the sub,ect of the bid)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+< )+)++) &n accordance #ith Section 0; of the &RR of R- .+/0! all Bidding Documents shall be accompanied b a s#orn affidavit of the Bidder that it is not related to the 5ead of the Procuring 6ntit ! members of the Bids and -#ards Committee (B-C)! members of the Technical For4ing Group (TFG)! members of the B-C Secretariat! the head of the Pro,ect 9anagement Office (P9O) or the end"user unit! and the pro,ect consultants! b consanguinit or affinit up to the third civil degree) On the part of the Bidder! this Clause shall appl to the follo#ing persons2)))))))))))+@ ()a &f the Bidder is an individual or a sole proprietorship! to the Bidder himself3)))))))))))+@ ()b &f the Bidder is a partnership! to all its officers and members3)))))))))))))))))))))))))))))))))))+@ ()c &f the Bidder is a corporation! to all its officers! directors! and controlling stoc4holders3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ ()d &f the Bidder is a ,oint venture (H7)! the provisions of items (a)! (b)! or (c) of this Clause shall correspondingl appl to each of the members of the said H7! as ma be appropriate)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ Relationship of the nature described above or failure to compl #ith this Clause #ill result in the automatic dis1ualification of a Bidder))))))))))))))))))))))))))))))))))))))))))))))))))+@ )+)+8) 6ligible Bidders))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ )+)+:) 'nless other#ise indicated in the BDS! the follo#ing persons shall be eligible to participate in this bidding2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ ()a Dul licensed %ilipino citiAens$sole proprietorships3))))))))))))))))))))))))))))))))))))))))))))))))))+@ ()b Partnerships dul organiAed under the la#s of the Philippines and of #hich at least si*t percent (@BC) of the interest belongs to citiAens of the Philippines3)))))))))))))))+@

/@

()c Corporations dul organiAed under the la#s of the Philippines! and of #hich at least si*t percent (@BC) of the outstanding capital stoc4 belongs to citiAens of the Philippines3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ ()d Cooperatives dul organiAed under the la#s of the Philippines! and of #hich at least si*t percent (@BC) of the interest belongs to citiAens of the Philippines3 and))))))))+@ ()e Persons$entities forming themselves into a H7! i)e)! a group of t#o (8) or more persons$entities that intend to be ,ointl and severall responsible or liable for a particular contract2 Provided! ho#ever! that %ilipino o#nership or interest of the ,oint venture concerned shall be at least si*t percent (@BC)))))))))))))))))))))))))))))))))))+@ )+)+0) %oreign bidders ma be eligible to participate #hen an of the follo#ing circumstances e*ist! as specified in the BDS2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+@ ()a Fhen a Treat or &nternational or 6*ecutive -greement as provided in Section 0 of the R- .+/0 and its &RR allo# foreign bidders to participate3))))))))))))))))))))))))))))))))+; ()b CitiAens! corporations! or associations of a countr ! included in the list issued b the GPPB! the la#s or regulations of #hich grant reciprocal rights or privileges to citiAens! corporations! or associations of the Philippines3))))))))))))))))))))))))))))))))))))))))+; ()c Fhen the Goods sought to be procured are not available from local suppliers3 or))))+; ()d Fhen there is a need to prevent situations that defeat competition or restrain trade) +; )+)+<) Government corporate entities ma be eligible to participate onl if the can establish that the (a) are legall and financiall autonomous! (b) operate under commercial la#! and (c) are not dependent agencies of the GOP or the Procuring 6ntit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+; )+)+@) 'nless other#ise provided in the BDS! the Bidder must have completed at least one contract similar to the Pro,ect the value of #hich! ad,usted to current prices using the ?ational Statistics Office consumer price inde*! must be at least e1uivalent to a percentage of the -BC stated in the BDS) )))))))))))))))))))))))))))))))))))))+; %or this purpose! contracts similar to the Pro,ect shall be those described in the BDS! and completed #ithin the relevant period stated in the &nvitation to Bid and &TB Clause )+)+)()a()iii) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+; )+)+;) 'nless other#ise provided in the BDS! the Bidder must submit a computation of its ?et %inancial Contracting Capacit (?%CC) or a commitment from a 'niversal or Commercial Ban4 to e*tend a credit line in its favor if a#arded the contract for this Pro,ect (C(C)) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+; The ?%CC! computed using the follo#ing formula! must be at least e1ual to the -BC to be bid2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+; )+)+/) BidderDs Responsibilities ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ )+)+.) The Bidder or its dul authoriAed representative shall submit a s#orn statement in the form prescribed in Section 7&&&) Bidding %orms as re1uired in &TB Clause )+)+) ()b()iii))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ )+)8B) The Bidder is responsible for the follo#ing2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ ()a 5aving ta4en steps to carefull e*amine all of the Bidding Documents3)))))))))))))))))+/ ()b 5aving ac4no#ledged all conditions! local or other#ise! affecting the implementation of the contract3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ ()c 5aving made an estimate of the facilities available and needed for the contract to be bid! if an 3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ ()d 5aving complied #ith its responsibilit to in1uire or secure Supplemental$Bid Bulletin(s) as provided under &TB Clause )+):.)))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ )+)8+) The Bidder is e*pected to e*amine all instructions! forms! terms! and specifications in the Bidding Documents) 'nless other#ise indicated in the BDS! failure to furnish all information or documentation re1uired in the Bidding

/;

Documents shall result in the re,ection of the bid and the dis1ualification of the Bidder)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+/ )+)88) &t shall be the sole responsibilit of the Bidder to determine and to satisf itself b such means as it considers necessar or desirable as to all matters pertaining to the contract to be bid! including2 (a) the location and the nature of this Pro,ect3 (b) climatic conditions3 (c) transportation facilities3 and (d) other factors that ma affect the cost! duration! and e*ecution or implementation of this Pro,ect))))))))))))))))))))))))+. )+)8:) The Procuring 6ntit shall not assume an responsibilit regarding erroneous interpretations or conclusions b the prospective or eligible bidder out of the data furnished b the procuring entit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)80) The Bidder shall bear all costs associated #ith the preparation and submission of his bid! and the Procuring 6ntit #ill in no case be responsible or liable for those costs! regardless of the conduct or outcome of the bidding process)))))))))))))))))))))))))+. )+)8<) Before submitting their bids! the Bidder is deemed to have become familiar #ith all e*isting la#s! decrees! ordinances! acts and regulations of the Philippines #hich ma affect this Pro,ect in an #a ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)8@) The Bidder should note that the Procuring 6ntit #ill accept bids onl from those that have paid the nonrefundable fee for the Bidding Documents at the office indicated in the &nvitation to Bid))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)8;) Origin of Goods )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. 'nless other#ise indicated in the BDS! there is no restriction on the origin of goods other than those prohibited b a decision of the 'nited ?ations Securit Council ta4en under Chapter 7&& of the Charter of the 'nited ?ations! sub,ect to &TB Clause )+)<.))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)8/) Subcontracts)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+)8.) 'nless other#ise specified in the BDS! the Bidder ma subcontract portions of the Goods to an e*tent as ma be approved b the Procuring 6ntit and stated in the BDS) 5o#ever! subcontracting of an portion shall not relieve the Bidder from an liabilit or obligation that ma arise from the contract for this Pro,ect)))))))))))))))))))+. )+):B) Subcontractors must compl #ith the eligibilit criteria and the documentar re1uirements specified in the BDS) &n the event that an subcontractor is found b the Procuring 6ntit to be ineligible! the subcontracting of such portion of the Goods shall be disallo#ed) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+. )+):+) The Bidder ma identif the subcontractor to #hom a portion of the Goods #ill be subcontracted at an stage of the bidding process or during contract implementation) &f the Bidder opts to disclose the name of the subcontractor during bid submission! the Bidder shall include the re1uired documents as part of the technical component of its bid))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))+.

B) CO?T6?TS O% B&DD&?G DOC'96?TS)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B

)+):8) Pre"Bid Conference))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B )+)::) &f so specified in the BDS! a pre"bid conference shall be held at the venue and on the date indicated therein! to clarif and address the BiddersD 1uestions on the technical and financial components of this Pro,ect) ))))))))))))))))))))))))))))))))))))))))))))))))8B )+):0) Bidders are encouraged to attend the pre"bid conference to ensure that the full understand the Procuring 6ntit Ds re1uirements) ?on"attendance of the Bidder #ill in no #a pre,udice its bid3 ho#ever! the Bidder is e*pected to 4no# the changes and$or amendments to the Bidding Documents discussed during the pre"bid conference) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B

//

)+):<) -n statement made at the pre"bid conference shall not modif the terms of the Bidding Documents unless such statement is specificall identified in #riting as an amendment thereto and issued as a Supplemental$Bid Bulletin)))))))))))))))))))))))))))))))8B )+):@) Clarification and -mendment of Bidding Documents)))))))))))))))))))))))))))))))))))))))))))8B )+):;) Bidders #ho have purchased the Bidding Documents ma re1uest for clarifications on an part of the Bidding Documents for an interpretation) Such a re1uest must be in #riting and submitted to the Procuring 6ntit at the address indicated in the BDS at least ten (+B) calendar da s before the deadline set for the submission and receipt of bids) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B )+):/) Supplemental$Bid Bulletins ma be issued upon the Procuring 6ntit Ds initiative for purposes of clarif ing or modif ing an provision of the Bidding Documents not later than seven (;) calendar da s before the deadline for the submission and receipt of bids) -n modification to the Bidding Documents shall be identified as an amendment) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B )+):.) -n Supplemental$Bid Bulletin issued b the B-C shall also be posted on the Philippine Government 6lectronic Procurement S stem (PhilG6PS) and the #ebsite of the Procuring 6ntit concerned! if available) &t shall be the responsibilit of all Bidders #ho secure the Bidding Documents to in1uire and secure Supplemental$Bid Bulletins that ma be issued b the B-C) 5o#ever! Bidders #ho have submitted bids before the issuance of the Supplemental$Bid Bulletin must be informed and allo#ed to modif or #ithdra# their bids in accordance #ith &TB Clause )+)0B)) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B

C) PR6P-R-T&O? O% B&DS)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B
)+)0B) (anguage of Bid)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8B The bid! as #ell as all correspondence and documents relating to the bid e*changed b the Bidder and the Procuring 6ntit ! shall be #ritten in 6nglish) Supporting documents and printed literature furnished b the Bidder ma be in another language provided the are accompanied b an accurate translation in 6nglish certified b the appropriate embass or consulate in the Philippines! in #hich case the 6nglish translation shall govern for purposes of interpretation of the bid)))))))))8+ )+)0+) Documents Comprising the Bid2 6ligibilit and Technical Components))))))))))))))8+ )+)+) 'nless other#ise indicated in the BDS! the first envelope shall contain the follo#ing eligibilit and technical documents2))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()a 6ligibilit Documents M )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ Class =-> Documents2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()i Registration certificate from the Securities and 6*change Commission (S6C)! Department of Trade and &ndustr (DT&) for sole proprietorship! or Cooperative Development -uthorit (CD-) for cooperatives! or an proof of such registration as stated in the BDS3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()ii 9a orDs permit issued b the cit or municipalit #here the principal place of business of the prospective bidder is located3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()iii Statement of all its ongoing and completed government and private contracts #ithin the period stated in the BDS! including contracts a#arded but not et started! if an ) The statement shall include! for each contract! the follo#ing2)))))))))))))))))))))))))))))))))8+ ()iii)+) name of the contract3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()iii)8) date of the contract3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()iii):) 4inds of Goods3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()iii)0) amount of contract and value of outstanding contracts3))))))))))))))))))))))))))))))))))))))))8+ ()iii)<) date of deliver 3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+

/.

()iii)@) end userDs acceptance or official receipt(s) issued for the contract! if completed)8+ ()iv -udited financial statements! stamped =received> b the Bureau of &nternal Revenue (B&R) or its dul accredited and authoriAed institutions! for the preceding calendar ear! #hich should not be earlier than t#o (8) ears from bid submission3)))))))))))))8+ ()v ?%CC computation or C(C in accordance #ith &TB Clause )+)+;)3 and)))))))))))))))))))8+ Class =B> Document2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8+ ()i &f applicable! the H7- in case the ,oint venture is alread in e*istence! or dul notariAed statements from all the potential ,oint venture partners stating that the #ill enter into and abide b the provisions of the H7- in the instance that the bid is successful))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()b Technical Documents M))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()i Bid securit in accordance #ith &TB Clause )+)8B)) &f the Bidder opts to submit the bid securit in the form of2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()i)+) a ban4 draft$guarantee or an irrevocable letter of credit issued b a foreign ban4! it shall be accompanied b a confirmation from a 'niversal or Commercial Ban43 or ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()i)8) a suret bond! it shall be accompanied b a certification b the &nsurance Commission that the suret or insurance compan is authoriAed to issue such instruments3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()ii Conformit #ith technical specifications! as enumerated and specified in Sections 7& and 7&& of the Bidding Documents3 and)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()iii S#orn statement in accordance #ith Section 8<)8(a)(iv) of the &RR of R- .+/0 and using the form prescribed in Section 7&&&) Bidding %orms))))))))))))))))))))))))))))))))))))))88 )+)8) Documents Comprising the Bid2 %inancial Component))))))))))))))))))))))))))))))))))))))))))88 )+):) 'nless other#ise stated in the BDS! the financial component of the bid shall contain the follo#ing2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()a %inancial Bid %orm! #hich includes bid prices and the bill of 1uantities and the applicable Price Schedules! in accordance #ith &TB Clauses )+);) and )+)+B)3 )))))))88 ()b &f the Bidder claims preference as a Domestic Bidder or Domestic 6ntit ! a certification from the DT&! S6C! or CD- issued in accordance #ith &TB Clause ) +)</)3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 ()c -n other document re1uired in the BDS) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+)0) 'nless other#ise stated in the BDS! all bids that e*ceed the -BC shall not be accepted))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+)<) -lternative Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 -lternative Bids shall be re,ected) %or this purpose! alternative bid is an offer made b a Bidder in addition or as a substitute to its original bid #hich ma be included as part of its original bid or submitted separatel there#ith for purposes of bidding) bid #ith options is considered an alternative bid regardless of #hether said bid proposal is contained in a single envelope or submitted in t#o (8) or more separate bid envelopes) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+)@) Bid Prices)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))88 )+);) The Bidder shall complete the appropriate Price Schedules included herein! stating the unit prices! total price per item! the total amount and the e*pected countries of origin of the Goods to be supplied under this Pro,ect))))))))))))))))))))))))))))))))))))))))))))))8: )+)/) The Bidder shall fill in rates and prices for all items of the Goods described in the Bill of Guantities) Bids not addressing or providing all of the re1uired items in the Bidding Documents including! #here applicable! Bill of Guantities! shall be considered non"responsive and! thus! automaticall dis1ualified) &n this regard! #here a re1uired item is provided! but no price is indicated! the same shall be

.B

considered as non"responsive! but specif ing a NBN (Aero) for the said item #ould mean that it is being offered for free to the Government)))))))))))))))))))))))))))))))))))))))))8: )+).) The terms 6* For4s (6OF)! Cost! &nsurance and %reight (C&%)! Cost and &nsurance Paid to (C&P)! Delivered Dut Paid (DDP)! and other trade terms used to describe the obligations of the parties! shall be governed b the rules prescribed in the current edition of the &nternational Commercial Terms (&?COT6R9S) published b the &nternational Chamber of Commerce! Paris))))))))))))))))))))))))))))))))))8: )+)+B) Prices indicated on the Price Schedule shall be entered separatel in the follo#ing manner2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()a %or Goods offered from #ithin the Procuring 6ntit Ds countr 2))))))))))))))))))))))))))))))))8: ()i The price of the Goods 1uoted 6OF (e* #or4s! e* factor ! e* #arehouse! e* sho#room! or off"the"shelf! as applicable)! including all customs duties and sales and other ta*es alread paid or pa able2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()i)+) on the components and ra# material used in the manufacture or assembl of Goods 1uoted e* #or4s or e* factor 3 or)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()i)8) on the previousl imported Goods of foreign origin 1uoted e* #arehouse! e* sho#room! or off"the"shelf and an Procuring 6ntit countr sales and other ta*es #hich #ill be pa able on the Goods if the contract is a#arded)))))))))))))))))))))))))))))))8: ()ii The price for inland transportation! insurance! and other local costs incidental to deliver of the Goods to their final destination) ))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()iii The price of other (incidental) services! if an ! listed in the BDS))))))))))))))))))))))))))))8: ()b %or Goods offered from abroad2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()i 'nless other#ise stated in the BDS! the price of the Goods shall be 1uoted DDP #ith the place of destination in the Philippines as specified in the BDS) &n 1uoting the price! the Bidder shall be free to use transportation through carriers registered in an eligible countr ) Similarl ! the Bidder ma obtain insurance services from an eligible source countr ) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8: ()ii The price of other (incidental) services! if an ! listed in the BDS)))))))))))))))))))))))))))))8: )+)++) Prices 1uoted b the Bidder shall be fi*ed during the BidderDs performance of the contract and not sub,ect to variation or price escalation on an account! unless other#ise specified in the BDS) - bid submitted #ith an ad,ustable price 1uotation shall be treated as non"responsive and shall be re,ected! pursuant to &TB Clause ) +)0<)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+8) -ll bid prices shall be considered as fi*ed prices! and therefore not sub,ect to price escalation during contract implementation! e*cept under e*traordinar circumstances as indicated in the BDS and specified in the GCC and its corresponding SCC provision)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+:) Bid Currencies))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+0) Prices shall be 1uoted in the follo#ing currencies2))))))))))))))))))))))))))))))))))))))))))))))))80 ()a %or Goods that the Bidder #ill suppl from #ithin the Philippines! the prices shall be 1uoted in Philippine Pesos))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 ()b %or Goods that the Bidder #ill suppl from outside the Philippines! the prices ma be 1uoted in the currenc (ies) stated in the BDS) 5o#ever! for purposes of bid evaluation! bids denominated in foreign currencies shall be converted to Philippine currenc based on the e*change rate as published in the BSP reference rate bulletin on the da of the bid opening)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+<) &f so allo#ed in accordance #ith &TB Clause )+)+0)! the Procuring 6ntit for purposes of bid evaluation and comparing the bid prices #ill convert the amounts in various currencies in #hich the bid price is e*pressed to Philippine Pesos at the foregoing e*change rates))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80

.+

)+)+@) 'nless other#ise specified in the BDS! pa ment of the contract price shall be made in Philippine Pesos))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+;) Bid 7alidit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)+/) Bids shall remain valid for the period specified in the BDS #hich shall not e*ceed one hundred t#ent (+8B) calendar da s from the date of the opening of bids) )))))80 )+)+.) &n e*ceptional circumstances! prior to the e*piration of the Bid validit period! the Procuring 6ntit ma re1uest Bidders to e*tend the period of validit of their bids) The re1uest and the responses shall be made in #riting) The bid securit described in &TB Clause +/ should also be e*tended corresponding to the e*tension of the bid validit period at the least) - Bidder ma refuse the re1uest #ithout forfeiting its bid securit ! but his bid shall no longer be considered for further evaluation and a#ard) - Bidder granting the re1uest shall not be re1uired or permitted to modif its bid))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)8B) Bid Securit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))80 )+)8+) The bid securit ! issued in favor of the Procuring 6ntit ! in the amount stated in the BDS shall be e1ual to the percentage of the -BC in accordance #ith the follo#ing schedule2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8< %or biddings conducted b (G's! the Bidder ma also submit bid securities in the form of cashierDs$managerDs chec4! ban4 draft$guarantee! or irrevocable letter of credit from other ban4s certified b the BSP as authoriAed to issue such financial statement)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8< )+)88) The bid securit should be valid for the period specified in the BDS) -n bid not accompanied b an acceptable bid securit shall be re,ected b the Procuring 6ntit as non"responsive) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8< )+)8:) ?o bid securities shall be returned to bidders after the opening of bids and before contract signing! e*cept to those that failed or declared as post"dis1ualified! upon submission of a #ritten #aiver of their right to file a motion for reconsideration and$or protest) Fithout pre,udice on its forfeiture! bid securities shall be returned onl after the bidder #ith the (o#est Calculated and Responsive Bid has signed the contract and furnished the performance securit ! but in no case later than the e*piration of the bid securit validit period indicated in &TB Clause )+)88)))))))))))8< )+)80) 'pon signing and e*ecution of the contract pursuant to &TB Clause )+)/<)! and the posting of the performance securit pursuant to &TB Clause )+).B)! the successful BidderDs bid securit #ill be discharged! but in no case later than the bid securit validit period as indicated in the &TB Clause )+)88))))))))))))))))))))))))))))))))))))))))))))))))8< )+)8<) The bid securit ma be forfeited2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8< ()a if a Bidder2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ ()i #ithdra#s its bid during the period of bid validit specified in &TB Clause )+)+;)3)))8@ ()ii does not accept the correction of errors pursuant to &TB Clause )+)@<)()b3))))))))))))))))8@ ()iii fails to submit the re1uirements #ithin the prescribed period or a finding against their veracit as stated in &TB Clause )+);+)3 or)))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ ()iv an other reason stated in the BDS))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ ()b if the successful Bidder2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ ()i fails to sign the contract in accordance #ith &TB Clause )+)/<)3)))))))))))))))))))))))))))))))))8@ ()ii fails to furnish performance securit in accordance #ith &TB Clause )+).B)3 or))))))))8@ ()iii an other reason stated in the BDS)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+)8@) %ormat and Signing of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+)8;) Bidders shall submit their bids through their dul authoriAed representative using the appropriate forms provided in Section 7&&&) Bidding %orms on or before the deadline specified in the &TB Clauses )+):/) in t#o (8) separate sealed bid

.8

envelopes! and #hich shall be submitted simultaneousl ) The first shall contain the technical component of the bid! including the eligibilit re1uirements under &TB Clause )+)+)! and the second shall contain the financial component of the bid) ))))))8@ )+)8/) %orms as mentioned in &TB Clause )+)8;) must be completed #ithout an alterations to their format! and no substitute form shall be accepted) -ll blan4 spaces shall be filled in #ith the information re1uested)))))))))))))))))))))))))))))))))))))))))))8@ )+)8.) The Bidder shall prepare and submit an original of the first and second envelopes as described in &TB Clauses )+)0+) and )+)8)) &n the event of an discrepanc bet#een the original and the copies! the original shall prevail)))))))))))))))))))))))))))))))))8@ )+):B) The bid! e*cept for unamended printed literature! shall be signed! and each and ever page thereof shall be initialed! b the dul authoriAed representative$s of the Bidder)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+):+) -n interlineations! erasures! or over#riting shall be valid onl if the are signed or initialed b the dul authoriAed representative$s of the Bidder) ))))))))))))))))))))))))))8@ )+):8) Sealing and 9ar4ing of Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+)::) 'nless other#ise indicated in the BDS! Bidders shall enclose their original eligibilit and technical documents described in &TB Clause )+)0+) in one sealed envelope mar4ed =OR&G&?-( " T6C5?&C-( CO9PO?6?T>! and the original of their financial component in another sealed envelope mar4ed =OR&G&?-( " %&?-?C&-( CO9PO?6?T>! sealing them all in an outer envelope mar4ed =OR&G&?-( B&D>) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8@ )+):0) 6ach cop of the first and second envelopes shall be similarl sealed dul mar4ing the inner envelopes as =COPP ?O) EEE " T6C5?&C-( CO9PO?6?T> and =COPP ?O) EEE M %&?-?C&-( CO9PO?6?T> and the outer envelope as =COPP ?O) EEE>! respectivel ) These envelopes containing the original and the copies shall then be enclosed in one single envelope) )))))))))))))))))))))))))))))))))))))))))))))8; )+):<) The original and the number of copies of the Bid as indicated in the BDS shall be t ped or #ritten in indelible in4 and shall be signed b the bidder or its dul authoriAed representative$s) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; )+):@) -ll envelopes shall2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; ()a contain the name of the contract to be bid in capital letters3))))))))))))))))))))))))))))))))))))))8; ()b bear the name and address of the Bidder in capital letters3))))))))))))))))))))))))))))))))))))))))8; ()c be addressed to the Procuring 6ntit Ds B-C in accordance #ith &TB Clause )+)8)3)))8; ()d bear the specific identification of this bidding process indicated in the &TB Clause ) +):)3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; ()e bear a #arning =DO ?OT OP6? B6%OR6Q> the date and time for the opening of bids! in accordance #ith &TB Clause )+):/)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; )+):;) &f bids are not sealed and mar4ed as re1uired! the Procuring 6ntit #ill assume no responsibilit for the misplacement or premature opening of the bid))))))))))))))))))))))8;

D) S'B9&SS&O? -?D OP6?&?G O% B&DS))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8;

)+):/) Deadline for Submission of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; Bids must be received b the Procuring 6ntit Ds B-C at the address and on or before the date and time indicated in the BDS))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; )+):.) (ate Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; -n bid submitted after the deadline for submission and receipt of bids prescribed b the Procuring 6ntit ! pursuant to &TB Clause )+):/)! shall be declared =(ate> and shall not be accepted b the Procuring 6ntit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; )+)0B) 9odification and Fithdra#al of Bids))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8;

.:

)+)0+) The Bidder ma modif its bid after it has been submitted3 provided that the modification is received b the Procuring 6ntit prior to the deadline prescribed for submission and receipt of bids) The Bidder shall not be allo#ed to retrieve its original bid! but shall be allo#ed to submit another bid e1uall sealed! properl identified! lin4ed to its original bid mar4ed as =T6C5?&C-( 9OD&%&C-T&O?> or =%&?-?C&-( 9OD&%&C-T&O?> and stamped =received> b the B-C) Bid modifications received after the applicable deadline shall not be considered and shall be returned to the Bidder unopened) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8; )+)08) - Bidder ma ! through a (etter of Fithdra#al! #ithdra# its bid after it has been submitted! for valid and ,ustifiable reason3 provided that the (etter of Fithdra#al is received b the Procuring 6ntit prior to the deadline prescribed for submission and receipt of bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)0:) Bids re1uested to be #ithdra#n in accordance #ith &TB Clause )+)0+) shall be returned unopened to the Bidders) - Bidder ma also e*press its intention not to participate in the bidding through a letter #hich should reach and be stamped b the B-C before the deadline for submission and receipt of bids) - Bidder that #ithdra#s its bid shall not be permitted to submit another bid! directl or indirectl ! for the same contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)00) ?o bid ma be modified after the deadline for submission of bids) ?o bid ma be #ithdra#n in the interval bet#een the deadline for submission of bids and the e*piration of the period of bid validit specified b the Bidder on the %inancial Bid %orm) Fithdra#al of a bid during this interval shall result in the forfeiture of the BidderDs bid securit ! pursuant to &TB Clause )+)8<)! and the imposition of administrative! civil and criminal sanctions as prescribed b R- .+/0 and its &RR) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)0<) Opening and Preliminar 6*amination of Bids ))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)0@) The B-C shall open the first bid envelopes of Bidders in public as specified in the BDS to determine each BidderDs compliance #ith the documents prescribed in &TB Clause )+)0+)) %or this purpose! the B-C shall chec4 the submitted documents of each bidder against a chec4list of re1uired documents to ascertain if the are all present! using a non"discretionar =pass$fail> criterion) &f a bidder submits the re1uired document! it shall be rated =passed> for that particular re1uirement) &n this regard! bids that fail to include an re1uirement or are incomplete or patentl insufficient shall be considered as =failed>) Other#ise! the B-C shall rate the said first bid envelope as =passed>)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)0;) &mmediatel after determining compliance #ith the re1uirements in the first envelope! the B-C shall forth#ith open the second bid envelope of each remaining eligible bidder #hose first bid envelope #as rated =passed>) The second envelope of each compl ing bidder shall be opened #ithin the same da ) &n case one or more of the re1uirements in the second envelope of a particular bid is missing! incomplete or patentl insufficient! and$or if the submitted total bid price e*ceeds the -BC unless other#ise provided in &TB Clause )+)0)! the B-C shall rate the bid concerned as =failed>) Onl bids that are determined to contain all the bid re1uirements for both components shall be rated =passed> and shall immediatel be considered for evaluation and comparison)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8/ )+)0/) (etters of #ithdra#al shall be read out and recorded during bid opening! and the envelope containing the corresponding #ithdra#n bid shall be returned to the Bidder unopened) &f the #ithdra#ing BidderDs representative is in attendance! the original bid and all copies thereof shall be returned to the representative during the bid opening) &f the representative is not in attendance! the bid shall be returned

.0

unopened b registered mail) The Bidder ma #ithdra# its bid prior to the deadline for the submission and receipt of bids! provided that the corresponding (etter of Fithdra#al contains a valid authoriAation re1uesting for such #ithdra#al! sub,ect to appropriate administrative sanctions))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)0.) &f a Bidder has previousl secured a certification from the Procuring 6ntit to the effect that it has previousl submitted the above"enumerated Class =-> Documents! the said certification ma be submitted in lieu of the re1uirements enumerated in &TB Clause )+)+)()a! items (i) to (v)) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<B) &n the case of an eligible foreign Bidder as described in &TB Clause )+)+8)! the Class =-> Documents described in &TB Clause )+)+)()a ma be substituted #ith the appropriate e1uivalent documents! if an ! issued b the countr of the foreign Bidder concerned))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<+) 6ach partner of a ,oint venture agreement shall li4e#ise submit the re1uirements in &TB Clauses )+)+)()a()i and )+)+)()a()ii) Submission of documents re1uired under &TB Clauses )+)+)()a()iii to )+)+)()a()v b an of the ,oint venture partners constitutes compliance))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<8) - Bidder determined as =failed> has three (:) calendar da s upon #ritten notice or! if present at the time of bid opening! upon verbal notification! #ithin #hich to file a re1uest or motion for reconsideration #ith the B-C2 Provided! ho#ever! that the motion for reconsideration shall not be granted if it is established that the finding of failure is due to the fault of the Bidder concerned2 Provided! further! that the B-C shall decide on the re1uest for reconsideration #ithin seven (;) calendar da s from receipt thereof) &f a failed Bidder signifies his intent to file a motion for reconsideration! the B-C shall 4eep the bid envelopes of the said failed Bidder unopened and$or dul sealed until such time that the motion for reconsideration or protest has been resolved) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<:) The Procuring 6ntit shall prepare the minutes of the proceedings of the bid opening that shall include! as a minimum2 (a) names of Bidders! their bid price! bid securit ! findings of preliminar e*amination3 and (b) attendance sheet) The B-C members shall sign the abstract of bids as read) ))))))))))))))))))))))))))))))))))))))))))))))))))))))8.

6) 67-('-T&O? -?D CO9P-R&SO? O% B&DS))))))))))))))))))))))))))))))))))))))))))))))))))))))8.

)+)<0) Process to be Confidential )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<<) 9embers of the B-C! including its staff and personnel! as #ell as its Secretariat and TFG! are prohibited from ma4ing or accepting an 4ind of communication #ith an bidder regarding the evaluation of their bids until the issuance of the ?otice of -#ard! unless other#ise allo#ed in the BDS or in the case of &TB Clause 8@) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))8. )+)<@) -n effort b a bidder to influence the Procuring 6ntit in the Procuring 6ntit Ds decision in respect of bid evaluation! bid comparison or contract a#ard #ill result in the re,ection of the BidderDs bid))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B )+)<;) Clarification of Bids )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B To assist in the evaluation! comparison! and post"1ualification of the bids! the Procuring 6ntit ma as4 in #riting an Bidder for a clarification of its bid) -ll responses to re1uests for clarification shall be in #riting) -n clarification submitted b a Bidder in respect to its bid and that is not in response to a re1uest b the Procuring 6ntit shall not be considered) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B )+)</) Domestic Preference)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B

.<

)+)<.) 'nless other#ise stated in the BDS! the Procuring 6ntit #ill grant a margin of preference for the purpose of comparison of bids in accordance #ith the follo#ing2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):B ()a The preference shall be applied #hen (i) the lo#est %oreign Bid is lo#er than the lo#est bid offered b a Domestic Bidder! or (ii) the lo#est bid offered b a non" Philippine national is lo#er than the lo#est bid offered b a Domestic 6ntit ))))))):B ()b %or evaluation purposes! the lo#est %oreign Bid or the bid offered b a non" Philippine national shall be increased b fifteen percent (+<C))))))))))))))))))))))))))))))):B ()c &n the event that (i) the lo#est bid offered b a Domestic 6ntit does not e*ceed the lo#est %oreign Bid as increased! or (ii) the lo#est bid offered b a non"Philippine national as increased! then the Procuring 6ntit shall a#ard the contract to the Domestic Bidder$6ntit at the amount of the lo#est %oreign Bid or the bid offered b a non"Philippine national! as the case ma be))))))))))))))))))))))))))))))))))))))))))))))))))))):B ()d &f the Domestic 6ntit $Bidder refuses to accept the a#ard of contract at the amount of the %oreign Bid or bid offered b a non"Philippine national #ithin t#o (8) calendar da s from receipt of #ritten advice from the B-C! the Procuring 6ntit shall a#ard to the bidder offering the %oreign Bid or the non"Philippine national! as the case ma be! sub,ect to post"1ualification and submission of all the documentar re1uirements under these Bidding Documents))))))))))))))))))))))))))))))))))):B )+)@B) - Bidder ma be granted preference as a Domestic 6ntit sub,ect to the certification from the DT& (in case of sole proprietorships)! S6C (in case of partnerships and corporations)! or CD- (in case of cooperatives) that the (a) sole proprietor is a citiAen of the Philippines or the partnership! corporation! cooperative! or association is dul organiAed under the la#s of the Philippines #ith at least sevent five percent (;<C) of its interest or outstanding capital stoc4 belonging to citiAens of the Philippines! (b) habituall established in business and habituall engaged in the manufacture or sale of the merchandise covered b his bid! and (c) the business has been in e*istence for at least five (<) consecutive ears prior to the advertisement and$or posting of the &nvitation to Bid for this Pro,ect))))))))))))))))))))):B )+)@+) - Bidder ma be granted preference as a Domestic Bidder sub,ect to the certification from the DT& that the Bidder is offering unmanufactured articles! materials or supplies of the gro#th or production of the Philippines! or manufactured articles! materials! or supplies manufactured or to be manufactured in the Philippines substantiall from articles! materials! or supplies of the gro#th! production! or manufacture! as the case ma be! of the Philippines))))))))))))))))))))))))):+ )+)@8) Detailed 6valuation and Comparison of Bids)))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ )+)@:) The Procuring 6ntit #ill underta4e the detailed evaluation and comparison of bids #hich have passed the opening and preliminar e*amination of bids! pursuant to &TB Clause )+)0<)! in order to determine the (o#est Calculated Bid))))))))))))))))))):+ )+)@0) The (o#est Calculated Bid shall be determined in t#o steps2)))))))))))))))))))))))))))))):+ ()a The detailed evaluation of the financial component of the bids! to establish the correct calculated prices of the bids3 and)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ ()b The ran4ing of the total bid prices as so calculated from the lo#est to the highest) The bid #ith the lo#est price shall be identified as the (o#est Calculated Bid)))))):+ )+)@<) The Procuring 6ntit Rs B-C shall immediatel conduct a detailed evaluation of all bids rated =passed!> using non"discretionar pass$fail criteria) 'nless other#ise specified in the BDS! the B-C shall consider the follo#ing in the evaluation of bids2 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ ()a Completeness of the bid) 'nless the &TB specificall allo#s partial bids! bids not addressing or providing all of the re1uired items in the Schedule of Re1uirements

.@

including! #here applicable! bill of 1uantities! shall be considered non"responsive and! thus! automaticall dis1ualified) &n this regard! #here a re1uired item is provided! but no price is indicated! the same shall be considered as non"responsive! but specif ing a NBN (Aero) for the said item #ould mean that it is being offered for free to the Procuring 6ntit 3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ ()b -rithmetical corrections) Consider computational errors and omissions to enable proper comparison of all eligible bids) &t ma also consider bid modifications! if allo#ed in the BDS) -n ad,ustment shall be calculated in monetar terms to determine the calculated prices))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):+ )+)@@) Based on the detailed evaluation of bids! those that compl #ith the above" mentioned re1uirements shall be ran4ed in the ascending order of their total calculated bid prices! as evaluated and corrected for computational errors! discounts and other modifications! to identif the (o#est Calculated Bid) Total calculated bid prices! as evaluated and corrected for computational errors! discounts and other modifications! #hich e*ceed the -BC shall not be considered))))))))))))))))))))))))))))))):+ )+)@;) 'nless other#ise indicated in the BDS! the Procuring 6ntit Ds evaluation of bids shall onl be based on the bid price 1uoted in the %inancial Bid %orm))))))))))))))))))):8 )+)@/) Bids shall be evaluated on an e1ual footing to ensure fair competition) %or this purpose! all bidders shall be re1uired to include in their bids the cost of all ta*es! such as! but not limited to! value added ta* (7-T)! income ta*! local ta*es! and other fiscal levies and duties #hich shall be itemiAed in the bid form and reflected in the detailed estimates) Such bids! including said ta*es! shall be the basis for bid evaluation and comparison) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 )+)@.) Post"Gualification)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 )+);B) The Procuring 6ntit shall determine to its satisfaction #hether the Bidder that is evaluated as having submitted the (o#est Calculated Bid ((CB) complies #ith and is responsive to all the re1uirements and conditions specified in &TB Clauses ) +)+8)! )+)0+)! and )+)8)) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 )+);+) Fithin a non"e*tendible period of three (:) calendar da s from receipt b the bidder of the notice from the B-C that it submitted the (CB! the Bidder shall submit the follo#ing documentar re1uirements2)))))))))))))))))))))))))))))))))))))))))))))))))))):8 ()a Ta* clearance per 6*ecutive Order :./! Series of 8BB<3))))))))))))))))))))))))))))))))))))))))))):8 ()b (atest income and business ta* returns in the form specified in the BDS3)))))))))))))))):8 ()c Certificate of PhilG6PS Registration3 and)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 ()d Other appropriate licenses and permits re1uired b la# and stated in the BDS)))))))):8 )+);8) The determination shall be based upon an e*amination of the documentar evidence of the BidderDs 1ualifications submitted pursuant to &TB Clauses )+)0+) and )+)8)! as #ell as other information as the Procuring 6ntit deems necessar and appropriate! using a non"discretionar =pass$fail> criterion))))))))))))))))))))))))))))))))))))):8 )+);:) &f the B-C determines that the Bidder #ith the (o#est Calculated Bid passes all the criteria for post"1ualification! it shall declare the said bid as the (o#est Calculated Responsive Bid! and recommend to the 5ead of the Procuring 6ntit the a#ard of contract to the said Bidder at its submitted price or its calculated bid price! #hichever is lo#er)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):8 )+);0) - negative determination shall result in re,ection of the BidderDs Bid! in #hich event the Procuring 6ntit shall proceed to the ne*t (o#est Calculated Bid to ma4e a similar determination of that BidderDs capabilities to perform satisfactoril ) &f the second Bidder! ho#ever! fails the post 1ualification! the procedure for post 1ualification shall be repeated for the Bidder #ith the ne*t (o#est Calculated Bid!

.;

and so on until the (o#est Calculated Responsive Bid is determined for contract a#ard)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):: )+);<) Fithin a period not e*ceeding seven (;) calendar da s from the date of receipt of the recommendation of the B-C! the 5ead of the Procuring 6ntit shall approve or disapprove the said recommendation) &n the case of GOCCs and G%&s! the period provided herein shall be fifteen (+<) calendar da s) )))))))))))))))))))))))))))))))))))))))))))))))):: )+);@) Reservation Clause))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):: )+);;) ?ot#ithstanding the eligibilit or post"1ualification of a bidder! the Procuring 6ntit concerned reserves the right to revie# its 1ualifications at an stage of the procurement process if it has reasonable grounds to believe that a misrepresentation has been made b the said bidder! or that there has been a change in the BidderDs capabilit to underta4e the pro,ect from the time it submitted its eligibilit re1uirements) Should such revie# uncover an misrepresentation made in the eligibilit and bidding re1uirements! statements or documents! or an changes in the situation of the Bidder #hich #ill affect its capabilit to underta4e the pro,ect so that it fails the preset eligibilit or bid evaluation criteria! the Procuring 6ntit shall consider the said Bidder as ineligible and shall dis1ualif it from submitting a bid or from obtaining an a#ard or contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):: )+);/) Based on the follo#ing grounds! the Procuring 6ntit reserves the right to re,ect an and all bids! declare a %ailure of Bidding at an time prior to the contract a#ard! or not to a#ard the contract! #ithout thereb incurring an liabilit ! and ma4e no assurance that a contract shall be entered into as a result of the bidding2 ):: ()a &f there is prima facie evidence of collusion bet#een appropriate public officers or emplo ees of the Procuring 6ntit ! or bet#een the B-C and an of the bidders! or if the collusion is bet#een or among the bidders themselves! or bet#een a bidder and a third part ! including an act #hich restricts! suppresses or nullifies or tends to restrict! suppress or nullif competition3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):: ()b &f the Procuring 6ntit Ds B-C is found to have failed in follo#ing the prescribed bidding procedures3 or)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):: ()c %or an ,ustifiable and reasonable ground #here the a#ard of the contract #ill not redound to the benefit of the GOP as follo#s2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))):: ()i &f the ph sical and economic conditions have significantl changed so as to render the pro,ect no longer economicall ! financiall or technicall feasible as determined b the head of the procuring entit 3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()ii &f the pro,ect is no longer necessar as determined b the head of the procuring entit 3 and )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()iii &f the source of funds for the pro,ect has been #ithheld or reduced through no fault of the Procuring 6ntit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 )+);.) &n addition! the Procuring 6ntit ma li4e#ise declare a failure of bidding #hen2 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()a ?o bids are received3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()b -ll prospective bidders are declared ineligible3))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()c -ll bids fail to compl #ith all the bid re1uirements or fail post"1ualification3 or)))):0 ()d The bidder #ith the (o#est Calculated Responsive Bid ((CRB) refuses! #ithout ,ustifiable cause to accept the a#ard of contract! and no a#ard is made))))))))))))))))):0

%) -F-RD O% CO?TR-CT)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0
)+)/B) Contract -#ard)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 )+)/+) Sub,ect to &TB Clause )+)@.)! the Procuring 6ntit shall a#ard the contract to the Bidder #hose bid has been determined to be the (CRB)))))))))))))))))))))))))))))))))))))))))):0

./

)+)/8) Prior to the e*piration of the period of bid validit ! the Procuring 6ntit shall notif the successful Bidder in #riting that its bid has been accepted! through a ?otice of -#ard received personall or sent b registered mail or electronicall ! receipt of #hich must be confirmed in #riting #ithin t#o (8) da s b the Bidder #ith the (CRB and submitted personall or sent b registered mail or electronicall to the Procuring 6ntit )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 )+)/:) ?ot#ithstanding the issuance of the ?otice of -#ard! a#ard of contract shall be sub,ect to the follo#ing conditions2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 ()a Submission of the valid H7-! if applicable! #ithin ten (+B) calendar da s from receipt b the Bidder of the notice from the B-C that the Bidder has the (CRB3) ):0 ()b Posting of the performance securit in accordance #ith &TB Clause )+).B)3))))))))))))):0 ()c Signing of the contract as provided in &TB Clause )+)/<)3 and))))))))))))))))))))))))))))))))))):0 ()d -pproval b higher authorit ! if re1uired))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):0 )+)/0) -t the time of contract a#ard! the Procuring 6ntit shall not increase or decrease the 1uantit of goods originall specified in Section 7&) Schedule of Re1uirements) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+)/<) Signing of the Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+)/@) -t the same time as the Procuring 6ntit notifies the successful Bidder that its bid has been accepted! the Procuring 6ntit shall send the Contract %orm to the Bidder! #hich contract has been provided in the Bidding Documents! incorporating therein all agreements bet#een the parties))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+)/;) Fithin ten (+B) calendar da s from receipt of the ?otice of -#ard! the successful Bidder shall post the re1uired performance securit and sign and date the contract and return it to the Procuring 6ntit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+)//) The Procuring 6ntit shall enter into contract #ith the successful Bidder #ithin the same ten (+B) calendar da period provided that all the documentar re1uirements are complied #ith))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+)/.) The follo#ing documents shall form part of the contract2))))))))))))))))))))))))))))))))))))):< ()a Contract -greement3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()b Bidding Documents3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()c Finning bidderDs bid! including the Technical and %inancial Proposals! and all other documents$statements submitted3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()d Performance Securit 3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()e Credit line in accordance #ith &TB Clause )+)+;)! if applicable3)))))))))))))))))))))))))))))))):< ()f ?otice of -#ard of Contract3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()g Other contract documents that ma be re1uired b e*isting la#s and$or specified in the BDS))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+).B) Performance Securit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< )+).+) To guarantee the faithful performance b the #inning Bidder of its obligations under the contract! it shall post a performance securit #ithin a ma*imum period of ten (+B) calendar da s from the receipt of the ?otice of -#ard from the Procuring 6ntit and in no case later than the signing of the contract)))))))))))))))))))))))))))))))))))))):< )+).8) The performance securit shall be denominated in Philippine Pesos and posted in favor of the Procuring 6ntit in an amount e1ual to the percentage of the total contract price in accordance #ith the follo#ing schedule2))))))))))))))))))))))))))))))))))))))):< %orm of Performance Securit )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< -mount of Performance Securit )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< (61ual to Percentage of the Total Contract Price)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):< ()a Cash or cashierDs$managerDs chec4 issued b a 'niversal or Commercial Ban4))))))):@ %ive percent (<C))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@

..

()b Ban4 draft$guarantee or irrevocable letter of credit issued b a 'niversal or Commercial Ban42 Provided! ho#ever! that it shall be confirmed or authenticated b a 'niversal or Commercial Ban4! if issued b a foreign ban4)))))))))))))))))))))))))))):@ ()c Suret bond callable upon demand issued b a suret or insurance compan dul certified b the &nsurance Commission as authoriAed to issue such securit 3 and$or )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ Thirt percent (:BC)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ ()d -n combination of the foregoing)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ Proportionate to share of form #ith respect to total amount of securit ))))))))))))))))))))))))):@ )+).:) %ailure of the successful Bidder to compl #ith the above"mentioned re1uirement shall constitute sufficient ground for the annulment of the a#ard and forfeiture of the bid securit ! in #hich event the Procuring 6ntit shall initiate and complete the post 1ualification of the second (o#est Calculated Bid) The procedure shall be repeated until the (CRB is identified and selected for contract a#ard) 5o#ever if no Bidder passed post"1ualification! the B-C shall declare the bidding a failure and conduct a re"bidding #ith re"advertisement))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ )+).0) ?otice to Proceed))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ )+).<) Fithin three (:) calendar da s from the date of approval of the contract b the appropriate government approving authorit ! the Procuring 6ntit shall issue its ?otice to Proceed to the Bidder)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))):@ )+).@) The date of the BidderDs receipt of the ?otice to Proceed #ill be regarded as the effective date of the contract! unless other#ise specified in the BDS)))))))))))))))))))))):@

SECTION III. BID DATA SHEET.................................36 SECTION IV. GENERAL CONDITIONS

OF

CONTRACT........51

)+ Definitions))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< )+)+) &n this Contract! the follo#ing terms shall be interpreted as indicated2)))))))))))))))))))<< ()a =The Contract> means the agreement entered into bet#een the Procuring 6ntit and the Supplier! as recorded in the Contract %orm signed b the parties! including all attachments and appendices thereto and all documents incorporated b reference therein)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< ()b =The Contract Price> means the price pa able to the Supplier under the Contract for the full and proper performance of its contractual obligations)))))))))))))))))))))))))))))))))<< ()c =The Goods> means all of the supplies! e1uipment! machiner ! spare parts! other materials and$or general support services #hich the Supplier is re1uired to provide to the Procuring 6ntit under the Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< ()d =The Services> means those services ancillar to the suppl of the Goods! such as transportation and insurance! and an other incidental services! such as installation! commissioning! provision of technical assistance! training! and other such obligations of the Supplier covered under the Contract)))))))))))))))))))))))))))))))))))))))))))<< ()e =GCC> means the General Conditions of Contract contained in this Section))))))))))))<< ()f =SCC> means the Special Conditions of Contract))))))))))))))))))))))))))))))))))))))))))))))))))))))<< ()g =The Procuring 6ntit > means the organiAation purchasing the Goods! as named in the SCC)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< ()h =The Procuring 6ntit Ds countr > is the Philippines))))))))))))))))))))))))))))))))))))))))))))))))))<< ()i =The Supplier> means the individual contractor! manufacturer distributor! or firm suppl ing$manufacturing the Goods and Services under this Contract and named in the SCC)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< (), The =%unding Source> means the organiAation named in the SCC)))))))))))))))))))))))))))))<<

+BB

()4 =The Pro,ect Site!> #here applicable! means the place or places named in the SCC)<< ()l =Da > means calendar da ) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< ()m The =6ffective Date> of the contract #ill be the date of receipt b the Supplier of the ?otice to Proceed or the date provided in the ?otice to Proceed) Performance of all obligations shall be rec4oned from the 6ffective Date of the Contract))))))))))))))))))))<< ()n =7erified Report> refers to the report submitted b the &mplementing 'nit to the 5ead of the Procuring 6ntit setting forth its findings as to the e*istence of grounds or causes for termination and e*plicitl stating its recommendation for the issuance of a ?otice to Terminate)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<< )+)8) Corrupt! %raudulent! Collusive! and Coercive Practices))))))))))))))))))))))))))))))))))))))))))<@ )+):) The Procuring 6ntit as #ell as the bidders! contractors! or suppliers shall observe the highest standard of ethics during the procurement and e*ecution of this Contract) &n pursuance of this polic ! the Procuring 6ntit 2 )))))))))))))))))))))))))))))))))))<@ ()a defines! for the purposes of this provision! the terms set forth belo# as follo#s2 )))))<@ ()i Ncorrupt practiceN means behavior on the part of officials in the public or private sectors b #hich the improperl and unla#full enrich themselves! others! or induce others to do so! b misusing the position in #hich the are placed! and it includes the offering! giving! receiving! or soliciting of an thing of value to influence the action of an such official in the procurement process or in contract e*ecution3 entering! on behalf of the Government! into an contract or transaction manifestl and grossl disadvantageous to the same! #hether or not the public officer profited or #ill profit thereb ! and similar acts as provided in Republic -ct :B+.))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ ()ii Nfraudulent practiceN means a misrepresentation of facts in order to influence a procurement process or the e*ecution of a contract to the detriment of the Procuring 6ntit ! and includes collusive practices among Bidders (prior to or after bid submission) designed to establish bid prices at artificial! non"competitive levels and to deprive the Procuring 6ntit of the benefits of free and open competition) ))))))))<@ ()iii =collusive practices> means a scheme or arrangement bet#een t#o or more Bidders! #ith or #ithout the 4no#ledge of the Procuring 6ntit ! designed to establish bid prices at artificial! non"competitive levels))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ ()iv =coercive practices> means harming or threatening to harm! directl or indirectl ! persons! or their propert to influence their participation in a procurement process! or affect the e*ecution of a contract3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ ()b #ill re,ect a proposal for a#ard if it determines that the Bidder recommended for a#ard has engaged in an of the practices mentioned in this Clause for purposes of competing for the contract) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ )+)0) %urther the %unding Source! Borro#er or Procuring 6ntit ! as appropriate! #ill see4 to impose the ma*imum civil! administrative and$or criminal penalties available under the applicable la# on individuals and organiAations deemed to be involved #ith an of the practices mentioned in GCC Clause )+):)()a)))))))))))))))))))))))))))))))))))<@ )+)<) &nspection and -udit b the %unding Source)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ )+)@) Governing (a# and (anguage)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<@ )+);) This Contract shall be interpreted in accordance #ith the la#s of the Republic of the Philippines))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)/) This Contract has been e*ecuted in the 6nglish language! #hich shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract) -ll correspondence and other documents pertaining to this Contract e*changed b the parties shall be #ritten in 6nglish))))))))))))))))))))))<; )+).) ?otices))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<;

+B+

)+)+B) -n notice! re1uest! or consent re1uired or permitted to be given or made pursuant to this Contract shall be in #riting) -n such notice! re1uest! or consent shall be deemed to have been given or made #hen received b the concerned part ! either in person or through an authoriAed representative of the Part to #hom the communication is addressed! or #hen sent b registered mail! tele*! telegram! or facsimile to such Part at the address specified in the SCC! #hich shall be effective #hen delivered and dul received or on the noticeDs effective date! #hichever is later)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)++) - Part ma change its address for notice hereunder b giving the other Part notice of such change pursuant to the provisions listed in the SCC for GCC Clause ) +)+B)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+8) Scope of Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+:) The GOODS and Related Services to be provided shall be as specified in Section 7&) Schedule of Re1uirements))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+0) This Contract shall include all such items! although not specificall mentioned! that can be reasonabl inferred as being re1uired for its completion as if such items #ere e*pressl mentioned herein) -n additional re1uirements for the completion of this Contract shall be provided in the SCC))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+<) Subcontracting))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+@) Subcontracting of an portion of the Goods! if allo#ed in the BDS! does not relieve the Supplier of an liabilit or obligation under this Contract) The Supplier #ill be responsible for the acts! defaults! and negligence of an subcontractor! its agents! servants or #or4men as full as if these #ere the SupplierDs o#n acts! defaults! or negligence! or those of its agents! servants or #or4men)))))))))))))))))))))))<; )+)+;) Subcontractors disclosed and identified during the bidding ma be changed during the implementation of this Contract! sub,ect to compliance #ith the re1uired 1ualifications and the approval of the Procuring 6ntit )))))))))))))))))))))))))))))))))))))))))))<; )+)+/) Procuring 6ntit Ds Responsibilities))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)+.) Fhenever the performance of the obligations in this Contract re1uires that the Supplier obtain permits! approvals! import! and other licenses from local public authorities! the Procuring 6ntit shall! if so needed b the Supplier! ma4e its best effort to assist the Supplier in compl ing #ith such re1uirements in a timel and e*peditious manner)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<; )+)8B) The Procuring 6ntit shall pa all costs involved in the performance of its responsibilities in accordance #ith GCC Clause )+)+8)))))))))))))))))))))))))))))))))))))))))))))</ )+)8+) Prices))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)88) Pa ment))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)8:) 'nless other#ise specified in the SCC! pa ments shall be made onl upon a certification b the 5ead of the Procuring 6ntit to the effect that the Goods have been rendered or delivered in accordance #ith the terms of this Contract and have been dul inspected and accepted) 6*cept #ith the prior approval of the President no pa ment shall be made for services not et rendered or for supplies and materials not et delivered under this Contract) Ten percent (+BC) of the amount of each pa ment shall be retained b the Procuring 6ntit to cover the SupplierDs #arrant obligations under this Contract as described in GCC Clause )+)0/)) ))))))))</ )+)80) The SupplierDs re1uest(s) for pa ment shall be made to the Procuring 6ntit in #riting! accompanied b an invoice describing! as appropriate! the Goods delivered and$or Services performed! and b documents submitted pursuant to the SCC provision for GCC Clause )+)+0)! and upon fulfillment of other obligations stipulated in this Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</

+B8

)+)8<) Pursuant to GCC Clause )+)80)! pa ments shall be made promptl b the Procuring 6ntit ! but in no case later than si*t (@B) da s after submission of an invoice or claim b the Supplier)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)8@) 'nless other#ise specified in the SCC! the currenc in #hich pa ment is made to the Supplier under this Contract shall be in Philippine Pesos))))))))))))))))))))))))))))))))))</ )+)8;) -dvance Pa ment)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+)8/) -dvance pa ment shall be made onl after prior approval of the President! and shall not e*ceed fifteen percent (+<C) of the Contract amount! unless other#ise directed b the President or in cases allo#ed under -nne* =D> of R- .+/0) ))))))))</ )+)8.) %or Goods supplied from abroad! ten percent (+BC) of the Contract price shall be paid #ithin si*t (@B) calendar da s from signing of the contract and upon submission of a claim and a ban4 guarantee issued b a licensed ban4 for the e1uivalent amount valid until the Goods are delivered and in the form provided in Section 7&&&) Bidding %orms))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))</ )+):B) -ll progress pa ments shall first be charged against the advance pa ment until the latter has been full e*hausted))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):+) Ta*es and Duties))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. The Supplier! #hether local or foreign! shall be entirel responsible for all the necessar ta*es! stamp duties! license fees! and other such levies imposed for the completion of this Contract)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):8) Performance Securit )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+)::) 'nless other#ise specified in the SCC! #ithin ten (+B) calendar da s from receipt of the ?otice of -#ard from the Procuring 6ntit but in no case later than the signing of the contract b both parties! the successful Bidder shall furnish the performance securit in an the forms prescribed in the &TB Clause )+).8)))))))))))))<. )+):0) The performance securit posted in favor of the Procuring 6ntit shall be forfeited in the event it is established that the #inning bidder is in default in an of its obligations under the contract) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):<) The performance securit shall remain valid until issuance b the Procuring 6ntit of the Certificate of %inal -cceptance))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):@) 'nless other#ise specified in the SCC! the performance securit ma be released b the Procuring 6ntit and returned to the Supplier after the issuance of the Certificate of %inal -cceptance sub,ect to the follo#ing conditions2))))))))))))))))))))))<. ()a There are no pending claims against the Supplier or the suret compan filed b the Procuring 6ntit 3)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. ()b The Supplier has no pending claims for labor and materials filed against it3 and))))))<. ()c Other terms specified in the SCC)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):;) &n case of a reduction of the contract value! the Procuring 6ntit shall allo# a proportional reduction in the original performance securit ! provided that an such reduction is more than ten percent (+BC) and that the aggregate of such reductions is not more than fift percent (<BC) of the original performance securit ))))))))))))))<. )+):/) 'se of Contract Documents and &nformation))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+):.) The Supplier shall not! e*cept for purposes of performing the obligations in this Contract! #ithout the Procuring 6ntit Ds prior #ritten consent! disclose this Contract! or an provision thereof! or an specification! plan! dra#ing! pattern! sample! or information furnished b or on behalf of the Procuring 6ntit ) -n such disclosure shall be made in confidence and shall e*tend onl as far as ma be necessar for purposes of such performance))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))<. )+)0B) -n document! other than this Contract itself! enumerated in GCC Clause )+):.) shall remain the propert of the Procuring 6ntit and shall be returned (all copies)

+B:

to the Procuring 6ntit on completion of the SupplierDs performance under this Contract if so re1uired b the Procuring 6ntit ))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0+) Standards))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)08) &nspection and Tests)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0:) The Procuring 6ntit or its representative shall have the right to inspect and$or to test the Goods to confirm their conformit to the Contract specifications at no e*tra cost to the Procuring 6ntit ) The SCC and Section 7&&) Technical Specifications shall specif #hat inspections and$or tests the Procuring 6ntit re1uires and #here the are to be conducted) The Procuring 6ntit shall notif the Supplier in #riting! in a timel manner! of the identit of an representatives retained for these purposes))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)00) &f applicable! the inspections and tests ma be conducted on the premises of the Supplier or its subcontractor(s)! at point of deliver ! and$or at the goodsD final destination) &f conducted on the premises of the Supplier or its subcontractor(s)! all reasonable facilities and assistance! including access to dra#ings and production data! shall be furnished to the inspectors at no charge to the Procuring 6ntit ))))))))@B )+)0<) The Procuring 6ntit or its designated representative shall be entitled to attend the tests and$or inspections referred to in this Clause provided that the Procuring 6ntit shall bear all of its o#n costs and e*penses incurred in connection #ith such attendance including! but not limited to! all traveling and board and lodging e*penses))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0@) The Procuring 6ntit ma re,ect an Goods or an part thereof that fail to pass an test and$or inspection or do not conform to the specifications) The Supplier shall either rectif or replace such re,ected Goods or parts thereof or ma4e alterations necessar to meet the specifications at no cost to the Procuring 6ntit ! and shall repeat the test and$or inspection! at no cost to the Procuring 6ntit ! upon giving a notice pursuant to GCC Clause )+).)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0;) The Supplier agrees that neither the e*ecution of a test and$or inspection of the Goods or an part thereof! nor the attendance b the Procuring 6ntit or its representative! shall release the Supplier from an #arranties or other obligations under this Contract))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@B )+)0/) Farrant )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+ )+)0.) The Supplier #arrants that the Goods supplied under the Contract are ne#! unused! of the most recent or current models! and that the incorporate all recent improvements in design and materials! e*cept #hen the technical specifications re1uired b the Procuring 6ntit provides other#ise) ))))))))))))))))))))))))))))))))))))))))))))@+ )+)<B) The Supplier further #arrants that all Goods supplied under this Contract shall have no defect! arising from design! materials! or #or4manship or from an act or omission of the Supplier that ma develop under normal use of the supplied Goods in the conditions prevailing in the countr of final destination))))))))))))))))))))))))))))))))@+ )+)<+) &n order to assure that manufacturing defects shall be corrected b the Supplier! a #arrant shall be re1uired from the Supplier for a minimum period specified in the SCC) The obligation for the #arrant shall be covered b ! at the SupplierDs option! either retention mone in an amount e1uivalent to at least ten percent (+BC) of ever progress pa ment! or a special ban4 guarantee e1uivalent to at least ten percent (+BC) of the Contract Price or other such amount if so specified in the SCC) The said amounts shall onl be released after the lapse of the #arrant period specified in the SCC3 provided! ho#ever! that the Supplies delivered are free from patent and latent defects and all the conditions imposed under this Contract have been full met) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+

+B0

)+)<8) The Procuring 6ntit shall promptl notif the Supplier in #riting of an claims arising under this #arrant ) 'pon receipt of such notice! the Supplier shall! #ithin the period specified in the SCC and #ith all reasonable speed! repair or replace the defective Goods or parts thereof! #ithout cost to the Procuring 6ntit ) )))))))))))))))))@+ )+)<:) &f the Supplier! having been notified! fails to remed the defect(s) #ithin the period specified in GCC Clause )+)<8)! the Procuring 6ntit ma proceed to ta4e such remedial action as ma be necessar ! at the SupplierDs ris4 and e*pense and #ithout pre,udice to an other rights #hich the Procuring 6ntit ma have against the Supplier under the Contract and under the applicable la#)))))))))))))))))))))))))))))))))@+ )+)<0) Dela s in the SupplierDs Performance))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+ )+)<<) Deliver of the Goods and$or performance of Services shall be made b the Supplier in accordance #ith the time schedule prescribed b the Procuring 6ntit in Section 7&) Schedule of Re1uirements)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@+ )+)<@) &f at an time during the performance of this Contract! the Supplier or its Subcontractor(s) should encounter conditions impeding timel deliver of the Goods and$or performance of Services! the Supplier shall promptl notif the Procuring 6ntit in #riting of the fact of the dela ! its li4el duration and its cause(s)) -s soon as practicable after receipt of the SupplierDs notice! and upon causes provided for under GCC Clause )+)@/)! the Procuring 6ntit shall evaluate the situation and ma e*tend the SupplierDs time for performance! in #hich case the e*tension shall be ratified b the parties b amendment of Contract)))))))))))))))))))))))@+ )+)<;) 6*cept as provided under GCC Clause )+)@/)! a dela b the Supplier in the performance of its obligations shall render the Supplier liable to the imposition of li1uidated damages pursuant to GCC Clause )+)</)! unless an e*tension of time is agreed upon pursuant to GCC Clause )+)/@) #ithout the application of li1uidated damages))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)</) (i1uidated Damages)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 Sub,ect to GCC Clauses )+)<0) and )+)@/)! if the Supplier fails to satisfactoril deliver an or all of the Goods and$or to perform the Services #ithin the period(s) specified in this Contract inclusive of dul granted time e*tensions if an ! the Procuring 6ntit shall! #ithout pre,udice to its other remedies under this Contract and under the applicable la#! deduct from the Contract Price! as li1uidated damages! a sum e1uivalent to the percentage specified in the SCC of the delivered price of the dela ed Goods or unperformed Services for each #ee4 or part thereof of dela until actual deliver or performance! up to a ma*imum deduction of the percentage specified in the SCC) Once the ma*imum is reached! the Procuring 6ntit shall rescind the Contract pursuant to GCC Clause )+);8)! #ithout pre,udice to other courses of action and remedies open to it)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)<.) Settlement of Disputes)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@B) &f an dispute or difference of an 4ind #hatsoever shall arise bet#een the Procuring 6ntit and the Supplier in connection #ith or arising out of this Contract! the parties shall ma4e ever effort to resolve amicabl such dispute or difference b mutual consultation)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@+) &f after thirt (:B) da s! the parties have failed to resolve their dispute or difference b such mutual consultation! then either the Procuring 6ntit or the Supplier ma give notice to the other part of its intention to commence arbitration! as hereinafter provided! as to the matter in dispute! and no arbitration in respect of this matter ma be commenced unless such notice is given)))))))))))))))))))))))))))))))))))))@8 )+)@8) -n dispute or difference in respect of #hich a notice of intention to commence arbitration has been given in accordance #ith this Clause shall be settled b

+B<

arbitration) -rbitration ma be commenced prior to or after deliver of the Goods under this Contract))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@:) -rbitration proceedings shall be conducted in accordance #ith the rules of procedure specified in the SCC))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@0) ?ot#ithstanding an reference to arbitration herein! the parties shall continue to perform their respective obligations under the Contract unless the other#ise agree3 and the Procuring 6ntit shall pa the Supplier an monies due the Supplier)))))))))@8 )+)@<) (iabilit of the Supplier)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@8 )+)@@) Sub,ect to additional provisions! if an ! set forth in the SCC! the SupplierDs liabilit under this Contract shall be as provided b the la#s of the Republic of the Philippines))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+)@;) 6*cept in cases of criminal negligence or #illful misconduct! and in the case of infringement of patent rights! if applicable! the aggregate liabilit of the Supplier to the Procuring 6ntit shall not e*ceed the total Contract Price! provided that this limitation shall not appl to the cost of repairing or replacing defective e1uipment) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+)@/) %orce 9a,eure))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+)@.) The Supplier shall not be liable for forfeiture of its performance securit ! li1uidated damages! or termination for default if and to the e*tent that its dela in performance or other failure to perform its obligations under the Contract is the result of a force ma,eure)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+);B) %or purposes of this Contract the terms =force ma,eure> and =fortuitous event> ma be used interchangeabl ) &n this regard! a fortuitous event or force ma,eure shall be interpreted to mean an event #hich the Contractor could not have foreseen! or #hich though foreseen! #as inevitable) &t shall not include ordinar unfavorable #eather conditions3 and an other cause the effects of #hich could have been avoided #ith the e*ercise of reasonable diligence b the Contractor))))))))))))))))))))))@: )+);+) &f a force ma,eure situation arises! the Supplier shall promptl notif the Procuring 6ntit in #riting of such condition and the cause thereof) 'nless other#ise directed b the Procuring 6ntit in #riting! the Supplier shall continue to perform its obligations under the Contract as far as is reasonabl practical! and shall see4 all reasonable alternative means for performance not prevented b the force ma,eure) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+);8) Termination for Default)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: )+);:) The Procuring 6ntit shall terminate this Contract for default #hen an of the follo#ing conditions attends its implementation2)))))))))))))))))))))))))))))))))))))))))))))))))))))@: ()a Outside of force ma,eure! the Supplier fails to deliver or perform an or all of the Goods #ithin the period(s) specified in the contract! or #ithin an e*tension thereof granted b the Procuring 6ntit pursuant to a re1uest made b the Supplier prior to the dela ! and such failure amounts to at least ten percent (+BC) of the contact price3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: ()b -s a result of force ma,eure! the Supplier is unable to deliver or perform an or all of the Goods! amounting to at least ten percent (+BC) of the contract price! for a period of not less than si*t (@B) calendar da s after receipt of the notice from the Procuring 6ntit stating that the circumstance of force ma,eure is deemed to have ceased3 or))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@: ()c The Supplier fails to perform an other obligation under the Contract))))))))))))))))))))))@: )+);0) &n the event the Procuring 6ntit terminates this Contract in #hole or in part! for an of the reasons provided under GCC Clauses )+);8) to )+)/+)! the Procuring 6ntit ma procure! upon such terms and in such manner as it deems appropriate!

+B@

Goods or Services similar to those undelivered! and the Supplier shall be liable to the Procuring 6ntit for an e*cess costs for such similar Goods or Services) 5o#ever! the Supplier shall continue performance of this Contract to the e*tent not terminated)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);<) &n case the dela in the deliver of the Goods and$or performance of the Services e*ceeds a time duration e1uivalent to ten percent (+BC) of the specified contract time plus an time e*tension dul granted to the Supplier! the Procuring 6ntit ma terminate this Contract! forfeit the SupplierRs performance securit and a#ard the same to a 1ualified Supplier)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);@) Termination for &nsolvenc ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);;) Termination for Convenience)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);/) The Procuring 6ntit ma terminate this Contract! in #hole or in part! at an time for its convenience) The 5ead of the Procuring 6ntit ma terminate a contract for the convenience of the Government if he has determined the e*istence of conditions that ma4e Pro,ect &mplementation economicall ! financiall or technicall impractical and$or unnecessar ! such as! but not limited to! fortuitous event(s) or changes in la# and national government policies))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+);.) The Goods that have been delivered and$or performed or are read for deliver or performance #ithin thirt (:B) calendar da s after the SupplierDs receipt of ?otice to Terminate shall be accepted b the Procuring 6ntit at the contract terms and prices) %or Goods not et performed and$or read for deliver ! the Procuring 6ntit ma elect2))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 ()a to have an portion delivered and$or performed and paid at the contract terms and prices3 and$or))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 ()b to cancel the remainder and pa to the Supplier an agreed amount for partiall completed and$or performed goods and for materials and parts previousl procured b the Supplier))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@0 )+)/B) &f the Supplier suffers loss in its initial performance of the terminated contract! such as purchase of ra# materials for goods speciall manufactured for the Procuring 6ntit #hich cannot be sold in open mar4et! it shall be allo#ed to recover partiall from this Contract! on a 1uantum meruit basis) Before recover ma be made! the fact of loss must be established under oath b the Supplier to the satisfaction of the Procuring 6ntit before recover ma be made))))))))))))))))))))))))))@0 )+)/+) Termination for 'nla#ful -cts))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< )+)/8) The Procuring 6ntit ma terminate this Contract in case it is determined prima facie that the Supplier has engaged! before or during the implementation of this Contract! in unla#ful deeds and behaviors relative to contract ac1uisition and implementation) 'nla#ful acts include! but are not limited to! the follo#ing2)))))))@< ()a Corrupt! fraudulent! and coercive practices as defined in &TB Clause )+)@)()a3))))))))))@< ()b Dra#ing up or using forged documents3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()c 'sing adulterated materials! means or methods! or engaging in production contrar to rules of science or the trade3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()d -n other act analogous to the foregoing)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< )+)/:) Procedures for Termination of Contracts)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< )+)/0) The follo#ing provisions shall govern the procedures for termination of this Contract2)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()a 'pon receipt of a #ritten report of acts or causes #hich ma constitute ground(s) for termination as aforementioned! or upon its o#n initiative! the &mplementing 'nit shall! #ithin a period of seven (;) calendar da s! verif the e*istence of such

+B;

ground(s) and cause the e*ecution of a 7erified Report! #ith all relevant evidence attached3))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()b 'pon recommendation b the &mplementing 'nit! the 5ead of the Procuring 6ntit shall terminate this Contract onl b a #ritten notice to the Supplier conve ing the termination of this Contract) The notice shall state2)))))))))))))))))))))))))))))))))))))))))))))))))@< ()i that this Contract is being terminated for an of the ground(s) afore"mentioned! and a statement of the acts that constitute the ground(s) constituting the same3)))))))))))))))@< ()ii the e*tent of termination! #hether in #hole or in part3 )))))))))))))))))))))))))))))))))))))))))))))@< ()iii an instruction to the Supplier to sho# cause as to #h this Contract should not be terminated3 and)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()iv special instructions of the Procuring 6ntit ! if an )))))))))))))))))))))))))))))))))))))))))))))))))))@< ()c The ?otice to Terminate shall be accompanied b a cop of the 7erified Report3) ) )@< ()d Fithin a period of seven (;) calendar da s from receipt of the ?otice of Termination! the Supplier shall submit to the 5ead of the Procuring 6ntit a verified position paper stating #h this Contract should not be terminated) &f the Supplier fails to sho# cause after the lapse of the seven (;) da period! either b inaction or b default! the 5ead of the Procuring 6ntit shall issue an order terminating this Contract3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@< ()e The Procuring 6ntit ma ! at an time before receipt of the SupplierDs verified position paper to #ithdra# the ?otice to Terminate if it is determined that certain items or #or4s sub,ect of the notice had been completed! delivered! or performed before the SupplierDs receipt of the notice3 ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ ()f Fithin a non"e*tendible period of ten (+B) calendar da s from receipt of the verified position paper! the 5ead of the Procuring 6ntit shall decide #hether or not to terminate this Contract) &t shall serve a #ritten notice to the Supplier of its decision and! unless other#ise provided! this Contract is deemed terminated from receipt of the Supplier of the notice of decision) The termination shall onl be based on the ground(s) stated in the ?otice to Terminate3 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ ()g The 5ead of the Procuring 6ntit ma create a Contract Termination Revie# Committee (CTRC) to assist him in the discharge of this function) -ll decisions recommended b the CTRC shall be sub,ect to the approval of the 5ead of the Procuring 6ntit 3 and))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ ()h The Supplier must serve a #ritten notice to the Procuring 6ntit of its intention to terminate the contract at least thirt (:B) calendar da s before its intended termination) The Contract is deemed terminated if it is not resumed in thirt (:B) calendar da s after the receipt of such notice b the Procuring 6ntit ))))))))))))))))))))@@ )+)/<) -ssignment of Rights)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ )+)/@) Contract -mendment)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@ )+)/;) -pplication)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))@@

SECTION V. SPECIAL CONDITIONS SECTION VI. SCHEDULE

OF

OF

CONTRACT..........68

REQUIREMENTS.................80

SECTION VII. TECHNICAL SPECIFICATIONS..................81 SECTION VIII. BIDDING FORMS................................84 BID FORM..................................................................110 CONTRACT AGREEMENT FORM..........................................114 OMNIBUS S'ORN STATEMENT.........................................115
+B/

BAN& GUARANTEE FORM

FOR

ADVANCE PA%MENT.................11"

+B.

Bid !or,
Date2 &nvitation to Bid< ?o2 4o8 [name and address of Procuring Entity] Gentlemen and$or (adies2 5aving e*amined the Bidding Documents including Bid Bulletin ?umbers [insert numbers], the receipt of #hich is hereb dul ac4no#ledged! #e! the undersigned! offer to [supply/deliver$perform] [description of the Goods] in conformit #ith the said Bidding Documents for the sum of [total #id amount in -ords and figures] or such other sums as ma be ascertained in accordance #ith the Schedule of Prices attached here#ith and made part of this Bid) Fe underta4e! if our Bid is accepted! to deliver the goods in accordance #ith the deliver schedule specified in the Schedule of Re1uirements) &f our Bid is accepted! #e underta4e to provide a performance securit in the form! amounts! and #ithin the times specified in the Bidding Documents) Fe agree to abide b this Bid for the Bid 7alidit Period specified in BDS provision for ITB Clause )+)88) and it shall remain binding upon us and ma be accepted at an time before the e*piration of that period) Commissions or gratuities! if an ! paid or to be paid b us to agents relating to this Bid! and to contract e*ecution if #e are a#arded the contract! are listed belo#2@ ?ame and address of agent -mount and Currenc Purpose of Commission or gratuit

(if none! state =?one>) 'ntil a formal Contract is prepared and e*ecuted! this Bid! together #ith our #ritten acceptance thereof and our ?otice of -#ard! shall be binding upon us) Fe understand that ou are not bound to accept the lo#est or an Bid ou ma receive) Fe certif $confirm that #e compl #ith the eligibilit re1uirements as per ITB Clause ) +)+8) of the Bidding Documents)

< &f -DB! HB&C and FB funded pro,ects! use &%B) @ -pplicable onl if the %unding Source is the -DB! HB&C or FB) ++B

Dated this EEEEEEEEEEEEEEEE da of EEEEEEEEEEEEEEEE 8BEEEEEE)

[signature]

[in the capacity of] EEEEEEEEEEEEEEEEEEEEEEEEEEEE

Dul authoriAed to sign Bid for and on behalf of

+++

!or Good" Offered !ro, broad ?ame of Bidder ) &nvitation to Bid; ?umber EE) Page ) 0
Guantit

of

+
&tem

8
Description

:
Countr of origin

<
'nit price C&% port of entr (specif port) or C&P named place (specif border point or place of destination)
C&P

@
Total C&% or price per item (col) 0 * <)

;
'nit Price Delivered Dut 'npaid (DD')

/
'nit price Delivered Dut Paid (DDP)

.
Total Price delivered DDP (col 0 * /)

; &f -DB! HB&C and FB funded pro,ects! use &%B) ++8

!or Good" Offered !ro, 2ithin the Phi&i''ine" ?ame of Bidder +

&tem

) &nvitation to Bid/ ?umber ) Page of 0

Guantit

) +B
Total Price delivered %inal Destination (col / U .) * 0

8
Description

:
Countr of origin

<
'nit price 6OF per item

@
Cost of local labor! ra# material! and component8

;
Total price 6OF per item (cols) 0 * <)

/
'nit prices per item final destination and unit price of other incidental services

.
Sales and other ta*es pa able per item if Contract is a#arded

/ &f -DB! HB&C and FB funded pro,ects! use &%B) ++:

Contract )ree,ent !or,

T5&S -GR6696?T made the EEEEE da of EEEEEEEEEE 8BEEEEE bet#een [name of P01C20&3G E34&45] of the Philippines (hereinafter called =the 6ntit >) of the one part and [name of ,upplier] of [city and country of ,upplier] (hereinafter called =the Supplier>) of the other part2 F56R6-S the 6ntit invited Bids for certain goods and ancillar services! viA)! [brief description of goods and services] and has accepted a Bid b the Supplier for the suppl of those goods and services in the sum of [contract price in -ords and figures] (hereinafter called =the Contract Price>)) ?OF T5&S -GR6696?T F&T?6SS6T5 -S %O((OFS2 +) &n this -greement #ords and e*pressions shall have the same meanings as are respectivel assigned to them in the Conditions of Contract referred to) 8) The follo#ing documents shall be deemed to form and be read and construed as part of this -greement! viA)2 (a) (b) (c) (d) (e) (f) the Bid %orm and the Price Schedule submitted b the Bidder3 the Schedule of Re1uirements3 the Technical Specifications3 the General Conditions of Contract3 the Special Conditions of Contract3 and the 6ntit Ds ?otification of -#ard)

:) &n consideration of the pa ments to be made b the 6ntit to the Supplier as hereinafter mentioned! the Supplier hereb covenants #ith the 6ntit to provide the goods and services and to remed defects therein in conformit in all respects #ith the provisions of the Contract 0) The 6ntit hereb covenants to pa the Supplier in consideration of the provision of the goods and services and the remed ing of defects therein! the Contract Price or such other sum as ma become pa able under the provisions of the contract at the time and in the manner prescribed b the contract) &? F&T?6SS #hereof the parties hereto have caused this -greement to be e*ecuted in accordance #ith the la#s of the Republic of the Philippines on the da and ear first above #ritten) Signed! sealed! delivered b Signed! sealed! delivered b the the (for the 6ntit ) (for the Supplier))

++0

O,nib$" S3orn State,ent

R6P'B(&C O% T56 P5&(&PP&?6S ) C&TP$9'?&C&P-(&TP O% EEEEEE ) S)S) AFFIDAVIT &! [3ame of !ffiant]! of legal age! [Civil ,tatus]! [3ationality]! and residing at [!ddress of !ffiant]! after having been dul s#orn in accordance #ith la#! do hereb depose and state that2 ,. Select one delete the other" &f a sole proprietorship8 & am the sole proprietor of [3ame of #idder] #ith office address at [address of #idder]3 &f a partnership, corporation, cooperative, or )oint venture8 & am the dul authoriAed and designated representative of [3ame of #idder] #ith office address at [address of #idder]3 ). Select one delete the other" &f a sole proprietorship8 -s the o#ner and sole proprietor of [3ame of #idder]! & have full po#er and authorit to do! e*ecute and perform an and all acts necessar to represent it in the bidding for [3ame of the Pro)ect] of the [3ame of the Procuring Entity]3 &f a partnership, corporation, cooperative, or )oint venture8 & am granted full po#er and authorit to do! e*ecute and perform an and all acts necessar and$or to represent the [3ame of #idder] in the bidding as sho#n in the attached [state title of attached document sho-ing proof of authori7ation e.g., duly notari7ed ,ecretary6s Certificate issued by the corporation or the members of the )oint venture(]3 :) [3ame of #idder] is not =blac4listed> or barred from bidding b the Government of the Philippines or an of its agencies! offices! corporations! or (ocal Government 'nits! foreign government$foreign or international financing institution #hose blac4listing rules have been recogniAed b the Government Procurement Polic Board3 0) 6ach of the documents submitted in satisfaction of the bidding re1uirements is an authentic cop of the original! complete! and all statements and information provided therein are true and correct3 <) [3ame of #idder] is authoriAing the 5ead of the Procuring 6ntit authoriAed representative(s) to verif all the documents submitted3 :. Select one delete the rest"
++<

or its dul

&f a sole proprietorship8 & am not related to the 5ead of the Procuring 6ntit ! members of the Bids and -#ards Committee (B-C)! the Technical For4ing Group! and the B-C Secretariat! the head of the Pro,ect 9anagement Office or the end"user unit! and the pro,ect consultants b consanguinit or affinit up to the third civil degree3 &f a partnership or cooperative8 ?one of the officers and members of [3ame of #idder] is related to the 5ead of the Procuring 6ntit ! members of the Bids and -#ards Committee (B-C)! the Technical For4ing Group! and the B-C Secretariat! the head of the Pro,ect 9anagement Office or the end"user unit! and the pro,ect consultants b consanguinit or affinit up to the third civil degree3 &f a corporation or )oint venture8 ?one of the officers! directors! and controlling stoc4holders of [3ame of #idder] is related to the 5ead of the Procuring 6ntit ! members of the Bids and -#ards Committee (B-C)! the Technical For4ing Group! and the B-C Secretariat! the head of the Pro,ect 9anagement Office or the end"user unit! and the pro,ect consultants b consanguinit or affinit up to the third civil degree3 ;) [3ame of #idder] complies #ith e*isting labor la#s and standards3 and /) [3ame of #idder] is a#are of and has underta4en the follo#ing responsibilities as a Bidder2 a) Carefull e*amine all of the Bidding Documents3 b) -c4no#ledge all conditions! local or other#ise! affecting the implementation of the Contract3 c) 9ade an estimate of the facilities available and needed for the contract to be bid! if an 3 and d) &n1uire or secure Supplemental$Bid Bulletin(s) issued for the [3ame of the Pro)ect]) &? F&T?6SS F56R6O%! & have hereunto set m hand this EE da of EEE! 8BEE at EEEEEEEEEEEE! Philippines) EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE BidderDs Representative$-uthoriAed Signator

[%20!4]

++@

Ban1 G$arantee !or, for d#ance Pa/,ent

To2

[name and address of P01C20&3G E34&45] [name of Contract]

Gentlemen and$or (adies2 &n accordance #ith the pa ment provision included in the Special Conditions of Contract! #hich amends Clause )+)88) of the General Conditions of Contract to provide for advance pa ment! [name and address of ,upplier] (hereinafter called the =Supplier>) shall deposit #ith the PROC'R&?G 6?T&TP a ban4 guarantee to guarantee its proper and faithful performance under the said Clause of the Contract in an amount of [amount of guarantee in figures and -ords]) Fe! the [ban$ or financial institution]! as instructed b the Supplier! agree unconditionall and irrevocabl to guarantee as primar obligator and not as suret merel ! the pa ment to the PROC'R&?G 6?T&TP on its first demand #ithout #hatsoever right of ob,ection on our part and #ithout its first claim to the Supplier! in the amount not e*ceeding [amount of guarantee in figures and -ords]) Fe further agree that no change or addition to or other modification of the terms of the Contract to be performed thereunder or of an of the Contract documents #hich ma be made bet#een the PROC'R&?G 6?T&TP and the Supplier! shall in an #a release us from an liabilit under this guarantee! and #e hereb #aive notice of an such change! addition! or modification) This guarantee shall remain valid and in full effect from the date of the advance pa ment received b the Supplier under the Contract until [date]) Pours trul ! Signature and seal of the Guarantors [name of ban$ or financial institution] [address] [date]

++;