Minutes ID : T7MM03

Team 7 Meeting Minutes 3

Date: 27/08/2009
Time: 12.30 p.m
Venue: Cafe by the Quad

Next follow-up Team 7 Meeting

Follow-up action Person Venue, Date & Time
Next meeting date, venue and All Venue: To be confirmed
time to be confirmed Date: To be confirmed
Time: To be confirmed

Team Member (Present)

ABDUL HALEEM
LWI TIONG CHAI
LIU WEI
WEN KE
HU YUANLING
TAN KOON LIANG
ARNAV SINGH

Team Member (Absent)

BIJU JOSEPH JACOB

Agenda
Revitalizing strategic planning, assigning individual roles and responsibility, workload allocation
and discussion.

Discussion, Decisions, Assignments

Hi forks, once again the title for our project has been rename to “Interactive Learning Management
System (ILMS)” instead of “SchoolBUDDY”. In the previous meeting, our main target audience for
our online system is targeted for secondary schools. We have since further reviewed our business
strategic outlook model and decided to divert our main target audience to the tuition consortium
instead of individual secondary school.

The discernment is to have a centralized organization (tuition consortium) which will adjudicate
what system is best for individual tuition agencies collaboration. Instead of relying on the natural
course of business to make decision for them, individual tuition agencies can leverage on the
centralized organizational model because they will be accessible to highly efficient streamlined
created through economies of scale with common channels of communication and abundant
opportunities at the organization level.

By focusing on what it does best, individual tuition agencies would not dedicate valuable resources
to those functions that could be more efficiently performed by outside centralized organization such
as a tuition consortium.

To benefit from centralized learning, individual tuition agencies can utilize one central learning
management system with one central database. Such a system can manage many functions. In
general terms, the main benefit of a centralized learning is the realization of significant cost savings
that results from standardization, central reporting, record keeping and quality control. The
advantages can also include reduction in number of systems required to handle corporate learning
and infrastructure requirements via consolidation of IT resources.

The ILMS is designed for better interaction developed exclusively for simplifying agencies
management procedures between students, parents and the tuition agencies. This management
software gracefully handles all the requirements for the agencies. The system being web based can
be accessed from anywhere in the world which enables the students, parents and the tuition
agencies to be in touch with each other at all times and keeps the lines of communication open.

The ILMS being an online interactive community portal of stakeholders (students, parents, tutors
and management) which provides state-of-the-art online interactive portal will enhance the
efficiency of agencies administration and improve resource optimization, thus raising the standards
of tuition agencies nation-wide. This brings the community together on a common interactive
platform thereby fostering camaraderie among them.

Individual roles and responsibilities

ARNAV SINGH / Team leader
He is in-charge of the project and he reports to the higher management regarding the status of the
project. He also delegates task to the team member.
Responsibilities
 Coordinates meetings with the product committee, project manager and functional
management to discuss project impediments, needed resources or issues/delays in
completing the task.
 Coordinate the review, presentation and release of design layouts, drawings, analysis and
other documentation.
 Approve the documents and work done by team members.
 Help keep the team focused and on track.
 Provide the team with a vision of the project objectives.
 Strive for team consensus and win-win agreements.
 Facilitate problem solving and collaboration.
 Ensure discussions and decisions lead toward closure.
 Familiarize the team with the customer needs, specifications, design targets, the
development process, design standards, techniques and tools to support task performance.
 Assure that the team addresses all relevant issues within the specifications and various
standards.

LWI TIONG CHAI / Secretary

Maintain the minutes and integrate all the essential documents.
Responsibilities
 Assist and collaborate with the team leader.
 Note down the details during discussions and meetings.
 Keep a record of the minutes and task at hand.
 Prepare the meeting.
 Ensure team members turn up for the meeting.
TAN KOON LIANG / Content Manager
Maintain the developer blog and ensure that the content in the blog is updated regularly and up to
date.
Responsibilities
 Get information from team leader and update the blog.
 Post announcement on the blog.
 Upload content to the blog.

ABDUL HALEEM / SRS In-Charge

In-charge of the Software Requirement Specification (SRS).
Responsibilities
 Research and analyze the information regarding the project.
 Assist and collaborate with the team members.
 Take note of the needs and desires of the stakeholders.

LIU WEI / SRS Vetter

Vet and verify the Software Requirement Specification (SRS).
Responsibilities
 Regularly review the SRS and make sure that the information is relevant.
 Provide feedback to the SRS IC.

HU YUANLING / UML Diagram In-Charge

In-charge of the Models, Diagrams and Descriptions.
Responsibilities
 Produce and ensure the diagrams for the SRS such as UML activity, use case, class, object
and package diagrams and their corresponding descriptions.
 To produce the Software Design Document.

WEN KE / UML Diagram Vetter

Vet the Models, Diagrams and Descriptions.
Responsibilities
 Verify and validate preliminary and final design.
 Provide feedback to Diagram IC.

BIJU JOSEPH JACOB / Developer In-Charge

In-charge of the implementation of the design of the software.
Responsibilities
 Provide technical expertise and spearhead the development of the software.
 Consolidation and integration of all the source code.
 Produce and regularly update the technical documentation.

Tentative agenda for the next meeting

Check on the progress of each individual team members.
Details for next meeting
Venue: To be confirmed
Date: To be confirmed
Time: To be confirmed

Comments
For absented team members, please acknowledge this email a.s.a.p.