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Tutorial 2 1) Title of the project 2) Explain on the Company situation describes the general conditions in which a company operates,

its organizational structure, and mission. a. What is the organizations general operating environment? For example mail order business probably has operational requirements for its database that are quite different from those of a manufacturing business b. What is the organizations structure? Knowing who controls what and who reports to whom is quite useful and when you need to define required information flows, 3) Define Problem and Constrains. - Explain how does the existing system function - What input does the system required - What documents does the system generate? - By whom and how is the system output used? - For example:- The process of defining problems might initially appear to be unstructured. Company end users often cannot precisely describe the larger scope of company operations or identify the real problems encountered during company operations. - Example of initial problem definition process from president of the company :- Although the rapid growth is gratifying, members of the management team are concerned that such growth is beginning to undermine the ability to maintain a high customer service standard, perhaps worst. - Problem definition for example from marketing manager :- Im working with an antiquate filing system. We manufacture more 1,700 specialty machine parts. When a regular customer calls in, we cant get a very quick inventory scan. If a new customer calls in, we cant do a current parts search by using a simple description, so we often do a machine setup for a part that we have in inventory. Thats wasteful. And of course, some new customers get irritated when we cant give a quick response. - Production manager comments example:- At best, it takes hours to generate the reports I need for scheduling purposes. I dont have hours for quick turnarounds. Its difficult to manager what I dont have information about.

4) Define Objectives database - A proposed database system must be designed to help solve a least the major problems identified during the problem process - What is the proposed systems initial objectives? - Will the system interface with other existing or future systems in the company? - Will the system share the data with other systems or users? 5) Define Scope - Defines the extent of the design according to operational requirements. - Will the database design encompass the entire organization, one or more department within the organization 6) Role, job scope and who in the Database Environment - Database administrator - Database design - Database developer - Database analyst - Database consultant - Database Security officer - Database architect

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