SAPGUI For CE & Pocket PC

GuiXT Mobile
SAPGUI for CE & Pocket PC
Creators of GuiXT
Synactive, 950 Tower Lane, Suite 750, Foster City, CA 94404 Tel# 650.341.3310 Fax# 650.341.3610 URL: http://www.GuiXT.com Email: info@guixt.com
Executive Summary As hand-helds gain in popularity, these devices enable their users unprecedented mobility and flexibility when it comes to accessing their critical systems from anywhere at anytime. So, its logical that connecting to SAP R/3 should be an essential task for these devices and the integration between the two should be seamless and easy to use. Unfortunately, that is not the case. Using the technology currently available on the market, users can only connect their hand-held devices to the R/3 using a browser. In addition, the infrastructure client, including the Web Server, needs to be installed on each hand-held. Finally, since the R/3 screens need to be converted to HTML pages before they can be displayed on the hand-held, this elaborate, time-consuming procedure can frustrate any user trying to complete a business process. GuiXT Mobile lifts all these limitations, and provides an agile solution that delivers superior business value. In this paper, we will discuss how you can use GuiXT Mobile to access R/3 screens directly from your hand-held device without the need for a browser-based client. Direct access to R/3 screens and process simplification and customization are unique differentiators of the GuiXT Mobile solution.
Introduction Mobility allows users to access SAP R/3 quickly and easily from anywhere, anytime. It makes business sense, no matter what your industry. A well-implemented mobile solution increases employee productivity, speeds response time, and boosts customer satisfaction. Mobility allows users to enter and retrieve information while theyre on the move, reducing paperwork and minimizing process cycle times on one hand, and freeing up valuable time for more productive and profitable activities on the other. Mobile users can enter sales order while theyre at the airport, talking to a customer on the phone. They can check inventory, track shipments, and provide real-time feedback to the client. Warehouse employees can confirm transfer orders or update physical inventory right from their hand-held device, eliminating the need for numerous trips to the warehouse office. In brief, providing mobility opens up new opportunities, allowing employees to truly do business anywhere, making their job faster, easier, and more efficient. Mobility Options Now that youve decided to provide mobile access to your staff, what can you do to make SAP accessible from hand-held devices? Listed below are some of the options you have available. SAP Mobile infrastructure Massive development required, few pre-built scenarios Heavy demand on hardware, needs latest versions of Pocket PC and lots of RAM for Full Application Server Explorer Versionitis 3rd party Development required Non standard server Connects to R/3 via BAPI, IDOCS, not Live on R/3 Not economical SAPConsole Requires expensive ABAP development (unless you use GuiXT!) Long chain, telnet to Telnet Server to R/3 Prone to cascade disconnection in low signal areas Inflexible GuiXT Mobile No ABAP development No middleware required No limitation on which SAP transactions you can port to the mobile device One time customization: use the simplified screens from either your hand-held or your desktop Allows SAPGUI to be displayed directly on CE and Pocket PC, without the need for a browserbased client
GuiXT Mobile: SAPGUI for CE & Pocket PC For a successful mobile implementation, the user-interface must be simple. Only essential fields must be displayed, the number of keystrokes must be minimal, and communication bandwidth utilized must be negligible. The mobile application must allow for handling devices in low signal and out-of-range areas. In addition, it should be easy and economical to modify the screens with changing business requirements. GuiXT Mobile has been designed keeping all these factors in mind. GuiXT Mobile enables you to easily extend existing SAP transactions into a mobile environment. Using GuiXT technology, bundled with SAP, GuiXT Designer and Input Assistant you can simplify and customize any SAP transaction so that it can be easily viewed via a small PDA. The upside is, you can use the simplified transactions from your Pocket PC or CE device when youre on the move, or from your desktop when youre in office. With GuiXT, companies have reduced the amount of time it takes to enter a work order from 15 minutes down to 30 seconds, for example. With GuiXT Mobile, you can extend these time savings to your mobile employees. A typical sales order entry takes less than a minute. A material can be looked up in a few seconds. GuiXT makes this possible by simplifying the screens so only the required fields are displayed to the users and transactions can be entered faster. In addition, since mobile devices have negligible boot up time, they are available instantly for use, saving more valuable time. GuiXT Mobile provides automatic connection with R/3. Even when the hand-held device moves out of the Wi-Fi range, GuiXT Server maintains the connection with the R/3 application server. As soon as the device moves in to range again, it will pick up from where it left off. Moreover, GuiXT Mobile makes efficient use of communication bandwidth by pushing most of the processing to the server side. With GuiXT Mobile, the interface is highly simplified and optimized: only the required fields are displayed, and since GuiXT Mobile supports auto-tab and auto-enter, required keystrokes are minimal. Furthermore, modifying the screens is simple. If the business requirements change, you do not need to start from scratch. In summary, some of the benefits realized with GuiXT Mobile are: Established standard R/3 protocol No telnet server, no SAPConsole, no Web server No third party servers or Application servers on your CE Uses the exact same Dynpros, which means you have access all of R/3 (with GuiXT) No more Explorer versionitis Advanced no signal support autotab and autoenter Prefixing scan any label in *any* order Rapid setup for hardware replacement Out-of-range handling
GuiXT Mobile Advantage GuiXT Mobile offers organizations the opportunity to provide employees with direct access to SAP R/3 applications even when they are on the move.
From users perspective, GuiXT Mobile offers following benefits: Fast boot-up time As soon as you turn on your hand-held device, you are ready to scan the items. Negligible replacement overhead Replaced your scanner recently? Getting started with GuiXT Mobile on your new scanner is trivial. The setup for GuiXT Mobile is negligible and you are ready to start scanning again, with little or no down-time. Smart attributes GuiXT Mobile empowers the users by having custom fields for scanners. For example, when a field is tagged with auto-enter and as soon as that field is scanned, the process moves to the next action in the sequence. Out-of-range handling GuiXT Mobile provides automatic connection with R/3. Even when the handheld device moves out of the Wi-Fi range, GuiXT Server maintains the connection with the R/3 database. As soon as the device moves in to range again, it will pick up from where it left off. This means that a warehouse worker can accidentally place the scanner in a location that does not have signal coverage, and as soon as the device is brought back in range, the connection with R/3 is reestablished immediately. From managements perspective, GuiXT Mobile offers following benefits: Any Transaction Your business is not limited by which connectors are available on the market. Using GuiXT Mobile, you can customize and access any SAP transaction from your Pocket PC or CE device. No programming No coding is needed to customize the SAPGUI screens for CE or Pocket PC. You can reserve your ABAP resources for more useful tasks than having them create screens for your mobile devices. Short implementation time-frame Using the proven GuiXT technology, and starting with a known set of business requirements, our consultants can have a prototype ready for you in two days. Of course, you can do it on your own after three-day GuiXT training! Any SAP release GuiXT Mobile is a non-intrusive solution. No application changes or upgrades are required to your existing SAP implementation to use GuiXT Mobile. GuiXT Mobile works with any SAP release 3.x or higher. Realistic licensing GuiXT Mobile is priced realistically. Your mobile projects will benefit from superior return on investment (ROI) and a low total cost of ownership (TCO). GuiXT Mobile Interface GuiXT Mobile is designed to operate natively on Pocket PC and Windows CE devices. Unlike other technologies currently on the market, the GuiXT Mobile offering allows SAP dynpros (R/3 screens) to be displayed directly on mobile devices enabling your users to have a similar business process experience as they would have if they were accessing R/3 from their desktop. And GuiXT Mobile can also accommodate the significantly smaller screens by easily simplifying the R/3 views. These simplified views reduce the training requirements and eliminate usability issues completely. Best of all, no ABAP programming is needed. The screen-shots below show SAP screens on hand-held devices.
Figure 1: Logon Screens
Figure 2: SAP Access Portal
Figure 3: MB1A Data Entry Screens
Figure 4: MM01 & VA01 Data Entry Screens
GuiXT Mobile Applications With GuiXT Mobile there is no limitation on which SAP transaction or application you can customize for your hand-held device. Outlined below are some applications and activities that lend themselves to extensive mobile usage. Sales Management Create sales order and quotation View order details and pricing information Track information on customers and prospects Create, update, and display account details Manage activities and tasks Maintain and update sales pipeline Enter new leads
Service Management Streamline planning for service personnel Organize daily tasks and activities Report problem type, parts used, and time worked, instantly Provide instant feedback to call center Create new or follow-up activities
Supply Chain Management Perform cycle count as well as physical count operations Receive in-bound items from vendors Put away received materials into inventory Pick up requested items from the inventory Confirm put away or picked quantity and location on the hand-held Perform delivery and distribution operations of in-bound items Confirm transfer orders or update physical inventory
Total Cost of Ownership TCO calculation can help you assess the investment you will need to make to provide SAP access to your field staff. You will need to consider the following areas when doing a TCO analysis: Capital Investment With GuiXT Mobile, the required capital investment is minimal. You do not need to invest in expensive hardware, middleware, or application servers. Your investment is limited to the investment in mobile devices. Implementation Costs All solutions available on the market today, besides GuiXT, require coding to meet specific business requirements, or provide connectors that work only for a handful of transactions. Both options either limit your capability to access full-fledged SAP R/3, or require expensive and timeconsuming specialist programming skills. GuiXT eliminates all these limitations. With GuiXT Mobile, you dont need to write a single line of ABAP code, and you can customize any SAP R/3 transaction to be displayed on the mobile device.
Changing Business Requirements Mobile business applications must be easy to modify to accommodate changing business requirements. Bringing in programmers to make even the slightest adjustment can be very expensive. With GuiXT Mobile, you can make changes to the interface easily and seamlessly. Adding or changing fields, for example, can be done in a matter of hours, if not minutes. Return on Investment GuiXT delivers a host of productivity benefits to businesses running the mobile solution. ROI analysis helps evaluate how quickly a solution will return value to the organization. Some benefits are easily quantifiable, while others are more difficult to assess. Listed below are some business benefits that you can anticipate from the use of GuiXT Mobile, and which you might consider in your ROI calculation. Increased Employee Productivity Employee productivity is a significant factor in GuiXT Mobile ROI calculation. Assuming a $30 hourly rate of an employee working 2,000 hours per year, a 500 employee organization can realize $600,000 in savings from a mere 2% increase in employee productivity. With GuiXT usage, productivity gain of 10-15% is extremely common. How much will your organization save due to productivity savings alone? You do the math! Lowered Training Costs GuiXT can help reduce the training requirements. Using GuiXT, Rexam Beverage Can Americas training requirements for the SAP PM system were cut from an estimated 40 hours to 4 hours or less per machine operator. GuiXT helps organizations achieve this goal by simplifying the user interface to the level that only the required fields are displayed in an easy-to-understand and intuitive manner. We more than recovered the cost of the GuiXT license in the training savings alone, observes Steve Foster, SAP PM Manager, Rexam Beverage Can Americas. Improved Effectiveness Mobile access significantly improves effectiveness of field personnel. Field staff can enter sales order, perform inventory checks, price checks, and track shipment from anywhere, anytime. Warehouse employees can avoid numerous trips to the warehouse office for paperwork, saving valuable time. Improved Accuracy Due to the clarity offered by a simplified interface, there is less confusion about what data needs to be entered in each field. As a result, data-entry accuracy increases dramatically. You no longer have to spend time and resources cleaning up garbage data entered by employees. Improved customer relationships Imagine entering a meeting room at the client site and being asked to provide status on a problem that was reported two weeks ago but, unfortunately, the file you have in front of you does not contain this particular information. Before GuiXT Mobile, you would have to call someone at the office and get the status or follow up after the meeting with the requested information. However, with the mobile solution, this information is at your fingertips, and you are able to provide the answer to the client in real-time. Conclusion GuiXT Mobile technology lets your field staff access to SAP R/3 while theyre on the move, allowing them to operate more efficiently and productively. Using GuiXT technology, bundled with SAP, GuiXT Designer and Input Assistant, you can simplify and customize any SAP transaction so that it can be easily viewed via a small PDA without the need for a browser-based client. Your organization will utilize the
same proven technologies in your standard R/3 and the native SAP protocol. There are no additional layers of middleware, nor do you need to do any ABAP programming. Contact Synactive today at 1.650.341.3310 or visit our web-site at www.synactive.net to learn more about the GuiXT Mobile solution, and how you can get started.

SAPGUI For CE & Pocket PC

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GuiXT Mobile

SAPGUI for CE & Pocket PC

Figure 1: Logon Screens

Figure 2: SAP Access Portal

Figure 3: MB1A Data Entry Screens

Figure 4: MM01 & VA01 Data Entry Screens

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