Website

RFP
Mark & Emily Turner Memorial Library

Sonja Plummer-Morgan
Library Director
Lisa Shaw
Reference Librarian

pimelibrarian@gmail.com
lisa.mn.shaw@gmail.com

39 Second Street
Presque Isle ME 04769
(207) 764-2571

Website Request for Proposal

Website Request for Proposal

Summary
Mark & Emily Turner Memorial Library in Presque Isle, Maine, is accepting requests for proposal for
its website:

http://www.presqueisle.lib.me.us

Turner Memorial's website was last redesigned by staff in 2009 and is currently hosted by Maine State
Library Network (MSLN).
Proposal Guidelines and Requirements
Proposals will be accepted via e-mail and all mail courier services. Proposals must be time-stamped or
postmarked by 11:59 PM ET Monday, November 30, 2009.

Proposals costs must be all-inclusive.

Proposals must be submitted by a duly authorized officer of your business.

Any anticipated fees or charges above and beyond the design, development and implementation of the
website, including proposed hosting costs, must be outlined and include a detailed description.

Any anticipated sub-contractor work must be detailed in your proposal. Details must include the name,
contact information, and EIN of your sub-contractors. Proposals will not necessarily be denied based
on the use of sub-contractors, but Mark & Emily Turner Memorial Library retains the right to refuse
any individual sub-contractors.

Contract Terms
Mark & Emily Turner Memorial Library retains full rights and ownership of all staff-submitted
material, including images, audio, video and text, its logo, its domain name and its URL.

Full terms of the contract will be negotiated upon selection. The projected will be awarded upon the
signing of an agreement or contract. All contracts must be approved by the administrative staff of Mark
& Emily Turner Memorial Library.

Project Description
Purpose

Mark & Emily Turner Memorial Library's current website is currently designed and updated on a
dedicated laptop with PrintShop, and it needs to be overhauled with a friendly, professional interface
and which will incorporate a new logo. An opportunity exists to re-engineer the site to better brand and
promote Mark & Emily Turner Memorial Library and its programming. A successful web design will
allow for ease of content location, ease of updating from designated library staff, will implement social
media functions, and will incorporate the latest web technology. Upon completion of the development
of the site, Mark & Emily Turner Memorial Library will take full responsibility for website content
maintenance and administration. All content, coding and graphics will become the sole property of
Mark & Emily Turner Memorial Library. If there is a requirement for future web work outside the
scope of the library staff, the successful bidder will be contracted on a per project basis or put on a
monthly retainer, according the terms negotiated.
Description

Create a fast-to-download, attractive, flexible and informative website that is easy to maintain. Mark &
Emily Turner Memorial Library requires a friendly site that can deliver large amounts of constantly
changing information in an interactive format to our key audiences. Library staff members should be
able to easily update content without accessing source code. All applications and pages should operate
at full functionality at the discretion of Mark & Emily Turner Memorial Library administrative staff
and be fully accessible by library administrative staff.

A sample of the types of information and interactivity the website should include follows:

Attractive splash (Flash) homepage with recent news and events

Widget sidebar (blogs, feeds, flickr, Twitter, Facebook, etc.)
“Who we are” / mission info/history of Mark & Emily Turner Memorial Library
Event calendars
Blog
Contact information
Board information
PayPal donation button
Regularly offered and upcoming program information
The ability to connect to our online catalog
Provide access to other types of files
Links to other associated websites
RSS feed
Hit counter
Ability to easily search for content
Unlimited storage capacity
Ability to grow

TimeLine
All proposals must be received by 11:59 pm on Sunday, November 1, 2009. Review and selection will
take place shortly thereafter. A final decision and formal notification will be announced on or about
November 20, 2009.

Mark & Emily Turner Memorial Library expects the majority of the work to be ready to roll out on its
website by December 31, 2010. Unexpected or unforeseen delays may be negotiated with Mark &
Emily Turner Memorial Library.

Budget
Mark & Emily Turner Memorial Library requests that all interested parties submit a bid for a fair and
reasonable cost for their professional services and time. While efficient cost and affordability are
important factors in the library's final decision, the lowest bid is not the sole determining criterion for
awarding the contract.
Criteria for Award of Contract
Mark & Emily Turner Memorial Library will most heavily weigh the following considerations in
awarding its website contract:

1. Ability to complete the project in the time allotted

2. Overall professional and attractive look of the site
3. Overall ease of navigation
4. Accessibility of staff to elements of the site requiring timely updates
5. Adherence to the library's request for applications, functions, and intellectual property rights
6. Affordability of the project

Submission of Proposals
Proposals may be submitted electronically or in paper form to:

Sonja Plummer-Morgan
Mark & Emily Turner Memorial Library
39 Second Street
Presque Isle ME 04769

pimelibrarian@gmail.com

or

Lisa Shaw
Mark & Emily Turner Memorial Library
39 Second Street
Presque Isle ME 04769

lisa.mn.shaw@gmail.com