COMPLETE CONTACT BOOK by Garima Arora UNDER THE GUIDANCE OF

Submitted to the School of Computer and Information Science in partial fulfillment of the requirements for the degree of Masters of Computer Applications

Indir a Gandhi National Open Univer sity

Maidan Garhi New Delhi- 110068

ABSTRACT

Requirements definition and management is recognized as a necessary step in the delivery of successful systems and software projects, discipline is also required by standards, regulations, and quality improvement initiatives. Creating and managing requirements is a challenge of IT, systems and product development projects or indeed for any activity where you have to manage a contractual relationship. Organization need to effectively define and manage requirements to ensure they are meeting needs of the customer, while proving compliance and staying on the schedule and within budget. The impact of a poorly expressed requirement can bring a business out of compliance or even cause injury or death. Requirements definition and management is an activity that can deliver a high, fast return on investment.

The COMPLETE CONTACT BOOK undertaken as a project is based on relevant technologies. The main aim of this project is to develop a complete contact book. This project is to develop contact book containing the details of a person like his/her name, phone numbers, address etc. . This project has been developed to carry out the processes easily and quickly, which is not possible with the manuals systems, which are overcome by this software. This project is developed using VB.NET language .Hence it provides the complete solution for the current management system.

ACKNOWLEDGMENT

I have tried to achieve all requirements of a Complete Contact Book. I am responsible for all the omissions and errors found in this project.

I as the student of IGNOU , acknowledge the noble and worthy guidance of our teachers of the IGNOU Centre, HINDU College , Moradabad who gave their support in developing this project.

I express my profound gratitude to my parents providing me his golden opportunity of being student of this department and for providing all necessary facilities required during this project.

I have parallel faith to work under the guidance of Mr. Ashwini for his invaluable guidance , suggestion continous encouragement throughout the project.

A special thanks to IGNOU Director and Regional Director of Regional Centre Aligarh and all others who are direct or indirect support during in my course of this department; given me a golden chance of my course for fulfill the project work.

At last but not the least , I would like to thank my friends who had been helpful to me throughout my project.

Table of Contents

1. Introduction of the Project 1.1. Project Background 1.2. Project Objective 1.3. Purpose and Scope 1.3.1 Purpose 1.3.2 Scope

2. Survey of Technologies

3. Requirements and Analysis 3.1 Problem Definition 3.2 Requirements Specification 3.3 Planning and Scheduling 3.4 Software and Hardware Requirements 3.5 Preliminary Product Description 3.6 Conceptual Models

4. References

1. INTRODUCTION

Complete Contact Book is an application based project.It is designed for people to store the information about their contacts. Rather than going through the pages of their diaries and copies to search a person information, a person can simply use this software to view any of his stored contacts. A user can also add or update or delete the contact information according to his need. Big Organizations need to have this software in order to keep the records of thousands of his employees at one place without any paper work. Also registers maintained for this purpose can be left around, or can be destroyed in any accident, but in software no such problem will occur.

1.1 Background

The project Complete Contact Book provides a person to add its personal information like name , company, phone number, designation , etc. to the database. A user can search any other person or can update or add a new contact onto the software. Also, user can view the report generated or can view the groups according to a common field. Also project provide a questionnaire and suggestions page for the betterment of the project.

1.2 Project Objective

For easy and convenient processing we need to develop software which works as per our requirements. While preparing this software we got to remember few things i.e. this software must have a friendly environment, in other words it should not be much complicated to handle, it should
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have options for future modifications in the society . For smooth functioning, we had to prepare a database by which we could enter the required data in their respective locations. In this data base all the records of daily transactions made are stored i.e. Contact Details , so that we can use them in future whenever needed. From security point of view this software has a special login name and password allotted to their Admnistraor. Other than that no one could use this and on entering an illegal password or login name an error message get displayed. The major specifications of project are: To allow only authorized user to access various function and processed available in the system. Locate any Contact wanted by the user. Reduced written work and problem of storing the diaries as most of the work done by computer. Provide greater speed & reduced time consumption .

1.3 Purpose and Scope

Purpose :

The overall purpose of this project is to develop a Visual Basic .net which will provide

an interface between controls applications written in the VB.net language and the SQL Server Management. One aspect of this work will be to develop a language independent object-oriented model to the accelerator devices.

Scope:

The project Contact Book provides the following functionalities:

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Add a new contact Search a contact Update a contact Delete a contact Display report Show groups

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1. Survey of Technologies

The project Contact Book could have been built by various technologies like VB.net, C#, C++, Java. I chose VB.net as my front end to build this project because It is easy to understand It is easy to install It has a good GUI which makes it very easy to work with. MSDN library supports us and give us all the help needed while we come through any errors or problems. I was convenient to work with it.

I didnt chose others because They dont have GUI which makes it difficult to understand No built libraries to solve the problems. It was inconvenient to work with them.

To develop this package different types of tools and database are used which are as follows: VB.NET 2008 Framework 4.0 Microsoft SQL Server 2008 Microsoft Word

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VB.NET 2008

Visual Basic .NET (VB.NET) is an object-oriented computer programming language that can be viewed as an evolution of the classic Visual Basic (VB), implemented on the .NET Framework. Microsoft currently supplies two main editions of IDEs for developing in Visual Basic: Microsoft Visual Studio 2012, which is commercial software and Visual Basic Express Edition 2012, which is free of charge. The command-line compiler, VBC.EXE, is installed as part of the freeware .NET Framework SDK. Mono also includes a command-line VB.NET compiler.

Advantages of VB.NET 1. First of all, VB.NET provides managed code execution that runs under the Common Language Runtime (CLR), resulting in robust, stable and secure applications. All features of the .NET framework are readily available in VB.NET. 2. VB.NET is totally object oriented. This is a major addition that VB6 and other earlier releases didn't have. 3. The .NET framework comes with ADO.NET, which follows the disconnected paradigm, i.e. once the required records are fetched the connection no longer exists. It also retrieves the records that are expected to be accessed in the immediate future. This enhances Scalability of the application to a great extent. 4. VB.NET uses XML to transfer data between the various layers in the DNA Architecture i.e. data are passed as simple text strings. 5. Error handling has changed in VB.NET. A new Try-Catch-Finally block has been introduced to handle errors and exceptions as a unit. 6. Another great feature added to VB.NET is free threading against the VB single-threaded apartment feature.
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7. Security has become more robust in VB.NET. In addition to the role-based security in VB6, VB.NET comes with a new security model, Code Access security. 8. The CLR takes care of garbage collection i.e. the CLR releases resources as soon as an object is no more in use. This relieves the developer from thinking of ways to manage memory. CLR does this for them

Framework 4.0

Dot net framework is a platform that is provided by Microsoft technology in which we can develop web based application,window based application and console base application with C#(c sharp),VB and J#(J sharp) and other 22 Language.

Microsoft SQL Server 2008

Microsoft SQL Server fulfills these responsibilities : Reduction and redundancy : Centralized control of the dba avoids the unnecessary duplication of data and effectively reduces the total amount of data storage required. It also eliminates the extra processing and of the inconsistencies eg. Same format of grade card for all student. Sharing data : Any number of application program of users can share the same database .For example we can access the list of study centers. Data integrity : Data integrity means that the data contains in the database both accurate and consistent. Data security :
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In this facility the confidential data must not be accessed by unauthorized person. Rapidly Accessing Data : SQL Server provides rapid access to data by utilizing indexes and storing frequently accessed data in memory . SQL Server Enterprise Manager : The Enterprise Manager is the central console from which most SQL Server databasemanagement tasks can be coordinated. SQL Enterprise Manager provides a single interface from which all servers in a company can be managed.

Microsoft Word
Microsoft Word is a word processor developed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems .Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989). It is a component of the Microsoft Office software system; it is also sold as a standalone product and included in Microsoft Works Suite.

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2. Requirements and Analysis

The Contact Book requires computerizing its storage of contacts in order to provide fully service to automate the following activities. The requirements from the proposed software are as follows: Contact Information Handling Adding a new contact Deleting a contact Updating a contact Searching a contact

3.1 Problem Definition

The problem here is that storing the contact information on paper is little bulky and is difficult to manage and store these papers. They can be forgotten where they were placed or could be destroyed by the small animals like rat etc. For a personal purpose it could be managed but for organizations where there is a need to keep these informations for later use it will create a problem if such thing happens. So, why dont we keep it in our computer as a record. You may say that we could have used WORD or NOTEPAD , yes we could have used but in that case it would be a little difficult to search a contact or delete one or add a contact after scrolling thousands of pages of word but the software CONTACT BOOK provides a total and an easy interface to add , search , delete a contact without going through pages. All that work will be done by he software itself.

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3.2 Requirement Specification

On the basis of system study performed in different fields like mails , facebook etc. about all the functions that deals with Contact Book following requirements are specified.

Functional Requirements:
The Functional Requirements of the project are as follows:

To provide the functionality to person to view details of contact. To provide login interface through which only authorized user can pass by. The application provide contact the option to add the photo from any file in its pc.. This system should handle multiple contacts at the same time. To functionally enable Contacts define criteria and create Admin. The application also provides an option to view group belonging to a person.

Non-Functional Requirements
The Non-Functional Requirements of the project are as follows:

The system should be reliable and robust. The system should be User friendly. The system should be completely Consistent and Secure.

Interface requirements

Interface should be easy to follow, Interface shouldnt have very much graphics, Interface shouldnt have hidden buttons, and
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Interface shouldn produce relevant error message. In a complete way, were expected to build an application which accommodates all functionality of an organization that deal with keeping all the contact information.

3.3 Planning and Scheduling

GANTT Chart

Gantt chart are a project control technique that can be used for several purpose including scheduling and planning. Gantt chart is also known bar chart with each box representing an activity.

PERT chart Pert stands for program evaluation and review technique. A pert chart is a network of boxes and arrows. starting and ending dates for activities.

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The modules in the project Contact Book are as follows

3.4 Software and Hardware Requirements

Software Requirements For development, softwares used are: Operating System Platform Technology Language Backend Editor For Development For Design : Windows 7 professional , service pack-1 : .Net : Visual Studio : VB.net : SQL server 2008 : Microsoft word 2007 : visual studio .Net setup tools

: Visual studio designer

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For deployment, softwares used are : Operating system Framework IIS Backend : Windows 7 professional, service pack-1 : .Net 2008 : Configured : sql server 2008

Hardware Requirements For Development, Hardwares used are:

1. 2. 3.

Intel Core 40GB hard disk 4 GB RAM

For Deployment, Hardwares used are : Minimum 1. 2. 3. Intel Core 10 GB hard disk 256MB RAM

Recommended 1. 2. 3. Intel Core 20GB hard disk 1GB RAM

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3.5 Preliminary Product Description

The system will store the contact information to the software.The system can add various contacts for various persons.One person can be a part of one or more groups.All one needs to do is to change the database accordingly.Project deals with storing all the information of a person , delete a person information , update a person information. The modules with its functions described below as: The application has Login module we need the user name and password facility and only authorized person is allowed to enter into login page. The application has Project Module that shows the overview of project and provides an interface to go to all the operations that can be performed on the software. The application has add module to add a new contact to the database. The application has delete module to delete a contact from the database. The application has search module to search a contact from the database. The application has update module to update an existing contact in the database. The application has view module to view all the tables of the database. The application has query module to perform different queries on the database. The application has report module to generate a report on the tables currently we have. The application has group module to show if person belongs to more than one group.

3.6 Conceptual Models

Conceptual model may be used to refer to models which are formed after a conceptualization process in the mind. Conceptual models represent human intentions or semantics. Conceptualization from observation of physical existence and conceptual modeling are the necessary means human employ

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to think and solve problems. Concepts are used to convey semantics during various natural languages based communication. Since a concept might map to multiple semantics by itself, an explicit formalization is usually required for identifying and locating the intended semantic from several candidates to avoid misunderstandings and confusions in conceptual models

Database Tables

The tables made in the database for the project are as follows:

TABLE 1 : BASIC DETAILS

FIELD_NAME Id Contact_name Designation Int

DATA_TYPE

DESCRIPTION It show contact id It show Contact Name It show Contacts Designation

Varchar Varchar

Company_Name

Varchar

It shows name of company person is working in.

TABLE 2 : CONTACT DETAILS

FIELD_NAME Id Contact_name Int

DATA_TYPE

DESCRIPTION It show Contact id It show Contact Name

Varchar

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Mobile Number Residence Number

Varchar Varchar

It show Mobile Number It show Residence phone number

Office Number

Varchar

It shows office phone number

TABLE 3 : ADDRESS DETAILS

FIELD_NAME Id Contact_name Permanent Address Residence Address Office Address Int

DATA_TYPE

DESCRIPTION It show Contact id It show Contact Name It show Permanent address It show Residence address It shows office address

Varchar Varchar Varchar Varchar

TABLE 4 : OTHER DETAILS

FIELD_NAME Id Contact_name Email ID Int

DATA_TYPE

DESCRIPTION It show Contact id It show Contact Name It show Email id of the person

Varchar Varchar

Website Address Fax Number

Varchar Varchar

It show website address It shows fax number

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TABLE 5 : PHOTO

FIELD_NAME Id PHOTO Int

DATA_TYPE

DESCRIPTION It show Contact id It stores picture address

Picture

Data Flow Diagram

The table structure for the various tables to be used in the proposed software is described in Data Structure part of this proposal. The data flow in the software is depicted in next page through Data Flow Diagram (DFD). Zero Level DFD: It is the first level of DFD. This shows a overview of the project in a short form. If we want to show a detailed functions of project we can make level 1 , level 2 dfd and so on. according to the need of project.

USER

Request for Operation

Request Result

COMPLETE CONTACT BOOK

Provide service

CONTACT BOOK DATABASE ATTEND

Access

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ALL TABLES OF DATABASE

Level 1 DFD This level of DFD shows a little detailed pictorial description of the project.

Level 2 DFD

This is the last phase of dfd according to the need of this project. The level 2 DFD is as follows:

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ENTITY RELATIONSHIP DIAGRAM

An ER model is an abstract way of describing a database. In the case of a relational database, which stores data in tables, some of the data in these tables point to data in other tables - for instance, your entry in the database could point to several entries for each of the phone numbers that are yours. The ER model would say that you are an entity, and each phone number is an entity, and the relationship between you and the phone numbers is 'has a phone number'. Diagrams created to design these entities and relationships are called entityrelationship diagrams or ER diagrams. Conceptual data model

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This is the highest level ER model in that it contains the least granular detail but establishes the overall scope of what is to be included within the model set. The conceptual ER model normally defines master reference data entities that are commonly used by the organization. Developing an enterprise-wide conceptual ER model is useful to support documenting the data architecture for an organization. A conceptual ER model may be used as the foundation for one or more logical data models (see below). The purpose of the conceptual ER model is then to establish structural metadatacommonality for the master data entities between the set of logical ER models. The conceptual data model may be used to form commonality relationships between ER models as a basis for data model integration. ERD for the project Complete Contact Book is as follows:

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4. REFERENCES
The books will be referred during the development of this project are as follows:

PHP and MySQL Web Development (4th Edition) by Luke Welling Programming VB .NET: A Guide for Experienced Programmers by Gary Cornell E-BOOKS Related to PHP and Sql Server. Contents from websites.

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