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Review Questions: Getting Started with Microsoft Office 2010

TRUE/ !"SE 1. Microsoft Word is a computer program you use to create files known as documents. REF: OFF 4 2. Microsoft One ote is a computer program you use to send! recei"e! and organi#e email. REF: OFF 4 $. Migration is t%e a&ility to s%are information &etween programs. REF: OFF ' 4. W%en you start (ower(oint! a new! &lank work&ook opens. REF: OFF ) '. W%en you %a"e two or more programs running! you can click t%e program &uttons on t%e task&ar to switc% from one program to anot%er. REF: OFF ) *. +%ere are t%ree different si#ing &uttons t%at appear on t%e rig%t side of a program window,s title &ar. REF: OFF ). .n Word! you can #oom in up to '// percent. REF: OFF 0 -. +%e Ri&&on in eac% Office program %as two ta&s in common: Office and 1ome. REF: OFF 11 0. .f a &utton is a toggle! t%en one click will turn t%e &utton,s feature on and a second click will turn it &ack off. REF: OFF 12 1/. +o access options on t%e Ri&&on using t%e key&oard! press t%e 2trl or +a& key. REF: OFF 1$ 11. 3 task pane is a window t%at %elps you na"igate t%roug% a comple4 task or feature. REF: OFF 14

12. 3 &ranc%ing ta& is a Ri&&on ta& t%at contains commands related to t%e selected o&5ect so you can manipulate! edit! and format t%at o&5ect. REF: OFF 1* 1$. Rig%t6clicking t%e mouse opens t%e Mini tool&ar. REF: OFF 114. +o pre"ent losing work! you s%ould sa"e your file7s8 at least e"ery 1/ minutes. REF: OFF 10 1'. +%e default file e4tension for a (ower(oint 2/1/ file is .ppt. REF: OFF 10 1*. Opening a file transfers a copy of t%e file from t%e storage location to t%e computer,s memory and displays it on your screen. REF: OFF 22 1). .n (ri"ate 9iew! you can see file contents! &ut you cannot edit! sa"e! or print t%em until you ena&le editing. REF: OFF 2$ 1-. +o use :ky;ri"e! you need a Windows <i"e .;. REF: OFF 24 10. =ou can get 1elp in :creen+ips and from t%e 1elp window. REF: OFF 2' 2/. =ou use t%e :%utdown command to e4it a program and close an open file in one step. REF: OFF $/ 21. 3ccess is often referred to as a7n8 relational data&ase program. REF: OFF 4 22. +%e Return to ;efault si#ing &utton returns a program window to a predefined si#e. REF: OFF 2$. Eac% program %as a "ariety of "iews! w%ic% you can easily c%ange &y using t%e "iew &uttons on t%e status &ar.

REF: OFF 0 24. +o c%ange w%ic% area of a workspace is "isi&le in a program window! you can use t%e #oom &ars. REF: OFF 0 2'. +%e 1ome ta& on t%e Ri&&on contains t%e commands for t%e most fre>uently performed acti"ities. REF: OFF 11 2*. +o learn w%at a &utton on t%e Ri&&on does! rig%t6click it to read a :creen+ip. REF: OFF 12 2). 37n8 gallery is a menu or grid t%at s%ows a "isual representation of t%e options a"aila&le for a &utton. REF: OFF 14 2-. 37n8 task pane is a window from w%ic% you enter or c%oose settings for %ow you want to perform a task. REF: OFF 1461' 20. 37n8 o&5ect is anyt%ing t%at appears on your screen t%at can &e selected and manipulated. REF: OFF 1* $/. =ou can rig%t6click te4t to open up a7n8 s%ortcut menu wit% a Mini tool&ar. REF: OFF 1$1. Filenames can include a ma4imum of 12- c%aracters. REF: OFF 10 $2. =ou can close a file &y clicking 2lose in ?ackstage "iew. REF: OFF 22 $$. =our :ky;ri"e workspace comes wit% a (u&lic and a7n8 (rotected folder. REF: OFF 24 $4. 1elp.com is a We& site maintained &y Microsoft t%at pro"ides access to t%e latest Office 2/1/ information and additional 1elp resources. REF: OFF 2* $'. +%e 1elp system %as a7n8 +a&le of 2ontents pane organi#ed &y su&5ects and topics. REF: OFF 2*

MU"T#$"E %&O#%E 1. +%e files you create in Word are called @@@@. a documents . & work&ooks . c . d . data&ases presentations

REF: OFF 4 2. +%e files you create in 3ccess are called @@@@. a documents . & work&ooks . c . d . data&ases presentations

REF: OFF 4 $. +%e files you create in @@@@ are called presentations. a One ote c (ower(oint . . & :ky;ri"e d (u&lis%er . .

REF: OFF 4 4. Outlook is a computer program you use to @@@@. a compose &roc%ures c . . & generate a pie c%art or &ar c%art d . . create a collection of slides plan your sc%edule

REF: OFF 4 '. One of t%e main ad"antages of Office is integration! t%e a&ility to @@@@. a s%are information &etween programs c "iew Office files on :ky;ri"e or anot%er . . We& site & upgrade and downgrade software for d all of t%e a&o"e . ot%er users .

REF: OFF ' *. =ou can start any Office program from t%e :tart menu on @@@@. a any ot%er Office program,s tool&ar c t%e We& . . & t%e task&ar d t%e 2omputer window . .

REF: OFF ' ). W%en you point to a program &utton on t%e task&ar! a @@@@ is displayed. a t%um&nail of open files c disk usage monitor . . & so6called Apostage stampB "iew d :tart menu . .

REF: OFF ) -. W%en you %a"e two or more programs running! you can click @@@@ on t%e task&ar to switc% from one program to anot%er. a t%e :wap &utton c t%e program &uttons . . & t%e notification area d t%e :tart menu . .

REF: OFF )

0. @@@@ &uttons appear on t%e rig%t side of a program window,s title &ar. a Ri&&on c :i#ing . . & Cooming d Orientation . .

REF: OFF 1/. +%e @@@@ &utton %ides a window so t%at only its program &utton is "isi&le on t%e task&ar. a Restore down c 2lose . . & Minimi#e d E4it . .

REF: OFF 11. W%en clicked! t%e Ma4imi#e &utton @@@@. a &ecomes t%e Restore down &utton . & %ides t%e window . c . d . returns t%e window to a predefined si#e increases t%e screen resolution to its ma4imum

REF: OFF 12. E4cel %as @@@@ set7s8 of si#ing &uttons. a one . & two . c . d . t%ree a "aria&le num&er

REF: OFF 1$. +%e content of a file @@@@ w%en you switc% &etween different "iews. a is compressed or e4panded c is unc%anged . . & is also switc%ed d is altered according to defined . . specifications

REF: OFF 0 14. Word %as all of t%e following "iews ED2E(+ @@@@. a :tandard c (rint <ayout . . & Full :creen Reading d ;raft . .

REF: OFF 0 1'. .n (ower(oint! t%e #oom percentage can range from @@@@ to @@@@. a 1/! 4// c 2! 2// . . & 1/! '// d 4! 4// . .

REF: OFF 0 1*. ;epending on t%e program and #oom le"el! you mig%t see @@@@. a a "ertical scroll &ar c a We& scroll &ar . . & a %ori#ontal scroll &ar d &ot% a and & . .

REF: OFF 0

1). .n t%e figure a&o"e! you would #oom in &y clicking t%e &utton marked @@@@ a ? c E . . & 2 d none of t%e a&o"e . .

REF: OFF 1/ 1-. .n t%e figure a&o"e! &o4 3 represents @@@@. a t%e #oom options . & t%e programs currently open . c . d . t%e "iew &uttons t%e location and formatting of t%e file,s contents

REF: OFF 1/ 10. .n t%e figure a&o"e! t%e item t%at can &e dragged is marked &y &o4 @@@@. a 3 c ; . . & ? d all of t%e a&o"e . .

REF: OFF 1/ 2/. .n t%e figure a&o"e! t%e num&er marked &y &o4 ? represents @@@@. a t%e #oom increment currently a"aila&le c t%e amount of t%e file t%at is currently . . acti"e or %ig%lig%ted & t%e current disk space usage d none of t%e a&o"e . .

REF: OFF 1/ 21. +%e @@@@ ta& on t%e Ri&&on opens ?ackstage "iew. a File c 1ome . . & Office d Options . .

REF: OFF 11 22. +%e .nsert! Re"iew! and 9iew ta&s appears on t%e Ri&&on in all Office programs ED2E(+ @@@@. a Outlook c (ower(oint . . & 3ccess d E4cel . .

REF: OFF 11

2$. +%e Ri&&on features t%e ;atas%eet +ools ta& in @@@@. a One ote c 3ccess . . & Outlook d E4cel . .

REF: OFF 11 24. =ou find t%e 2lip&oard group on t%e @@@@ ta& of t%e Ri&&on. a File c Re"iew . . & 1ome d Edit . .

REF: OFF 11 2'. .f clicking a &utton once turns a feature on! and clicking a second time turns it &ack off! t%e &utton is said to &e a7n8 @@@@. a switc% c toggle . . & list or list &o4 d Aif6elseB &utton . .

REF: OFF 12 2*. +%e &uttons and groups on t%e Ri&&on c%ange &ased on @@@@. a your monitor si#e c t%e si#e of t%e program window . . & your screen resolution d all of t%e a&o"e . .

REF: OFF 12 2). (ointing to a &utton on t%e Ri&&on @@@@. a is t%e same as clicking it . & is t%e same as rig%t6clicking it . c . d . displays a :creen+ip none of t%e a&o"e

REF: OFF 12 2-. W%en t%e :%owE1ide &utton is acti"ated! t%e screen s%ows @@@@. a nonprinting c%aracters c margins . . & 1+M< code d ta&les and grids . .

REF: OFF 12 20. 37n8 @@@@ is a key or com&ination of keys you press to access a feature or perform a command. a key&oard pairing c key&oard s%ortcut . . & alt key d 1otFey . .

REF: OFF 1$ $/. 37n8 @@@@ is a la&el t%at appears o"er eac% ta& on t%e Ri&&on w%en you press t%e @@@@ key. a %otkey! 3lt c :creen+ip! 2trl . . & Fey +ip! 3lt d s%ortcut! 2trl . .

REF: OFF 1$ $1. =ou can use s%ortcuts to access options residing at all of t%e following locations ED2E(+ @@@@. a t%e Ri&&on c ot%er Office programs . . & t%e Guick 3ccess tool&ar d ?ackstage "iew . .

REF: OFF 1$

$2. 3 @@@@ is a menu or grid t%at s%ows a "isual representation of t%e options a"aila&le for a &utton. a gallery c :creen+ip . . & <i"e (re"iew d matri4 . .

REF: OFF 14 $$. <i"e (re"iew s%ows you @@@@. a a "isual representation of t%e options . a"aila&le for a &utton & t%e results t%at would occur in your file . if you clicked a gallery option c . d . %ow your file will look w%en printed or pu&lis%ed to t%e We& t%e Windows <i"e features currently a"aila&le for download to your open program7s8

REF: OFF 14 $4. =ou press t%e @@@@ key to close a gallery wit%out making a selection. a 3lt c Esc . . & F1 d :pace&ar . .

REF: OFF 14 $'. 37n8 @@@@ is a window t%at %elps you na"igate t%roug% a comple4 task or feature. a wi#ard c Ri&&on ta& . . & dialog &o4 d task pane . .

REF: OFF 14 $*. +%e (age :etup @@@@ in Word contains options to c%ange %ow a document looks. a Wi#ard c Ri&&on ta& . . & dialog &o4 d task pane . .

REF: OFF 1' $). =ou can find t%e ;ialog ?o4 <aunc%er @@@@. a on t%e rig%t side of t%e title &ar . & on t%e left or rig%t side of t%e Ri&&on . c . d . if you rig%t6click t%e Ri&&on to t%e rig%t of some group names

REF: OFF 14

$-. .n t%e figure a&o"e! ?o4 @@@@ s%ows an e4ample of an option &utton. a ? c F . . & 2 d H . .

REF: OFF 1' $0. .n t%e figure a&o"e! you clicking t%e item marked &y ?o4 @@@@ would re"eal a list of options t%at can &e selected. a F c E . . & 2 d 1 . .

REF: OFF 1' 4/. 2licking t%e item marked &y ?o4 @@@@ in t%e figure a&o"e will open a new dialog &o4 or window. a 3 c H . . & 1 d none of t%e a&o"e . .

REF: OFF 1' 41. 37n8 @@@@ is anyt%ing t%at appears on your screen t%at can &e selected and manipulated. a conte4t c tool . . & o&5ect d &utton

REF: OFF 1* 42. 3ll of t%e following are o&5ects ED2E(+ @@@@. a a ta&le c . . & an e>uation d . . a s%ape all of t%e a&o"e are o&5ects

REF: OFF 1* 4$. 2onte4tual ta&s @@@@ w%en you deselect an o&5ect. a stay on t%e Ri&&on c disappear . . & remain attac%ed to t%e o&5ect d mo"e to t%e 2lip&oard . .

REF: OFF 1* 44. 3ll of t%e following are true of t%e Mini tool&ar ED2E(+ @@@@. a .t contains commands not found on t%e c 3 transparent "ersion appears . Ri&&on . immediately after you select te4t & .t can &e turned off in Word! E4cel! and d .ts &uttons differ in eac% program . (ower(oint .

REF: OFF 1* 4'. 3 s%ortcut menu appears w%en you @@@@. a triple6click t%e mouse . & click t%e rig%t mouse &utton . c . d . %o"er t%e mouse o"er an o&5ect raise t%e mouse off of its work surface

REF: OFF 1) 4*. W%en you perform t%e necessary action to open a s%ortcut menu! @@@@ also appears. a t%e :tart menu c t%e desktop . . & t%e Mini tool&ar d ?ackstage "iew . .

REF: OFF 14). 3ll of t%e four most common tasks you perform in any Office program can &e done from @@@@. a t%e 1ome ta& c ?ackstage "iew

. & t%e Mini tool&ar .

. d .

a s%ortcut menu

REF: OFF 14-. W%en you start @@@@! t%e ew ta& in ?ackstage "iew opens. a (ower(oint c E4cel . . & Word d 3ccess . .

REF: OFF 140. +%e te4t recommends you sa"e your work at least @@@@. a %ourly c e"ery 1/ minutes . . & e"ery minute d none of t%e a&o"eI manual sa"ing is not . . necessary

REF: OFF 10 '/. +o name t%e file you are sa"ing and specify a location to sa"e it! use t%e @@@@ command. a :a"e 3s c :a"e . . & Re"ert d Manual :a"e . .

REF: OFF 10 '1. 3ll of t%e following are illegal to use in filenames ED2E(+ @@@@@@@. a : c J . . & 6 d K . .

REF: OFF 10 '2. 3 @@@@ is added &y Office to identify t%e program in w%ic% a file was created. a filename c file e4tension . . & title d filestamp . .

REF: OFF 10

'$. +%e default storage location for Office files is t%e @@@@. a ;ocuments folder c Flas% &in . . & root dri"e d R3M or :;R3M . .

REF: OFF 10 '4. 3 filename ending in A.doc4B signifies a7n8 @@@@ file. a 3ccess c (ower(oint . . & Word d E4cel . .

REF: OFF 10 ''. W%en you %a"e sa"ed a file! its name appears in t%e @@@@ as long as t%at file remains open. a Ri&&on c workspace . . & title &ar d none of t%e a&o"e . .

REF: OFF 21 '*. .n ?ackstage "iew! you will find t%e @@@@ along t%e left side of t%e screen. a Ri&&on c na"igation &ar . . & (roperties d file,s aut%or and ot%er related people . .

REF: OFF 2/ '). 3ll of t%e following are true a&out sa"ing ED2E(+ @@@@. a 3fter a file %as &een named and sa"ed! c .f you close Office w%ile a file is . you don,t need to keep using t%e :a"e 3s . unsa"ed! a dialog &o4 will open asking dialog &o4 to sa"e it w%et%er you want to sa"e t%e file & =ou s%ould sa"e files &efore closing d W%en using t%e :a"e 3s dialog &o4! you . t%em . must always c%oose a file format in t%e :a"e as type &o4 &elow t%e file name

REF: OFF 21622 '-. =ou can keep @@@@ file7s8 open at one time. a only one . & one or two . c . d . up to t%ree more t%an t%ree

REF: OFF 22 '0. .f you only %a"e one file open! clicking t%e 2lose &utton in t%e upper6rig%t corner of t%e title &ar will @@@@. a close t%e file and t%e program c %a"e no effect . . & close t%e file &ut lea"e t%e program open d close t%e program &ut lea"e t%e file in . . memory so it can &e opened again >uickly REF: OFF 22 */. +o open a &lank document or presentation! you @@@@. a use t%e <aunc% command c create a new file . . & first open a template d first copy anot%er file! t%en delete its . . contents

REF: OFF 22 *1. (rotected 9iew pre"ents you from @@@@ a file,s contents. a printing c sa"ing . . & editing d all of t%e a&o"e . .

REF: OFF 2$ *2. .f you %a"e opened a file in (rotected 9iew! you can find t%e Ena&le Editing &utton on t%e @@@@. a .nformation ?ar c Ri&&on . . & a"igation ?ar d title &ar . .

REF: OFF 2$ *$. Windows <i"e @@@@ is an online workspace pro"ided &y Microsoft. a ?ing ;ocs c 1otmail . . & :ky;ri"e d Outlook Online . .

REF: OFF 24 *4. @@@@ is an online workspace set up &y an organi#ation! suc% as a sc%ool! &usiness! or nonprofit group. a :ky;ri"e c :%are(oint

. & Open 3ccess .

. d .

Outlook Online

REF: OFF 24 *'. Files sa"ed to an online workspace are accessed and edited using @@@@. a Office 2/1/ software on t%e user,s c OpenOffice software . computer . & a We& &rowser d :M: te4t messaging . .

REF: OFF 24 **. 37n8 @@@@ is a &o4 wit% descripti"e te4t a&out an o&5ect or &utton. a 1elp file c .nfo&u&&le . . & c%eats%eet d :creen+ip . .

REF: OFF 2' *). =ou can find 1elp topics &y using @@@@. a t%e searc% function . & a topic list . c . d . 3sk.com &ot% a and &

REF: OFF 2* *-. @@@@ is a We& site maintained &y Microsoft t%at pro"ides access to t%e latest information and 1elp resources for Office 2/1/. a ?ing.com c Office.com . . & 3sk.com d 1elp.com . .

REF: OFF 2* *0. +%e (rint ta& in ?ackstage "iew lets you @@@@. a ad5ust t%e num&er of copies to print . & pre"iew %ow t%e page will appear . c . d . "erify t%e print and page layout settings &efore printing all of t%e a&o"e

REF: OFF 20

)/. =ou use t%e @@@@ command to e4it a program and close an open file in one step. a E4it c 2lose 3ll . . & 2lose d Minimi#e . .

REF: OFF $/

)1. (aul,s first goal is to record t%e names! addresses! p%one num&ers! and e6mail addresses of eac% customer. 1e wants t%is information in a program w%ere %e can take all of a customer,s information and create an in"oice form. (aul c%ooses @@@@ for t%is 5o&. a Outlook c E4cel . . & 3ccess d Word . .

REF: OFF 4 )2. 3not%er task t%at (aul wants to accomplis% is to download images from t%e Registry of 9e%icles We& site and incorporate t%em into posters a&out yearly automo&ile inspections. 1e uses @@@@ to create t%e posters &ecause of its a&ility to insert images. a Word c Outlook . . & (ower(oint d eit%er a or & would &e correct . .

REF: OFF 4 )$. 3fter %is posters are complete! (aul sa"es a copy for %is cousin w%o also %as a gas station in a neig%&oring state. :ince %is cousin is using an older "ersion of Office! (aul @@@@. a prints out t%e posters and mails t%em . & sa"es t%e posters as Word 0)62//$ document . c posts t%em to a We& site so t%at %is cousin can "iew t%em . d recreates t%em on anot%er computer system using an older "ersion of Office .

REF: OFF 10 )4. (aul is drafting a letter to %is customers offering new car6was%ing ser"ices. Eac% time %e %ig%lig%ts Acar was%B to c%ange t%e font color! %e is distracted &y t%e @@@@. a s%ortcut menu t%at appears and disappears . & Fey +ips

. c Mini tool&ar t%at appears and disappears . d Font gallery .

REF: OFF 1* )'. (aul would like to keep e4c%anging files wit% %is cousin from time to time. 1e wants to do t%is using :ky;ri"e! &ut w%en %e tries! %is cousin says t%at %e can,t get to (aul,s files. W%at is t%e most likely reasonJ a 1is cousin still doesn,t %a"e Office 2/1/ c (aul %as locked %is (u&lic folder &y . on %is computer. . mistake. & 1is cousin %asn,t signed up for a d 1is cousin is using a wireless network . Windows <i"e .;. . connection.

REF: OFF 24

)*. Mary is ner"ous a&out creating %er ne4t poster in (ower(oint. W%en s%e starts (ower(oint for t%e first time! s%e recogni#es t%e @@@@ from Word. a ;esign ta& on t%e Ri&&on c 1ome ta& on t%e Ri&&on . . & 3nimations ta& on t%e Ri&&on d ;atas%eet ta& on t%e Ri&&on . .

REF: OFF 11 )). Mary inserts a p%otograp% of ?o& We&er. 1er &oss! 2%arlie! tells %er t%at %e,s typed a s%ort description of ?o&,s accomplis%ments. 1e tells %er %e,ll print it out! and t%at s%e can tape it to %er poster underneat% ?o&,s picture. Mary e4plains to 2%arlie t%at s%e can 5ust transfer %is te4t from Word into (ower(oint t%anks to @@@@ tec%nology. a .nternet c L:? flas% dri"e . . & integration d e6mail . .

REF: OFF ' )-. Mary is &ecoming more comforta&le in (ower(oint. :%e is e4perimenting wit% adding &ullets to a list s%e is creating in (ower(oint! &ut s%e is wondering w%y &ullets appear and disappear in %er workspace &efore s%e selects one in t%e ?ullet <i&rary. 1er friend (olly e4plains to %er t%at t%e feature s%e is e4periencing is @@@@. a <i"e (re"iew c (rint (re"iew . . & <i"e Hallery d ?ullet (re"iew . .

REF: OFF 14 )0. Mary fre>uently sa"es %er work so t%at s%e doesn,t lose it. :%e wis%es s%e %ad faster access to t%e :a"e command. (olly s%ows %er %ow to use @@@@. a 2ommand +ips c Mini tool&ar addon . . & key&oard s%ortcuts d t%e Fre>uent 3ction s%ortcut . .

REF: OFF 1$ -/. Mary sa"es a poster and names it ?o& We&er. :%e takes it %ome to s%ow %er %us&and. On %er %ome computer! %er filename c%anges to ?o& We&er.ppt4. +%is completely confuses Mary! so at work t%e ne4t day s%e c%anges t%e filename to ?o& We&er.ppt4 using t%e :a"e 3s dialog &o4 and deletes t%e original ?o& We&er document. Out of curiosity! s%e takes t%e ?o& We&er.ppt4 file %ome again and now t%e filename on %er %ome computer is displayed as @@@@. a ?o& We&er.ppt4 c ?o& We&er.ppt4.ppt4 . . & ?o& We&er.ppt462 d ?o& We&er . .

REF: OFF 10

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