2006-07 Annual Budget Report Office of: Undergraduate Student Academic Services areer Services !

art "A: Summar# and Overvie$ Spreads%eets Current Balances, PBA Funding History, and Mandates and Service Improvements templates and data are provided as the first four tabs on the accompanying !cel "or#boo#$ Part % of this narrative section of the Annual Budget &eport refers to the data provided in these spreadsheets$ !art "B: Summar# and Overvie$ &arrative urrent Situation Briefly, describe your unit's mission, goals, and ob(ectives, and progress to"ard achieving them$ )here should be a direct lin# bet"een this section and your Performance Indicators$ Serving undergraduate students and those "ho have graduated in the past year, the Career Services *ffice facilitates the development and achievement of career goals by offering career e!ploration programs, individuali+ed assistance "ith funding internships, and services for planning a strategic (ob search$ )he *ffice "or#s collaboratively "ith various campus offices, especially "ith ,iversity Services and !ploration$ Strengthening the commitment to ,iversity and !ploration re-uires additional staffing$ Career Services provides students "ith career information not available in the colleges$

%allenges for t%e Upcoming 'ear ,escribe the programmatic and fiscal challenges, issues, and special problems your unit "ill face during the upcoming year$ Include any ne" services or activities your unit is re-uired to implement, but for "hich funding has not been provided$ Current staffing is .$/ F) $ Compared to our peer institutions 0"here staffing averages 1$2 F) for institutions "hose enrollment range is 3/,/// to %/,/// students4 our staff is -uite small$ 5e are not able to provide the services demanded by today6s more advanced students$

(nnovations and )fficiencies ,escribe innovative or alternative service delivery systems your unit has developed$ ,escribe any initiatives for "hich you have collaborated "ith another support unit to increase efficiency and provide the best service$ 5hat plans are included in this budget report to improve or e!pand service delivery systems7 ,escribe additional actions that "ill increase efficiency and reduce costs$ 5eb technologies provide improved communication, as "ell as a central point for developing internships and (ob search services$ 5e coordinate our central services "ith college career services programs$ Improved communication has served to emphasi+e our understaffing as more students demand more and better services$

Reductions and (nternal Reallocations ,escribe any reductions or internal reallocations you have ta#en in the past year$ Ho" has this8have these affected your services7 5hat has been your customer response7 5e have reallocated % advisor positions from 9SAS 0the ASC college clusters4 to support Career Services in the past year$ )his has improved our response to students only marginally given the student demand$ 5e have eliminated a CCS staff position and reallocated the dollars in support of a Program Assistant "ho can provide more professional technical and administrative assistance to the Career Services advisors$

Business !rocess %anges *ne of the principles set forth by the Support 9nits Committee is that :Support 9nits should adapt to altered conditions "ithout transferring costs to academic units through price increases or by discontinuing or shifting services, "henever possible$ 5here price increases or service reductions are necessary, they should have prior approval through the budget process$; In the past year, ma(or business process changes at *S9 have included the self<service initiatives in Human &esources, the *S9&F Peoplesoft implementation and increased "eb<delivered services for students$ If your unit "as involved in one of these or a process change of similar scope, please describe ho" your unit adhered to the above principle during implementation$ =ot applicable

!art 2: *unding Report "+ urrent Balances

Referring to ,a- ". Cash. of t%e accompan#ing )/cel $or0-oo0. please provide an e/planation of plans for cas% -alances e1ual to or greater t%an 202 of #our unit3s !BA4 )he >3%,?3/ cash balance is less than %/@ of PBA$

2+ *unding 5istor# Referring to ,a- 2. PBA, of t%e accompan#ing )/cel $or0-oo0. $%at portion of t%e total c%ange from *'2006 to *'2006 is due to: =e" Mandates Service Additions Auidelines 0inflation4 Miscellaneous Ad(ustments 7ollars / / / 0>%1,?%34 !ercentage

> &eduction

8+ Status Reports on *' 2006 and *' 2006 &e$ *unding *or eac% item listed in t%e Summar# of *unding Received in *' 2006 or 2006 9see )/cel :or0-oo0 ,a- 8. Mandates_Serv Impr+. please complete t%e follo$ing4 ;andate or Service (mprovement ,itle: &ot Applica-le

Explain how the funding was or is being used. Which customers benefit from the service, how do they benefit, and how does that support the academic plan? If available, provide any customer feedback regarding the service.

List other offices on campus that provide similar or related services. collaborating with these offices to prevent duplication of effort?

ow is your department

<+ Summar# of Services 7iscontinued in *' 2006 and *' 2006 *or eac% item listed in a-ove Summar# of Services 7iscontinued in *' 2006 or 2006 9see )/cel :or0-oo0 ,a- <. FY07 Request+. please complete t%e follo$ing: 7iscontinued Service ,itle: &ot Applica-le

!o what were the resources previously committed to these services reallocated? What has been the impact of this discontinuation? ow have your customers responded?

6+ Summar# of *unding Re1uested for *' 2007 9list in order of priorit#+ *or eac% mandate or service improvement for $%ic% funding is re1uested 9to -e summari=ed in )/cel :or0-oo0 ,a- <, FY07 Request+. please complete t%e appropriate follo$ing ta-le4 ;A&7A,) 7)S R(!,(O& *OR 2006-2007 BU7>), 9;arc% 2006 process+ Office of: 7epartment: !roposal ,itle: &ot Applica-le ,otal !BA cost: ? as% cost: ? !riorit# @: "escribe the mandate. Is funding needed to provide a new service, or to maintain or expand an existing service? What agency or other body is mandating this service?

Explain how the resources re#uested will address the mandated service$s%.

What internal resources has your department reallocated to address the issue?

List other offices on campus that provide similar or related services. collaborate with these offices to prevent duplication of effort?

ow will your department

7escription

,otal ost of ;andate ost ABenefits at B2

,otal !BA

One-,ime as%

Admin$B Prof$ 82422 Classified 8C462 Arad Associate "04<2 Student 5ages "462 *perating -uipment ,otal &'omposite rates are conservative estimates for planning purposes only( actual rates will be available at a later date.

S)RD( ) (;!ROD);)&, 7)S R(!,(O& *OR 2006-2007 BU7>), 9;arc% 2006 process+ Office of: AS )/ecutive 7eanUSAS areer Services 7epartment: Undergraduate Student !roposal ,itle: areer Services-Additional Advising Services Advising ,otal !BA cost: ? C2.6<0 as% cost: ? 0 !riorit# @: < "escribe the service improvement. Is funding needed to provide a new service, or to maintain or expand an existing service? Which customers will benefit from the service, how will they benefit, and how does that support the academic plan? % additional Career Services advisors "ill improve coordination "ith the ,iversity Services *ffice, !ploration, and career services operations across campus$ Increased internship and (ob e!ploration opportunities "ill be made available$ "escribe the impact of not implementing the service. List alternate ways to accomplish the goals of this service and discuss the pros and cons of those alternatives. Continued understaffing "ill limit advising, internship and (ob search service to students, especially minority and undecided students$

What internal resources has your department reallocated to address the issue? % staff advisors "ere reallocated from the ASC clusters to support broader Career Services effortsC the CCS staff support "as eliminated and the funds "ere used to develop a Program Assistant position that can provide more professional services for the advisors$ List other offices on campus that provide similar or related services. ow will your department collaborate with these offices to prevent duplication of effort? Many colleges across campus have dedicated career services personnel and "e collaborate and coordinate our efforts carefully "ith these individuals to get real value added for our efforts$

,otal ost of Service (mprovement !roposal 7escription ost ABenefits at B2 ,otal !BA 82422 2%,.?/ 8C462 "04<2 "462 One-,ime as%

Admin$B Prof$ % advisors 1/,/// %%,.?/ / Classified Arad Associate Student 5ages *perating -uipment ,otal 70.000 22.6<0 C2.6<0 0 &'omposite rates are conservative estimates for planning purposes only( actual rates will be available at a later date.

6+ *ees and %arges FD %//1 Fees and Charges 0Include ne" fees and planned increases to e!isting fees that affect other departments or large numbers of students, faculty, and staff4$ ,escription 0Include group to be assessed the fee4 )/ample: ,ranscript *ees 9students+ =ot applicable Amount per 9nit ?7400 *' 2007 9nit of Measure !er ,ranscript *' 2006 Amount per 9nit of 9nit Measure ?6400 !er ,ranscript

!lease e/plain an# increases or planned increases in fees or c%arges for services4 (nclude an# ne$ fees or c%arges for services in t%is e/planation4 7iscuss an# feed-ac0 #ou ma# %ave received from customers regarding t%e proposed c%anges in fees or c%arges4 =ot applicable

!art 8: !erformance (ndicators Please update your performance indicators$ Dour indicators table is provided as )ab . of the accompanying !cel 5or#boo#, titled )erf Inds$ !art <: Eong-,erm &eeds Please describe in general terms your anticipated need for additional resources over the ne!t five years to meet ne" legal mandates and service needs$ Please brea# this out by year "ith an associated cost in a reasonable range$ *nly issues of >3//,/// or more should be identified$ Dear %//E</1 %//1</F %//F</2 %//2<3/ %/3/<33 ?.1/$doc ,escription =one Anticipated cost