Shrimad Rajchandra Institute of Management and Computer Application The Project Report On The organizational Functional Study on Divya

Fashion Pvt. Ltd.

Created by:Srivastav Alok S. 11MBA126 Narendra Agarwal 11MBA099

Submitted to:Shahenaz Imam

5th Human Resource Department

Here in Divya Fashion Mill the firm is not having any special HR department but still the firm is using the HR concepts in practices to have the better performance of employee and to satisfy them as well as to settle the harmonious relationship between Manager and employees into the firm.

5.1 Introduction & Objective of HRM department

Human Resource Management is a Management function that helps the manager to Recruit, Select, Train & Develop Member for an Organization. HRM is concerned with the peoples dimension in the Organization. Organization is not just bricks, motor, machines or inventories. They are people. It is the people who staff & manage organization. Human Resource (or Personnel) Management in the sense of getting things done by people. Its an essential part of every managers responsibilities, But many organizations find it advantageous to establish a specialist division to provide an expert service dedicated to ensuring that resource function is performed efficiently. Here in introduction as above paragraph indicates that the company is not having any specialized department for the HR practices but the company is still uses the HR concepts to improve upon its working conditions and work environment for the employee.

Human Resource Development:Human resource development continued to receive focused attention. Industrial relation continued to be cordial throughout the year. The company has strength of 425 permanent employees. The company and its management value the dedication of its employees and acknowledge their contribution in attaining goals of the company. The company has been encouraging employees by providing a better working environment and other additional benefit. It is the HRD which focuses on the way in which the human resource of the firm gets improvised upon the particular work and also the relation management in the firm in

employee and employer. It is all about how the individual develops his/her skills, knowledge.

Personal Management Overview:-

The company management system is well established in the personnel management system. The relationship between management and employee are perfectly maintained in personnel management.
So it can be said that here in personal management the company focuses on the relationship between individuals like manager & employee, employee & owner and also manager and owner.

Objective of HRM Department:As in earlier mentioned that the company Divya Fashion Mill is not having the special HR department but still we have marked and noticed the concepts of HRM used into the firm based on which the following objective of the firm is, The primary objective of the firm is to settle the harmonious relationship between employee and employer and to manage the human resource of the firm start from the hiring till retaining them. The other objectives are:o o o To have the human relation without any conflicting situation To reduce out the grievance situations into the firm To give training to the employee for improved work and skills

5.2 Structure of HR Department

The Company has its main office at Surat near at Ringroad. The company has its production site in Jolva, Bardoli Highway, surat.

Following is the diagram of the structure of HR department:-

DIRECTOR

MANAGER
GENERAL MANAGER

5.3 Manpower planning The firm is having currently 425 employees as on date 10-04-2012. And the firm is not into the requirement of any new employee because it is not using its full fledge capacity of producing the product. So the firm is not into the needs of doing the manpower planning now, but for future uncertainty the firm acquires the employee on the bases of daily wage payment.

5.4 Recruitment & Selection & Induction

Recruitment
The company recruits their employees through various type of methods say like internal, external, etc.

Internal Source

The internal sources of recruitment are saying like, Present Employees, Employee Referrals, Previous Employees, Former Employees, etc. o Present Employees: - Here in Present employees the basic source of recruitment is currently working employees & to recruit or Transfer them from one department to another department as per the companys needed. o Employee Referrals: - In employee referral the company recruits employee on the basis of the reference of the present employee. The recruited employee through this source may be the family members or friends or any other person who is being in contact of the present employee. This source is motivate the present employee & as well as the new recruited employee. o Previous Employee :- This source is basically indicates that whoever is being recruited is the previously applied, but the recruiter in this company recruit the employee who has previously done the work & being rejected because of their poor performance. o Former Employee :- Here in the Former Employee is the source where the recruiter recruit the employee who are retired from the organization but willing to come back for the job, this type of employee are experienced & also much productive rather than the new employee & they are more attached with the company & its rules & regulation.

External Source o Notice board:- In this source the recruiter recruit the employee through attaching the notice on notice board.

5.5 Training
Induction Training:The firm gives the training to its new employee in the context of removing their fear of working in new environment and work condition and to habituate them the company provides the Induction training. Production Training:The company provides the basic knowledge about the production system of the firm works in which manner and trains the employee accordingly. For this the company has appointed one expert who gives the training and fulfills the requirement of the production training. On the job Training(OJT):The company has also adopted OJT method means On the job training which means the employees are trained during the working hours only as they commit mistake can be corrected at that time only and during the working hours the firm provide training to the employee. Programmed Instruction:Here in programmed instruction the company just provide the theoretical knowledge about how the production done, how machines work done. No practical knowledge the employees have to apply his/her theoretical knowledge in practice.

Apart from this following are the training & development activities should be developed by HR department: Induction & Orientation Training Identification of Training needs Developing Training Programmer

Assessment of feedback Form Refresher Training Assessment of Competency & Skills

5.6 Grievances & Grievance Handling

Here in grievance the firm is focuses more on it as not to take any risk through which the grievance occur. For the removal of the possibility of grievance occurring company follows the equal wage system and also tries to treat each employee equally, no chance of making biasness among the employees. And even after these precautions the grievance occurs than the company has appointed one person specially to settle the grievance occur into the firm as fast as possible.

5.7 Performance Planning:The firm has well defined & laid down system for gazing the performance of an individual. There is one-to-one performance appraisal system used by company where the immediate superior will appraise the performance of an individual. The main purpose of company to carry out performance appraisal is to design various development plans for development of employees. Each employee has the opportunity to discuss & review performance & development issue with their manager. The process hangs on the important management events that should happen during the course of the year.

5.8 Policies of HR department:The Personnel policy of company included the job securities to the employees give the right work to the right employee and also give the training to the employees or their work to get work in full fledge also provide the every well work environment to the worker to shoe his ability in his way. The company gives guarantee of their life.

5.9 Provident Fund scheme:The firm I providing the facility of provident fund to its employee by reserving the 5% each year from the salary paid to employee as the reserve for the purpose of providing the provident fund at the retirement of the employee. Provident fund is the sum assured reserve by the firm for its employee given when the employee gets retire.

5.10 Time office:The major & sole function of Time office is to record attendance of each & every employee of the company either staff of workmen trainee. As name revels, time office keeps record of timing of ENTRY and EXIT of Employee working in organization. Time keeping function is a very important of HR department to check the regularity of the employee as well as the degree of punctuation of the workers into the firm. It is truly said that the well punctual person can only realize the importance of the work. Basically the company uses manual register for daily attendance of permanent employee.

5.11 Industrial relation:The main purpose of the IR is to maintain the harmonious relationship between the following three parties. a) Employee b) Employer c) Government It is the firm which focuses on the smoothness in the relation of these 3 parties and tries to maintain the relation and solve the disputes if occur. So here the industrial relation plays vital role.

5.12 Allowance to employee:The firm provides the extra allowances to its employee as per the performance of the individual employee and the work done by them. For example, if the employee does the overtime on regularly bases then the company provides extra benefits to that worker as per his/her performance. The company provides the allowances like, DA-Daily allowances based on daily target fulfillment, etc.

5.13 Canteen service:The company is having its own canteen which is specially provide the facility of food to the employees who are in double shift or overtime at free of cost but charges from those who are not working for overtime in company. Still the companys canteen is not charging the excess amount of money because the purpose of providing the facility of canteen is just to serve not to have the profit from it. So the company is providing the facility of the food in canteen at nominal charge and the also maintains the quality of food as well.

5.14 Welfare facilities:This company has given the welfare policy to the member of organization & their workers. Welfare policy indicates welfare & gives benefits according to the situation. It includes the insurance policy, Leave, Mediclaim, living room, Bonus etc.

o SECURITY
The company is very strict in the security so there is one security man at the main gate. He checks everyone who is come in the company and no car allowed in the company without permission of gate security all the employees are given gate pass and also bus pass. Who has gate pass can only enter and go out of the company.

o INSURANCE
The company pays the insurance premium of 100000/- per year for whole staff member & its concerned with the Life Insurance Corporation (LIC).

o LEAVES
The company also permits 30 days leave in a year to each worker & if the worker is having any difficult problem then he/she will be permitted for the extra leave otherwise the company will cut the salary.

o MADICLAIM
The company takes whole responsibility of paying medical expenses if the worker is injured during the working hours only and in case the worker injured apart from the working hours then the company is not wholly responsible for that.

o LIVING ROOM
The company provides the 10+quarters to their employee also without any rent which is beneficial for those employees who are doing the overtime on the regular bases.

o BONUS
The company declaring bonus on DIWALI every year & the increment in salary as per the designations and the performance measured.

o IDENTITY CARD
The company has provided identity card to each employee at factory. The company has given the attendance card to the employees to record their presence on the daily bases into the firm which is signed by the supervisor of the department.