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MS-ACCESS

It is a part of MS Office developed by Microsoft Corporation. It is a relational database management system. In this we can create database and can manage the data well. It has unique simplify processional macro languages. It has rapid application development environment complete with visual forms and report development tools. It has various wizards and builders which make it very easy to understand. As the access has processional programming technique, so the application command can be executed sequentially. It is relational database system that supports two industry standard query languages: SQL (Structure Query Language) QBE (Query By Example)

Create the table in design view:1. Open ms access and either create a blank database or open an existing one.

2. Click on the table object button on the left pane of database window. 3. Double click on the create table in design view. It is created by user option or single click the design button on the database window toolbar. Access opens the table in design view.

4. Specify the field name and its data type.

5. Specify the properties in the property palette. 6. Repeat the steps for all the fields.

Create table using wizard:Click on the create table by using wizard option in the database. In this other dialog box appears on the screen named as table wizard. There are two options in which select any one of the options from this:1. Business 2. Personal From the table wizard dialog box and this one of the option given in sample table box such as address etc. After that again select the option add the fields to my new table box from the sample fields one by one such as first name, last name, city, state, country etc.

1. 2. 3. 4.

Modify the table design. Enter data directly into the table. Enter data into the table using a form, the wizard creates for one. Display help on working with the table.

After selecting any option from above given option, click on the finish button to close the table wizard box. A table wizard is saved as by any name given by us while displaying the fields as first name, last name, city, state and country etc.

Creating table by entering data into a table:1. Open the table by double clicking the table name in database window or single click on the table name and click on the open button on the toolbar. 2. Click on the first cell and start entering data. 3. After entering data in first column, press tab key to move to the second column. 4. After you have enter data for all the columns of a record, press enter key to go next record.

IMPORTING & EXPORTING DATA FROM MSACCESS Importing data


Access can import data or link to existing tables in a number of the most prevalent database management systems, as well as from other sources, such as word processors or HTML files. Access provides specific recognition of some database table formats. The process of importing or linking to foreign databases that arent Access databases is similar to the import or link functions for Access databases. This section discusses importing from or linking to dBase and Paradox databases, as well as techniques for importing data from other sources supported by Access.

Importing Objects
The first case to look at is the importing of all objects from one Access database to another. To start importing an object, do the following: Choose File | Get External Data. You have a choice of Import or Link Tables.

Choose Import. The Import dialog box opens where you locate and select the database file that contains the objects you want to import. When you locate the database file from which you want to import objects, select it and click Import. The Import Objects dialog box opens where you can choose which objects to import. In this example, the North wind database is selected from sample Access applications, and the Products and Categories tables are imported.

After selecting all the objects you want to import, click OK to close the Import Objects dialog box and return to the Database window where you can see the imported objects.

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