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DELTA KAPPA GAMMA SOCIETY INTERNATIONAL ALPHA ZETA STATE DELTA CHAPTER CHAPTER RULES 1. NAME A.

The name of this chapter of Alpha Zeta State shall be Delta Chapter, organized April 19, 1959 B. The official emblem of The Delta Kappa Gamma Society International shall be a key. The key shall be a vertical ellipse. Across its center the DKG shall signify women educators. Above the letters a wreath of laurel leaves shall signify honor. Below the letters a cup shall signify knowledge. C. The banner is a gold background with a lighthouse on the lower left side. The letters spelling DELTA go on the diagonal and are in red. The key is on the upper right side. 2. OBJECTIVES The objectives of Delta Chapter shall be to promote the mission and purposes of The Delta Kappa Gamma Society International (CONSTITUTION, ARTICLE II) and those in the ALPHA ZETA STATE BYLAWS. 3. MEMBERSHIP A. Membership in Delta Chapter shall be in accordance with the CONSTITUTION, ARTICLE III B. Requirements for membership shall be in accordance with the CONSTITUTION, Article III, B. 1. Active Members: A woman who is employed as a professional educator or has been retired from an educational position.

2. Reserve Members: Reserve membership shall be granted only to those who are unable to fully participate in the activities of the chapter because of physical disability and/or geographic location. Reserve status shall be granted by a majority vote of the chapter. A reserve member may be restored to active membership by written request. 3. Honorary members shall be women not eligible for active membership who have rendered notable service to education or to women and are elected and invited to membership in recognition of such service. They shall be privileged to participate in all activities except that of holding office. 4. Election a. Names and qualifications of prospective members shall be presented by the Membership Committee at a regular chapter meeting. Written ballot voting shall take place at the same meeting. b. A favorable vote of 4/5 of the votes cast shall be required for election to membership. 5. Initiation a. Candidates who meet the criteria and are invited to join DKG shall be introduced at the Initiates Tea in January. b. Candidates shall be initiated at the state convention, unless there is an extenuating circumstance. If she is unable to attend the state convention, she may be initiated the chapters May meeting. C. Reinstatement A former member shall be restored to membership in accordance with the CONSTITUTION, Articles III and IV upon written request. A member
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reinstated on or after April 1 and before July 1 shall pay no fees at the time of reinstatement. The chapter treasurer shall process the reinstatement. No chapter vote is needed. D. Transfer: A member in good standing may request a transfer to another chapter within the state organization or within another state organization. 4. FINANCES A. Dues and fees to International and State organizations shall be in Accordance with the CONSTITUTION, ARTICLE IV, and the ALPHA ZETA STATE BYLAWS B. Chapter dues: Chapter dues are determined based on the dues and fees established by DKG and AZS and the amount of funds necessary to support the chapters annually approved budget and shall be paid between July 1st and October 3 1st. If dues and fees have not been received by Nov. 1st, the member shall be notified in writing by the President, via the Corresponding Secretary, that she is being dropped from membership for non-payment of said dues and fees. C. Dues for reserve members shall be 54% of the dues paid by active members. D. Honorary members shall be exempt from annual dues. E. Chapter assessments shall be determined by the Finance Committee according to the needs of chapter, state and international programs subject to the approval of the Executive Board and voted on by the general membership. 1. Activities/Community Service

a. Beat the Clock Against Breast Cancer/Scholarship 5K Run and Fun Walk: will be financed through sponsorship b. CARA: will be supported by membership contributions c. Project Read To Me: will be a line item in the budget d. Kids Comfort/Habitat for Humanity: will be a line item in the budget F. The annual budget shall be prepared by the Finance Committee and submitted to the Membership for approval at the first meeting of each year. G. The audit will be conducted by a member of the Finance/Audit Committee at the end of each fiscal year. The fiscal year shall be July 1 to June 30. 5. ORGANIZATION Chapter organization shall be in accordance with Alpha Zeta State Bylaws, Article V. Each chapter so organized shall have no fewer than twelve members. 6. DUTIES OF OFFICERS AND RELATED PERSONNEL A. Duties of Chapter officers are specified in the CONSTITUTION, ARTICLE VI, and ALPHA ZETA STATE BYLAWS, ARTICLE VI, Section E which include but are not limited to the following. 1. The President shall: a. Act as presiding officer at regular and called meetings and direct the activities of the organization b. Appoint standing committees, special committees, and Parliamentarian for the biennium c. Submit annual chapter presidents report to the state organization
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d. Represent the chapter at state organization executive board meetings, workshops, regional meetings, and conventions e. Supervise submission of biennial chapter reports f. Will publish a quarterly Chapter Newsletter keeping membership informed of DKG/Delta news g. Encourage chapter activities that develop leadership potential of its members h. Delegate tasks, as appropriate, to officers and members 2. The First Vice-president shall: a. Serve as presiding officer in the absence of the president b. Serve as executive liaison for the state convention c. Provide oversight of the program area of the chapter work, and can serve as Program Planning Chair d. Perform other such duties as may be assigned by the president or Executive Board 3. The Second Vice-president shall: a. Serve as the presiding officer in the absence of both the president and vice-president b. Serve as executive liaison with the state Membership Committee c. Provide oversight of the Membership area of chapter work d. Perform other such duties as may be assigned by the president or Executive Board

7. The Recording Secretary shall: a. Record and keep records of membership attendance at all chapter meetings. b. Record the minutes of each chapter and executive board meeting to include any official actions taken. The secretary shall sign the minutes after they are approved at the next meeting. c. The secretary shall record any membership terminations with reasons for termination. 5. The Corresponding Secretary shall: a. Review and record all correspondence received by the president or on behalf of the Chapter b. Report all correspondence at the executive board and general meetings c. Send out cards, thank you letters, etc., as directed by the president d. Assume the duties of the recording secretary in her absence 6. The Treasurer shall: a. Receive and pay out all monies belonging to the organization b. Keep all financial records of the organization, including an accurate account of receipts and expenditures c. Maintain a record of receipts, bills, cancelled checks, and bank statements for the chapters checking and savings accounts which utilize a two-signature check issued on properly prepared vouchers/invoices approved by the president

d. Present a Treasurers Report at each regular meeting showing beginning and current balances in each account as well as a record of receipts and expenditures within the time period and balances remaining in budgeted accounts e. Work with the Finance Committee in preparation of appropriate budget and recommendation for the next fiscal year, file required tax reports, submit for annual audit the accounts of the chapter f. Notify members who are in arrears of dues before November 1 that they will be dropped from membership unless dues and fees are paid by November 1 g. Serve as an ex-officio member, without vote, on the Executive Board 7. The Parliamentarian shall: a. Act as an advisor to the officers and members of the organization in matters pertaining to interpretation of the CONSTITUTION and to parliamentary usage b. Serve as an ex-officio member, without vote, on the Executive Board B. Election of officers will be held in even-numbered years. 1. The nominations committee shall consist of the past presidents of Delta Chapter with one elected by the general membership as nominations chair. 2. The nominations committee shall begin to prepare a slate of officers during the fall of the preceding year. 3. At the March meeting, the slate of officers will be presented by the Nominations Committee. The slate shall consist of one name for each of the following positions: President, 1st Vice President, 2nd Vice President, Corresponding Secretary, Recording Secretary, and Chairmen of the Nominating Committee. Consent of the nominee must be obtained.
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4. A printed ballot will be provided by the Nominations Committee to be given to each member present. Nominations may be taken from the floor, with consent of the nominee. Ballots will be counted by a committee chosen by the Nominations Committee. 5. If there are no nominations from the floor, a voice vote may be taken. 6. The treasurer will be appointed by the executive board each biennium with no limit on term of service. 7. A parliamentarian shall be appointed each biennium by the President. C. Term of Office: Two year terms and no more than two consecutive terms in same office for all officers. D. Vacancies: CONSTITUTION ARTICLE VI, Section E, Number 2, and Alpha Zeta State Bylaws Article VI, Section C. 7. MEETINGS A. A minimum of four meetings shall be held each fiscal year. B. Additional meetings shall consist of an Initiates Tea under the supervision of the Initiation and Rituals Committee. C. Special meetings shall be held at the call of the Chapter President when deemed necessary. D. A written agenda and treasurers report will be made available to members at each business meeting. E. The treasurers report will be filed for the audit. F. The treasurer shall provide a list of members who have been dropped to the president and recording secretary for inclusion in the March meeting minutes.

G. A quorum shall be a majority of the voting membership present at the chapter meeting. H. Initiation Procedures 1. A member recommends an initiate by completing a member nomination form and forwarding it to the chapter membership committee chair. 2. At the December meeting the membership votes upon the recommended initiates. If approved, the president then invites them for membership. 3. Initiates attend the Initiates Tea and learn about the society. 4. Membership chair forwards initiates information to the state by February 1st. 5. Initiates are initiated at the State Convention or a local initiation ceremony at the chapters May meeting. I. Installation Procedures 1. Chapter officer installation will occur during the final meeting of the chapter biennium. A ceremony will be conducted using the Delta Kappa Guidelines. 2. The president will receive her presidents pin. 8. EXECUTIVE BOARD A. The members of the Executive Board shall be the elected officers, immediate past president, and treasurer. If needed, chairmen of Standing Committees are considered members of the Executive Board and have a vote. The parliamentarian shall be ex-officio member without a vote. B. The duties of the Executive Board shall be: 1. To select the treasurer for the biennium
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2. To act in matters requiring immediate action and decision. 3. To recommend policies and procedures for consideration of members. 4. To establish rules for budget development and approval and to supervise chapter finances. C. Meetings of the Executive Board shall be held at least twice a year. Special meetings may be called by the president. D. A vote by mail and /or electronic means is authorized when necessary. 9. COMMITTEES A. Standing Committees shall consist of Society Business, Society Missions and Purposes, and Special Committees as follows: 1. Society Business: a. Finance/Audit b. Membership/Necrology/Initiations/Expansion c. Exhibits/Record book d. History/Archives e. Nominations/Installations f. Leadership Development g. Rules/Bylaw h. Communications/Technology i. Yearbook

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j. Convention 2. Society Mission and Purposes: a. Program Planning b. Social c. Inspiration/Music d. Awards/Dedicated Service e. Educational Excellence/Legislation f. World Fellowship g. Scholarships/Stipends A description of the above committees can be found on the chapter website. 4. Special committees appointed by the President. a. Project Read To Me: This project is a joint project with our local Rotary Club and we provide books and tips on reading to your child at the maternity ward of our local hospital. b. Beat the Clock Against Cancer 5K Run and Fun Walk: This annual event raises money for our local scholarship and a local charity for the benefit of breast cancer awareness and research. c. Habitat for Humanity: Through this project we help with the purchase of linens for the childrens bedrooms. d. CARA: Through this project we donate personal hygiene items. At Christmas we donate gift wrap, gift bags, tags, bows, etc., as well as cash donations used to purchase needed items for the shelter.

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e. Rituals - to provide resources and support to the chapter enabling them to perform dignified, beautiful, and impressive ceremonies for initiation & installation of officers. f. Connection Committee to provide personal contact to inactive members through phone calls, home visits, and greeting cards. Other special committees shall be appointed by the President on an as needed basis. B. Duties 1. The Standing Committees shall be in accordance with CONSTITUTION, ARTICLE VIII, Sections B, C, D, where applicable. Duties can also be found on the chapter website. 2. The Special Committees shall be appointed by the President as authorized, and function appropriately as required. 10. PUBLICATIONS Delta Chapter maintains a web site at deltachapter-dkg-nj.weebly.com. The web site is linked to the web site of Alpha Zeta State. It includes but is not limited to a quarterly chapter newsletter, Delta Chapter Committees and Chair Responsibilities, and Chapter Rules. Additional publications include Initiates Brochure and Yearbook. 11. AWARDS A. Alpha Zeta State Awards 1. The Rose Award is to be given to a Professionally Active chapter Member who was nominated by the Delta Chapter for their outstanding service to education, community or chapter. 2. The Key Award is to be given to a Retired chapter member who was nominated by Delta Chapter for her Outstanding Service to education, community, or chapter.
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3. Dedicated Service Award may be given biennially, in even-numbered years, to a member in Alpha Zeta State in recognition of distinguished service to the Society. B. Alpha Zeta State Scholarships and Stipends 1. The Elizabeth M. Bozearth State Scholarship will be given to a member pursuing a graduate degree according to the stipulations as outlined by the State Scholarship/Stipends Committee. The Scholarship award will be in accordance with ALPHA ZETA STAE BYLAWS, ARTICLE XI, Section A. 2. The Margaret Abel Scholarship Award shall be awarded annually to a female undergraduate or graduate student who has begun her professional program leading to an initial teaching certification. 3. Professional Growth Stipends will be granted to members working individually or as a team for professional growth or personal development as outlined in Article XI B of Alpha Zeta State By-Laws. C. Delta Chapter Scholarship Delta Chapter awards annually a scholarship to a graduating high school senior who is continuing his/her education and is a relative of a Delta Chapter member, in accordance to the guidelines put forth by the Chapter Scholarship Committee. 12. DISSOLUTION Dissolution will be in accordance with the CONSTITUTION, ARTICLE XII, and ALPHA ZETA STATE BYLAWS, ARTICLE XIII. 13. PARLIAMENTRY AUTHORITY Roberts Rules of Order, Newly Revised (Current Edition) shall govern chapter proceedings in all cases not provided for in the CONSTITUTION, State Bylaws, Standing Rules, and Chapter Rules. 14. AMENDMENTS
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These Chapter Rules may be amended or revised by a 2/3 vote of the members attending a regular chapter meeting. Written or electronic notification of a proposal to amend or revise must be made at least two weeks prior to the meeting.

Revised: April 2004 Revised: Feb. 2014

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