2 The CAF database Our target: Registration for CAF users via website: http://caf.eipa.eu/3/107/&for=new Manifold possibilities upon registration: - using the CAF e-tool - uploading Good Practices - bench learning - part of the European CAF network 2 3 CAF self-assessment eTool Definition: an online management tool, allowing: - members of the self-assessment groups (SAGs) to introduce evidences of strengths and areas of improvement (AoI), individual scores & suggestions for improvement (SfI) - the SAG administrator to gather the results of the SAG (scores and evidence), in order to prepare the consensus meeting - the SAG administrator to introduce consensus SA results - the organisation administrator to submit the final scores to EIPA (voluntary); only then will EIPA have insight in the scores (confidentiality) 4 Its place in the self-assessment process Phase 1 The start of the CAF journey - Step 1 Decide how to organise and plan the self-assessment (SA) - Step 2 Communicate the self-assessment project Phase 2 Self-Assessment Process - Step 3 Compose one or more self-assessment groups - Step 4 Organise training - Step 5 Undertake the self-assessment A. Undertake individual assessment B. Undertake consensus in group - Step 6 Draw up a report describing the results of self-assessment Phase 3 Improvement plan/ prioritisation Steps 7 - 10 3 5 Language versions available CAF 2013: English CAF 2006 : English, French, Dutch, Polish, Finnish, Italian, German 6 What is in it for... the individual assessor? Template allowing the individual to introduce - evidences of strengths - areas of improvement - individual scores - suggestions for improvement (SfI) and to visualise the results. !!! Discipline regarding individual preparation increases because individual contributions are visible and the timing of the contributions is essential 4 7 Level 3: Assessor - menu 8 Assessor - input 5 9 Assessor view scoring 10 Assessor accounts management 6 11 What is in it for... the SAG administrator? The tool allows him to organise the work of the SAG : - to keep track of the input given by the members of the SAG - to gather the results of the SAG (scores and evidences) into one document - to prepare the consensus meeting & prioritise the time during the consensus process in order to focus on the areas where lack of consensus is most visible - to use this input for the final report !!! Overall time spent on administration and facilitation decreases. 12 Level 2: SAG administrator info on individual scores 7 13 Level 2: info on strengths and areas of improvement 14 3 functions, 3 different levels, 3 different access codes - Organisation administrator: responsible for the CAF application in the organisation & the main contact person for EIPA/ CAF network - SAG administrator: person managing a SAG (possibility of different SAGs ) - Individual assessor: member of a SAG * If one and the same person has all 3 functions, he will have to create 3 different logins/passwords 8 15 Example of a virtual CAF application - Organisation administrator: registers at the EIPA CAF database creates 1 or more SAGs (SAG management) registers final CAF self-assessment results - SAG administrator(s): manage a SAG and its members (SAG management) collect information from individual assessors register strengths/weaknesses/suggestions/ scores resulting from the consensus meeting of the SAG - Assessor: registers his/her individual strengths/ weaknesses/ suggestions for improvement/ scores 16 Level 1: Organisation administrator Register the organisation: http://caf.eipa.eu/3/107/&for=new Manage the information - Organisation details: Update here the identification data of your organisation as a whole (edit function) - CAF self-assessment eTool SAG management Accounts management - Upload good practices 9 17 Level 1: Organisation administrator 18 Steps 1. Request registration as a user (by Organisation administrator) 2. Organisation administrator creates SAGs 3. SAG administrator creates assessor accounts 4. Individual assessors carry out self-assessment individually 5. SAG administrator gathers the results, prepares the consensus meeting 6. Consensus meeting: SAG administrator registers consensus data 7. Final results/ reporting (strengths, areas of improvement, suggestions for improvement, scores) 8. Ready to proceed with the action plan ... 10 19 CAF website, contact and access codes Website for EIPA CAF resource centre: www.eipa.eu/caf CAF database, e-tool, search users and good practices: caf.eipa.eu Testing the eTool, URL: caf.eipa.eu Level 1: Organisation administrator Apogee Login: OrgAdmin Password: OrgAdmin Level 2 SAG administrator SAG 1 Login: admin Password: admin Level 3 Assessors from SAG 1 Login ass1: demo Password ass1: demo Login ass2: assessor2 Password ass2: assessor2 Contact: Ann Stoffels Email: caf@eipa.eu