1

What can the CAF RC do for you? The CAF eTool

2
The CAF database
Our target:
Registration for CAF users via website:
http://caf.eipa.eu/3/107/&for=new
Manifold possibilities upon registration:
- using the CAF e-tool
- uploading Good Practices
- bench learning
- part of the European CAF network
2
3
CAF self-assessment eTool
Definition: an online management tool, allowing:
- members of the self-assessment groups (SAGs) to introduce
evidences of strengths and areas of improvement (AoI),
individual scores & suggestions for improvement (SfI)
- the SAG administrator to gather the results of the SAG (scores
and evidence), in order to prepare the consensus meeting
- the SAG administrator to introduce consensus SA results
- the organisation administrator to submit the final scores to EIPA
(voluntary); only then will EIPA have insight in the scores
(confidentiality)
4
Its place in the self-assessment process
Phase 1 The start of the CAF journey
- Step 1 Decide how to organise and plan the self-assessment (SA)
- Step 2 Communicate the self-assessment project
Phase 2 Self-Assessment Process
- Step 3 Compose one or more self-assessment groups
- Step 4 Organise training
- Step 5 Undertake the self-assessment
A. Undertake individual assessment
B. Undertake consensus in group
- Step 6 Draw up a report describing the results of self-assessment
Phase 3 Improvement plan/ prioritisation
Steps 7 - 10
3
5
Language versions available
CAF 2013: English
CAF 2006 : English, French, Dutch, Polish, Finnish,
Italian, German
6
What is in it for... the individual assessor?
Template allowing the individual to introduce
- evidences of strengths
- areas of improvement
- individual scores
- suggestions for improvement (SfI)
and to visualise the results.
!!! Discipline regarding individual preparation increases because
individual contributions are visible and the timing of the
contributions is essential
4
7
Level 3: Assessor - menu
8
Assessor - input
5
9
Assessor view scoring
10
Assessor accounts management
6
11
What is in it for... the SAG administrator?
The tool allows him to organise the work of the SAG :
- to keep track of the input given by the members of the
SAG
- to gather the results of the SAG (scores and evidences)
into one document
- to prepare the consensus meeting & prioritise the time
during the consensus process in order to focus on the
areas where lack of consensus is most visible
- to use this input for the final report
!!! Overall time spent on administration and facilitation decreases.
12
Level 2: SAG administrator info on individual scores
7
13
Level 2: info on strengths and areas of improvement
14
3 functions, 3 different levels, 3 different access codes
- Organisation administrator:
responsible for the CAF application in the organisation & the
main contact person for EIPA/ CAF network
- SAG administrator: person managing a SAG
(possibility of different SAGs )
- Individual assessor: member of a SAG
* If one and the same person has all 3 functions, he will have to create 3
different logins/passwords
8
15
Example of a virtual CAF application
- Organisation administrator:
registers at the EIPA CAF database
creates 1 or more SAGs (SAG management)
registers final CAF self-assessment results
- SAG administrator(s):
manage a SAG and its members (SAG management)
collect information from individual assessors
register strengths/weaknesses/suggestions/ scores resulting
from the consensus meeting of the SAG
- Assessor:
registers his/her individual strengths/ weaknesses/ suggestions
for improvement/ scores
16
Level 1: Organisation administrator
Register the organisation:
http://caf.eipa.eu/3/107/&for=new
Manage the information
- Organisation details: Update here the identification data of
your organisation as a whole (edit function)
- CAF self-assessment eTool
SAG management
Accounts management
- Upload good practices
9
17
Level 1: Organisation administrator
18
Steps
1. Request registration as a user (by Organisation administrator)
2. Organisation administrator creates SAGs
3. SAG administrator creates assessor accounts
4. Individual assessors carry out self-assessment individually
5. SAG administrator gathers the results, prepares the consensus
meeting
6. Consensus meeting: SAG administrator registers consensus
data
7. Final results/ reporting (strengths, areas of improvement,
suggestions for improvement, scores)
8. Ready to proceed with the action plan ...
10
19
CAF website, contact and access codes
Website for EIPA CAF resource centre:
www.eipa.eu/caf
CAF database, e-tool, search users and good practices: caf.eipa.eu
Testing the eTool, URL: caf.eipa.eu
Level 1: Organisation administrator Apogee
Login: OrgAdmin
Password: OrgAdmin
Level 2 SAG administrator SAG 1
Login: admin
Password: admin
Level 3 Assessors from SAG 1
Login ass1: demo Password ass1: demo
Login ass2: assessor2 Password ass2: assessor2
Contact:
Ann Stoffels
Email: caf@eipa.eu