2010 10 06 ESubmittalAnalysis

CASE 0.
Traditional Paper-Based Submittal Process

PART 1. Expected Task Durations
Manual Task Durations Electronic Task Durations
Task Type Duration (calendar days) Task Type
Processing 1 Processing
Routing 0.5 Routing
Handling 0.5 Handling
Transmitting 5 Transmitting
PART 2. Expected Process Components
(note changes in Part 2 must be updated in Part 4)
Submittal Preparation
Prime Contractor Sub Contractor
Task No. Task Name Type Duration Task No. Task NameType Duration
1.01 Start Terminate 0.0
1.02 Submittal Register Process 1.0
1.03 Routing Routing 0.5 1.03T n/a Transmit 5.0
1.04 Discover Process 1.0 1.05 Log Handle 0.5
1.06 Discover Process 1.0
1.07 Package Handle 0.5
1.08 Log Handle 0.5
1.09 Evaluate Process 1.0 1.08T n/a Transmit 5.0
1.11 Log Handle 0.5
1.12 Send Transmit 5.0
Contractor Prepared Package = 9.5 21.0
includes contractor prepared tasks
Submittal Review
Owner's Representative Design A/E
1.12 Receive Terminator 0.0
2.01 Log Handle 0.5
2.03 Log Handle 0.5
2.04 Routing Routing 0.5
2.09 Review Process 1.0
Sub Prepared Package =
2.10 Transcribe Handle 0.5
2.11 Log Handle 0.5
2.16 Review Process 1.0 2.11T n/a Transmit 5.0
2.18 Log Handle 0.5
Contractor Certified Review = 8.0 Approval Review (AE) = 21.0
includes certified review tasks
Procurement Initiation
3.01 Log Handle 0.5
3.03 Review Process 1.0 3.07 Log Handle 0.5
3.04 Prepare Handle 0.5 3.08 Review Process 1.0
3.05 End Terminator 0.0 3.09 Prepare Handle 0.5
3.10 End Terminator 0.0
Contractor Purchased Item= 2.5 Sub Purchased Item = 8.0
includes contractor purchase tasks
PART 3. Expected Cycle Times for Submittal Process
Prepare Review Initiate Total
Certified Prime n/a 9.5 8 2.5 20
Certified Sub n/a 21 8 8 37
Approval Prime Architect 9.5 21 2.5 33
Approval Sub Architect 21 21 8 50
Approval Prime Consultant 9.5 33.5 2.5 45.5
Approval Sub Consultant 21 33.5 8 62.5
Submittal
Type Prepared By Reviewed By
Expected Process Time (calendar days)
PART 4. Relative Times Per Task Type
Process Route Handle Transmit total check
Prepared By Prime 3.0 0.5 1.0 5.0 9.5 ok
Prepared by Sub 3.0 0.5 2.5 15.0 21 ok
Certified 1.0 0.5 1.5 5.0 8 ok
AE Review 2.0 1.0 3.0 15.0 21 ok
Consultant Review 3.0 1.0 4.5 25.0 33.5 ok
Initiated by Prime 1.0 0.5 1.0 0.0 2.5 ok
Initiated by Sub 1.0 0.5 1.5 5.0 8 ok
Prime Certified 5.0 1.5 3.5 10.0 20.0 ok
Sub Certified 5.0 1.5 5.5 25.0 37.0 ok
Prime Architect 6.0 2.0 5.0 20.0 33.0 ok
Sub Architect 6.0 2.0 7.0 35.0 50.0 ok
Prime Consultant 7.0 2.0 6.5 30.0 45.5 ok
Sub Consultant 7.0 2.0 8.5 45.0 62.5 ok
Process Other
Prime Certified 5.0 15.0 25% 75%
Sub Certified 5.0 32.0 14% 86%
Prime Architect 6.0 27.0 18% 82%
Sub Architect 6.0 44.0 12% 88%
Prime Consultant 7.0 38.5 15% 85%
Sub Consultant 7.0 55.5 11% 89%
Prime Certified 25%
Sub Certified 14%
Prime Architect 18%
Sub Architect 12%
Prime Consultant 15%
Sub Consultant 11%
Prepared By Reviewed By
Pct Value
Added
Process Pct
Total
Other Pct
Total
Expected Task Times (calendar days)
Electronic Task Durations
Duration (calendar days)
1
0.5
0.5
Transmitting 5
Design Consultant
Task No. Task Name Type Duration
2.04T n/a Transmit 5.0
2.05 Log Handle 0.5
2.08 Log Handle 0.5
Approval Review (Consultant)= 33.5
includes the AE and certified review tasks
0 10 20 30 40 50 60
1
2
3
4
5
6
0 10 20 30 40 50 60
Prepare Review Initiate
0 10 20 30 40 50 60
1
2
3
4
5
6
Process Route Handle Transmit
70
70
70
NPV Reproduction Costs
avg submittals per project 200
avg pages per submittal 20
avg packages required 10
sub total pages per project required 40000
cost per page 0.20 $
cost per project 8,000.00 $
number of projects per year 10
0 1 2 3
cost stream for 10 years 80,000.00 $ 80,000.00 $ 80,000.00 $ 80,000.00 $
3%
annual discout rate $682,416.23
NPV
0 1 2 3
cost stream for 10 years 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $
3%
annual discout rate $85,302.03
NPV
4 5 6 7 8 9
80,000.00 $ 80,000.00 $ 80,000.00 $ 80,000.00 $ 80,000.00 $ 80,000.00 $
4 5 6 7 8 9
10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $
CASE 1. Email-based Document-Centric Submittal Process
Routing 0.5 Routing
1.08 Log Handle 0.5
1.11 Log Handle 0.5
Submittal Review
2.01 Log Handle 0.0
2.03 Log Handle 0.5
zeroed out since the
designer gets the initial
submission and makes
it's recommendation to
the owner
2.11 Log Handle 0.5
2.18 Log Handle 0.5
3.01 Log Handle 0.5
Certified Prime n/a 5 7 2.5 14.5
Certified Sub n/a 7.5 7 3.5 18
Approval Prime Architect 5 11 2.5 18.5
Approval Sub Architect 7.5 11 3.5 22
Approval Prime Consultant 5 14.5 2.5 22
Approval Sub Consultant 7.5 14.5 3.5 25.5
Submittal
it's recommendation to
the owner
Prepared By Prime 3.0 0.5 1.0 0.5 5 ok
Prepared by Sub 3.0 0.5 2.5 1.5 7.5 ok
Certified 1.0 0.0 1.0 5.0 7 ok
AE Review 2.0 0.5 2.5 6.0 11 ok
Consultant Review 3.0 0.5 4.0 7.0 14.5 ok
Initiated by Sub 1.0 0.5 1.5 0.5 3.5 ok
Sub Certified 5.0 1.0 5.0 7.0 18.0 ok
Sub Architect 6.0 1.5 6.5 8.0 22.0 ok
Process Other
Prime Certified 14.5 20.0 28%
Sub Certified 18.0 37.0 51%
Prime Architect 18.5 33.0 44%
Sub Architect 22.0 50.0 56%
Prime Consultant 22.0 45.5 52%
Sub Consultant 25.5 62.5 59%
Pct Value
Added
Process Pct
Total
Other Pct
Total
Tradition
al model
email
model
improvem
ent
Prime Certified 34%
Sub Certified 28%
Prime Architect 32%
Sub Architect 27%
Sub Consultant 27%
Pct Value
Added
CASE 1. Email-based Document-Centric Submittal Process
1
0.5
0.5
Transmitting 0.5
Design Consultant
2.05 Log Handle 0.5
2.08 Log Handle 0.5
Transmission costs are
virtually eliminated.
reduced to time to
acknowledge the item in
an email inbox
=eTransmitingTime
initial submission to
designer not to owner
0.5
0 10 20 30 40 50 60 70
1
2
3
4
5
6
0 10 20 30 40 50 60 70
0 10 20 30 40 50 60 70
1
2
3
4
5
6
70
70
CASE 1. eSubmittal Process
Routing 0.5 Routing
1.08 Log Handle 0.5
1.11 Log Handle 0.5
Submittal Review
2.01 Log Handle 0.5
2.03 Log Handle 0.5
processing reduced since all data
needed is available in one place
for revew/use
routing and handling during
submittal preparation and
initiation of procurement
remained as before due to mixed
mode processing
2.11 Log Handle 0.5
2.18 Log Handle 0.5
3.01 Log Handle 0.5
Certified Sub n/a 5.5 2 3 10.5
Approval Sub Architect 5.5 4 3 12.5
Approval Prime Consultant 4.5 6 2.5 13
Approval Sub Consultant 5.5 6 3 14.5
Submittal
Prepared by Sub 2.5 0.5 2.5 0.0 5.5 ok
Certified 0.5 0.0 1.5 0.0 2 ok
AE Review 1.0 0.0 3.0 0.0 4 ok
Consultant Review 1.5 0.0 4.5 0.0 6 ok
Sub Certified 4.0 1.0 5.5 0.0 10.5 ok
Sub Architect 4.5 1.0 7.0 0.0 12.5 ok
Process Other
Prime Certified 9.0 20.0 55% 14.5 38%
Sub Certified 10.5 37.0 72% 18 42%
Prime Architect 11.0 33.0 67% 18.5 41%
Sub Architect 12.5 50.0 75% 22 43%
Prime Consultant 13.0 45.5 71% 22 41%
Sub Consultant 14.5 62.5 77% 25.5 43%
improvem
ent
Pct Value
Added
email
model
improvem
ent
Process Pct
Total
Other Pct
Total
partial
cloud
Tradition
al model
Prime Certified 50%
Sub Certified 38%
Prime Architect 45%
Sub Architect 36%
Sub Consultant 34%
Pct Value
Added
0.5
0
0.5
Transmitting 0
Design Consultant
2.05 Log Handle 0.5
2.08 Log Handle 0.5
Transmission costs are virtually
eliminated. reduced to time to
acknowledge the item in an
email inbox
routing and notification is
automated in eSubmittal
0 10 20 30 40 50 60 70
1
2
3
4
5
6
0 10 20 30 40 50 60 70
0 10 20 30 40 50 60 70
1
2
3
4
5
6
70
70
CASE 1. eSubmittal Process
Routing 0.5 Routing
1.03 Routing Routing 0 1.03T n/a Transmit 0.0
1.08 Log Handle 0.5
1.11 Log Handle 0.5
Submittal Review
2.01 Log Handle 0.5
2.03 Log Handle 0.5
processing reduced since all data
needed is available in one place
for revew/use
all use eTimes and not these
values!
2.11 Log Handle 0.5
2.18 Log Handle 0.5
3.01 Log Handle 0.5
3.02 Routing Routing 0 3.02T n/a Transmit 0.0
Certified Sub n/a 4 2 2 8
Approval Sub Architect 4 4 2 10
Approval Prime Consultant 2.5 6 1.5 10
Approval Sub Consultant 4 6 2 12
Submittal
Prepared by Sub 1.5 0.0 2.5 0.0 4 ok
Certified 0.5 0.0 1.5 0.0 2 ok
AE Review 1.0 0.0 3.0 0.0 4 ok
Consultant Review 1.5 0.0 4.5 0.0 6 ok
Sub Certified 2.5 0.0 5.5 0.0 8.0 ok
Sub Architect 3.0 0.0 7.0 0.0 10.0 ok
Process Other
Prime Certified 6.0 20.0 70% 9 33%
Sub Certified 8.0 37.0 78% 10.5 24%
Prime Architect 8.0 33.0 76% 11 27%
Sub Architect 10.0 50.0 80% 12.5 20%
Prime Consultant 10.0 45.5 78% 13 23%
Sub Consultant 12.0 62.5 81% 14.5 17%
Process Pct
Total
Other Pct
Total
Prepared By Reviewed By total cloud
Tradition
al model
improvem
ent
partial
cloud
improvem
ent
Pct Value
Added
Prime Certified 42%
Sub Certified 31%
Prime Architect 38%
Sub Architect 30%
Sub Consultant 29%
Pct Value
Added
0.5
0
0.5
Transmitting 0
Design Consultant
2.05 Log Handle 0.5
2.08 Log Handle 0.5
Transmission costs are virtually
eliminated. reduced to time to
acknowledge the item in an
email inbox
routing and notification is
automated in eSubmittal
0 10 20 30 40 50 60 70
1
2
3
4
5
6
14.5 59%
18 56%
18.5 57%
22 55%
22 55%
25.5 53%
email model
improvem
ent
0 10 20 30 40 50 60 70
0 10 20 30 40 50 60 70
1
2
3
4
5
6
70
70
Expected Total Time for Submittal Process (from part 3)
Traditional
Prime n/a 20
Sub n/a 37
Prime Architect 33
Sub Architect 50
Prime Consultant 45.5
Sub Consultant 62.5
Value Added % Per Treatment (from part 4)
Prepared By Reviewed By Traditional
Prime n/a 25%
Sub n/a 14%
Prime Architect 18%
Sub Architect 12%
Sub Consultant 11%
Traditional
Prepared By Reviewed By Expected Task Times (calendar days)
Prime Created Contractor Certified Paper
Email
eSubmittal
Sub Created Contractor Certified Paper
Email
eSubmittal
Prime Created Architect Approved Paper
Email
eSubmittal
Sub Created Architect Approved Paper
Email
eSubmittal
Prime Created Consultant Approved Paper
Email
eSubmittal
Sub Created Consultant Approved Paper
Email
eSubmittal
Case 1. Email
Process
Prime Certified 5
Sub Certified 5
Prime Architect 6
Sub Architect 6
Prime Consultant 7
Sub Consultant 7
Case 2. Partial
Process
Prime Certified 4.5
Sub Certified 4
Prime Architect 5
Sub Architect 4.5
Sub Consultant 5
Case 3. Full
Process
Prime Certified 2.5
Sub Certified 2.5
Prime Architect 3
Sub Architect 3
Sub Consultant 3.5
Case 1. Email Case 2. Partial Case 3. Full
14.5 9 6
18 10.5 8
18.5 11 8
22 12.5 10
22 13 10
25.5 14.5 12
Case 1. Email Case 2. Partial Case 3. Full
34% 50% 42%
28% 38% 31%
32% 45% 38%
27% 36% 30%
32% 42% 35%
27% 34% 29%
5 1.5 3.5 10
5 1 3 5.5
2.5 0 3.5 0
5 1.5 5.5 25
5 1 5 7
2.5 0 5.5 0
6 2 5 20
6 1.5 4.5 6.5
3 0 5 0
0 10 20 30
1
2
3
4
5
6
Case 3. Full Case 2. Partial
eSubmittal
Paper
Email
eSubmittal
Paper
Email
eSubmittal
Paper
Email
eSubmittal
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6 2 7 35
6 1.5 6.5 8
3 0 7 0
7 2 6.5 30
7 1.5 6 7.5
3.5 0 6.5 0
7 2 8.5 45
7 1.5 8 9
3.5 0 8.5 0
Route Handle Transmit
1 3 5.5
1 5 7
1.5 4.5 6.5
1.5 6.5 8
1.5 6 7.5
1.5 8 9
1 3.5 0
1 5.5 0
1 5 0
1 7 0
1 6.5 0
1 8.5 0
0 3.5 0
0 5.5 0
0 5 0
0 7 0
0 6.5 0
0 8.5 0
0 10
Paper
Email
eSubmittal
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eSubmittal
Paper
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eSubmittal
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Process
40 50 60 70
Case 1. Email Traditional
10 20 30 40 50 60 70
Prepared By Reviewed By Process Route Handle Transmit
Prime Created Contractor Certified eSubmittal 2.5 0 3.5 0
Email 5 1 3 5.5
Paper 5 1.5 3.5 10
Sub Created Contractor Certified eSubmittal 2.5 0 5.5 0
Email 5 1 5 7
Paper 5 1.5 5.5 25
Prime Created Architect Review eSubmittal 3 0 5 0
Email 6 1.5 4.5 6.5
Paper 6 2 5 20
Sub Created Architect Review eSubmittal 3 0 7 0
Email 6 1.5 6.5 8
Paper 6 2 7 35
Prime Created Consultant Review eSubmittal 3.5 0 6.5 0
Email 7 1.5 6 7.5
Paper 7 2 6.5 30
Sub Created Consultant Review eSubmittal 3.5 0 8.5 0
Email 7 1.5 8 9
Paper 7 2 8.5 45
0 10 20 30 40 50
eSubmittal
Email
Paper
eSubmittal
Email
Paper
eSubmittal
Email
Paper
eSubmittal
Email
Paper
eSubmittal
Email
Paper
eSubmittal
Email
Paper
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Process Route
50 60 70

2010 10 06 ESubmittalAnalysis

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2010 10 06 ESubmittalAnalysis

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CASE 0.

Traditional Paper-Based Submittal Process

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