Professional Documents
Culture Documents
Administrator Training
New Teacher Program Overview for all new teachers in years two through seven.
In addition to the 78 complimentary 3-hour Professional Development sessions, the PD Plan recommends
purchase of Paid Professional Development sessions for Seattle Public Schools. However, the paid PD
sessions are optional and have not been included in the Go Math! annual costs detailed in the Go Math!
RFP submission
2. Is there an option for HM to train our staff (train-the-trainer) and have us train our teachers, thus
saving some expense?
There is no cost for the 78 HALF-DAY (3-hour) training/PD sessions provided by HMH and detailed in the
attached Go Math! PD Plan.
Go Math! is the one program under review by SPS that was created completely after the CCSS for
Mathematics were adopted. Go Math! is NOT A RETROFIT pre-CCSS program and was built from the
ground up to be 100% CCSS compliant. Because it is 100% CCSS and not a retrofit, it requires a reasonable
amount of training.
Go Math! has been very successful with every Northwest implementation - including the training in the
attached PD Plan.
For confirmation and additional details on the Go Math! PD Plan, please feel free to contact the following
Math Curriculum Director who worked with the HMH consulting team to implement Go Math! With 1800
teachers.
Bobbi Jo Erb
Executive Director of Curriculum & Instruction
Anchorage School District
907-748-5480
Erb_BobbiJo@asdk12.org
3. What is the purpose of the year 2-7 PD? Is this for the same first-year-trained teachers or just for
new teachers to the program?
As detailed in the attached plan, the Go Math! PD Plan provides new teacher training in years 2-7.
Thank you,
James
James Genereaux
Washington, Oregon, Alaska
Houghton Mifflin Harcourt
Mobile: 503-887-8156
10714 SW Tualatin Dr
Tigard, OR 97224-4593
james.genereaux@hmhco.com
From: J ohnston, Susan
To: Dysart, Adam W; Sipe, Shawn L; Caldwell, Eric
Subject: Go Math! 7 year PD PLan - RFP02440 clarification
Date: Tuesday, April 08, 2014 1:40:07 PM
Attachments: A0621148-F0BB-4204-97AB-77D59561C879[2].png
Seattle GM PP final 3-3-13.docx
Importance: High
PD info for Go Math!
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Genereaux, J ames [mailto:J ames.Genereaux@hmhco.com]
Sent: Tuesday, April 08, 2014 12:50 PM
To: J ohnston, Susan
Cc: Murphy, Kari
Subject: Re: Go Math! 7 year PD PLan - RFP02440 clarification
Importance: High
Hello Susan,
Here are answers to the three PD questions regarding Go Math!
1. What does the Go Math! Professional Development entail in terms of number of days, materials,
etc?
Attached is the Go Math! Seven Year Professional Development Plan for SPS.
Upon purchase of Go Math! K-5, Seattle Public Schools will be entitled to 78 complimentary HALF-DAY (3-
hour) training/PD sessions.
The attached PD Plan includes a seven-year Implementation calendar for years 2014-2021 with our
recommendation for the use of those 78 sessions. However, final choice of sessions and use of the
implementation entitlements will be subject to the decisions of the SPS District Leadership and the
SPS/HMH Implementation Planning Meeting.
The Go Math! Seven-Year Partnership Plan will provide Seattle Public Schools with 78
complimentary 3-hour sessions at a value of $218,400. This can include:
Administrator Training
New Teacher Program Overview for all new teachers in years two through seven.
In addition to the 78 complimentary 3-hour Professional Development sessions, the PD Plan recommends
purchase of Paid Professional Development sessions for Seattle Public Schools. However, the paid PD
sessions are optional and have not been included in the Go Math! annual costs detailed in the Go Math!
RFP submission
2. Is there an option for HM to train our staff (train-the-trainer) and have us train our teachers, thus
saving some expense?
There is no cost for the 78 HALF-DAY (3-hour) training/PD sessions provided by HMH and detailed in the
attached Go Math! PD Plan.
Go Math! is the one program under review by SPS that was created completely after the CCSS for
Mathematics were adopted. Go Math! is NOT A RETROFIT pre-CCSS program and was built from the
ground up to be 100% CCSS compliant. Because it is 100% CCSS and not a retrofit, it requires a reasonable
amount of training.
Go Math! has been very successful with every Northwest implementation - including the training in the
attached PD Plan.
For confirmation and additional details on the Go Math! PD Plan, please feel free to contact the following
Math Curriculum Director who worked with the HMH consulting team to implement Go Math! With 1800
teachers.
Bobbi Jo Erb
Executive Director of Curriculum & Instruction
Anchorage School District
907-748-5480
Erb_BobbiJo@asdk12.org
3. What is the purpose of the year 2-7 PD? Is this for the same first-year-trained teachers or just for
new teachers to the program?
As detailed in the attached plan, the Go Math! PD Plan provides new teacher training in years 2-7.
Thank you,
James
James Genereaux
Washington, Oregon, Alaska
Houghton Mifflin Harcourt
Mobile: 503-887-8156
10714 SW Tualatin Dr
Tigard, OR 97224-4593
james.genereaux@hmhco.com
From: J ohnston, Susan
To: Sipe, Shawn L; Dysart, Adam W
Cc: Caldwell, Eric; Heath, Shauna L; Box, Anna M
Subject: RE: Math in Focus ..answered questions
Date: Tuesday, April 08, 2014 10:47:51 AM
Hi Shawn,
I will give you copies of each RFP response today. It should clear most of your questions.
I forwarded the first two questions you have below, onto James to answer.
Regarding the PD, I believe the reason we asked for a second year was for new teachers to the
program to be trained.
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Sipe, Shawn L
Sent: Tuesday, April 08, 2014 10:35 AM
To: J ohnston, Susan; Dysart, Adam W
Cc: Caldwell, Eric; Heath, Shauna L; Box, Anna M
Subject: RE: Math in Focus ..answered questions
Importance: High
Susan,
Thank you for the information from the Math In Focus people.
We have some follow-up questions:
1. What does the Professional Development entail in terms of number of days, materials,
etc?
2. Is there an option for HM to train our staff (train-the-trainer)and have us train our
teachers, thus saving some expense?
3. What is the purpose of the year 2 PD? Is this for the same first-year-trained teachers or
just for new teachers to the program?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: J ohnston, Susan
Sent: Tuesday, April 08, 2014 7:25 AM
To: Dysart, Adam W
Cc: Sipe, Shawn L; Caldwell, Eric
Subject: Math in Focus ..answered questions
Importance: High
Hi Adam,
Below are the answers to the questions you asked about Math in Focus, answered by James
Genereaux HM Sales Representative.
Here are detailed answers for Adam Dysart:
1. What makes the Math in Focus program so expensive?
Houghton Mifflin Harcourt (HMH) does not own the Math in Focus Program. HMH distributes Math in
Focus for the owners/authors of the program . Under the terms of that distribution agreement, the
owners of the program set pricing. They approved a 5% discount for SPS.
HMH is unable, for example, to offer the special promotions that were offered SPS on the Go
Math! Program (buy four SEs, get one free and buy one classroom manipulative kit get one free).
Northwest Pricing on Go Math! also benefits from the fact that so many Northwest school districts have
adopted Go Math! - including Anchorage School District with 30,000 students.
In addition, Math in Focus requires a significant amount of professional development. This is a significant
additional cost ($391,250 total years 1 and 2).
We are able to offer the five-year payment terms for Math in Focus as detailed in the RFP documents.
2. What was finally negotiated in terms of access/free updates?
Free updates are not included as part of the Math in Focus submission.
3. Is this their final Math in Focus number?
Yes.
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: J ohnston, Susan
To: Dysart, Adam W
Cc: Sipe, Shawn L; Murphy, Craig; Caldwell, Eric
Subject: RE: Math in Focus questions
Date: Monday, April 07, 2014 3:37:33 PM
Importance: High
Hi Adam,
The price tabulation I sent to you last week was correct. I asked the sales rep @ Houghton Mifflin,
James Genereaux, to answer your questions below, first thing this morning, but as of this minute,
he has not gotten back to me with the answers.
Years 1 -7 costs for Go Math!:
1 $ 1,513,041.00 Year 1s cost
2 $ 305,387.00
3 $ 305,387.00
4 $ 305,387.00
5 $ 305,387.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years $2,734.588.04
******************************************
Years 1 - 7 costs for Math in Focus:
1 $ 4,269,506.00 Year 1s cost
2 $ 747,354.00
3 $ 558,954.00
4 $ 558,954.00
5 $ 558,954.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years- $6,851,166.60
******************************************
Years 1-7 cost for envision
1 $1,561,109.69 Year 1s cost
2 $ 451,258.59
3 $ 451,258.59
4 $ 451,258.59
5 $ 451,258.59
6 $ 451,258.59
7 $ 451,258.59
Total price for all 7 years $4,268,661.23
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Dysart, Adam W
Sent: Monday, April 07, 2014 8:58 AM
To: J ohnston, Susan
Cc: Sipe, Shawn L
Subject: Math in Focus
Hello
If you are in the office today, would you have time to touch base about the final numbers from the
math programs? In particular, with the number so large for MinF, I would like to know the
following:
What makes the program so expensive?
What was finally negotiated in terms of access/free updates?
Is this their final number?
Adam Dysart
Curriculum Specialist, Mathematics
Seattle Public Schools
206-252-0135
Elementary Math fusion page
From: Murphy, Craig
To: Dysart, Adam W; J ohnston, Susan
Cc: Heath, Shauna L; Heath, Shauna L; Sipe, Shawn L; Caldwell, Eric
Subject: RE: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Date: Friday, April 04, 2014 2:26:26 PM
Adam,
.
Spoke to Carmen at Highline Schools.
.
They adopted Math in Focus over several years beginning in 2011.
.
She is seeking permission to share pricing (without a slow public records request type process)
details.
.
This info wont come any earlier than next week.
.
She did recall that Math in Focus was priced substantially higher than others they considered.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Dysart, Adam W
Sent: Friday, April 04, 2014 8:03 AM
To: J ohnston, Susan; Sipe, Shawn L; Caldwell, Eric
Cc: Murphy, Craig; Heath, Shauna L; Heath, Shauna L
Subject: RE: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Correct me if Im wrong, but this leads me to believe Math in Focus is not within budgetary means.
The committee has been told all along that once final numbers come in, theyd be appraised of
cost. If these are the final numbers, Id like to a) determine if MIF stays in the competitive range to
even consider, and b) forward these numbers to the committee.
- Adam
From: J ohnston, Susan
Sent: Thursday, April 03, 2014 9:32 AM
To: Sipe, Shawn L; Dysart, Adam W; Caldwell, Eric
Cc: Murphy, Craig
Subject: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Importance: High
Hello,
Below Ive given the RFP price tabulation for each of the above candidates. Craig and I will be out
of the office most of next week. (Craig all week, Im in Monday & Tuesday)
I will give Shawn hard copies of each RFP submission by Tuesday of next week.
Let me know if you have any questions.
Years 1 -7 costs for Go Math!:
1 $ 1,513,041.00
2 $ 305,387.00
3 $ 305,387.00
4 $ 305,387.00
5 $ 305,387.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years $2,734.588.04
******************************************
Years 1 - 7 costs for Math in Focus:
1 $ 4,269,506.00
2 $ 747,354.00
3 $ 558,954.00
4 $ 558,954.00
5 $ 558,954.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years- $6,851,166.60
******************************************
Years 1-7 cost for envision
1 $1,561,109.69
2 $ 451,258.59
3 $ 451,258.59
4 $ 451,258.59
5 $ 451,258.59
6 $ 451,258.59
7 $ 451,258.59
Total price for all 7 years $4,268,661.23
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Caldwell, Eric
To: Heath, Shauna L
Subject: RE: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Date: Thursday, April 03, 2014 10:55:52 AM
Yes, same situation as before. If they get selected the Board would have to understand that
additional funding would be needed to do the adoption. They have been very difficult to work with
and it is hard to not get the feeling that they are not really committed to the sale. The numbers
that Susan showed me yesterday actually had their pricing closer to $10M for the adoption. Not
sure what changed.
Eric
From: Heath, Shauna L
Sent: Thursday, April 03, 2014 10:40 AM
To: Caldwell, Eric
Subject: RE: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
They will stay in, correct?
Shauna
From: Caldwell, Eric
Sent: Thursday, April 03, 2014 9:35 AM
To: Heath, Shauna L
Subject: FW: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Importance: High
Hi Shauna,
FYI - The tabulation for Math in Focus is still above the budget.
Eric
From: J ohnston, Susan
Sent: Thursday, April 03, 2014 9:31 AM
To: Sipe, Shawn L; Dysart, Adam W; Caldwell, Eric
Cc: Murphy, Craig
Subject: RFP02440 Price Tabulation-Go Math!, Math in Focus, enVision
Hello,
Below Ive given the RFP price tabulation for each of the above candidates. Craig and I will be out
of the office most of next week. (Craig all week, Im in Monday & Tuesday)
I will give Shawn hard copies of each RFP submission by Tuesday of next week.
Let me know if you have any questions.
Years 1 -7 costs for Go Math!:
1 $ 1,513,041.00
2 $ 305,387.00
3 $ 305,387.00
4 $ 305,387.00
5 $ 305,387.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years $2,734.588.04
******************************************
Years 1 - 7 costs for Math in Focus:
1 $ 4,269,506.00
2 $ 747,354.00
3 $ 558,954.00
4 $ 558,954.00
5 $ 558,954.00
6 $ 0.00
7 $ 0.00
Total price for all 7 years- $6,851,166.60
******************************************
Years 1-7 cost for envision
1 $1,561,109.69
2 $ 451,258.59
3 $ 451,258.59
4 $ 451,258.59
5 $ 451,258.59
6 $ 451,258.59
7 $ 451,258.59
Total price for all 7 years $4,268,661.23
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Potter, Douglas W
To: Farmer, Elissa
Subject: RE: Possible curricular materials? (erfarmer@seattleschools.org)
Date: Wednesday, March 26, 2014 9:10:40 AM
Ive been looking at Math Ready and hope to take a been look this afternoon. Is there a cost to the
school to use this curriculum?
Doug
From: Farmer, Elissa
Sent: Thursday, March 13, 2014 1:20 PM
To: 'Ryan Dorman (Google Drive)'
Cc: Wethall, Nicola J ; O'Brien, J ulianne O; Eklund, Alexander I; Pham, De N;
catherine.conway@seattlecolleges.edu; Potter, Douglas W
Subject: Possible curricular materials? (erfarmer@seattleschools.org)
Hi All,
I was looking at the email from Bill Moore that came today, and there was a link to this Math Ready
curriculum that has been developed by the Southern Regional Education Board.
Now that we have our list of topics, I can see that there is a lot of overlap with this curriculum and
what we want (and its free!). Maybe we should consider using this and supplementing where
needed?
-Elissa
From: Ryan Dorman (Google Drive) [mailto:ryandorman1@gmail.com]
Sent: Thursday, March 13, 2014 1:04 PM
To: Farmer, Elissa
Cc: Wethall, Nicola J ; O'Brien, J ulianne O; Eklund, Alexander I; Pham, De N;
catherine.conway@seattlecolleges.edu
Subject: Transition Course Topics (erfarmer@seattleschools.org)
I've shared an item with you.
Hi there 4th Year Transition Course team! This is the topic list that we started to take a look at at the
meeting yesterday. I think that you'll need to have a gmail account of some sort to use google drive, but
assuming you do this should give you access to the shared document. Let me know if you have any
trouble getting it up and running, but this should give us a chance to do some collaboration before the
next meeting (now scheduled for April 2nd.)
The goal of the document is to come up with a list of the topics that we think need to go into the transition
course. If you come up with a great system for which topics are most important go ahead and make a
note of it at the top or bottom of the document (basically somewhere easy to find so that others can build
on the ideas.)
-Ryan
Transition Course Topics
Google Drive: create, share, and keep all your stuff in one place.
From: McElhinney, Denise
To: Dysart, AdamW
Cc: Sipe, Shawn L
Subject: RE: Math Adoption budget so far
Date: Wednesday, March 12, 2014 10:04:51 AM
Attachments: image001.png
Sure.
From: Dysart, Adam W
Sent: Wednesday, March 12, 2014 9:34 AM
To: McElhinney, Denise; Sipe, Shawn L
Subject: RE: Math Adoption budget so far
Denise Looks like Shawn is out sick.
Do you still want to meet? I can access all the files that I think you need (sub forms, etc)
I am available after 1:30
From: McElhinney, Denise
Sent: Monday, March 10, 2014 4:52 PM
To: Sipe, Shawn L
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
1pm is better
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 4:46 PM
To: McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Would 11AM work for you? Adam, do you want to join us?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
Sent: Monday, March 10, 2014 4:41 PM
To: Sipe, Shawn L
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Yes, I am happy to assist you. I have schools all day tomorrow but some time on Wednesday.
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:36 PM
To: McElhinney, Denise
Cc: Dysart, Adam W
Subject: FW: Math Adoption budget so far
Further info: the budget we were using for printing and substitutes is 4207927480. I have at least 80 entries of sub requests and 2 or 3 printing orders. Can you locate
them for me?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:32 PM
To: McElhinney, Denise
Cc: Dysart, Adam W; Block, Kae H
Subject: RE: Math Adoption budget so far
Denise,
It looks like some of our expenditures got assigned to the wrong area, namely our substitute spending and printing spending, as far as I can see. Can I sit down with you to
understanding how to fix this problem and also to better understand the SAP system?
Adam may want to join us.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 3:56 PM
To: Heath, Shauna L; Caldwell, Eric
Cc: Dysart, Adam W; Sipe, Shawn L
Subject: RE: Math Adoption budget so far
The 1.5M budgeted in textual materials is in part the 500K transferred from math org for math curriculum. This budget has 460K balance for PD.
--_________________________________________________
Denise,
Correct me if I am wrong, but the 480,00 is there for PD related to the adoption.
Sent from my iPhone
On Mar 5, 2014, at 2:57 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org> wrote:
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables budget.
Eric
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 2:25 PM
To: Heath, Shauna L; Sipe, Shawn L
Cc: Caldwell, Eric; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered which means reserved for K-5 Math Adoptions. If you need more detail on the
expenditures please let me know.
dm
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
To: Sipe, Shawn L; Dysart, AdamW
Subject: RE: Math Adoption budget so far
Date: Tuesday, March 11, 2014 9:27:01 AM
Attachments: image001.png
My desk cubical 3436 at 1:30 tomorrow!
From: Sipe, Shawn L
Sent: Tuesday, March 11, 2014 8:36 AM
To: Dysart, Adam W; McElhinney, Denise
Subject: RE: Math Adoption budget so far
1:30 works for me. Where?
From: Dysart, Adam W
Sent: Tuesday, March 11, 2014 7:33 AM
To: McElhinney, Denise; Sipe, Shawn L
Subject: RE: Math Adoption budget so far
I could meet at 1:30 tomorrow.
From: McElhinney, Denise
Sent: Monday, March 10, 2014 4:52 PM
To: Sipe, Shawn L
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
1pm is better
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 4:46 PM
To: McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Would 11AM work for you? Adam, do you want to join us?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
Sent: Monday, March 10, 2014 4:41 PM
To: Sipe, Shawn L
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Yes, I am happy to assist you. I have schools all day tomorrow but some time on Wednesday.
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:36 PM
To: McElhinney, Denise
Cc: Dysart, Adam W
Subject: FW: Math Adoption budget so far
Further info: the budget we were using for printing and substitutes is 4207927480. I have at least 80 entries of sub requests and 2 or 3 printing orders. Can you locate
them for me?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:32 PM
To: McElhinney, Denise
Cc: Dysart, Adam W; Block, Kae H
Subject: RE: Math Adoption budget so far
Denise,
It looks like some of our expenditures got assigned to the wrong area, namely our substitute spending and printing spending, as far as I can see. Can I sit down with you to
understanding how to fix this problem and also to better understand the SAP system?
Adam may want to join us.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 3:56 PM
To: Heath, Shauna L; Caldwell, Eric
Cc: Dysart, Adam W; Sipe, Shawn L
Subject: RE: Math Adoption budget so far
The 1.5M budgeted in textual materials is in part the 500K transferred from math org for math curriculum. This budget has 460K balance for PD.
--_________________________________________________
Denise,
Correct me if I am wrong, but the 480,00 is there for PD related to the adoption.
Sent from my iPhone
On Mar 5, 2014, at 2:57 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org> wrote:
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables budget.
Eric
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 2:25 PM
To: Heath, Shauna L; Sipe, Shawn L
Cc: Caldwell, Eric; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered which means reserved for K-5 Math Adoptions. If you need more detail on the
expenditures please let me know.
dm
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
To: Sipe, Shawn L
Cc: Dysart, AdamW
Subject: RE: Math Adoption budget so far
Date: Monday, March 10, 2014 4:41:02 PM
Attachments: image001.png
Yes, I am happy to assist you. I have schools all day tomorrow but some time on Wednesday.
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:36 PM
To: McElhinney, Denise
Cc: Dysart, Adam W
Subject: FW: Math Adoption budget so far
Further info: the budget we were using for printing and substitutes is 4207927480. I have at least 80 entries of sub requests and 2 or 3 printing orders. Can you locate
them for me?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Sipe, Shawn L
Sent: Monday, March 10, 2014 1:32 PM
To: McElhinney, Denise
Cc: Dysart, Adam W; Block, Kae H
Subject: RE: Math Adoption budget so far
Denise,
It looks like some of our expenditures got assigned to the wrong area, namely our substitute spending and printing spending, as far as I can see. Can I sit down with you to
understanding how to fix this problem and also to better understand the SAP system?
Adam may want to join us.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 3:56 PM
To: Heath, Shauna L; Caldwell, Eric
Cc: Dysart, Adam W; Sipe, Shawn L
Subject: RE: Math Adoption budget so far
The 1.5M budgeted in textual materials is in part the 500K transferred from math org for math curriculum. This budget has 460K balance for PD.
--_________________________________________________
Denise,
Correct me if I am wrong, but the 480,00 is there for PD related to the adoption.
Sent from my iPhone
On Mar 5, 2014, at 2:57 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org> wrote:
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables budget.
Eric
From: McElhinney, Denise
Sent: Wednesday, March 05, 2014 2:25 PM
To: Heath, Shauna L; Sipe, Shawn L
Cc: Caldwell, Eric; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered which means reserved for K-5 Math Adoptions. If you need more detail on the
expenditures please let me know.
dm
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Dysart, Adam W
To: Heath, Shauna L; Caldwell, Eric; McElhinney, Denise
Cc: Sipe, Shawn L; Box, Anna M
Subject: RE: Math Adoption budget so far
Date: Friday, March 07, 2014 12:03:00 AM
The committee plans to deliberate with several key factors present and known:
final screener scores
community input
any relevant benchmarking data
*cost
*within the cost structure, several members have already made it clear that in abidance with Board policy, they need
to weigh any PD options, both in dollar amount and scope of training.
As both a member of the math department and co-coordinator of the committee work, I would vote to put some
options on the table for the committee as a whole to consider, even if the funding is a fixed amount.
________________________________________
From: Heath, Shauna L
Sent: Thursday, March 06, 2014 1:30 PM
To: Caldwell, Eric; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
Eric,
Denise and I talked today and I was correct that there is 1.5 allocated and the 460 (plus) is from the textual materials
for math. I asked if we could now encumber 1.7 and leave the remaining amount for PD for staff. We need to
make sure that the math department is clear as they are preparing their PD plan that there is only 200,000 to pay for
staff to attend training. That means that we may have to do a train the trainer model if depending on the amount of
time needed.
Shauna
From: Caldwell, Eric
Sent: Wednesday, March 05, 2014 2:57 PM
To: Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables budget.
Eric
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 2:52 PM
To: McElhinney, Denise
Cc: Sipe, Shawn L; Caldwell, Eric; Dysart, Adam W
Subject: Re: Math Adoption budget so far
So there is close to 2 million in the budget
Shauna Heath
On Mar 5, 2014, at 2:24 PM, "McElhinney, Denise"
<dmcleese@seattleschools.org<mailto:dmcleese@seattleschools.org>> wrote:
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered which means reserved for K-5
Math Adoptions. If you need more detail on the expenditures please let me know.
dm
<image001.png>
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase EDM resources?
Shauna
________________________________
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math Adoption? This would be for
cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org<mailto:slsipe@seattleschools.org>
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
________________________________
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would like to do a spot-check at
this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org<mailto:slsipe@seattleschools.org>
From: Sipe, Shawn L
To: Caldwell, Eric; Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
Date: Thursday, March 06, 2014 5:17:44 PM
Adam and I looked briefly at the budget today. According to the Planned Budget Activity sheet that
Denise sent us, out other expenses are budgeted separately from the $1.5 million. Extra
spending has been substitutes, Barbaras contract, and part of my salary and benefits. We did do
some printing so far, will have much more very soon, but there is a line item there that has not
been touched. If I am reading this correctly, our spending is listed in the Activity sheet, except for
printing and substitutes. I will spend some time with Denise early next week to further my
understanding of this.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Caldwell, Eric
Sent: Thursday, March 06, 2014 1:39 PM
To: Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
I also had a short conversation with Adam and Shawn today about budget. We all agreed that there
needs to quickly be a clear accounting and budgeting for adoption process costs and teacher pay
for PD. My rough estimate as of yesterday afternoon:
1.7M for adoption including vendor costs for PD
250K for paying teachers for PD (Shauna has 200K)
10K for adoption process (Adam indicated that they may already be past that)
I communicated to Craig that we had a maximum of 1.7M for the vendor costs in the RFP. He
included that as part of the RFP.
Eric
From: Heath, Shauna L
Sent: Thursday, March 06, 2014 1:31 PM
To: Caldwell, Eric; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
Eric,
Denise and I talked today and I was correct that there is 1.5 allocated and the 460 (plus) is from the
textual materials for math. I asked if we could now encumber 1.7 and leave the remaining
amount for PD for staff. We need to make sure that the math department is clear as they are
preparing their PD plan that there is only 200,000 to pay for staff to attend training. That means
that we may have to do a train the trainer model if depending on the amount of time needed.
Shauna
From: Caldwell, Eric
Sent: Wednesday, March 05, 2014 2:57 PM
To: Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables
budget.
Eric
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 2:52 PM
To: McElhinney, Denise
Cc: Sipe, Shawn L; Caldwell, Eric; Dysart, Adam W
Subject: Re: Math Adoption budget so far
So there is close to 2 million in the budget
Shauna Heath
On Mar 5, 2014, at 2:24 PM, "McElhinney, Denise" <dmcleese@seattleschools.org> wrote:
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered
which means reserved for K-5 Math Adoptions. If you need more detail on the
expenditures please let me know.
dm
<image001.png>
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase
EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math
Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would
like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Box, Anna M
To: Caldwell, Eric; Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Date: Thursday, March 06, 2014 4:57:19 PM
Thanks, all. I totally understand on the 200k for teacher training. Well find a way to make that
work.
Anna
From: Caldwell, Eric
Sent: Thursday, March 06, 2014 1:39 PM
To: Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
I also had a short conversation with Adam and Shawn today about budget. We all agreed that there
needs to quickly be a clear accounting and budgeting for adoption process costs and teacher pay
for PD. My rough estimate as of yesterday afternoon:
1.7M for adoption including vendor costs for PD
250K for paying teachers for PD (Shauna has 200K)
10K for adoption process (Adam indicated that they may already be past that)
I communicated to Craig that we had a maximum of 1.7M for the vendor costs in the RFP. He
included that as part of the RFP.
Eric
From: Heath, Shauna L
Sent: Thursday, March 06, 2014 1:31 PM
To: Caldwell, Eric; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W; Box, Anna M
Subject: RE: Math Adoption budget so far
Eric,
Denise and I talked today and I was correct that there is 1.5 allocated and the 460 (plus) is from the
textual materials for math. I asked if we could now encumber 1.7 and leave the remaining
amount for PD for staff. We need to make sure that the math department is clear as they are
preparing their PD plan that there is only 200,000 to pay for staff to attend training. That means
that we may have to do a train the trainer model if depending on the amount of time needed.
Shauna
From: Caldwell, Eric
Sent: Wednesday, March 05, 2014 2:57 PM
To: Heath, Shauna L; McElhinney, Denise
Cc: Sipe, Shawn L; Dysart, Adam W
Subject: RE: Math Adoption budget so far
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000 consumables
budget.
Eric
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 2:52 PM
To: McElhinney, Denise
Cc: Sipe, Shawn L; Caldwell, Eric; Dysart, Adam W
Subject: Re: Math Adoption budget so far
So there is close to 2 million in the budget
Shauna Heath
On Mar 5, 2014, at 2:24 PM, "McElhinney, Denise" <dmcleese@seattleschools.org> wrote:
Math Adoption cost center is 42201271A0. You can see 1.5M is pre encumbered
which means reserved for K-5 Math Adoptions. If you need more detail on the
expenditures please let me know.
dm
<image001.png>
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used to purchase
EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far for the Math
Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for Penny? I would
like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: McElhinney, Denise
To: Heath, Shauna L
Subject: RE: Math Adoption budget so far
Date: Wednesday, March 05, 2014 3:20:48 PM
Are you referring to the 500K that was moved from math org to org 42, it sits in the budget I sent.
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 3:19 PM
To: Caldwell, Eric
Cc: McElhinney, Denise; Sipe, Shawn L; Dysart, Adam W
Subject: Re: Math Adoption budget so far
Denise,
Correct me if I am wrong, but the 480,00 is there for PD related to the adoption.
Sent from my iPhone
On Mar 5, 2014, at 2:57 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org> wrote:
Hi Shauna,
Is that still a question for Denise? I didnt see any confirmation of the $500,000
consumables budget.
Eric
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 2:52 PM
To: McElhinney, Denise
Cc: Sipe, Shawn L; Caldwell, Eric; Dysart, Adam W
Subject: Re: Math Adoption budget so far
So there is close to 2 million in the budget
Shauna Heath
On Mar 5, 2014, at 2:24 PM, "McElhinney, Denise" <dmcleese@seattleschools.org>
wrote:
Math Adoption cost center is 42201271A0. You can see 1.5M is pre
encumbered which means reserved for K-5 Math Adoptions. If you need
more detail on the expenditures please let me know.
dm
<image001.png>
From: Heath, Shauna L
Sent: Wednesday, March 05, 2014 11:00 AM
To: Sipe, Shawn L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Also, do we have the 500,000 still budgeted for what would have been used
to purchase EDM resources?
Shauna
From: Sipe, Shawn L
Sent: Wednesday, March 05, 2014 10:59 AM
To: Heath, Shauna L; McElhinney, Denise
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
Denise,
Can you give Shauna/Adam/me an update on what has been spent so far
for the Math Adoption? This would be for cost center 4207927480.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
Sent: Tuesday, February 11, 2014 11:46 AM
To: Sipe, Shawn L; Block, Kae H
Cc: Dysart, Adam W
Subject: RE: Math Adoption budget so far
This go through me and you get the information from Denise our budget
analyst.
Shauna
From: Sipe, Shawn L
Sent: Tuesday, February 11, 2014 11:34 AM
To: Block, Kae H
Cc: Heath, Shauna L; Dysart, Adam W
Subject: Math Adoption budget so far
Kae,
Do I get this information from you in the absence of a replacement for
Penny? I would like to do a spot-check at this point.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Heath, Shauna L
To: Caldwell, Eric
Subject: Re: RFP02440 K-5 Math
Date: Tuesday, March 04, 2014 7:24:00 PM
I want to confirm tomorrow that we still have the 500000 in math materials.
Shauna Heath
On Mar 4, 2014, at 6:54 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org> wrote:
2.0 million total is the final figure for the initial year then? J ust wanted to confirm since it
will now be in the RFP.
From: Heath, Shauna L
Sent: Tuesday, March 04, 2014 6:42 PM
To: Caldwell, Eric
Cc: Dysart, Adam W; Sipe, Shawn L; Box, Anna M
Subject: Re: RFP02440 K-5 Math
Meaning the 1.5 million we have and the potential 500,000 we can use from math
materials purchase for next year?
Shauna Heath
On Mar 4, 2014, at 6:20 PM, "Caldwell, Eric" <ecaldwell@seattleschools.org>
wrote:
Here is Craig's update on the RFP - He needs a budget range to include in the
RFP - Can one of you help him with that?
Thanks,
Eric
From: Murphy, Craig
Sent: Tuesday, March 04, 2014 2:50 PM
To: Caldwell, Eric
Cc: J ohnston, Susan
Subject: RFP02440 K-5 Math
Hi Eric,
.
Susan and I met with Contracting Services/Diane who believes with our
current version of RFP we have clarified sufficiently to address
Legals/Rons concerns.
.
We are prettying up for presentation to Legal/Ron now.
.
One thing that was discussed was to now include a budget range for
expected project value. This was concluded to be a range that is 75% of
to 125% over of the target acquisition cost.
.
The 125% should not exceed available budget.
.
For example if your target was $1,000,000.00 your budget range might
be $750,000.00 to $1,250,000.00
.
Are you the one to share those figures with us?
.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Denise Hobbs
To: Box, Anna M
Subject: Agile Mind meeting March 3
Date: Tuesday, February 18, 2014 9:12:33 AM
How about 9am on March 3?
On Feb 13, 2014, at 3:44 PM, "Box, Anna M" <ambox@seattleschools.org> wrote:
Yes. Im available most of both days except from 2:30 5:30 on Monday.
From: Denise Hobbs [mailto:dhobbs@agilemind.com]
Sent: Thursday, February 13, 2014 2:40 PM
To: Box, Anna M
Subject: Re: Seattle - Office for Ed
Actually, I think that I may come out March 3 & 4. Are you available then?
On Feb 13, 2014, at 3:38 PM, "Box, Anna M" <ambox@seattleschools.org>
wrote:
The meeting was fine. Did they call you? I had to leave about 1:15 and they hadnt
gotten around to actually dialing you. The 25
th
has gotten swallowed up, but I still
have some time midday on 2/26.
From: Denise Hobbs [mailto:dhobbs@agilemind.com]
Sent: Thursday, February 13, 2014 8:00 AM
To: Box, Anna M
Subject: Re: Seattle - Office for Ed
How did the meeting go with Kathryn? I am still thinking of traveling to Seattle
on the 25th - is there still opportunity to meet with her, do you think?
On Feb 3, 2014, at 3:36 PM, "Box, Anna M" <ambox@seattleschools.org> wrote:
th th
Sounds good. I can be flexible on the 25 and 25 . Let me know if you want me to
get Kathryn and her folks to join us.
Looking forward to seeing you.
Anna
From: Denise Hobbs [mailto:dhobbs@agilemind.com]
Sent: Monday, February 03, 2014 2:08 PM
To: Box, Anna M
Subject: Seattle - Office for Ed
Hey there - had a very interesting call with Kathyrn today. I think we need to find
a date for me to travel to Seattle for a meeting before 2/27 -
What do you think of the 25th? I've got to be in Sacramento on the 24th but can
fly from there to Seattle.
Thoughts?
From: Aisenberg, Kathryn
[mailto:Kathryn.Aisenberg@seattle.gov]
Sent: Friday, J anuary 31, 2014 12:08 PM
To: info@agilemind.com
Subject: Request for Info
Good morning,
Im writing to request additional information about your 6-
8
th
grade math, 9
th
grade intensive, and Academic Youth
Development programs. Our office currently helps fund a
number of Seattle Public Schools and were currently
exploring options to strengthen math instruction in several
of our schools serving high populations of students not on
grade level standard. Itd be great to talk to a
representative about your curriculum, program
implementation, educator supports, etc. as well as the
basics around cost and timeline for implementation.
Please let me know if a representative would have some
time to talk this Monday 2/3 before 3 pm PT, Wednesday
2/5 after 1:30 pm PT, or Friday 2/7 before 1 pm PT.
Thanks so much,
Kathryn
Kathryn Aisenberg | Senior Education Policy Analyst |Office for Education
Cell: 206-271-3709 | Desk: 206-684-8365 | Fax: 206-233-5142
Seattle Department of Neighborhoods
Mailing Address: PO Box 94649, Seattle WA 98124-4649
Physical Location: 700 5th Ave, Suite 1700
http://www.seattle.gov/neighborhoods/education
kathryn.aisenberg@seattle.gov
--
Denise Hobbs
Regional Vice President, Agile Mind
c: 505.818.8897 | o: 505.255.2219
dhobbs@agilemind.com | www.agilemind.com
Twitter | Facebook | LinkedIn | YouTube
<image001.gif>
Denise Hobbs
Regional Vice President, Agile Mind
c: 505.818.8897 | o: 505.255.2219
dhobbs@agilemind.com | www.agilemind.com
Twitter | Facebook | LinkedIn | YouTube
<image001.gif>
Denise Hobbs
Regional Vice President, Agile Mind
c: 505.818.8897 | o: 505.255.2219
dhobbs@agilemind.com | www.agilemind.com
Twitter | Facebook | LinkedIn | YouTube
<image001.gif>
Denise Hobbs
Regional Vice President, Agile Mind
c: 505.818.8897 | o: 505.255.2219
dhobbs@agilemind.com | www.agilemind.com
Twitter | Facebook | LinkedIn | YouTube
<image001.gif>
Denise Hobbs
Regional Vice President, Agile Mind
c: 505.818.8897 | o: 505.255.2219
dhobbs@agilemind.com | www.agilemind.com
Twitter | Facebook | LinkedIn | YouTube
From: Caldwell, Eric
To: Heath, Shauna L; Box, Anna M
Subject: FW: My Math, enVision, Go Math & Math in Focus Tabulation Sheets
Date: Friday, February 14, 2014 2:38:49 PM
Attachments: TABULATION MY MATH.xls
TABULATION EN VISION PEARSON.xls
TABULATION GO MATH.xls
TABULATION MATH IN FOCUS.xls
Answered Committee Questions of McGraw Hill My Math.docx
Answered Questions by Pearson for enVision.docx
Importance: High
Hi Shauna, Anna,
I just spoke with Susan Johnston and she confirmed that Math in Focus is still outside of our current
budget. First year cost is $4,426,950 inclusive of shipping, tax and PD. (PD is only $203K) Ongoing
costs are between $747,354 (second year) and $558,954 (years 3-5), years 6 and 7 are included in
the first 5 year cost.
Eric
From: J ohnston, Susan
Sent: Thursday, February 13, 2014 4:52 PM
To: Sipe, Shawn L; Dysart, Adam W; Caldwell, Eric
Cc: Murphy, Craig
Subject: My Math, enVision, Go Math & Math in Focus Tabulation Sheets
Importance: High
Hi All,
I attached the tabulation sheets for four vendors. Shawn had questions for each. My Math and
enVision have separate word documents showing the question and answers. Houghton Mifflin
answered their questions on their excel form at the bottom.
Let me know if you have any question.
Thanks!
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Caldwell, Eric
To: Tolley, Michael F; Heath, Shauna L
Cc: Wiley, Delinda
Subject: RE: Second Request -- FW: Information regarding RTTT P4
Date: Monday, February 10, 2014 7:55:10 AM
I received the exact contract amounts by email just before the Board meeting and included the amounts
as a summary in remarks. They have not been officially released yet. I will forward them to the Board
office when they are.
Eric
From: Tolley, Michael F
Sent: Monday, February 10, 2014 5:21 AM
To: Heath, Shauna L; Caldwell, Eric
Cc: Wiley, Delinda
Subject: Fwd: Second Request -- FW: Information regarding RTTT P4
Eric and Shauna,
Please review the attached email chain and prepare a response for Director Peters. I thought
that this information was included in the Board Action Report.
Thank you,
Michael
Sent from my iPhone
Begin forwarded message:
From: "Peters, Susan M" <sue.peters@seattleschools.org>
Date: February 9, 2014, 9:33:49 PM PST
To: "Tolley, Michael F" <mftolley@seattleschools.org>
Subject: Second Request -- FW: Information regarding RTTT P4
Michael,
Have you provided this information to the board, as promised?
I don't recall seeing it. Did I miss it?
Sue
Sue Peters
Seattle School Board Director - District IV
sue.peters@seattleschools.org
206-252-0040 / Fax 206-252-0101
From: Peters, Susan M
Sent: Wednesday, February 05, 2014 3:23 PM
To: Tolley, Michael F
Subject: RE: Information regarding RTTT P4
Thank you for this information, Michael.
Has the following information been provided to the board yet?
=>It is anticipated that we will have the exact costs for the various packages by the end of
the day Tuesday and will provide them as an addendum before the Board meeting on
Wednesday.
If not, can we expect to see it before this afternoon's meeting?
Regards,
Sue
Sue Peters
Seattle School Board Director - District IV
sue.peters@seattleschools.org
206-252-0040 / Fax 206-252-0101
From: Wiley, Delinda on behalf of Tolley, Michael F
Sent: Monday, February 03, 2014 9:51 AM
To: Peters, Susan M; Blanford, Stephan; Peaslee, Sharon D; Carr, Sherry L; Martin-Morris,
Harium; McLaren, Martha; Patu, Betty
Cc: Banda, J ose L; Wright, Charles E; Codd, Clover; Bennett, Erinn P; Tolley, Michael F
Subject: Information regarding RTTT P4
Directors,
We wanted to provide you with answers to some of your questions regarding RTTT P4.
Contract details have not yet been finalized and we are meeting with the Puget Sound ESD
at the beginning of next week. We will have confirmation of all expenses before the Board
meeting. Given that, we are providing as much detail as currently possible:
Exact amount of money each of the 14 schools participating in the RTTT4 grant will
be required to provide to cover ongoing (software?) expenses ("annual licensing
renewal") once the grant has been spent. - The exact amount will depend on what
the school identifies as the need, what students they want to cover, what software
package they decide on and which cohort they fall into. Ongoing software costs
could range from $0 - $7000 annually. The current estimate for a full ST math
implementation that is weighted towards a higher initial payment is $3500 a year,
but the actual costs from the consortium RFP are not yet available. Schools will
have the authority to make decisions based on their priorities.
Number of years each of the 14 schools identified in the RTTT4 grant will be
required to provide funds to cover ongoing expenses after the grant has been
exhausted. - The schools would have to pay the ongoing cost for the years after
their cohort began until the end of the grant in December of 2016. For the first
cohort that would mean up to two years. For the final cohort they would not be
obligated by the grant to pay for any ongoing licensing since the grant would run
out before the renewal. I would hope that the schools would find the product
beneficial enough to continue funding past the end of the grant. Please note, these
costs are already being incurred for this purpose in many of these schools.
Confirmed source of such funding from each school. Each of our schools have
several funding sources for non-staff and staff costs. There is a possibility that Title
I funds could cover the costs but that depends on the way the school chooses to
implement, which students are provided service, other Title I eligible expenses, and
current Title regulations which can change from year to year. Principals and BLTs
would make the final decision regarding the budget and which source will be used.
Clarity on how much money total the district is required to match of the $1,098,542
million grant. - the BAR has been revised to state that we will receive a total of
$1,098,542 in grant funds over the term of the grant. The term match was
generically used by the Project 4 grant to indicate the required expenditures the
district could anticipate. The required match for Seattle is listed on the second
page of the BAR. The amount in the grant budget is estimated to be $66,500 for
the term of the grant. This could be slightly less or slightly more, depending upon
actual cost of licenses. It is a small investment for the amount of resource we are
receiving.
It is anticipated that we will have the exact costs for the various packages by the end of
the day Tuesday and will provide them as an addendum before the Board meeting on
Wednesday.
Thank you,
Michael F. Tolley
Assistant Superintendent for Teaching and Learning
From: English, Ron
To: Barbello, J ulie A
Cc: Murphy, Craig; Westgard, Bob; J ohnston, Susan; Caldwell, Eric; Dysart, Adam W; Sipe, Shawn L
Subject: Re: Cost data for K-5 candidate math curricula.
Date: Friday, February 07, 2014 9:10:29 AM
Ok
Sent from my iPhone
On Feb 7, 2014, at 9:04 AM, "Barbello, Julie A" <jabarbello@seattleschools.org> wrote:
Hi Craig,
Thanks for the information. I totally understand that the RFP review process is right in
the middle of things! Part of the job of the Public Records Officer is to prevent
excessive interference with other essential functions of the agency (RCW 42.56.100). I
will let the requestor know that the process is ongoing and that we will release the
requested records once everything is finalized.
Ron, does that sound about right?
Thanks again for your help! Ill check back in a few months to see where things are for
this request.
Julie
From: Murphy, Craig
Sent: Friday, February 07, 2014 8:54 AM
To: Barbello, J ulie A
Cc: Westgard, Bob; English, Ron; J ohnston, Susan; Caldwell, Eric; Dysart, Adam W; Sipe,
Shawn L
Subject: RE: Cost data for K-5 candidate math curricula.
7/Feb/2014
RE: Cost data for K-5 candidate math curricula.
Good morning Julie,
.
We are in the middle of a combination RFI/RFP (RFI10318 K-5 CORE MATH
ADOPTION)competitive process now.
.
Under normal circumstances, this process can take 14 months. In this case we are on
an accelerated time line.
.
Our RFI was initially advertised in Nov 2013 and if the Adoption Committee (outside of
Purchasing) concludes the process by recommending a specific publishers program
to the Board for approval, that is scheduled to take place in late May/early June of
2014.
.
Since we are in the middle of a competitive solicitation process, Purchasings opinion
is that we cannot release proprietary data at this time. Any release of information
would compromise the integrity of the procurement process.
.
After the conclusion of the process, Purchasing would be happy to respond to Public
Records Requests.
.
Hope this makes sense.
.
If youd like to seek a second opinion on this, I am cc;ing two additional District
resources whose expertise on these matters we value.
.
Bob Westgard Director of Logistics (my supervisor)
Ron English General Council
.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Barbello, J ulie A
Sent: Thursday, February 06, 2014 5:16 PM
To: Murphy, Craig
Subject: FW: Cost data for K-5 candidate math curricula.
Hi Craig,
I was told that you would be a good person to reach out to about this public records
request Do you know anything about the Math Adoption Committee RFPs? Let me
know, and if youre not the right person, do you know who might be?
Thanks so much!
Julie A Barbello
Public Records Officer
General Counsel's Office
Seattle Public Schools
Phone: 206-252-0122
Fax: 206-252-0111
jabarbello@seattleschools.org
From: js [mailto:joan@mathascent.org]
Sent: Thursday, February 06, 2014 3:18 PM
To: Barbello, J ulie A
Subject: Cost data for K-5 candidate math curricula.
Dear Julie,
I understand that, in response to the SPS' Request for Proposals for K-5 Math
curricula, publishers submitted cost data on their programs.
I would like any spreadsheets and/or printed or on-line information provdided by
each publisher of the eight curricula originally considered by the K-5 Math
Adoption Committee.
I understand each publisher completed a detailed questionaire relating to price
escalation, professional development, shipping logisitics, etc.
Please include in your response the completed questioniare from each publisher.
Thank you,
Joan Sias
206 307 7137
To:
Julie A Barbello
Public Records Officer
General Counsel's Office
Seattle Public Schools
Phone: 206-252-0110
Fax: 206-252-0111
Mail Stop 32-151
jabarbello@seattleschools.org
From: Sipe, Shawn L
To: Barbara Grant (barbara@bgrantgroup.com)
Cc: Dysart, Adam W
Subject: FW: attachments for committee update
Date: Tuesday, February 04, 2014 1:56:51 PM
Attachments: Toolkit for Evaluating Alignment of Instructional and Assessment Materials to CCSS_Printer Ready Version.pdf
draft second screener.docx
PROPOSALS FOR FINAL TABULATION.docx
Screening process proposal.docx
agenda with talking points 020714 math adoption committee.docx
Importance: High
Barbara,
I am sending you some of the documents that will go to the committee today for use at the 2/7
meeting. Please take a look first at the agenda with talking points. The RED areas need your
feedback.
We are still in a holding pattern and will be meeting with a working session of the school board
Thursday evening to answer questions about our process and about the 3 vs 4 issue. So some of
this proposed agenda may change. We already know that the timeline will change and will have a
new one prepared for the Friday meeting.
In reference to the costs of the programs, we will also have info from Purchasing by Friday and will
need to decide how and when to use that info during the second screening process. I am not sure
in what form it will come, but we will at least have a cost per student and cost of Professional
Development to work with.
See Adams comments below about official proposals vs Basecamp comments.
Please respond with questions, directions, suggestions, etc. and a weather report from the Big
Apple!
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Dysart, Adam W
Sent: Tuesday, February 04, 2014 12:32 PM
To: Sipe, Shawn L
Subject: attachments for committee update
The IMET tool is a large document. Please just let committee members know that the relevant
pages are 20-24.
Also, let them know we are including draft copies of subcommittee work with no alterations or
modifications. They should read to inform their understanding of the three major decisions. If
they want to also see what has been proposed outside of committee work around any of these
topics, you can direct them back to Basecamp.
No need to comment on any of the proposals via email this week, as we will be affording them the
opportunity to discuss and review in person on Fri.
Adam Dysart
Curriculum Specialist, Mathematics
Seattle Public Schools
206-252-0135
Elementary Math fusion page
From: Sipe, Shawn L
To: J ohnston, Susan; Dysart, Adam W
Cc: Caldwell, Eric
Subject: enVision essential materials
Date: Wednesday, J anuary 29, 2014 11:00:44 AM
Attachments: Essential Pearson enVision list of materials from adoption committee.xls
Importance: High
Susan,
Here is the envision spreadsheet denoting the essential materials as we see them. The light green
shaded items are essentials. The dark green shadings denote questions, which are listed at the
bottom of the spreadsheet and here below:
Questions and comments on the enVision pricing spreadsheet:
1. If the 2015 edition is to be supplied, is it significantly different from the edition we have
seen? Are there any available to see now?
2. With the CD-ROM materials (Visual Learning Animations and ExamView), can we
provide access to all of our teachers through a central server with one copy of these
products?
3. Will there be updates provided to the materials as we gain experience using the
Common Core Standards?
4. Please provide pricing with and without the following products for each grade:
a. Math Diagnosis and Intervention systems
b. Student manipulative kits
c. Ready made centers kit
d. Problem solving math library (grades 2-5)
5. Please price with the provision of one Math Diagnosis and Intervention kit per school
instead of per classroom.
6. Is there an assessment system online and is it included in the teachers resources or is
there a separate cost? May we see a dummy database in order to see how it works?
7. What is the difference between the Teacher Access pack and the Teacher Resource
pack?
Thanks,
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Sipe, Shawn L
To: Wagler, Kristen K
Cc: Dysart, Adam W
Subject: RE: Essentials of the My MATH materials
Date: Tuesday, J anuary 28, 2014 10:30:58 AM
Thanks so much, Kristin. Well take it from here.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Wagler, Kristen K
Sent: Tuesday, J anuary 28, 2014 7:53 AM
To: Sipe, Shawn L
Subject: Re: Essentials of the My MATH materials
Importance: High
Sure! I think the McG-Hill reps who serve Coe (Shelley
Manweller shelleymanweller@live.com) or Jenny Alt jenny.arlt@mheducation.com could give
you a quick response via email. I have students until lunch, so not enough time for a phone call before
your deadline today.
Here is what I'd consider essential, if you're comparing it to the other things you mentioned from the
other programs:
Teacher editions (vol 1&2)
Student workbooks (vol 1&2)
Both of these are available online (teacher and student books)
Reteach and Enrichment Masters (also customizable) are available online only, I think
Assessment masters book (also available online, and fully customizable in Word format)
Manipulative kit (blue velcro cases)
Problem Solving readers (in blue kit?)
There might be more manipulatives included for SPS that I don't have at Coe. I think I remember seeing
them at JSCEE. I know they have a lot of manipulatives available.
Hope this helps!
Kristen
From: <Sipe>, Shawn L <slsipe@seattleschools.org>
Date: Monday, January 27, 2014 6:03 PM
To: SPS <kkwagler@seattleschools.org>
Cc: "Dysart, Adam W" <addysart@seattleschools.org>
Subject: Essentials of the My MATH materials
Kristen,
We spent some time with the four programs this afternoon and could use your advice. The other
three programs had enough of a common arrangement that we could choose the same sort of
materials, comparing apples to apples, so to speak.
The My Math is set up differently. For each class level they identify a teacher edition as an
essential and the rest of the materials as optional/support materials. We are assuming we would
want the individual and the classroom manipulative kits. Which other materials would you
consider essential? The list is attached.
In the other programs, we listed student editions, practice books, online student editions, reteach
materials, enrichment materials, assessment guides and any extra practice workbooks available.
We also included as an added option, depending on cost, intervention kits offered by two of the
other programs and Kindergarten big books offered by the other three. Can you share which of
the My Math materials would be comparable?
The glitch is that we need it by tomorrow around noon. The Purchasing department is
narrowing down the costs then.
Any help you can give is great.
If it helps to talk by phone, Adam and I are both available in the morning.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Dysart, Adam W
To: "Martin McIntosh"; Damon Ellingston
Cc: Lola Bradford; Bermet, Deborah S; Escame, Andrea; barbara@bgrantgroup.com; Kerim Aydin; Ngobi, Fredrick;
Kiser, Nancy; Einmo, Diana C; Orme, Beth
Subject: RE: Tabulation; Cost; Benchmarking
Date: Tuesday, J anuary 28, 2014 8:56:10 AM
Based on the chatter on Basecamp, it seems the tentative proposal is to avoid quantifying
community input and then attempting to fit it somewhere in the screener itself. However, I know
we havent heard from a large contingent of the group. Perhaps, like the process proposal itself,
we have prepared some options for discussion on the 7
th
when all can weigh in.
It seems that the current process proposal would call for some discussion at each juncture when a
program will potentially be moved off the list, taking several factors into consideration and
allowing for committee members to potentially revise their screens if so desired. After discussion,
and any rescreens, the ranks are updated and the runoff continues on to the next round.
The factors are:
Rank (according to screen)
Community input (tentatively separated from the screener)
Cost (if not folded into the screen)
Benchmark data (if applicable)
Professional Development plan (separated from cost to consider desired impact of
implementation)
We will also be spending quite a bit of time discussing the draft second screen, so the cleaner we
can make these proposals heading into the day, the better.
From: Martin McIntosh [mailto:mc_intosh@mac.com]
Sent: Monday, J anuary 27, 2014 10:36 PM
To: Damon Ellingston
Cc: Dysart, Adam W; Lola Bradford; Bermet, Deborah S; Escame, Andrea; barbara@bgrantgroup.com;
Kerim Aydin; Ngobi, Fredrick; Kiser, Nancy; Einmo, Diana C; Orme, Beth
Subject: Re: Tabulation; Cost; Benchmarking
Runoff: whether we do instant runoff or deliberate/discuss after each removal is not really a
big deal. The most relevant thing is we remove choices one by one by vote, possibly
deliberating after each; we remove the one with the fewest first choices, or the most last
choices for a tie; no vetoes, filibusters, or anything badda bing, you lost the race next.
Regarding costs: May I offer how this is done with research grants that accomodates the
ranking/runoff appraoch One first rates proposals scoring only on quality not cost. A final
ranking is obtained. One then reveals the costs overall and also of specific components, and
solicitations of recommendations are made for whether the difference in scores/ranking is
worth the costs, or whether specific components that may be charged extra are worth it..
This is a productive approach since the costs for each will be entirely different and it is not
practical to consider ratings for both combined, and have to be essentially death with on a
one-off manner. If the top choice is not the most costly -- you will not find this out until
ranking is done -- then the conversation is easy. If it is the most expensive, then it is still
easier than considering scoring criteria and costs simultaneously. True it will be a
subjective choice based on our own assessment of cost and benefit, but life, including all
scientific decision processes, require subjective assessments, and that is good enough when
the people are thoughtful and experienced, like the people on this committee.
Regarding community input: In my opinion what we have is as well-defined as needed,
adequate, and in-line with how the board conducts its community input efforts; you allow the
community members to provide a narrative (either by comment or by voice) prior to the
selection process on aspects of the decisions that are important to them and that will confront
us all. As long as their opinions and values can have a chance to influence how we rate the
option, this is what community input is; Trying to incorporate community "scores" or "ranks"
into our own scoring and ranking I see as potentially disasterous . I see no way of doing so
in a scientifically valid way; certainly Kerim can chime in here if he disagrees, and don't want
to imply here that reasonable people cannot disagree.
The difficulty for community is especially challenging (put another way, impossible to make
rigorous formal approach); many people could voice their opinions not by scoring but by
providing a statement of their values that cannot be incorporated in a formal way; what do we
do with the potential dozens of people who provide a comment but not a score? What about
those whose comment suggests that they wish us to ignore the community scores and base our
judgement on our own careful assessment, professional training, and judgement -- like my
colleague who claims that she will send out an email to all the quantitative scientists she
knows and asking them to write "how inappropriate it is to base such an important decision on
anything but the opinions of experts who have spent hours assessing the choices; I would
never see a doctor who treated me based on the votes of the uninformed public, why would I
send my child to who did so? Show respect for the teachers and let them decide what is best. "
[I think this is a direct quote]. Just reading their input and saying "Umm, we'll look at it"
may truly be the worst system on its own, but it may be the only and best choice considering
all the other options. If the board disagrees, then they have more problems that us; they will
have two change the way they do things. I look forward to my vote on their next redistricting
plan, or the location of AP programs, or even the criteria to include children in the AP
program.
On Jan 27, 2014, at 8:40 PM, Damon Ellingston wrote:
Thank you for your helpful reply, Adam. We have some work cut out for us.
The cost proposal seems workable within the context of the screener: if one program is way
out in the cost department, it gets a 1. If two programs cost approximately the same, they get
the same score. This is not rocket science - we simply scale the cost estimates onto a range
from 1 to 4. The question of how much to weight that item can be discussed by the committee
on Feb. 7.
With regard to benchmarking, I agree with Adam that there are technical issues. Being a
scientist & mathematician, I am not inclined to throw up my hands in the face of technical
issues and say, "It can't be done!" However, we should set a high bar for what data we
consider. It may be that there is nothing comparable, but I'd like us to at least try a search to
find that out. Not expecting any help here from anyone on the weighting and tabulation
committee,you all already have your hands full burrowing into the minutiae of the CCSS
palimpsest. Just a thought.
Last, but most important: How is the community input data to be integrated into the final
selection process? So far this is a big question mark. We need some definite, concrete
proposals for how this will work, something beyond, "Umm, we'll look at it." Kerim, perhaps
you could apply some of your mathematical expertise to this question.
- Damon
On Mon, Jan 27, 2014 at 12:12 PM, Dysart, Adam W <addysart@seattleschools.org> wrote:
See below
From: Damon Ellingston [mailto:ellingston@gmail.com]
Sent: Monday, J anuary 27, 2014 9:39 AM
To: Lola Bradford
Cc: Dysart, Adam W; Bermet, Deborah S; Escame, Andrea; Martin Mcintosh; barbara@bgrantgroup.com;
Kerim Aydin; Ngobi, Fredrick; Kiser, Nancy; Einmo, Diana C; Orme, Beth
Subject: Tabulation; Cost; Benchmarking
I've been thinking about the Instant Runoff Voting model and I'm having second thoughts.
Since we're a deliberative body I don't think IRV is a good fit for us, for a couple of reasons.
Before discussing that, I'd like to bring up a few relevant items:
-- COST: We have been told we are going to "get some numbers" on cost when we get the
responses to the IFP on our desks. However, no mention has been made of cost in our second-
round screener. So at what point are we "supposed to consider" cost? My proposal is to add an
item to the final screener on cost which will be scored as follows: Most Expensive gets a 1,
Next Most a 2, Second cheapest a 3, Cheapest a 4. We can then discuss weight for that
question, probably with the whole committee.
The cost of particular programs will be dependent on several factors. Purchasing and procurement
is currently assembling the RFPs with this in mind. If, by chance, a program comes in with a
suggestion that they cannot meet our bid for even the most basic elements needed, then the
decision is straightforward to not screen or include them for consideration, regardless of our actual
screening tool. If, by chance, there is a range of costs involved, all within budget, then this
information can be made apparent to the committee in the final process, either as criteria line
item or as a data point (much like community input).
While the committee cannot negotiate cost or prepare contingencies based on the costs that finally
come in, it seems prudent to consider how we will explicitly look at this in the final round.
Whether this be a line item in the screener (which may be tricky if a program has multiple options,
all within overall budget), or if this should serve as a data point or collection of evidence, much like
community input, remains to be determined. Thoughts?
-- BENCHMARKING: Policy 2015 mandates that our decision "Be based on best practices
and research including benchmarking from similar districts". Adam made some noises about
"can't really do that b/c Common Core isn't yet blah, blah" as though nobody every wrote a
decent textbook before Common Core came along. Be that as it may, it's not Adam's opinion
that counts, it's Policy 2015, so benchmarking is in.
First of all, let's define terms: "BENCHMARKING" does not mean anecdotal preferences, it
means hard data: TESTS. So how do we include test data in our final decision? Projecting it
onto a screen while everyone sips their coffee and pretends to look interested does not satisfy
that mandate, there needs to be some accountability. We can't ask the publishers themselves
for testing data because, well, that would be "unscientific". We can, however, ask them for a
list of similar school districts (urban, high ELL ratio) and then see if we can get data directly
from those school districts/states. After all, we hear from teachers constantly that there's an
avalanche of testing going on; here is an opportunity to make productive use of that data. I
operate on the assumption that we do, in fact, want scores to rise --> conclusion: look at what
has worked/not worked before!
If MSP data (current state assessment) were similar to the proposed SBAC assessments coming into
place in the spring of 2015, and the standards each assessed were likewise comparable, then this
would be a fairly straightforward process. However, we do know from SBAC claims, released
items, and technology enhanced capabilities that such a comparison simply cannot be made very
easily. For more info about SBAC claims, sample items, and to take a test yourself, go to:
http://www.smarterbalanced.org/
Further, test performance is difficult to directly correlate to textbooks. This is for various reasons.
Think value added elements like teacher quality, home life, etc and you get the picture. I invite
anyone on this committee to produce the research showing such a strong correlation believe me,
Ive been looking. Bare bones, it is worth looking into the relative success of a district with any of
these programs anecdotally or even in some of the schools here in the district, but using data at
this point to predict future success on common core is extremely challenging. An interesting case
study of this would be the past 7 years of using Everyday Mathematics in Seattle Public Schools.
While it is the opinion of many that the text is not sufficient and does not meet state testing
demands, overall student performance has increased every year the program has been in use here,
with the achievement gap closing within some of our fragile populations. Do we attribute all this
success to the book? Based on the books reputation among some community and staff, unlikely.
A lot of work has been done in professional development to improve overall instruction. Do we
attribute all of the success to that? I would love to, but simply cant because there are too many
variables.
Some states have even gone so far as to place a moratorium on state testing as they try to make
this transition, seeing the need to prepare students for a very different assessment arena as they
shift resources towards this endeavor, including curricula. In any past adoptions, without such a
transition ongoing, benchmarking against known variables made perfect sense.
The nature of our deliberations, and the inclusion of cost, benchmarking, and community
input, complicates the final selection process. The Instant Runoff Voting model is not
designed for what we're doing. I think we should move to a delegate/convention model: we
first tabulate the screener results, rank them, and announce the results as soon as they're
available (meaning before the meeting). At our February 7 meeting we can discuss how to
combine the screener results, the benchmarking results, the cost factor, and the community
input in our final deliberative process.
For Feb 7
th
, it would be nice to have all proposals clearly out on the table at the start. So if the
process group or subcommittee as a whole can come up with an alternative model (because IRV is
already posted on Basecamp) for folks to preview, that would help with making the most of our
time together. Similarly, if the screener work team wants to further edit and make changes to the
criteria, please do so this week. I will put together a final draft version when all edits are, for the
most part, submitted. A copy of it in Word is posted on Basecamp since it isnt a Google doc, just
send me your suggested edits by email and I will repost as I add them.
Thanks for reading!
Damon
On Fri, Jan 24, 2014 at 10:53 PM, Lola Bradford <libbyib@gmail.com> wrote:
For integrating the concept of non-negotiability into the proposed process, I like what I
perceive to be Martin's idea: each screener screens each program with the new tool,
and along the way decides whether it is non-negotiably poor on some criterion. We
then discuss possible eliminations and execute whatever we need to at the first
discussion session (the one including community input as well), before each member
revises their scores (on remaining programs) and sends them in for tabulation.
~Lola
On 24 January 2014 14:53, Dysart, Adam W <addysart@seattleschools.org> wrote:
That's probably because I have given multiple answers, so I own that.:)
I haven't been given a definitive answer myself to that question, so I'll stab at what I think is
the answer.
So here it is: both yes and no. Sorry for the ambiguity.
I'll start with no. There are early signs already that some interference in the process can/will
occur. There is also precedent for this (last elementary math adoption). I know this was
covered at the first meeting when Barbara walked us through the entire process, with
statements of fact concerning each step along the way to recommendation residing almost
entirely with the committee, but in the end, once a/the recommendation is made, things can go
sideways, despite everybody's best intentions. This is what I alluded to earlier regarding my
own inquiries on this point - I have been told that the Board is looking to adopt no matter
what. So if we recommend not to adopt after screening all programs who submitted through
two rounds, the decision could still be wrested out of our hands, with whatever program
scored/ranked the highest being selected by default.
Yes, if you consider the decision is still with the committee to make a/the recommendation.
The committee has broad enough powers and discretion, as long as they abide by adoption
cycle protocol (as governed by the IMC), to make an argument for any decision. If, for
example, the committee submitted the second screen for review with the stipulation that all
finalist programs had to meet some threshold or cut score, it would be up to the IMC to
approve this tool. The IMC is mostly looking to see that the tool itself is not dramatically
different than the first screener. In terms of scoring, ranking, weighting, etc, they are less
concerned, as long as the decision is rationale and equitable to all programs.
Again, apologies for the confusion, but this is the best I can offer in the way of an answer.
-----Original Message-----
From: Bermet, Deborah S
Sent: Friday, January 24, 2014 2:04 PM
To: Dysart, Adam W; Escame, Andrea; Martin Mcintosh
Cc: Damon Ellingston; barbara@bgrantgroup.com; Kerim Aydin; Ngobi, Fredrick; Kiser,
Nancy; Einmo, Diana C; Orme, Beth; Laurenstine Bradford
Subject: RE: Thoughts on non-negotiatbles
Hey Adam,
I have been listening very carefully to your response to the question, "can we recommend
'none' and have heard both yes and no--probably because you have been told both. I think it
would be good to get something in writing, especially in light of the Pathfinder letter.
I'd also like the powers at be to address the possibility of us choosing an online program as in
interim solution. (With all the money saved we could hire back math coaches to help teachers
adopt to Common Core.)
I am thinking about your dose of reality bit--and Beth's suggestion that all committee members
own up to their scores--is there anything in the policy that says scores have to be private? It
feels like it could get ugly...but the reality is we need to do what's best for kids and not let
adult drama carry the day.
Debbie
-----Original Message-----
From: Dysart, Adam W
Sent: Friday, January 24, 2014 9:48 AM
To: Escame, Andrea; Martin Mcintosh; Bermet, Deborah S
Cc: Damon Ellingston; barbara@bgrantgroup.com; Kerim Aydin; Ngobi, Fredrick; Kiser,
Nancy; Einmo, Diana C; Orme, Beth; Laurenstine Bradford
Subject: RE: Thoughts on non-negotiatbles
A few points as you consider this topic:
If the process proposal involves deriving a rank from each screen, and said rank is determined
by some type of score for each criteria, do we place more emphasis on criteria that is
considered non-negotiable? If so, each screener could still game the system to ensure the
ranking comes out the way they want, but it would nevertheless provide talking points for
justification during the elimination round as folks defended the relative strength or weakness
on these criteria.
As for the final recommendation, I have asked the powers that be on several occasions what
would happen if the committee recommended we abstain. I asked again this morning. The
answer, in short, is the Board requested this process to begin with and will be looking for a
program recommendation no matter what. Which has two implications: one, we will most
likely be asked which program was deemed the best of the finalists no matter what, even if we
recommend not to adopt; two, when we provide a rationale with our recommendation, we can
provide context around how the program falls short in some areas of alignment. This is
perfectly reasonable, truthful, and absolutely necessary as the district moves forward. This
will be especially valuable information for my department as we attempt to shape our
professional development and resource support efforts in the most efficient and effective
manner possible.
Based on the data presented to us from the first screen, there is irrefutably a question of
objectivity amongst some of our committee members. So much so that devoting a
considerable amount of time to calibrating the tool and increasing the overall committee
awareness of Common Core shifts, content, and expectations may not in the end prevent the
inevitable - some folks are going to screen and rank with preferences in mind no matter what.
We will certainly spend the time on the 7th going over the criteria and supporting documents,
and this may help some family/community make a more informed decision, but a dose of
reality is also healthy on this topic when it comes to the motivations of all stakeholders.
On another note, I will be cleaning up the draft second screener to send back out, but will
attach the rough doc now for folks to look at and see if there were any other edits that you feel
were missed or need to be added. Please also consider what the suggested scoring system
should be. I think there was some general consensus that ranking within each criteria didn't
make sense, so unless I hear otherwise, I'll equip each criteria with the same 4 pt scale. We'll
need enough data within the screen itself to potentially ward off ties within individuals' ranks.
- Adam
-----Original Message-----
From: Escame, Andrea
Sent: Thursday, January 23, 2014 11:05 PM
To: Martin Mcintosh; Bermet, Deborah S
Cc: Dysart, Adam W; Damon Ellingston; barbara@bgrantgroup.com; Kerim Aydin; Ngobi,
Fredrick; Kiser, Nancy; Einmo, Diana C; Orme, Beth; Laurenstine Bradford
Subject: RE: Thoughts on non-negotiatbles
I agree that certain items are non-negotiable as well. If a curriculum does not meet certain
criteria, then it is not aligned to the intent of the common core standards. I believe that the
specific IMET tools that we selected today will be effective tools to allow us to justify our
evidence. Of course, this is a discussion to have with the entire committee as to which criteria
are non-negotiable.
________________________________________
From: Martin Mcintosh [mc_intosh@mac.com]
Sent: Thursday, January 23, 2014 10:36 PM
To: Bermet, Deborah S
Cc: Dysart, Adam W; Damon Ellingston; barbara@bgrantgroup.com; Kerim Aydin; Ngobi,
Fredrick; Kiser, Nancy; Einmo, Diana C; Escame, Andrea; Orme, Beth; Laurenstine Bradford
Subject: Re: Thoughts on non-negotiatbles
I should clarify.... What I meant this email convey is at least In terms of your final question --
does your proposal interfere with the process proposal? -- that I think it could be made to
work together so don't worry about that too much; but I do not want to speak for the others
who helped with the process piece.... So they should chime in...
Yours is an important question and I for one find the email thread informative. So thanks for
tossing out your ideas.
Sent from a mobile device.
> On Jan 23, 2014, at 10:23 PM, "Bermet, Deborah S" <dsbermet@seattleschools.org> wrote:
>
> So, my apologies to all for starting an email conversation. I don't think it's a productive way
to discuss this.
> Adam, can we possibly meet again before the 7th?
> I could do it after school so we don't have to pay for more sub time.
>
> Debbie Bermet
> Math Specialist
> Olympic Hills School
> ________________________________________
> From: Martin McIntosh [mc_intosh@mac.com]
> Sent: Thursday, January 23, 2014 10:00 PM
> To: Bermet, Deborah S
> Cc: Dysart, Adam W; 'Damon Ellingston'; barbara@bgrantgroup.com; Kerim
> Aydin; Ngobi, Fredrick; Kiser, Nancy; Einmo, Diana C; Escame, Andrea;
> Orme, Beth; Laurenstine Bradford
> Subject: Re: Thoughts on non-negotiatbles
>
> Deborah,
>
> I will abstain from any discussion of the recommendations as I am not informed enough. But
part of the question about whether you feel you recommendation is can be made compatible
with the "ranking" approach detailed earlier, I think it might if one would to simply keep the
same number of categories (e.g., 4) then make it clear that a 1 (lowest) is a vote for not
meeting the criteria, and the others -- 2, 3, 4 -- are then grades of excellence above that.
>
> Should you adopt some rule to designate "non-negotiables" as such, this would not interfere
from my perspective; but others may find flaws.
>
>
>> On Jan 23, 2014, at 8:20 PM, "Bermet, Deborah S" <dsbermet@seattleschools.org> wrote:
>>
>> Hi-just can't stop thinking about all of this....
>> Here's my current thinking; something to start a discussion. Will probably make more
sense to the group that worked on the CCSS portion of the screener but want all to see and
chime in.
>>
>> I want to ensure that even though we're not doing 2 screenings that we do have a minimum
requirement for any curricula we recommend for adoption.
>> To that end, I suggest each rater score the 5 areas in the CCSS section of the screener as
either "meets criteria" or "does not meet criteria". All the words and attachments we added
today will serve as tools for screeners to use to reach their conclusions and for talking points
for when we have our whole group discussion.
>> I suggest we regroup our 5 CCSS sections into the following categories to align with the
IMET non-negotiables.
>> Focus - criteria is "must be at least ___% as calculated on worksheet from pg __"
>> Assessment - criteria is "can not assess any items before they are taught per the CCSS
document; pay particular attention to the 4 items on page ___"
>> Rigor/Balance -criteria is "at least 20% of time/assessments are devoted to each of the 3
areas"
>> Progression and Coherence-use words from today Math Practices- use
>> words from today
>>
>> I think that a program must meet the criteria in focus, assessment and rigor/balance in
order to be considered. Everyone can still rate everything but that is where I, personally,
would draw the line.
>> I'm hoping we can fit this in with the process proposal some of you worked on today.
>>
>> Comments, other ideas?
>>
>>
>>
>> Debbie Bermet
>> Math Specialist
>> Olympic Hills School
>> ________________________________________
>> From: Dysart, Adam W
>> Sent: Wednesday, January 22, 2014 8:16 AM
>> To: 'Damon Ellingston'; Bermet, Deborah S
>> Cc: barbara@bgrantgroup.com; Kerim Aydin; Ngobi, Fredrick; Kiser,
>> Nancy; Einmo, Diana C; Escame, Andrea; Orme, Beth; Laurenstine
>> Bradford; Martin McIntosh
>> Subject: RE: weighting and tabulation, overview of comprehensive
>> screener work
>>
>> We'll meet in the professional library - your new home away from home!
>>
>> Attached is the 1st screener, by request. And the answer is yes, we are essentially building
off of this, adding specificity, scoring/ranking changes, etc. There will be hard copies made
available as well.
>>
>> From: Damon Ellingston [mailto:ellingston@gmail.com]
>> Sent: Wednesday, January 22, 2014 7:35 AM
>> To: Bermet, Deborah S
>> Cc: barbara@bgrantgroup.com; Kerim Aydin; Ngobi, Fredrick; Dysart,
>> Adam W; Kiser, Nancy; Einmo, Diana C; Escame, Andrea; Orme, Beth;
>> Laurenstine Bradford; Martin McIntosh
>> Subject: Re: weighting and tabulation, overview of comprehensive
>> screener work
>>
>> By the way, anybody know where we're meeting Thursday?
>> Thanks
>> Damon
>>
>> On Tue, Jan 21, 2014 at 10:13 PM, Bermet, Deborah S
<dsbermet@seattleschools.org<mailto:dsbermet@seattleschools.org>> wrote:
>> I think this issue is important to discuss further. Let's do it in person on Thurs.
>>
>> Debbie Bermet
>> Math Specialist
>> Olympic Hills School
>> ________________________________________
>> From: Damon Ellingston
>> [ellingston@gmail.com<mailto:ellingston@gmail.com>]
>> Sent: Tuesday, January 21, 2014 9:48 PM
>> To: Bermet, Deborah S;
>> barbara@bgrantgroup.com<mailto:barbara@bgrantgroup.com>
>> Cc: Kerim Aydin; Ngobi, Fredrick; Dysart, Adam W; Kiser, Nancy;
>> Einmo, Diana C; Escame, Andrea; Orme, Beth; Laurenstine Bradford;
>> Martin McIntosh
>> Subject: Re: weighting and tabulation, overview of comprehensive
>> screener work Hi Everyone,
>>
>> I have some misgivings about the IMET tool and the proposal to create a checklist of
topics not to be assessed above grade level. My understanding is that all state standards,
including CCSS, are a floor and not a ceiling. Therefore I do not see that charting topics in
this manner is either relevant or appropriate. Our choice of curriculum presumably has zero
effect on the Smarter Balanced Assessments; therefore why expect all curricular assessments
to align with SBAC? At the end of the day, we all want the curriculum that is best for Seattle's
K-5 student population. I guess exceeding a standard does not seem to me like a good
criterion to employ in selecting that best curriculum.
>>
>> Damon
>>
>> On Mon, Jan 20, 2014 at 4:00 PM, Bermet, Deborah S
<dsbermet@seattleschools.org<mailto:dsbermet@seattleschools.org>
<mailto:dsbermet@seattleschools.org<mailto:dsbermet@seattleschools.org>>> wrote:
>> Hello fellow committee members.
>> The IMET tool Adam sent had a section where they identify items that should not be
assessed before a certain grade level. I think this is a really important part of alignment.
>> I've expanded on that list--focusing exclusively on computation because that is the area
where I noticed the greatest non-alignment while doing round 1 screening.
>> If you think this is helpful, I could make a similar chart for fractions, etc.
>> We would still need to collectively come up with a criteria (for example, a curriculum
should not prematurely assess in ___ areas).
>> This is just a way that will help me keep track of what I'm looking at rather than constantly
flipping back and forth through the CCSS booklet.
>> See you on Thursday
>>
>> Debbie Bermet
>> Math Specialist
>> Olympic Hills School
>> ________________________________________
>> From: Kerim Aydin
>> [y.kerim@gmail.com<mailto:y.kerim@gmail.com><mailto:y.kerim@gmail.com
>> <mailto:y.kerim@gmail.com>>]
>> Sent: Friday, January 17, 2014 11:26 AM
>> To: Ngobi, Fredrick
>> Cc: Damon Ellingston; Dysart, Adam W; Kiser, Nancy; Bermet, Deborah
>> S; Einmo, Diana C; Escame, Andrea; Orme, Beth; Laurenstine Bradford;
>> Martin McIntosh
>> Subject: Re: weighting and tabulation, overview of comprehensive
>> screener work
>>
>> Hi folks,
>>
>> I thought I would be able to easily slip out of a 3-day work meeting I have next week, but
the schedule just now circulated, and the sessions I'm chairing are all slotted for Thurs
morning - early afternoon (bad dumb luck!).
>>
>> Seeing if it can be re-arranged but very doubtful... so I may have to arrange for catch-up on
work done next Thurs. Still planning to look at Round 1 results over the weekend and
hopefully send something along that will be useful!
>>
>> -Kerim
>>
>> On Thu, Jan 16, 2014 at 4:06 PM, Ngobi, Fredrick
<fkngobi@seattleschools.org<mailto:fkngobi@seattleschools.org>
<mailto:fkngobi@seattleschools.org<mailto:fkngobi@seattleschools.org>>
<mailto:fkngobi@seattleschools.org<mailto:fkngobi@seattleschools.org>
<mailto:fkngobi@seattleschools.org<mailto:fkngobi@seattleschools.org>>>> wrote:
>> Welcome to the group, Damon. Great resource!
>>
>> fred
>> From: Damon Ellingston
>> [mailto:ellingston@gmail.com<mailto:ellingston@gmail.com><mailto:elli
>> ngston@gmail.com<mailto:ellingston@gmail.com>><mailto:ellingston@gmai
>> l.com<mailto:ellingston@gmail.com><mailto:ellingston@gmail.com<mailto
>> :ellingston@gmail.com>>>]
>> Sent: Thursday, January 16, 2014 4:03 PM
>> To: Dysart, Adam W
>> Cc: Kiser, Nancy; Bermet, Deborah S; Einmo, Diana C; Escame, Andrea;
>> Ngobi, Fredrick; Orme, Beth; Laurenstine Bradford;
>> y.kerim@gmail.com<mailto:y.kerim@gmail.com><mailto:y.kerim@gmail.com<
>> mailto:y.kerim@gmail.com>><mailto:y.kerim@gmail.com<mailto:y.kerim@gm
>> ail.com><mailto:y.kerim@gmail.com<mailto:y.kerim@gmail.com>>>; Martin
>> McIntosh
>> Subject: Re: weighting and tabulation, overview of comprehensive
>> screener work
>>
>> Hi folks,
>> I am a refugee from the now-defunct Communications Subcommittee. May
>> I join in with you guys? I see you have been quite busy. I will be
>> about one hour late next Thursday, I have an 8 am class that I cannot skip. See you all on
thursday, Damon On Thu, Jan 16, 2014 at 2:44 PM, Dysart, Adam W
<addysart@seattleschools.org<mailto:addysart@seattleschools.org>
<mailto:addysart@seattleschools.org<mailto:addysart@seattleschools.org>>
<mailto:addysart@seattleschools.org<mailto:addysart@seattleschools.org>
<mailto:addysart@seattleschools.org<mailto:addysart@seattleschools.org>>>> wrote:
>> Hello -
>>
>> In effort to send all the requested information identified last night and also to bring Damon
up to speed with what we discussed, I'm going to attempt to capture our next set of
actions/goals.
>>
>> Attached:
>> Example 2008-2009 High School textbook adoption screener (initial and
>> comprehensive) Full text of the IMET tool (you have paper copies of
>> just the math specific portions) Electronic copy of our initial
>> screener
>>
>> Links:
>> Achieve the core (creators of IMET tool resource)
>> http://www.achievethecore.org/dashboard/300/search/1/2/0/1/2/3/4/5/6/
>> 7/8/9/10/11/12 Engage NY http://www.engageny.org/mathematics
>>
>> Next Meeting: Thursday, January 23rd, JSC, 8:30-2:00, room TBD
>>
>> Overview:
>> We discussed some goals for the next screener, included some things to consider before we
meet. I handed out copies of the IMET tool and explained its potential usefulness as a next
iteration tool of our initial screener. We discussed how we may include non-negotiables in
the next screener or some type of cut score to ensure that whatever program receives final
recommendation, it will meet certain minimum requirements. Further, and in an attempt to
head off some of the issues inherent in the first screen, it was proposed that we look into a
program ranking by category vs numeric score by criteria. Also, in order to best address areas
or categories of greatest influence, an idea was put forth to disaggregate 1st screener data for
categories with the most 'spread'. I sent Kerim the final initial screener spreadsheet to in an
attempt to further narrow down such categories and ranking implications.
>>
>> Next Steps/Objectives:
>> Do some homework! But none more than you like or are comfortable with. Some
questions to ask ourselves are:
>>
>> * How will the scoring & weighting remain the same or change?
>>
>> * How will specificity be added to some parts or entirely, without completely
overhauling the initial screener criteria?
>>
>> * How do we implement some type of cut score or non-negotiable? Could there be
two levels to the comprehensive screener, with non-negotiables serving as a 1st pass, other
criteria 2nd?
>>
>> * How will community feedback fully align to the screener in order to eliminate
confusion and procedural missteps? (there is a Basecamp thread for this now)
>>
>> Please feel free to 'reply all' or move this discussion over to Basecamp. Otherwise, I'll see
you in a week.
>>
>> *I will update you with room arrangements when I secure a space. Also, teachers, you
should have received a sub request form already. Please send in ASAP.
>>
>> Thanks,
>>
>>
>> Adam Dysart
>> Curriculum Specialist, Mathematics
>> Seattle Public Schools
>> 206-252-0135<tel:206-252-0135>
>> Elementary Math fusion
>> page<http://mathelementary.mysps.seattleschools.org/modules/groups/in
>> tegrated_home.phtml?gid=3797336&msg_notify=FusionPage+description+upd
>> ated.&sessionid=81e854149a02f56c3f9dc1be7e55b8e3>
>
From: Sipe, Shawn L
To: Dysart, Adam W
Subject: FW: (Program components/cost) Information needed from Top 4 for Round 2
Date: Wednesday, J anuary 22, 2014 12:19:30 PM
Adam,
FYI: Susan and Craig intend to have us meet briefly on each RFP in the next two weeks or so to go
over which materials are necessary and which are supplemental or not needed in each program.
The pricing they are getting includes bundles and they may contain some unnecessary items that
would bring our pricing down if not included.
Would it be appropriate to include a committee member in these meetings, perhaps Patricia
Robertson, to help identify these items?
Also, will you forward the appropriate items from below to Susan?
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
From: Sue Fluegel (Basecamp) [mailto:notifications@basecamp.com]
Sent: Wednesday, J anuary 22, 2014 11:42 AM
To: Sipe, Shawn L
Subject: (Program components/cost) Information needed from Top 4 for Round 2
Write ABOVE THIS LINE to post a reply or view this on Basecamp
Sue Fluegel posted this message on Basecamp.
Information needed from Top 4 for Round 2
As I reviewed the materials for the first round I came up with a few
questions/concerns that I hope will be addressed during round 2. Ideally, I'd like
the publishers to be made aware of the questions/concerns PRIOR to round 2 so
they are able to respond.
Go Math! - The on-line student book does not contain active hyperlinks. The error
message was "SmartLinks (Beta) are not available for this chapter." What is the
status of this functionality?
Go Math! - The program allows for creating customized tests and an online
assessment system that provides instant results and prescriptions for
interventions. Does Houghton Mifflin have a system loaded with fake data so we
can review this tool?
My Math - "My Math App" is available for iPad/iPod/iPhone. Will it be available for
Android?
My Math - "Question Item Analysis" is part of the "eAssessment" tool. Does
McGrawHill have a system loaded with fake data so we can review this tool?
enVision - Is "ExamView Assessment Suite" available via CD-ROM only? Or, is
there an on-line version where tests can be created and stored by teachers and
then accessed by students? Does Scott Foresman-Addison Wesley have a system
loaded with fake data that we can review?
enVision - If enVision is selected will "eText" and "eTools" and "Tools4Math" be
included in the package we purchase? Does Foresman-Wesley have an on-line
video demo for these tools we can review during round 2?
Math in Focus - Interactive Whiteboard lessons are available. Will Houghton Mifflin
provide assess to us to review these materials during round 2?
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From: J ohnston, Susan
To: Sipe, Shawn L; Dysart, Adam W; Caldwell, Eric
Subject: RFI10318 Go Math Questions/Clarification needed from T & L
Date: Tuesday, J anuary 21, 2014 4:04:43 PM
Importance: High
Hello,
Craig and I have evaluated the RFI submittal for Houghton Mifflin-Go Math and would like your
input. Vendor/Publisher Questionnaire. I have pasted a few of the questions we asked below
and ask that you answer/comment by typing in RED below my question to you.
a) In addition to first year adoption materials/services cost, please advise any
ongoing/future years costs associated with your offering.
H/Ms Response to our question above-
The only required cost for the district is for purchase of the student textbooks. There are
some consumables available with the program but these are optional resources.
Does T & L require referenced consumables?
2. TECHNOLOGY
b) Will staff and students be provided with unlimited access and capability to download and
print electronic versions of all offered hard copy instruction materials?
H/M response:
Our textbooks are available in online formats. Access is granted on a subscription basis
(see Cost Proposals).
We cannot grant unlimited access to download and print these items. Each copy is to be
accessed by one student/teacher via online registration. Our agreements with both
content and image rights holders do not allow us to give unlimited access to the
materials. Permission to reproduce our print and non-print materials can only be
granted on a case-by-case basis. Please submit your requests in writing to our Copyrights
and Permission Department at Houghton Mifflin Harcourt, 9400 Southpark Center Loop,
Orlando, Florida 32819.
Note: to T & L
Purchasing seems to recall from previous adoptions that we were able to negotiate a scenario
something like the following
1) A one to one ratio of hard copy book and electronic copy access. If Jane is assigned a hard
copy book she also gets full/unlimited access to the electronic version for whatever period
of time she is in the class.
2) If Jane moves out of town and now John gets Janes returned hard copy book, then John
should also have unlimited access to Janes unused electronic copy as well (with no
penalty/extra fee to be paid)
3) If the District wants to teach 100 new students (not planned for in the adoption) would
T&Ls plan be to buy them each a new book (and hopefully receive unlimited online access
on a per book sold basis) or would T & L ever attempt to instruct by using only stand
alone electronic access?
4) Does T & L desire unlimited electronic access without a corresponding book being
purchased? If so, is the stand alone electronic access expected/desired to be at no charge
thru the life of the adoption?
e) Please advise any costs associated with supplying audio, e-book, etc.
To T & L: Is the audio content described the e-STUDENT EDITION bundle acceptable for
you?
3. HARDCOVER VS. SOFTCOVER CURRICULUM MATERIALS
a) Our District prefers Hardcover versions of all textual materials. Please advise if any
textual materials you are quoting are other than hard-cover version. If you desire to
offer soft-cover pricing in addition to hard-cover pricing, please clearly indicate on the
attached Request for Quotation form.
Go Math! worktext are soft cover consumables and will be renewed yearly as specified on
the attached Cost Proposals. The only required cost for the district is for purchase of the
student textbooks. There are some consumables available with the program but these
are optional resources
T & L questionPurchasing could not locate an item referred to as worktext soft cover
consumable on publisher cost proposal. Please confirm if this worktext/consumable item(s) is a
required component for you. According to H & Ms previous statement.(pasted here) the
consumables are options and not required.
Thanks, and I look forward to hearing from you.
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: Dysart, Adam W
To: J ohnston, Susan
Cc: Caldwell, Eric; Sipe, Shawn L
Subject: RE: RFI10318 K-5 Core Math Adoption-Pearson enVision questions for T & L
Date: Friday, J anuary 17, 2014 1:10:21 PM
Responses are below in Red, as requested. I have added some questions that I would like
answered prior to responding to the publisher.
Eric, please confirm this all falls within typical bounds of purchasing license or access to materials.
Can we negotiate a potential future cost adjustment depending on the degree of access needed or
requested?
From: J ohnston, Susan
Sent: Friday, J anuary 17, 2014 9:31 AM
To: Sipe, Shawn L; Dysart, Adam W; Caldwell, Eric
Subject: RFI10318 K-5 Core Math Adoption-Pearson enVision questions for T & L
Importance: High
Good Morning All,
Craig and I are evaluating the RFI submittals and need your input regarding Pearsons response to
the Vendor/Publisher Questionnaire. I have highlighted the portion that I would like you to be
aware of and welcome your comments by typing in RED below my question to you.
Thank you,
2. Technology
Requirement
a) With technology constantly changing, please provide a brief description of current applications and those
planned for implementation over the next several years.
Response
Currently, enVisionMATH Common Core now has anywhere, anytime access to all instruction, resources, data, and
professional developmentdelivered instantly and easily at point-of-use through PearsonRealize.com (Realize).
The platform is SPS online destination for Common Core State Standards (CCSS) curriculum, flexible management
tools, and embedded assessments. SPS can access this brand-new platform with PC or Mac computers, laptops
and tablets.
The Realize platform provides the following benefits:
Resources at your fingertips to make planning, classroom management, and progress monitoring
easy
New TOCs that support the CCSS even more fully
Listen and Look For Videos for every lesson at every grade
Additional Visual Learning Animations to match every lesson
Game Center with fun games at every level that help develop math understanding
Full mobile access on any device
Eight Mathematical Practice Animations per grade
Requirement
b) Will staff and students be provided with unlimited access and capability to download and print electronic
versions of all offered hard copy instruction materials?
Response
Yes, with the purchase of materials for each student a license is provided for online access. Is this OK
with you? Yes; however do we want to ask about potentially having access to online access only with
the advent of tablets and not be restricted to pairing access with a printed booklet?
Requirement
c) Are there any hard or soft costs associated with unlimited access or printing rights?
Response
No; however, SPS cannot print complete student editions without purchase. This is against copyright law.
This is OK with Purchasing, any issues for T & L? This seems about right, but again makes me
wonder about access to some electronic resources without consumable purchase.
4. Adoption Materials Delivery Schedule
Requirement
a) If the District places an order with your firm by the first week of June 2014, are there any offered materials
(tangible, web based or otherwise) that would not arrive at the District the first week of August 2014?
Response
All English and Spanish print materials will be ready for delivery the first week of August 2014. The English Digital
Courseware (with the exception of the teachers Listen and Look For Videos for grades K2) will also be ready for
delivery the first week of August. We are currently finalizing schedules on the release dates for the Spanish Digital
Courseware. A final release schedule can be provided to SPS by February 1, 2014. See the requirement below for
additional details on our current plan for delivering digital content.
Is possible delay on Spanish Digital a problem for T & L? Not likely. Professional Development is
currently slated for August.
Requirement
b) Please list any items that would not be available by the first week of August 2014.
Response
Listen and Look For Videos for Grades K2. These teacher-facing professional development videos
are scheduled to be completed and live online by the first week of August. However, in the event that
these are delayed, we will execute a rolling deployment of these videos with earliest topics of the
program going live first and later topics following soon after. All videos should be live online by the
end of August 2014. Seems appropriate as long as some access is granted and roll-out coincides
with long term professional development agreement. That is, if follow-up is negotiated, all necessary
components will be made available according to this schedule. Especially if this is PD material, not
components necessary to daily instruction.
Spanish Digital Courseware. Due to the time needed to translate the English program into Spanish,
there may be a delay in pushing the entire courseware live by the first week of August for Spanish.
However, in the event that we are not able to provide the full courseware live by the first week of
August, we will focus on making the first four topics (two months worth of content) live by the first
week of August 2014. The remaining Spanish content will go live in a rolling, sequential process so
that the rest of the Spanish courseware will be completed by the end of September 2014.
Is this OK with T & L? Yes
Thanks, and I look forward to hearing from you.
Susan Johnston
Buyer
Seattle School District #1
206-252-0569 Phone
206-252-0505 Fax
From: CTB_Smarterbalanced16/17
To: Farmer, Elissa; CTB_Smarterbalanced16/17
Subject: RE: Data Review Batch for Math Gr 9 - 11 batch 12_Farmer Complete
Date: Friday, December 20, 2013 10:28:55 AM
Thank you for your feedback, Elissa. It's very much appreciated. I'll pass this information along to the appropriate
people. Regarding your third bullet, we can certainly compensate you for the extra time that you spent reviewing
these items. Is it possible for you to please estimate and provide to me the amount of hours it took you to review
your batches?
Jana McCarty, Program Manager
CTB/McGraw-Hill Education | 20 Ryan Ranch Road | Monterey, CA 93940-5703
Ph: 831-393-6767 | C: 831-334-9062 | F: 831-393-7050 | E: jana_mccarty@ctb.com
-----Original Message-----
From: Farmer, Elissa [mailto:erfarmer@seattleschools.org]
Sent: Thursday, December 19, 2013 9:57 PM
To: CTB_Smarterbalanced16/17
Subject: Data Review Batch for Math Gr 9 - 11 batch 12_Farmer Complete
Hello,
Here is the excel spreadsheet for my second batch of data review items. I had some questions that I was unsure
about:
1) I'm not sure any of my suggestions/questions/clarifications in the excel spreadsheet are going to make sense to
the person looking at them, so please let me know if I need to add more or different commentary.
2) I assumed that no problems in the batch had any calculator available. I couldn't tell from any of the
documentation, so I just went by what I saw on the web preview. Depending on whether students will have a
calculator available, some of my recommendations might have been different.
3) Not a complaint - just an observation. I did accessibility review and got $100 per batch of about 30 questions.
This review took me substantially longer (it required much more research and doing of mathematics) than any of
the accessibility reviews, yet the pay is $1.00 per item. I figure I made between $5 and $10 per hour for this work.
It was interesting and I'm glad I did it, but I'm not sure I would agree to it again given the large time investment for
relatively little pay. You may want to consider adjusting your pay rates to reflect this.
If there's anything more I can do to clarify my reviews, please let me know.
Best,
-Elissa Farmer
Elissa Farmer
Curriculum Specialist, Math
Seattle Public Schools
(206) 252-0166
erfarmer@seattleschools.org
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From: Dysart, Adam W
To: DeBurle, Lisa
Cc: Sipe, Shawn L
Subject: RE: Math Adoption
Date: Wednesday, December 18, 2013 5:02:43 PM
So the process involves two stages of program review (by Board policy). For the 1
st
stage, which is
where were at, the purchasing and procurement dpt consults with the adoption coordinators to
conduct an RFI, or bid, for any program to submit. We do not solicit for submissions or in any way
contact publishers to request a submission. The RFI follows a very prescribed route and disperses
the bid as widely as possible.
Second stage follows a similar script, excepting for it is now an RFP with more defined language
around cost, etc. This will go out to the 2-3 finalists that emerge from stage 1.
I do know that Bridges contacted our purchasing and procurement folks during the RFI. As to why
they did not submit, I can only speculate. Could have been an alignment issue, production on their
end, cost per pupil, or any number of other reasons.
It is unfortunate. We were hoping for as wide and deep a pool of candidate programs as possible.
From: DeBurle, Lisa
Sent: Tuesday, December 17, 2013 8:07 AM
To: Dysart, Adam W
Subject: Math Adoption
Adam,
Thank you for keeping us all in the loop with the math adoption. I was surprised to not see Bridges
to Mathematics on the list of curriculums being looked at. Im a 3
rd
grade teacher, and Ive used
some of the Bridges online materials. Its really great stuff thats hands-on and asks the kids to do
deep thinking about concepts. I know they presently only have K-2 curriculum aligned with
Common Core but that 3
rd
5
th
grade is supposed to be completed this year. Could you let me
know how the seven curriculums were chosen and why Bridges is not on the list?
Thank you,
Lisa
Lisa DeBurle
Pathfinder K-8
Room 307
From: Sloane, Valerie C
To: Dysart, Adam W
Subject: RE: Math Learning Center
Date: Wednesday, December 18, 2013 1:16:12 PM
Well darn They are a small non-profit doing amazing things.
From: Dysart, Adam W
Sent: Wednesday, December 18, 2013 1:15 PM
To: Sloane, Valerie C
Subject: RE: Math Learning Center
Yes, unfortunately. I do know they were aware of the opportunity, so it is hard to say why they
declined to submit could have been for other reasons. (like cost)
From: Sloane, Valerie C
Sent: Wednesday, December 18, 2013 1:14 PM
To: Dysart, Adam W
Subject: RE: Math Learning Center
Is it too late?
From: Dysart, Adam W
Sent: Wednesday, December 18, 2013 1:13 PM
To: Sloane, Valerie C
Subject: RE: Math Learning Center
Well then I dont know why they didnt submit.
From: Sloane, Valerie C
Sent: Wednesday, December 18, 2013 1:12 PM
To: Dysart, Adam W
Subject: RE: Math Learning Center
The new second edition of Bridges is completely aligned with common core.
http://www.mathlearningcenter.org/bridges/overview
From: Dysart, Adam W
Sent: Wednesday, December 18, 2013 1:10 PM
To: Sloane, Valerie C
Subject: RE: Math Learning Center
I believe they are not completely aligned yet.
From: Sloane, Valerie C
Sent: Monday, December 16, 2013 4:11 PM
To: Dysart, Adam W
Subject: RE: Math Learning Center
Oh darn
I wonder why they didnt?
From: Dysart, Adam W
Sent: Monday, December 16, 2013 3:07 PM
To: Sloane, Valerie C
Subject: RE: Math Learning Center
Yes, I followed up and apparently they contacted procurement with follow-up questions about the
RFI, but did not submit their program for review.
From: Sloane, Valerie C
Sent: Monday, December 16, 2013 3:04 PM
To: Dysart, Adam W
Subject: Math Learning Center
Hi Adam,
Were you able to contact the Math Learning Center about sharing Bridges, etc. adoption materials
up here?
I see its not on the list to review.
http://www.mathlearningcenter.org/
Thanks,
Valerie Sloane
K-5 STEM
From: Box, Anna M
To: Heath, Shauna L; Caldwell, Eric; Sipe, Shawn L; Dysart, Adam W
Subject: today"s conversation about the elem math adoption
Date: Tuesday, December 17, 2013 4:20:35 PM
Hi All,
Thanks for the time this morning. Heres what I think we said:
Lets have the committee move forward and carefully consider the texts that have been submitted.
The good news is that the number to consider is very manageable and can be done in the short
time frame we have.
Some additional next steps in general are:
Shawn and Adam will forward to Anna the emails they are getting from the larger public
about the adoption. Anna will create, post and regularly update an FAQ based on these.
The math department will listen and look for examples of schools and teachers that are
finding ways to adapt, extend and/or modify teaching materials as needed. They will try to
observe these practices and systems and look for ways to scale up the process to all
schools.
Shawn worked with Tracy Libros to produce an accurate estimate of the number of K-5
students we have in SPS. This number will help us estimate the cost of textbooks.
Adam will research states that have a short list of approved texts for adoption to see if
the texts that have been submitted to us are on these lists.
Anna
From: Sipe, Shawn L
To: J ohnston, Susan
Cc: Dysart, Adam W
Subject: Go math spreadsheets
Date: Thursday, April 17, 2014 6:09:50 PM
Importance: High
Susan,
I compared the items on our original RFI with those on the RFQ(?) that Go Math supplied. The
items are all the same and the numbers of student and teacher materials are the same as we
requested and got from enVision. (5,000 students and 250 teachers per grade.)
However, their cost total at the end of year 1, before the extra years, does not match their cost at
the end of 7 years on the short emailed sheet that shows all three programs. They show
$2,734,588.04 as the total price on the short sheet, but the same price BEFORE the extra years on
the spreadsheet. The true total on the spreadsheet with only years 2 through 5 extra pricing
should be $3,956,136. And as we discussed before, this also doesnt include any PD costs.
I would also like to know what we are purchasing in years 2-7. Their text for each grade is a
paperback student book bundled with a practice workbook, both which can be written in by the
student. They price that at $91.50. The charges they list for years 2-5 come to $10.17 per
student. What are we receiving for that $10.17? Both? Or just the practice book? It seems like
there are hidden costs here!
I didnt get a chance to look at Math In Focus. Call me at home tomorrow if you have questions.
.
Shawn Eckman Sipe
Instructional Materials Specialist
Professional Library/Instructional Materials Office
John Stanford Center for Educational Excellence
Seattle Public Schools
(206)-252-0227
MS 22-636
slsipe@seattleschools.org
RCW 42.56.250(3)
From: Kischner, Gerrit
To: Heath, Shauna L
Subject: RE: Principal math comments
Date: Thursday, May 01, 2014 5:44:07 PM
Hi Shauna,
Thanks for getting back to me, and I would appreciate the opportunity to talk this through. If it's
possible to give me a call at 6:30, my cell is
As you can imagine, Schmitz Park is in a different place than most other schools, having invested six
year of deep work with Singapore Math. I did review all the materials among the finalists, hoping that I
would like an alternative to Math in Focus, but unfortunately I walked away feeling emphatic that a
move to enVision would set our building back. That said, we desperately need to update our materials
and reinvigorate our math learning -- we've just hired too many new people in the last couple of years
who don't have as much invested in our practice (I wish we'd done better on this front, but it's pretty
limited when we're only allowed to hire the last week of August). I want to switch to Math in Focus, but
I cannot saddle parents with the cost of funding that separately. Schmitz Park is perceived as being far
more affluent than it is, and we asked for PTA coverage for math, that would come out of other critical
interventions that parents fund.
I absolutely respect the importance of system alignment and I respect the capacity challenge we face,
so we are in full agreement on this front and I will support it. For what it's worth, I wish we had had a
chance to talk about the concept of a dual-adoption first, however, before the memo from Michael
today. I think in many ways we could agree that a dual adoption might have better supported system
alignment and capacity issues in the long-run. That said, I recognize that I would not have been out in
front advocating for dual adoption if the decision had been for Math in Focus (but I would have
supported it if the idea had come from somebody else who supported envision).
My inclination is always to talk about system solutions, not to single out Schmitz Park for special
treatment. That's not good for the system, and it's not very interesting to think about:) At this point,
however, I would appreciate your help thinking about how to support Schmitz Park in this situation.
Our teachers, parents and students have invested too much time and energy into making our Singapore
Math program work, and I owe it to them to keep the momentum going.
Thanks,
Gerrit
-----Original Message-----
From: Heath, Shauna L
Sent: Thursday, May 01, 2014 2:46 PM
To: Kischner, Gerrit
Subject: RE: Principal math comments
Gerrit,
I apologize that I didn't get to this sooner. I might have time on my way to a meeting at 6:30 tonight
to chat. In case that doesn't work I will offer my initial response.
As I said before we do not have the funds and/or the capacity to support two programs. In addition to
the fact that I believe that this would continue to divide the system. Again, the waiver process, although
not guaranteed, is a way that schools can utilize other programs.
I am not sure if you have review envisions, but it offers a reading component as well as a differentiation
RCW 42.56.250(3)
component. In other words, the text can be read electronically for those students who struggle with
reading. I would really like to have you talk to Adam about the benefits of this program.
Please let me know if 6:30 works and where to call.
Best,
Shauna
-----Original Message-----
From: Kischner, Gerrit
Sent: Wednesday, April 30, 2014 6:00 PM
To: Heath, Shauna L
Subject: RE: Principal math comments
Hi Shauna,
I'd love to talk to you sometime Thursday. I'd love to explore with you the possibility of doing a dual-
adoption that would give buildings a choice between enVision and Math in Focus. I can see that this
would be more complicated/expensive on the management end, but I think it would be the way to
ensure effective buy-in at the building level and avoid making people feel boxed into a one-size-fits-all
corner. There are many reasons why a high ELL school, for example, might really prefer a less
language-intensive program like Math in Focus.
Thanks,
Gerrit
-----Original Message-----
From: Heath, Shauna L
Sent: Monday, April 28, 2014 9:15 AM
To: Kischner, Gerrit; Anderson, Eric M; Box, Anna M
Cc: Tolley, Michael F; Block, Kae H
Subject: RE: Principal math comments
Gerrit,
We will find a time to meet with you about the data. I am letting Eric respond to what we can and
cannot do with the data. I know that policy says peer schools with standardized tests. It does not go
into detail about the perimeters around the metrics.
As far as applying for a waiver, I would say since Math In Focus is not the same as Singapore Math you
could apply for a new waiver. I agree that we want to encourage innovation, but with a new adopted
material that is more consistently aligned with CCSS I would encourage that the innovation focus at a
supplemental level and professional development rather than shifts in adopted materials. That said, all
funds will be going toward the purchase of the new materials so there will be no monetary support for
waivers outside of the adoption.
Best,
Shauna
________________________________________
From: Kischner, Gerrit
Sent: Sunday, April 27, 2014 9:57 PM
To: Anderson, Eric M; Heath, Shauna L; Box, Anna M
Cc: Tolley, Michael F
Subject: RE: Principal math comments
Thanks all,
If you land on a good time to talk, let me know. With MSP, I'm not terribly flexible in the mornings, but
after lunch it's easier for me to get down or join a meeting by speaker phone.
Schmitz Park is going to be an interesting data study. On the face of it, our MSP scores do not look
super strong, although I believe a huge allowance has to be given for the amount of growth we have
had to manage. This has added a huge number of kids at very grade level -- it hasn't just been growth
entering at Kindergarten -- and it has meant that no grade level team of teachers has been stable for
two years running for three years until this year. Can we pull out students who are two or more years
in the building, and can we look at cohort growth rather than absolute scores? The SCI is a great way
to isolate peer comparison except for this growth factor (as I recall, it does preclude comparison to a
school like Lafayette that has Spectrum, am I right?).
Shauna, my other question is around what you see as our options at this stage. The edition of
Singapore Math that we are currently using is old, and we've held off changing it until we knew about
the District adoption. If the Board does not choose to adopt Math in Focus, is there anything to
preclude Schmitz Park for applying for a waiver to do Math in Focus, not Singapore per se? What is the
likelihood that there would be money available to pay for these materials?
Schmitz Park has a lot invested in its practice in Singapore Math, and as our enrollment stabilizes and
we move to a new building, I would love to see us stick with it and invest further in developing our
mathematical practice in this way. I think that the District has a great interest in developing this kind of
focused work and ongoing innovation, and that is the reason for the waiver process in the first place.
Thanks for your guidance on this.
Gerrit
________________________________________
From: Anderson, Eric M
Sent: Thursday, April 24, 2014 5:54 PM
To: Heath, Shauna L; Kischner, Gerrit; Box, Anna M
Cc: Tolley, Michael F
Subject: RE: Principal math comments
Yes, my calendar is up to date!
Eric
-----Original Message-----
From: Heath, Shauna L
Sent: Thursday, April 24, 2014 5:48 PM
To: Anderson, Eric M; Kischner, Gerrit; Box, Anna M
Cc: Tolley, Michael F
Subject: RE: Principal math comments
Thanks Eric! If you have time next week to meet with Anna and I we can chat about how we can get
the information needed to evaluate the Schmitz Park waiver.
Best,
Shauna
-----Original Message-----
From: Anderson, Eric M
Sent: Thursday, April 24, 2014 5:39 PM
To: Heath, Shauna L; Kischner, Gerrit; Box, Anna M
Cc: Tolley, Michael F
Subject: RE: Principal math comments
We have a method for identifying peer schools using a school characteristics index (SCI) generated from
a regression analysis of statewide data. We will be using this SCI method extensively next year in our
measurement and accountability work. Gerrit is aware of this since we have been discussing it in our
scorecard committee.
Eric
-----Original Message-----
From: Heath, Shauna L
Sent: Thursday, April 24, 2014 4:59 PM
To: Kischner, Gerrit; Box, Anna M
Cc: Anderson, Eric M; Tolley, Michael F
Subject: RE: Principal math comments
Gerrit,
I know Anna answered your math questions. As far as the waiver we are in the process of creating a
superintendent procedure to define how we evaluate waivers after the three years. As you know your
scores are to be compared with peer schools, "Schools for which a waiver is granted must take all
relevant district and state assessments, and must, on average over the 3-year waiver period, meet or
exceed the gains demonstrated by peer schools that are using the district-adopted materials for all
segments of their population in order to continue using the alternative basic instructional materials."
We need to determine how we identify peer schools. Since your scores need to be greater on average
than your peer schools that will be the determining factor rather than the adoption. In other words,
even if we adopt a new resource you can still apply for a waiver again as long as your scores meet this
criteria. I will meet with the program managers and Eric Anderson in the next week or two to identify
how what criteria will be used to identify peer schools. Since you are the first in this process we will
draft something and make time to discuss with you as quickly as possible.
Hope this helps!
Shauna
________________________________________
From: Kischner, Gerrit
Sent: Tuesday, April 22, 2014 10:18 PM
To: Box, Anna M; Heath, Shauna L
Subject: Principal math comments
Hello Anna and Shauna,
I finally got down to view the math adoption materials today, and walked away feeling prett
emphatically in favor of one curriculum and pretty skeptical about the other two. What would you say
is the most appropriate way for principals to share their opinions of the curriculum options?
Also, something I found missing in the idea of aligning to the CCSS is a sense for how the curriculum
supports the "practice standards." These, I believe, are critical, especially in choosing one curriculum
over another. When practice standards are applied, I feel there is a clear winner.
Last question, not because I want to ask this but because I'm getting asked this a lot by Schmitz Park
parents because the SP waiver expires this year: if a school wants to apply for a waiver from whatever
curriculum is ultimately adopted, when would these applications be due following the adoption decision?
Thanks,
Gerrit
From: Murphy, Craig
To: Box, Anna M
Cc: Heath, Shauna L; J ohnston, Susan; Westgard, Bob
Subject: RFP0244 K-5 MATH PUBLISHER PRICE TABULATIONS
Date: Friday, April 25, 2014 3:34:33 PM
Attachments: RFP02440 K-5 MATH FINALISTS PRICE COMPARISON 25 APRIL 2014.xls
RFP02440 TABULATION GO MATH HOUGHTON MIFFLIN 4 24 14.xls
RFP02440 TABULATION FOR EN VISION PEARSON 4 24 14.xls
RFP02440 TABULATION MATH IN FOCUS HOUGHTON MIFFLIN 4 24 14.xls
25/April/2014
RFP0244 K-5 MATH RE: Request for information pertaining to math adoption costs
Hi Anna,
.
Sorry for delay.
.
Yes, you may share the 24 April e-mail as you see fit.
.
We are also including here, the price tabulations/comparison for RFP. You are welcome to consider
the pricing information and share with appropriate stakeholders within your established
processes/timelines.
.
Wed like to have a separate conversation with you/Shauna regarding phone interviews we had
with finalists.
.
Im headed out for the day but you are welcome to contact me on my personal cell..
if you have questions.
.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Box, Anna M
Sent: Thursday, April 24, 2014 4:28 PM
To: Murphy, Craig
Subject: RE: DRAFT FOR YOUR REVIEW RFP0244 K-5 MATH RE: Request for information pertaining to
math adoption costs
Hi Craig, May I share this with the adoption coordinators, Adam Dysart and Shawn Sipe? Thanks
From: Murphy, Craig
Sent: Thursday, April 24, 2014 3:30 PM
To: Wiley, Delinda
Cc: Westgard, Bob; English, Ron; Heath, Shauna L; Tolley, Michael F; Box, Anna M
RCW 42.56.250(3)
Subject: FW: DRAFT FOR YOUR REVIEW RFP0244 K-5 MATH RE: Request for information pertaining to
math adoption costs
24/April/2014
RFP0244 K-5 MATH RE: Request for information pertaining to math adoption costs
Hi Delinda,
.
Thanks for your patience.
.
We were under the impression that Director Peters or your staff were included in Michael Tolleys
April 17 (below) e-mail.
.
It in general addresses the adoption committees role/status and in particular mentions that.
Financial information will be separately analyzed and presented to the Board, along
with your recommendation..
.
Purchasings response to Director Peters e-mail request for documentation is in agreement with
the Tolley e-mail of April 17.
.
From Director Peters April 9
th
e-mail.
Shauna indicated that she would go back to the highest bidder and verify the prices. Is
it fair to assume that such bids are negotiable and vendors have a vested interest in being
competitive? If so, will there be updated prices requested or offered?...
Purchasing is in contact with all the finalists, clarifying offers/responses. Our process allows
for/includes communications and opportunities for updated pricing from vendors. Some items for
clarification (technical or curricular) require review by the adoption committee and other subjects
require commercial/contractual consideration by Purchasing or others. RFP
review/recommendation is a team effort requiring many resources within the District.
.
With regards to a request for complete documentation for the RFP. As this process is ongoing and
100% of the information/documentation that will be considered is not yet received, organized or
evaluated by staff, we do not feel it would, in its current state present a complete picture. We
could certainly provide the Board with copies of the District RFP. Vendor communications,
clarifications and negotiations are on-going so we dont believe the current state of vendor
response documentation is complete/final and validated for decision making and presentation to
others.
.
Please let us know if a stand-alone copy of the RFP is desired at this time or if youd rather wait for
the 100% complete review/recommendation documentation package that will be presented as
part of the C & I Committees presentation to the Board.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Tolley, Michael F
Sent: Thursday, April 17, 2014 3:48 PM
To: Kovacs-Storlie, Audrey S; Lewicki, Patricia; Sipe, Shawn L; Bermet, Deborah S; Dysart, Adam W;
Einmo, Diana C; Eisenrich, Paula; Escame, Andrea; Fluegel, Susan; Henton, Cynthia; Kiser, Nancy;
Leahy, J ohn P; Lulu, Aschenaki; MacDonald, Mary; Taylor, Mark D; Newton, Morena; Ngobi, Fredrick;
Nguyen, Sally T; Orme, Beth; Lewis, Phyllis C; Stemle, Matthew C; Wagler, Kristen K;
'lee.chanhom@gmail.com'; 'emaildao@gmail.com'; 'ellingston@gmail.com'; 'libbyib@gmail.com';
'topatr@mac.com'; 'rick@mtnw-usa.com'; 'y.kerim@gmail.com'; 'pclewis45@yahoo.com'
Cc: Heath, Shauna L; Box, Anna M; Caldwell, Eric; Tolley, Michael F
Subject: Final pricing on our three final programs
Dear Math Adoption Committee,
Anna Box, Math Program Manager, shared with me your recent and thoughtful email chain
regarding the pricing on the final three math instructional materials. While I understand your
concern around the financial variables of the textbooks, I would like to ask you to focus your
expertise and your deliberations on selecting the best mathematics text for our Seattle Public
Schools students. You are the group that has been charged with recommending a text based
on the merits of that book as a very important piece in the education of our children. I am
depending on you for that recommendation.
Financial information will be separately analyzed and presented to the Board, along with
your recommendation
Thank you so much for all the time you have put into the math textbook recommendation
process. I look forward to receiving your recommendation in the very near future.
Warmest regards,
Michael F. Tolley
Assistant Superintendent for Teaching and Learning
Seattle Public Schools
From: Wiley, Delinda
Sent: Tuesday, April 22, 2014 1:51 PM
To: Murphy, Craig
Subject: RE: Request for information pertaining to math adoption costs
Hi Craig,
Whats the status of this request?
Thank you.
DeLinda
From: Murphy, Craig
Sent: Monday, April 14, 2014 3:35 PM
To: Wiley, Delinda
Cc: English, Ron; Westgard, Bob; J ohnston, Susan
Subject: RE: Request for information pertaining to math adoption costs
Hi Delinda,
.
I was out of the office all last week and just seeing some of this e-mail chain when the District
OUTLOOK system was repaired late this AM.
.
Please give me a day or two to review this request with others.
.
Thanks,
CRAIG MURPHY, PURCHASING MANAGER
SEATTLE SCHOOL DISTRICT NO. 1
cemurphy@seattleschools.org
Phone: 206-252-0570
Fax: 206-252-0505
From: Wiley, Delinda
Sent: Friday, April 11, 2014 2:28 PM
To: Murphy, Craig
Cc: J ohnston, Susan
Subject: FW: Request for information pertaining to math adoption costs
Importance: High
Hi Craig,
Just following up to see if you had a chance to provide a response to Director Peters questions?
Thank you.
DeLinda
From: Heath, Shauna L
Sent: Wednesday, April 09, 2014 1:55 PM
To: Murphy, Craig; J ohnston, Susan
Cc: Tolley, Michael F
Subject: FW: Request for information pertaining to math adoption costs
Craig and Susan,
Can you answer Director Peters questions?
Shauna
From: Tolley, Michael F
Sent: Wednesday, April 09, 2014 1:53 PM
To: Peters, Susan M
Cc: Heath, Shauna L; McEvoy, Pegi; Banda, J ose L
Subject: RE: Request for information pertaining to math adoption costs
Director Peters,
Thank you for sending your questions. As you may be aware, the RFP process occurs as a Purchasing
Department responsibility separate from the Curriculum and Instruction Department as a check and
balance as well as for transparency. We will forward your email to Craig Murphy and his staff to answer
these questions.
Thank you.
Michael Tolley
From: Peters, Susan M
Sent: Wednesday, April 09, 2014 10:21 AM
To: Tolley, Michael F; Heath, Shauna L
Cc: Banda, J ose L
Subject: Request for information pertaining to math adoption costs
Dear Michael and Shauna,
During Monday's C&I meeting, board committee members were provided an update on the math
curriculum adoption, including the costs for the three finalists. Thank you for this information.
(This info has since been posted on the Seattle Schools Community Forum Blog:
http://www.saveseattleschools.blogspot.com/2014/04/curriculum-and-instruction-policy.html.)
As was noted at the meeting, there is a significant cost difference between the three options. I am
surprised by the discrepancy and would like to be certain that the vendors' quotes accurately
correspond to the district's request (i.e .that we are looking at apples to apples comparisons in what the
vendors would provide the district by way of materials and support).
Shauna indicated that she would go back to the highest bidder and verify the prices. Is it fair to assume
that such bids are negotiable and vendors have a vested interest in being competitive? If so, will there
be updated prices requested or offered?
In the interest of better understanding these differences, and for the sake of transparency, I would like
to request copies of the
complete documentation of the RFP for the K-5 math adoption and any related documentation
pertaining to costs, from both the district and the vendors. Please share this information with the board.
Thank you very much.
Regards,
Sue Peters
Seattle School Board Director - District IV
sue.peters@seattleschools.org
206-252-0040 / Fax 206-252-0101