You are on page 1of 4

CONFLICTOFINTERESTPOLICY

OFCOFFEEPARTYUSA,INC.

Preamble
TheDirectors,OfficersandstaffmembersoftheCoffeePartyUSA,Inc.(theOrganization)
oweadutyofloyaltytotheOrganization,whichrequiresthatintheirpositions,theyactinthe
interestoftheOrganizationandnotintheirpersonalinterests.Directors,Officersandstaff
membersmaynotusetheirpositionsorinformationtheyhaveabouttheOrganizationorthe
Organizationspropertyorinformationobtainedthroughtheirpositionsinamannerthatallows
themtosecureasignificanteconomicbenefit,eitherdirectlyorindirectly,forthemselvesortheir
relatives.Insum,itisthepolicyoftheOrganizationthatnotransactionbetweenitandits
Directors,Officersorstaffmembersbetaintedwithanactualorperceivedconflictofinterest.

Disclosure
(a)PriortoelectiontotheBoardorasanOfficer,andannuallythereafter,allDirectorsand
Officersshalldiscloseinwriting,tothebestoftheirknowledge,anyInterest(asdefinedbelow)in
anycorporationorotherorganizationwhichprovidesgoodsorprofessionalorotherservicesto
theOrganizationforafeeorothercompensation.Acopyofeachdisclosurestatementshallbe
availabletoanyDirectoroftheOrganizationonrequest.

(b)IfatanytimeduringhisorhertermofserviceaDirectororOfficerhasanyInterestwhich
mayposeaconflictofinterestatanytimeduringthatDirectorsorOfficersservice,heorshe
shallpromptlydisclosethematerialfactsofthatInterestinwritingtothePresidentoftheBoard
andChairoftheboardworkgrouporcommittee,ifany,functioningastheAuditCommittee(the
Committee)oftheBoard.

(c)WhenanymatterinwhichaDirectororOfficerhasanInterestcomesbeforetheBoardor
anyworkgrouporcommitteeoftheBoardfordecisionorapproval,thatInterestshallbe
immediatelydisclosedtotheBoardortheCommitteebythatDirectororOfficer.

DefinitionofInterest
WhetheraDirectororOfficerhasanInterestinamattershallbedeterminedbywhetherthat
DirectororOfficerorarelative(oraconcernwithwhichsuchpersonsareassociated)would
haveasignificanteconomicinterest,eitherdirectlyorindirectly,inadecisiononthematterby
theBoardorCommittee.Apersonisassociatedwithaconcernifheorsheparticipatesin
(includingparticipatingasanowner)orisaffiliatedwithanycorporationorotherorganizationwith
whichtheOrganizationdeals.Aninterestisnotintendedtoincludepositionsonlegislative
mattersofgeneralimpact.

Voting
NoDirectorshallvoteonanymatterinwhichheorshehasanInterest.

NonParticipation
TheBoardormembersofacommitteemay,bymajorityvote,askanyDirectororOfficerwho
hasanInterestinamatternottoparticipate,ortoleavetheroomattheboardmeetingor
committeemeetinginwhichdiscussionregardingthatmatteriscarriedonprovided,however,
thattheinterestedDirectororOfficermayparticipateinanydiscussionregardinghisorher
exclusion.

AttemptstoInfluence
DirectorsandOfficersshallnotattempttoinfluenceotherDirectorsorOfficersregarding
mattersinwhichtheyhaveanInterest,withoutfirstdisclosingthatInterest.

ContractReview
IfacontractisproposedforapprovalbytheBoardinwhichaDirector,Officer,staffmemberor
theirrelativesoranorganizationwithwhichsuchpersonsareassociated(asdefinedabove)isa
potentialcontractor,regardlessofamount(anInterestedPartyContract),theBoardora
committeedesignatedbytheBoardshallreviewthecontractandshallrecommendthatthe
Organizationexecuteornotexecutethecontract.IfaBoardcommitteereviewsanInterested
PartyContractandrecommendsthattheOrganizationnotexecutetheInterestedParty
Contract,theBoardsubsequentlymayreviewtheInterestedPartyContractandmay,bya
majorityvoteofthedisinterestedDirectorsentitledtovoteonthematter,decidethatthe
OrganizationshallorshallnotexecutetheInterestedPartyContract.Inreachingitsdecision,the
BoardorCommitteeshalladheretothelegalrequirementsapplicabletoapprovalofInterested
PartyContracts.Thecruxofthoserequirementsisthattakingintoaccountthetermsofpossible
alternatives,theproposedcontractisfair,reasonableandinthebestinterestofthe
Organization.AllactionregardingInterestedPartyContractsshallberecordedintheminutesof
theBoardortheBoardcommitteethatreviewedthecontract.

Staff
ThePresidentortheExecutiveDirectoroftheOrganizationisdirectedtoapplytothestaffrules
andproceduresconsistentwiththerulesandproceduresoutlinedaboveforDirectorsand
Officers.

COFFEEPARTYUSA,INC.

CONFLICTOFINTERESTQUESTIONNAIRE

1. Do you know of any transaction which, in view of the Coffee Partys Policy on Conflicts
ofInterest,mightgiverisetoaconflictofinterest?

Yes No

2. Do you, or, to the best of your knowledge, does any related party of yours have any
financial interest in or relationship with any company, partnership or other entity which sells
or leases equipment, supplies, products or services to the Coffee Party or has any other
relationshipwiththeCoffeeParty?

Yes No

3. Have you, or, to the best of your knowledge, has any related party of yours accepted any
gifts (including any legacy), gratuity, loan, or other consideration that must be disclosed
pursuant to the Coffee Partys Policy on Conflicts of Interest since the last date you
completed this questionnaire (or since the date of your joining the Board of Directors or of
youremployment,ifapplicable)from:

a.anypersonwhoisorwasaclientoftheCoffeePartyor
Yes No

b. any company, partnership or other entity which sells or leases equipment, supplies,
products or services to the Coffee Party or has any other relationship with the Coffee
Party?
Yes No

4. Do you, or, to the best of your knowledge, does any related party of yours have any
financial interest, direct or indirect, in any pending or completed transaction to which the
CoffeePartyis,orislikelytobecome,aparty?

Yes No

Ifyouhaveansweredyestoanyoftheabovequestions,pleaseexplainbelow:

I hereby certify that I have read the accompanying Policy on Conflicts of Interest, that I have been
in compliance with it since the date of my last certification (or since the date of my joining the
Board of Directors or of my employment, if applicable) and that the answers to the above
questions are true and correct. I further acknowledge that it is my obligation to keep my response
to the above questions current at all times by immediately notifying the President or the
ExecutiveDirectoroftheCoffeePartyinwritingofanychanges.

____________________________________
PleasePrintName

____________________________________
Signature

____________________________________
Date

You might also like