Professional Documents
Culture Documents
MEMORANDUM ORDER
No. 043, Series of 2013
: ALL CONCERNED
TO
1. RATIONALE
All faculty and administrative employee associations, accredited collegebased student organizations, accredited student organizations, Ways and
Means committee created by the University may be allowed to raise funds to
finance specific projects for a legitimate purpose such as (1) to advance the
mission/mandate of the office/organization/university; (2) to promote the
welfare and professional development of the members of the office
organization; and (3) to improve the facilities of the offices.
In order to regulate and ensure that all fund-raising and collection
activities, such activities shall be subject to these guidelines.
2. COVERAGE
2.1 All fund-raising activities organized by University accredited and
recognized student, employee and faculty associations/organizations in
the form of:
2.1.1
2.1.2
2.1.2
Sale of tickets for concert, raffle, film showing, and any other
social/sports activities to finance a project with legitimate
purpose;
2.1.3
2ND floor South Wing PUP A. Mabini Campus Anonas Street, Sta. Mesa, Manila Phone: (Direct Line) 7162644; Telefax: 716-1143
(Trunk Line) 7167832 local 201/202/658/659 ; website: www.pup.edu.ph e-mail:president@pup.edu.ph
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2.3.2
2.3.3
3. OTHER PROVISIONS
3.1 Any proposed Fund Raising Activity shall be submitted for approval at
least one month prior to the activity.
3.2 Proposed Fund Raising Activities may be held at designated places inside
the University, except in the following:
3.2.1 Ground floor fronting the offices of the Registrar, Accounting,
ICTC, Library and University Chapel;
3.2.2 Parking lots;
3.2.3 Classrooms; and
3.2.4 All Floors of the South Wing Bridge.
3.3 Proper decorum shall be maintained in the selling of tickets, posting of
advertisements, distribution of flyers, and giving away of free items.
3.4 Duration of the activity shall not be more than one week.
3.5
Venue shall be kept clean and in order during and after the activity.
3.6 Selling of goods such as illegal drugs, alcoholic beverages, cigarettes, and
other similar goods are strictly prohibited.
3.7 Price of tickets shall be reasonable.
3.8 Each unit office/organization is allowed to conduct a maximum of two
(2) Fund Raising Activities per semester.
3.9 Use of University Facility in the conduct of any Fund Raising Activity
shall be subject to reservation one (1) month prior to the activity.
2ND floor South Wing PUP A. Mabini Campus Anonas Street, Sta. Mesa, Manila Phone: (Direct Line) 7162644; Telefax: 716-1143
(Trunk Line) 7167832 local 201/202/658/659 ; website: www.pup.edu.ph e-mail:president@pup.edu.ph
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Pre-numbered tickets
Official receipts
Control sheets
Reservation Slip for use of venue
Goods/services inspection report
4.2 Post-activity
An accomplishment report shall be submitted to the Internal Audit
Office within thirty (30) days after the activity with the following supporting
documents in original copies:
4.2.1 Financial Report (Annex B)
4.2.2 Acknowledgement Receipt for Equipment from the Property
Office for donation in kind (Annex C)
4.2.3 All returned/unsold tickets, list of collectibles/receivables, or
control sheets, if any
5. FUND-RAISING BOARD (FRB)
5.1 Functions
The FRB shall screen, evaluate, and recommend to the University
President for approval all applications in accordance with University
policies.
2ND floor South Wing PUP A. Mabini Campus Anonas Street, Sta. Mesa, Manila Phone: (Direct Line) 7162644; Telefax: 716-1143
(Trunk Line) 7167832 local 201/202/658/659 ; website: www.pup.edu.ph e-mail:president@pup.edu.ph
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5.2 Composition
The FRB shall be composed of the following:
Chairman
Members
:
:
:
:
Vice
Vice
Vice
Vice
President
President
President
President
for
for
for
for
Academic Affairs
Student Services
Branches & Campuses
Administration
6. NON-COMPLIANCE
Non-compliance shall be subject to appropriate disciplinary sanction.
7. EFFECTIVITY
This guidelines shall take effect on October 19, 2013.
2ND floor South Wing PUP A. Mabini Campus Anonas Street, Sta. Mesa, Manila Phone: (Direct Line) 7162644; Telefax: 716-1143
(Trunk Line) 7167832 local 201/202/658/659 ; website: www.pup.edu.ph e-mail:president@pup.edu.ph
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