Shannon Graup

Steven House
Page




City of Welland Unidirectional
Water Main Flushing:
Progress Report
Shannon Graup & Steven House


Shannon Graup
135 Taylor Rd
Niagara-on-the-Lake, ON
L0S 1J0
Shannon.Graup@gmail.com
(905) 641-2252
Jamie Leitch, GISP, A.Sc.T.
GIS Coordinator
Information Services, GIS Services
City of Welland
60 East Main St
Welland, ON
L3B 3X4
jamie.leitch@welland.ca

Re: City of Welland Unidirectional Water Main Flushing

Dear Mr. Leitch,

Please accept this letter as the formal submission of the progress report for the City of Welland
Unidirectional Water Main Flushing project.

The progress report outlines the work that completed on the project to date, and a revised
project schedule and budget. During this work term, the project team completed the crucial GIS
data organization phase where the project data was prepared for further use in the project. The
optimal flushing route was determined during this phase using the optimal route (visual) tool in
Manifold 8.0.

The revised estimated project cost is $30,800.00 with a (+/-) 10% contingency of $3,080.00.
This cost has lowered from the first estimated cost of $33,500.00. The project team is confident
that project work will continue as scheduled and the project will be finished on time and on or
under budget by the completion date of June 13, 2014.

If you have any questions regarding the progress report submission, please feel free to contact
me by phone (647-921-4930) or e-mail (shannon.graup@gmail.com) at your convenience. I look
forward to receiving your feedback and suggestions.

Sincerely,




Shannon Graup BAH
GIS GM Candidate
S.G\

Enclosures
1) City of Welland Unidirectional Water Main Flushing Project Progress Report

CC: Steven House
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page i

Executive Summary
The City of Welland is located in the Regional Municipality of Niagara in Southern Ontario. The
City of Wellands Information Services, GIS Department is responsible for implementing and
running the Unidirectional Flushing program. The City of Welland has implemented the
unidirectional water main flushing program as a part of Wellands clean drinking water quality
strategy. Unidirectional flushing (UDF) is the practice of forcing water through a water pipe
distribution segment at higher than normal velocities in one direction. Water main valves and
hydrants are strategically open and closed in sequences designed to promote the appropriate
flows. The project area of interest in the City of Welland borders East Main Street to the south,
Ross Street to the east, Downs Street to the north and River Road to the west. The
Unidirectional Water Main Flushing project will provide benefits to the City of Welland by
increasing the life of water mains while decreasing operating costs. Unidirectional flushing
methods in comparison to conventional flushing methods will use up to 40% less water.
The project goal is to increase the efficiency of the current unidirectional flushing program in the
planning and field operation phases. To achieve this, the project team will create a working GIS
tool in Manifold 8.0 to automate the optimal flush route and the production of a map and
unidirectional flushing form for each pipe segment in the flush sequence. The project has six
main phases; meetings, bi-weekly progress reports, project understanding, GIS data
organization, data analysis and project summary. While the meetings and bi-weekly reports are
ongoing throughout the project life cycle, the project understanding and GIS data organization
phases are now complete. The next phases, data analysis and project summary are now set to
begin. There are inherent risks and challenges associated with the unidirectional water main
flushing project. The biggest risks are the proper understanding of unidirectional water main
flushing methodology and issues regarding scripting within Manifold 8.0.
The unidirectional water main flushing project began on October 31, 2013 and has a completion
date set for June 13, 2014. The project budget is estimated at $30,800.00 with a (+/-) 10%
contingency of $3,080.00. Project team members Shannon Graup and Steven House are
confident that their combined experience will allow for the successful completion of the project
within the scheduled dates to a standard that meets or exceeds the clients needs.




Note: This project budget has been prepared solely for learning purposes and the client is not expected to pay any of
the proposed project costs. The value of the completion of the Unidirectional Water Main Flushing project is being
donated to the City of Welland on behalf of the project team members, Shannon Graup and Steven House as well as
the project advisor from Niagara College, Mike Wallace.
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page ii
Table of Contents
Executive Summary ..................................................................................................................... i
List of Tables .......................................................................................................................... iii
List of Figures ......................................................................................................................... iii
List of Appendices .................................................................................................................. iii
1.0 Introduction .......................................................................................................................... 1
1.1 Area of Interest ................................................................................................................. 1
1.2 Project Understanding ...................................................................................................... 3
1.3 Project Benefits ................................................................................................................ 3
1.4 Client Overview ................................................................................................................ 3
1.5 Background Work ............................................................................................................. 4
2.0 Project Goal and Objectives ................................................................................................. 5
2.1 Project Goal ...................................................................................................................... 5
2.2 Project Objectives ............................................................................................................. 5
3.0 Methodology ........................................................................................................................ 6
3.1 Work Breakdown Structure ............................................................................................... 6
3.1.1 Meetings .................................................................................................................... 7
3.1.2 Bi-Weekly Progress Reports ...................................................................................... 7
3.1.3 Project Understanding ................................................................................................ 8
3.1.4 GIS Data Organization ............................................................................................... 9
3.1.5 Data Analysis ............................................................................................................11
3.1.6 Project Summary .......................................................................................................12
4.0 Project Schedule .................................................................................................................13
5.0 Project Budget ....................................................................................................................15
5.1 Budget Analysis to date ...................................................................................................18
6.0 Risk Assessment, Challenges, & Mitigation Strategies ........................................................19
7.0 Closure ...............................................................................................................................20
8.0 Bibliography ........................................................................................................................21
9.0 Appendices .........................................................................................................................22


City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page iii
List of Tables
Table 1: Phase 1.1 Meetings ...................................................................................................... 7
Table 2: Phase 1.2 Bi-Weekly Progress Reports ........................................................................ 7
Table 3: Phase 1.3 Project Understanding ................................................................................. 8
Table 4: Phase 1.4 GIS Data Organization ................................................................................ 9
Table 5: Phase 1.5 Data Analysis .............................................................................................11
Table 6: Task 1.5.1 Scripting to Automate Optimal Flush Route ...............................................12
Table 7: Task 1.5.2 Scripting to automate production of map for each pipe flush ......................12
Table 8: Task 1.5.3 Scripting to automate production of UDF form for each pipe flush ..............12
Table 9: Phase 1.6 Project Summary ........................................................................................12
Table 10: Major Project Milestone Schedule .............................................................................13
Table 11: Major Project Phases ................................................................................................13
Table 12: Project Understanding Cost Breakdown ....................................................................16
Table 13: GIS Data Organization Cost Breakdown ...................................................................16
Table 14: Data Analysis Cost Breakdown .................................................................................17
Table 15: Project Summary Cost Breakdown ............................................................................17
Table 16: Potential project risks and challenges ........................................................................19

List of Figures
Figure 1: Area of Interest ........................................................................................................... 2
Figure 2: Work Breakdown Structure ......................................................................................... 6
Figure 3: Active Column Scripts to Calculate Water Volumes ...................................................10
Figure 4: Project Cost Estimation ..............................................................................................15
Figure 5: Earned Value Report ..................................................................................................18

List of Appendices
Appendix A: Project Terms of Reference ..................................................................................23
Appendix B: Project Overview Statement (P.O.S) .....................................................................25
Appendix C: Project Gantt Charts .............................................................................................29

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 1
1.0 Introduction
Unidirectional flushing (UDF) is the practice of forcing water through a water pipe distribution
segment at higher than normal velocities in one direction in order to; scour sediment and biofilm
from the inner walls of the pipe. Typically, water main valves and hydrants are strategically open
and closed in sequences designed to promote appropriate flows.
The following subsections will introduce the project in more detail and will cover such topics as
the area of interest, project understanding and description, project benefits, and client overview,
and initial background work needed in order to begin the project.
1.1 Area of Interest
The City of Welland has asked the project team to focus on a specific area of interest. Located
to the East of downtown Welland, the project team will be creating the automated GIS
Unidirectional Flushing tool for the neighbourhood surrounding East Main Street, Ross Street,
Downs Drive, and River Road. The area of interest is shown in Figure 1.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 2

Figure 1: Area of Interest
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 3
1.2 Project Understanding
The City of Welland will be undertaking a unidirectional flushing project throughout its water
distribution network as part of its clean drinking water quality strategy. A GIS tool will help to
plan the flushing sequences and guide field crews in the opening and closing of water valves.
The City of Welland requires a GIS tool to plan and execute the unidirectional flushing program.
The tool should be; designed in Manifold GIS, easily operated by City staff, and usable year
after year for the unidirectional flushing (UDF) program. Maps and corresponding lists showing
open and closed water valves during and after each flush, and which hydrant is the flushing
outlet for each water main pipe can be produced by city staff.
1.3 Project Benefits
The development of a unidirectional flushing program provides many benefits for the City of
Welland. Compared to conventional water main flushing methods, unidirectional flushing has
many advantages, which include; increased sediment-scouring, removal of biofilm deposits and
discoloured water and odors, reducing high bacterial concentrations and chemical
contamination, and improving water quality. In addition, unidirectional flushing will not only
increase and maintain the life of water mains and pipe segments but will also use up to 40%
less water than conventional flushing methods, (Charles Duncan, 2012). This will help to reduce
the city's overall operating costs and increase city revenue.
The creation of an automated GIS tool, in Manifold 8.0, used to plan the flushing sequences and
guide city field crews, provides an additional set of benefits for the City of Welland. The
automated GIS tool will help improve the efficiency of the Unidirectional Flushing program in
both the planning and field operations phases. The automation of the production of maps and
associated UDF forms for each flush sequence will save the city additional time and money and
will help aid in the long-term development of an optimal Unidirectional Flushing Program.
1.4 Client Overview
The City of Welland, nicknamed the Rose City, is located in the heart of the Regional
Municipality of Niagara in Southern Ontario with a population of 50,631 in 2011 (Statistics
Canada, 2013). In 2011, the city had 21,486 private dwellings with a population density of 624.4
persons per square kilometer with a land area of 81.09 square kilometers, (Statistics Canada,
2013). The City is responsible for revenue collection, local planning, local economic
development, building permits, local water and sewer mains, local streets, fire protection and
parks and recreation, (Welland Community Profile, 2013). Furthermore, the urban area of the
City is serviced by modern piped water and sanitary and storm sewage systems with treatment
facilities.
The City of Wellands Information Services department, more specifically the GIS services
department is responsible for implementing and running the Unidirectional Flushing program.
The main contact within the department is Jamie Leitch, GISP, and A.Sc.T. Mr. Leitch is the GIS
Coordinator for the City of Welland with certifications as a GIS Professional and an Applied
Science Technologist. Mr. Leitch will be the client from the City of Welland primarily in contact
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 4
with the project team. His experience and expertise in the field of GIS will be a valuable asset to
the project team, towards the completion of the automated Unidirectional Flushing program
project.
1.5 Background Work
In order to understand the project scope and lifecycle, research of background work is required.
An initial client meeting provided the project team with a familiarity of the project and the clients
needs and expectations.
The project team received all necessary data required to undertake and complete the project for
the City of Welland. The project data was not 100% topologically clean, and needed some
cleaning or editing in order to obtain accurate results from tools such as the Optimal Route
(visual) function in Manifold 8.0.
The Unidirectional water main flushing project uses Manifold System 8.0. The project team
proceeded with an in-depth exploration of Manifold in order to gain a familiarity with the GIS tool
and to grasp the scripting and query language needed to automate the GIS tool.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 5
2.0 Project Goal and Objectives
2.1 Project Goal
The project goal for the City of Welland Unidirectional Water Main Flushing project is to help
improve the efficiency of the unidirectional flushing program in both the planning and field
operation phases. The City of Welland has not automated the current unidirectional flushing
program, meaning that city staff must work to plan out the entire flush sequence, pipe for pipe.
With an automated GIS tool with minimal user entry, city staff can plan flush sequences out with
more efficiency.
The GIS tool will work to plan the optimal flush route, and will automate the production of maps
and unidirectional flushing forms (UDF forms) for each pipe flush in the sequence. During the
field operation phase maps and UDF forms will help guide field crews. Each map produced will
have road information, the flushing water main, water valves, and the flushing hydrant. The UDF
forms produced will have the sequence number, flush hydrant ID, valve IDs with instructions
regarding whether or not the valve is open or closed during and after the flush, the minimum
flush time and the total gallons to flush. With the automation of the GIS tool, the Unidirectional
Flushing program will have improved efficiency in both the planning and field operation phases,
easing the implementation of the program year after year.
2.2 Project Objectives
There are three main project objectives associated with the City of Welland Unidirectional Water
Main Flushing project. Each of these objectives or project deliverables will help to increase the
efficiency of the program, ultimately achieving the project goals.
The main project objective is to develop a working GIS tool in Manifold GIS 8.0 that will
automate the optimal flush route of a unidirectional flush sequence. This tool will have minimal
user entry required and will help improve the efficiency during the planning and field operation
phases of the unidirectional flushing program. The tool must have proper documentation for any
scripts and queries used to produce the tool as well as methodologies to help city staff operate
the tool. There will also be documentation regarding the logic used during the creation of the
process. The third main objective is to produce flushing sequence maps and UDF forms for
each pipe flush in the area of interest to help guide field crews for the 2013-2014 unidirectional
flushing program.


City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 6
3.0 Methodology
3.1 Work Breakdown Structure
The work breakdown structure of the City of Welland Unidirectional Water Main Flushing project
is below in Figure 2.

Figure 2: Work Breakdown Structure
The work breakdown structure lists the main phases of the project and each task completed
during these phases. The project is broken down into six main phases; meetings, bi-weekly
progress reports, project understanding, GIS data organization, data analysis and project
summary. The main change made to the work breakdown structure is the movement of tasks
1.4.6 1.4.9 (progress report preparation) from phase five to four.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 7
3.1.1 Meetings
Meetings are ongoing throughout the remaining project lifecycle. No significant changes
happened to the planning or completion of the meetings phase during the winter work term.
Meetings are broken into two different sections: advisor and client meetings. Advisory meetings
are ongoing, starting in January 2014 with the project advisor Mike Wallace. These meetings
take place on Tuesdays once every two weeks to discuss the bi-weekly progress reports.
Project team members scheduled client meetings monthly to discuss project progress and to
confirm the project is meeting all of the clients needs and expectations. Project team members
found that one meeting per work term was more appropriate during the course of the project.
Table 1 shows the start and end dates for phase 1.1, as well as the proposed and revised time
and cost.
Table 1: Phase 1.1 Meetings
Start Date Thursday October 31
st
, 2013
End Date Thursday May 20
th
, 2014
Proposed Time (Person Hours) 22.5 Hours
Revised Time (Person Hours) 20.5 Hours
Proposed Cost (Labour and Materials) $2,045.00
Revised Cost (Labour and Materials) $1,895.00

3.1.2 Bi-Weekly Progress Reports
Bi-weekly progress reports are ongoing for the continued duration of the project. Project team
members revised the duration of bi-weekly project reports from 22 hours to 11 hours, which
lowered the cost of this phase. Project team members overestimated the duration of bi-weekly
reports during the initial layout of the project lifecycle, but corrected this once the tasks began.
The completion of a bi-weekly progress report happens for each advisory meeting. Bi-weekly
reports summarize project tasks completed during the period since the last advisory meeting,
and indicate whether the project is on schedule and on budget. Table 2 lists the start and end
dates for phase 1.2, as well as the proposed and revised time and cost.
Table 2: Phase 1.2 Bi-Weekly Progress Reports
Start Date Tuesday January 14
th
, 2014
End Date Tuesday May 27
th
, 2014
Proposed Time (Person Hours) 22 Hours
Revised Time (Person Hours) 11 Hours
Proposed Cost (Labour and Materials) $1,650.00
Revised Cost (Labour and Materials) $825.00

Bi-weekly progress reports completed during the winter work term are located in appendices D
through H.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 8
3.1.3 Project Understanding
The project-understanding phase is the first main phase of the project. The completion date of
this phase was December 11, 2013. There are eight main tasks in this phase. The tasks are as
follows; determine the project life cycle, background research, data acquisition, initial data
review, prepare a PowerPoint for the proposal presentation, the proposal presentation, writing
the proposal report and the completion of the proposal report. Project team members
determined the project lifecycle by planning the entire work breakdown structure, and examining
all tasks needed to accomplish the project goals. Background research in the form of a literature
review on any previous unidirectional water main flushing programs helped gain an
understanding of what unidirectional flushing is. The project team acquired the data on
November 1, 2013, directly after the first client meeting. After acquiring the data, team members
began an initial data review. Project members reviewed the data in Manifold 8.0 to gain a better
understanding of the data components needed during the course of the project. The last four
tasks during the project-understanding phase consisted of project team members completing
elements of a project proposal presentation and preparing for the final project proposal report to
be completed. Table 3 shows the start and end dates for phase 1.3, as well as the actual and
proposed time and costs.
Table 3: Phase 1.3 Project Understanding
Start Date Friday November 1
st
, 2013
End Date Wednesday December11
th
, 2013
Proposed Time (Person Hours) 43.4 Hours
Actual Time (Person Hours) 41.4 Hours
Proposed Cost (Labour and Materials) $3,255.00
Actual Cost (Labour and Materials) $3,105.00

After completion, the project team made changes to the time from 43.4 hours to 41.4 hours. The
reason for this change was the overestimation of some tasks. Proposed time for the task of
background research (literature review), was eight hours. After completion, the actual time was
six hours. This accounts for the two hours difference in the time to complete this project phase.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 9
3.1.4 GIS Data Organization
The GIS data organization phase is crucial to the successful completion of the project. The
project team completed this phase on March 19, 2014. This phase consists of nine main tasks
to prepare the data for further use in the project, and preparation of the project progress
presentation and report. The start and ends dates, and proposed and actual time and costs are
below in Table 4.
Table 4: Phase 1.4 GIS Data Organization
Start Date Monday January 13
th
, 2014
End Date Wednesday March 19
th
, 2014
Proposed Time (Person Hours) 64.4 Hours
Actual Time (Person Hours) 47.4 Hours
Proposed Cost (Labour and Materials) $4,850.00
Actual Cost (Labour and Materials) $3,560.00

The overestimation of some task durations is the reason that the actual time to complete this
phase is lower than the proposed time. The project team proposed that the first task of
determining the number of water mains and valves in the area of interest would take four hours,
but the actual completion time was only one hour. The proposed time for calculating the water
volume of water mains was six hours, but the actual completion time was four hours. The
project team overestimated the total time for determining the appropriate flush sequence, and
determining open and closed valves for each flush by nine hours. Lastly, the proposed time to
write and edit the progress report was set for 18 hours, but later revised to 15 hours.
The five project tasks completed to prepare the data for further use in the project are; determine
the number of water mains and valves located in the area of interest, calculate the water volume
of each water main, complete topology edits and lastly determine the appropriate flush
sequence and identify open and closed valves for each pipe flush. The remaining project tasks
are to prepare the progress presentation, and write the progress report.
The data acquired from the City of Welland covers the expanse of the entire city, but the project
area of interest is a smaller portion of the city. The first task is to determine which water mains,
valves and hydrants are located in the area of interest and to extract these records from the
complete dataset. To complete this task the project team clipped the data in Manifold using the
transform bar. The project team also calculated the water volume in each water main by adding
two active columns, one for volume in cubic meters and one for volume in gallons. An active
column allows the user to recomputed values at any time, in case of editing in the drawing layer.
The volume in cubic meters was calculated using a script that the project client provided, and
the volume in gallons was calculated using a script developed by the project team. Figure 3
shows the scripts used to calculate the water volumes.
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 10

Figure 3: Active Column Scripts to Calculate Water Volumes
After clipping the data and calculating the water volume, two main topology edits will prepare
the data for the optimal flush route determination. First, a script from Jamie Leitch, the project
client allowed the project team to snap the water valves to water mains in the area of interest.
The next topology edit completed was to split the water mains at hydrant service lines and water
junctions; this was completed using the transform bar. Before completing the geoprocessing,
transfer rules were set in the two data files. This ensures that all data values transfer properly.
The task of ensuring the topology of the data is clean is crucial to determining the optimal
flushing route using the optimal route (visual) tool in Manifold.
Once the water mains, valves and hydrants in the area of interest are isolated, water volume is
calculated and the data is topologically clean, the appropriate flush sequence can be
determined. The optimal flushing sequence was determined using the Optimal Route (visual)
tool in Manifold 8.0. The optimal route (visual) tool functions by choosing locations within a road
network (in this case, a water main network) so that the user can find an optimal or shortest
route between locations. The optimal route (visual) tool takes into account such factors as
length and speed. There are certain rules for the optimal route (visual) tool to work. The line
network (active water mains drawing) and the start and end points must be within the same
drawing. The project team used water junctions as start points and hydrants as end points. The
project team created a speed column within the attribute table of the Water Mains drawing and
filled values with a '1' to satisfy this function. Moreover, for an ideal flushing sequence, it is best
to flush the study area sequentially in one direction for improved overall results. The project
team determined that there are 30 individual flushes in order to flush all pipe segments in the
area of interest. The flushing sequence was determined using guidance from the lead engineer
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 11
on the unidirectional flushing project in the City of Welland. The next task of identifying the open
and closed valves for each flush in the sequence began once the flush sequence has been
determined.
3.1.5 Data Analysis
The data analysis phase is the longest phase of the project. This phase is set to begin at the
start of the spring work term on March 31; the project team revised the date from the initial start
date determined during the project lifecycle. This phase consists of five tasks. The three main
tasks are scripting to automate the optimal flush route, scripting to produce a map for each pipe
flush, and scripting to automate the production of a UDF form for each pipe flush. While script
writing is occurring the last two tasks of writing documentation and methodologies for any
scripts and queries used in the GIS tool production, and documentation for the logic used in the
creation of the process will be ongoing. Table 5 shows the proposed and actual start and end
dates, and the proposed and revised time and cost for phase 1.5 of the project.
Table 5: Phase 1.5 Data Analysis
Proposed Start Date Tuesday February 18
th
, 2014
Actual Start Date March 31
st
, 2014
Proposed End Date Wednesday May 14
th
, 2014
Proposed Time (Person Hours) 232.4 Hours
Revised Time (Person Hours) 210 Hours
Proposed Cost (Labour and Materials) $17,430.00
Revised Cost (Labour and Materials) $15,750.00

The first three tasks of script writing are the three most intensive tasks of the project.
Completing these tasks will complete the bulk of the work involved with producing the GIS tool
to automate the optimal flush sequence and to automate the production of a map and UDF form
for each flush in the sequence. Completing these three tasks will produce the first deliverable for
the project, a working GIS tool in Manifold 8.0. The following two tasks of documentation and
methodology are the next two most important tasks in the successful completion of the project.
The completion of these tasks will produce the second deliverable for the project,
documentation and methodologies to help allow City staff to operate the created GIS tool.

City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 12
Table 6, Table 7 and Table 8 list the proposed and revised start and end dates, and proposed
time and cost for the first three tasks in the data analysis phase.
Table 6: Task 1.5.1 Scripting to Automate Optimal Flush Route
Proposed Start Date Tuesday February 18
th
, 2014
Revised Start Date Monday March 31
st
, 2014
Proposed End Date Friday April 11
th
, 2014
Revised End Date Wednesday May 14
th
, 014
Proposed Time (Person Hours) 70 Hours
Proposed Cost (Labour and Materials) $5,250.00

Table 7: Task 1.5.2 Scripting to automate production of map for each pipe flush
Proposed Start Date Monday March 3
rd
, 2014
Revised Start Date Monday March 31
st
, 2014
Proposed End Date Friday April 25
th
, 2014
Revised End Date Wednesday May 14
th
, 014
Proposed Time (Person Hours) 40 Hours
Proposed Cost (Labour and Materials) $3000.00

Table 8: Task 1.5.3 Scripting to automate production of UDF form for each pipe flush
Proposed Start Date Monday March 3
rd
, 2014
Revised Start Date Monday March 31
st
, 2014
Proposed End Date Friday April 25
th
, 2014
Revised End Date Wednesday May 14
th
, 014
Proposed Time (Person Hours) 40 Hours
Proposed Cost (Labour and Materials) $3000.00

The completion of these tasks will complete the first deliverable; the creation of a GIS tool in
Manifold GIS 8.0.
3.1.6 Project Summary
The project summary phase is the final phase of the project and consists of five main tasks.
These tasks require team members to prepare a PowerPoint for the final project presentation,
presenting, writing the final project report, submitting the project report to the advisor and finally
presenting the final deliverables and final write-up to the client. Table 9 below lists the proposed
start and end dates, time and cost for this phase.
Table 9: Phase 1.6 Project Summary
Proposed Start Date Monday May 19
th
, 2014
Proposed End Date Friday June 13
th
, 2014
Proposed Time (Person Hours) 27 Hours
Proposed Cost (Labour and Materials) $2,025.00
City of Welland Unidirectional Water Main Flushing
Shannon Graup
Steven House
Page 13
4.0 Project Schedule
The Unidirectional Water Main Flushing project began on October 31
st
, 2013 when project team
members had their first client meeting with Jamie Leitch from the City of Welland, the project is
set to be completed by June 13
th
, 2014. Table 10 lists major presentation and report milestones
and their scheduled completion dates.
Table 10: Major Project Milestone Schedule
Major Project Milestones Scheduled Completion Date
Milestone 1: Project Proposal Presentation / Report December 11
th
, 2013
Milestone 2: Mid-Project Progress Report March 19
st
, 2014
Milestone 3: Final Project Presentation / Report June 13
th
, 2014
Milestone 4: Finished Project Data to Client / Presentation June 13
th
, 2014

To date milestones one and two are completed. The work time in hours completed by project
team members is 102.8 hours. The project team spent the majority of time on phases three and
four, project understanding and GIS data organization. The project-understanding phase has a
total of 41.4 hours and the GIS data organization phase has a total of 47.4 hours. The main
phases proposed and revised start and completion dates are below in Table 11.
Table 11: Major Project Phases
Major Project
Phases
Proposed Start
Proposed
Completion
Revised Start
Revised
Completion
Meetings Oct 31, 2013 May 29, 2014 Oct 31, 2013 Jun 6, 2014
Bi-Weekly Progress
Reports
Jan 9, 2014 May 29, 2014 Jan 14, 2014 Jun 3, 2014
Project
Understanding
Nov 1, 2014 Dec 9, 2013 Nov 1, 2014 Dec 11, 2014
GIS Data
Organization
Jan 13, 2014 Feb 14, 2014 Jan 13, 2014 Mar 19, 2014
Data Analysis Feb 18, 2014 May 16, 2014 Mar 31, 2014 May 23, 2014
Project Summary May 19, 2014 Jun 13, 2014 May 19, 2014 Jun 13, 2014

The meetings phase began promptly with the project start date, as this was the first client
meeting. Both advisory and client meetings are ongoing starting in January 2014 and continue
until project completion in late May 2014. Bi-weekly progress reports go hand in hand with
advisory meetings, as each advisory meeting marks the completion of a bi-weekly progress
report. The project understanding phase began on the date of data acquisition (November 1,
2013) and continued until December 11, 2013 upon completion of the proposal report. The GIS
data organization phase began on time in early January; the project team completed this phase
on the revised date of March 19, 2014 when the progress report was completed. The project
team extended phase four from the proposed date because project team members schedules
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were busy during the winter work term. The GIS data organization phase is crucial to the
successful completion of the project, and as this phase is now completed, project team
members will continue with phase five. The data analysis phase can only begin once the GIS
data organization phase finishes as the data is prepared for analysis during this phase. The
data analysis phase is the longest phase in the project. It is set to begin on March 31, 2014 on
the first day of the spring work term. The revised completion date of the data analysis phase is
May 23, 2014. Once the data analysis phase is completed, the final project phase, project
summary can begin. This phase lasts roughly a month, beginning in mid-May and continuing
until the project completion date of June 13, 2014.

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5.0 Project Budget
The estimated total cost of completing the Unidirectional Water Main Flushing project is
$30,800.00. This cost includes 13% HST and a (+/-) 10% contingency of $3,080.00. An
estimated breakdown of costs by phase can be seen in Figure 4.

Figure 4: Project Cost Estimation
This cost has been revised from an earlier estimation of $33,500.00 with a 10% contingency of
$3,350.00. The estimated total cost has decreased because many project tasks that have been
completed were overestimated. It can be noted in Figure 4 that Phase 1.1, meetings has been
separated into two separate costs of advisor and client meetings and an extra cost called
Administrative has been added to account for printing of formal project documents.

$1,595
$300
$3,105
$825
$3,560
$15,750
$2,025
$100
$3,543.80
Estimated Project Costs
Advisor Meetings
Client Meetings
Project Understanding
Bi-Weekly Progress Reports
GIS Data Organization
Data Analysis
Project Summary
Administrative
HST
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The actual cost of the project-understanding phase is $3,105.00. This phase takes place over
the course of the first two months of the project. The team members completed this phase
entirely by December 11, 2013. A breakdown of each tasks actual costs is below in Table 12.
Table 12: Project Understanding Cost Breakdown
Task Name Resources Cost ($)
Determine Project Lifecycle Shannon Graup, Steven House $225.00
Background Research Shannon Graup, Steven House $450.00
Data Acquisition Shannon Graup, Steven House $0.00
Initial Data Review Shannon Graup, Steven House $600.00
Exploration of Manifold 8.0 Shannon Graup, Steven House $750.00
Prepare PPT Presentation Shannon Graup, Steven House $150.00
Proposal Presentation Shannon Graup, Steven House $30.00
Write Proposal Report Shannon Graup, Steven House $900.00
Proposal report completion / hand-in Shannon Graup, Steven House $0.00

The actual cost of the GIS data organization phase is $3,560.00. The GIS data organization
phase is crucial to the successful completion of the fifth and most important phase, data
analysis. Table 13 lists the individual costs of each task during this phase.
Table 13: GIS Data Organization Cost Breakdown
Task Name Resources Cost ($)
Determine number of water mains and valves
located in AOI
Shannon Graup, Steven House $300.00
Determine appropriate flush sequence for AOI Shannon Graup, Steven House $750.00
Identify open and closed valves for each pipe
flush
Shannon Graup, Steven House $375.00
Topology edits in AOI Shannon Graup, Steven House $600.00
Calculate water volume of each water main in
AOI
Shannon Graup, Steven House $300.00
Prepare PPT presentation Shannon Graup, Steven House $300.00
Project Progress Presentation Shannon Graup, Steven House $30.00
Write Progress report Shannon Graup, Steven House $1,125.00
Progress report completion / hand-in Shannon Graup, Steven House $0.00


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The Data Analysis phase is the most costly phase in the project. The total estimated cost is
$15,750.00. The majority of project work will be completed by project team members during this
phase. Table 14 lists the proposed costs of each individual task during the data analysis phase.
Table 14: Data Analysis Cost Breakdown
Task Name Resources Cost ($)
Scripting to automate optimal flush route Shannon Graup, Steven House $5,250.00
Scripting to automate production of map for
each pipe flush
Shannon Graup, Steven House $3,000.00
Scripting to automate production of UDF form
for each pipe flush
Shannon Graup, Steven House $3,000.00
Write script and query documentation and
methodologies
Shannon Graup, Steven House $3,000.00
Write documentation for logic used in creation
of the process
Shannon Graup, Steven House $1,500.00

The project summary phase has an estimated cost of $2,025.00. This phase consists of
preparing the final report and presentation. This is the closing phase of the project ending with
delivering the project deliverables and report to the client. Table 15 lists the proposed costs of
the individual tasks in the final phase, project summary.
Table 15: Project Summary Cost Breakdown
Task Name Resources Cost ($)
Prepare PPT Presentation Shannon Graup, Steven House $450.00
Final Project Presentation Shannon Graup, Steven House $75.00
Write Final Project Report Shannon Graup, Steven House $1,500.00
Final project report completion / hand-in Shannon Graup, Steven House $0.00
Deliver project deliverables to client Shannon Graup, Steven House $0.00

Note: This project budget has been prepared solely for learning purposes and the client is not
expected to pay any of the proposed project costs. The value of the completion of the
Unidirectional Water Main Flushing project is being donated to the City of Welland on behalf of
the project team members, Shannon Graup and Steven House as well as the project advisor
from Niagara College, Mike Wallace.

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5.1 Budget Analysis to date
Figure 5 below shows the earned value over time report created by Microsoft Project.

Figure 5: Earned Value Report
The planned value is to total cost of the work scheduled or planned, the earned value is the total
cost of the work that has been completed and the actual cost is the total cost taken to complete
the work. It can be noted that the actual project costs have been the same or below the planned
value for the duration of the project lifecycle to date. The earned values are also the same or
lower than the planned value for the duration of the project. The earned value is lower than the
planned value because the project team overestimated the duration of many project tasks. As
the project team completed these tasks during the fall and winter work terms, the project team
lowered the duration of tasks meaning that the earned value is lower than the planned value.
The project is currently on budget as the cost variance is negative $1,700.00. The project is not
considered to be under budget until the cost is lower than the (+/-) 10% contingency of
$3,080.00. The project team is confident that the project will continue on or below budget for the
remaining duration of the project lifecycle.

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Earned Value Over Time Report
Earned Value Planned Value AC
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6.0 Risk Assessment, Challenges, & Mitigation Strategies
As with every professional project, there are inherent risks and challenges that may drastically
affect the outcome or success of the project. The project team is fully aware that even a small
error in the course of the project may cause considerable setbacks and time delays. Therefore,
the project team has brainstormed numerous possible risks that may occur during the course of
the work term.
During the first phase of the project, one major risk critical to the success of the project is the
assumption that the project team understands the unidirectional water main flushing
methodology. It is important for the project team to understand the flushing sequence
methodology because if the project team makes a mistake in the automated GIS tool regarding
the opening and closing of valves, the consequences could result in loss of water to certain
houses or whole streets. The project team overcame this challenge through consultation of
detailed notes from the City of Wellands lead engineer on the project. Another challenge faced
by the project team was becoming familiar with Manifold 8.0 and its various tools and functions.
Using the Manifold help files extensively, the project team was able to gain an understanding on
how to utilize Manifold and its tools in order to complete the necessary tasks for the project.
During the next phase of the project, another major risk critical to the success and completion of
the project is scripting within Manifold 8.0 to automate the tool. The scripting language could be
more complex than the project teams current skill set, which could setback the completion of
project tasks. It is the project teams plan to script the tool using Python. However, Manifold
does not support Arcpy, which is the python scripting language the project team is most familiar
with; therefore, another scripting language may need to be utilized. In case of setbacks with
Python scripting, the project team will script using Visual Basic. Project team members have
chosen visual basic because they have experience scripting with visual basic in the first work
term. Table 16 lists risks and challenges that the project team may face during the next phase
of the project.
Table 16: Potential project risks and challenges
Risks & Challenges:
Issues scripting in Manifold 8.0
Underestimation of the durations for project tasks which can delay the entire project
Project size and complexity may be too large for the project team's current knowledge


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7.0 Closure
The Unidirectional Water Main Flushing project for the City of Welland will be a difficult yet
ultimately rewarding project. The project team looks forward to successfully fulfilling the
mandate of the project and aims to work professionally to satisfy all of the clients needs.

The project life cycle is estimated to take 8 months between November 2013 and June 2014
and has a revised estimated cost of $30,800.00 with a (+/-) 10% contingency of $3,080.00.

The estimated project cost has gone down in price due to the over estimation of some project
tasks throughout the course of determining the project life cycle. The project team is confident
that the project work completed to date is to the clients professional standards and that the
completion of remaining project work will be to high standards, on time and on budget.


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8.0 Bibliography
Charles Duncan, P. (2012). Developing Unidirectional Flushing Programs.
City of Toronto. (n.d.). Watermain unidirectional flushing (UDF). Retrieved December 2013, from
City of Toronto: http://www.toronto.ca/311/knowledgebase/90/101001062690.html
Statistics Canada. (2013, 1 18). Retrieved from Statistics Canada:
http://www12.statcan.ca/census-recensement/2011/as-sa/fogs-spg/Facts-csd-
eng.cfm?LANG=Eng&GK=CSD&GC=3526032
Welland Community Profile. (2013, January 1). Retrieved from The City of Welland's
Community Profile 2013: http://www.welland.ca/EDC/profile/aIntroduction.pdf





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9.0 Appendices

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Appendix A: Project Terms of Reference
Project ID: 201314-07 (for our office use only)
Contact Person & Organization Details
Contact Person Name: Jamie Leitch
Title: GIS Coordinator
Telephone: 905-735-1700 ext 2302
Fax: 905-732-1919
Email: Jamie.leitch@welland.ca
Organization Name: City of Welland
Address: 60 East Main St, Welland, ON L3B 3X4
Website: www.welland.ca
Date: 9/3/2013

City of Welland Unidirectional Water Main Flushing
Project Details
Project Background
Project Problem/Opportunity: Unidirectional flushing is the practice of forcing water through a water
distribution pipe segment at higher than normal velocity in one direction in order to scour sediment and
biofilm from the inner walls of the pipe. Typically, water main valves and hydrants are strategically opened and
closed in sequences designed to promote the appropriate flows. The City of Welland will be undertaking a
unidirectional flushing project throughout its water distribution network as part of its clean drinking water
quality strategy. GIS will be used to plan the flushing sequences and guide field crews in the closing and
opening of water valves and hydrants.
Business Goal: The deliverables will improve the efficiency of the unidirectional flushing program in the
planning and field operations phases.
Primary Project Objectives [Provide a list of the project objectives.]
Develop a GIS tool, documentation, and repeatable methodology using Manifold GIS for City staff to be
able to plan the unidirectional flushing program from year to year. The solution should allow City staff to
plan the flushing programs and produce the map products for field crews autonomously and
automatically.
Produce map products to guide field crews in the opening and closing of the appropriate valves and
hydrants in order to produce desired results for the 2013/2014 flushing program. City staff must be able
to recreate the maps as necessary.

Primary Project Deliverables [Provide a list of the project objectives.]
Working GIS tool (scripts, methodology, queries, etc) in Manifold GIS.
Documentation and repeatable methodology to allow City staff to operate the GIS tool.
Unidirectional flushing sequence maps (in Manifold GIS) for 2013-2014 program to guide field crews.
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Requirements
Number of students required to
complete the project:
At least 1
Equipment required (if any): GPS, transportation, desktop computer, printers, etc
Data required (if any): Provided by City of Welland.
Software required (if any): Manifold GIS 8.x (most recent update), standard office software, email, etc
Confidentiality Student(s) will be required to sign data license and confidentiality agreement.



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Appendix B: Project Overview Statement (P. O. S)
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Appendix C: Project Gantt Charts