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Decision Sciences Document Archive

2014-07-22
Contents

1. Location and logging in
2. File management
3. File naming


1. Location and logging in

The departmental archive is a central place to store materials for tuition, research and admin.

The archive can be found at http://decisionsciences.weebly.com/ (click on 'Archive') or
www.besluitkunde.com/archive/

Type your user name (which is your given name) and password (which is your Unisa login
name). Please change this password. Click on your name which appears in the top right corner of
the screen.

2. File management

Upon logging in, there will be several tabs at the top. The first one, Home, shows you lists of
files. You may search and download these.

Dont worry about setting permissions; all staff is given administrator privileges. Because of
that, please be cautious against deleting any files without good reason, especially if you did not
upload them.

To upload a file, click on the Add Document tab.

Typically, there are multiple files that represent a single document (LaTeX style files, graphics,
figures, PDF, etc.). In such a case, first compress all relevant documents together using zip or
rar, to produce a single file that can be uploaded. Do not only upload the final pdf file. Do not set
passwords for such files, it must be possible to download and use the files easily later. If the
system does not support a file type that you would like to upload, tell Richard.

Choose the correct category. The options are self-explanatory.

Add a short description of the document if it is not clear from the file name. You are also
welcome to add comments if there is some important information about the document that would
be useful later.

To download or search for files, go to the Home tab. You can filter by type (exam, tutorial
letter, etc.). You can also click on one of the column headers in the document list (ID, View, File
Name, etc.) to sort the documents. It should now be easy to find the relevant document, given
that the person who uploaded it named and described it correctly.

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3. File naming

Tuition MODULE CODE_YEAR_XX_NUMBER_PERIOD.FILE TYPE

Examples: Tutorial letter DSC1620_2014_TL_101_3.ZIP
Exam paper DSC1620_2014_EX_MAY.ZIP

XX TL Tutorial letter
SG Study guide
LU Learning units
EX Examination paper and memo (JAN, MAY or OCT)
MF Module form (old Form3)
F1 Form1
PERIOD 0 Year
1 Semester1
2 Semester2
3 Both semesters


Research
YYYY_YEAR_ZZ_SURNAME1_SURNAME2_SURNAME3_FIRST TWO WORDS
OF TITLE of article or conference.FILE TYPE

Examples:
Article ARTI_2014_AC_Smith_Dube_Modelling student.PDF
Conference attended CONF_2014_AT_Green_Financial Mathematics.PDF

YYYY ARTI Article
CONF Conference participation
BOOK Book or book chapter
ZZ AC Accredited article
NA Non-accredited article
MO Monograph
PR Proceedings article
SL Slides or poster slide/s
AT Attended (no article or presentation, PDF of cover
page of conference)



Document authors: Richard de Beer
Ilsa Basson