Excel Presentation

Prepared by
Tarek Nehad

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Outlines

• Introduction for Microsoft Excel

• Starting Microsoft Excel
• Excel Layout
• Inserting Worksheet
• Cells Formatting
• Sorting Data
• Merge Cells
• Sharing File
• Filtering Data
• Freeze Cells
• Hyperlink
• Creating Formulas
• Functions (Sum, Average, CountIf and SumIf)
• Charts

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Introduction into Microsoft Excel

• Microsoft Excel it allows you to create professional

spreadsheets and charts. It performs numerous
functions and formulas to assist you in your projects.

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Starting Microsoft Excel

Three Ways
1. Double click on the Microsoft Excel icon on the
desktop.
2. Right Click on the place you need to save the file on --> New -->
Microsoft Excel worksheet

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 Starting Microsoft Excel

3. Click on Start --> Programs -->

Microsoft Office --> Microsoft Office Excel

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Excel Layout

Work Sheet
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Insert New Worksheet

Two Ways
1. From Insert menu

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Insert New Worksheet (Continued)

2. Right Click on worksheet --> Insert

--> Select Worksheet

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Adding Borders and Shading to Cells

• Make sure you have the Formatting toolbar visible

• Click on View --> Toolbars --> Formatting

• Select cells you wish to format by left clicking on them

and highlighting them

• Click the button to shade a cell and/or

The to give a cell a border

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Cell & Font Formatting

Formatting toolbar
• Font Formatting

• Cell Formatting
Borders & Colors

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Cell & Font Formatting (Continued)

Right Click --> Format Cells

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Sort Data

Click a cell in the column you would like to sort by.

Two Ways
1. Select sort from
Data menu

2. From Standard toolbar menu

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Sort Data (Continued)

Sort Warning

• Expand the selection:

Will sort the data & change the corresponding data in the other columns

• Continue with the current selection:

will sort the current column without changing in other columns

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Sort Data (Continued)

Or if you have table as below and you need to sort more than column
Ex: We will sort by the highest Salary & the old hiring date

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Sort Data (Continued)

We will sort by the highest Salary & the old hiring date

1. Highlight on the whole table

2. Select sort from Data menu
3. Select the criteria you need
to sort with

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 Merge Cells

We can merge 2 or more cells together through

1. highlighting the needed cells

2. Clicking on the merge from the formatting toolbar

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Sharing

• That use to share the excel file to be accessible from

more than one user at the same time

Note: it’s recommended to not use for more than 10 users

at a time

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Sharing (Continued)

• From File menu

Put Check
mark to
allow the
others to
update the
sheet

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Filtering Data

1. Select the row you want to filter with

2. From the main menu select Data --> Filter -->
AutoFilter

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Freeze Cells

• Select from the main menu Window --> Freeze Panes

• When freezing the cells you will freeze the all the cells
which upper & left of the current cell you standing on &

Current Cell

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Hyperlink

Two Ways
1. From the main menu select Insert --> Hyperlink

2. Use the shortcut Ctrl + K

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Hyperlink (Continued)

• We can link the cell to open another file by selecting the

file as shown below

Write the
text you
want to
display it
on the cell

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Hyperlink (Continued)

• Or we can select another worksheet in the current excel

file

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 Creating Formulas

• Click the cell that you want to enter the formula.

• Select from the toolbar

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 Creating Formulas (Continued)

Example: Sum the salaries for the employees

1. Click on the sign and select sum from the menu

2. Select the cells you need to sum

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 Creating Formulas (Continued)

You can follow the same steps for the Average, Count, Max and
Min

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Creating Formulas (Continued)

• Click the cell that you want to enter the formula.

• Click the Function Button
• Select the formula you want and step through the on-
screen instructions

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 Creating Formulas (Continued)

Example: to count all “Yes”

1. Click on
2. Type the function you need Ex: COUNTIF
3. Select the Range you need to count
4. Put the criteria you want to count with

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Order of Operations Excel Uses

Precedence Operation Operator

1 Exponentiation ^
2 Multiplication *
2 Division /
3 Addition +
3 Subtraction -
Concatenation (putting 2 strings
4 &
together, like Moh & amed)
5 Equal To =
5 Greater Than >
5 Less Than <

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Inserting A Chart

1. Select over the text you want to make your chart with

2. Click Insert --> Chart

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Inserting A Chart (continued)

3. Select the type of chart you want

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Inserting A Chart (continued)

4. Confirm or change your data range

5. Update the Chart Options

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Inserting A Chart (continued)

6. Select if you want to put it into the current worksheet or into a

new worksheet

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Thank You !!!

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