Thủ thuật MS Word: Khắc phục lỗi nhảy cách chữ có dấu

 Khi soạn thảo các văn bản bằng ngôn ngữ có dấu, thường gặp là tiếng Việt với bộ gõ Vietkey hay Unikey, chúng ta
thường hay gặp lỗi các chữ có dấu bị nhảy cách, chẳng hạn “bá o PC Wor ldVN”...

Lỗi này phát sinh thường sau khi bạn dùng các thao tác copy, paste hoặc cũng có thể là... tự nhiên.

Để khắc phục lỗi này, bạn hãy vào mục Tools\Options. Từ hộp thoại Option, chọn thẻ Edit và vào mục Settings. Tại
hộp thoại Settings, bạn hãy bỏ dấu kiểm ô Adjust sentence and word spacing automatically và nhấn OK hai lần.

Bây giờ, bạn hãy gõ lại và sẽ không còn gặp lỗi các chữ nhảy cách nữa.

Setting Line Spacing in a Table

When you're working in a table, it can be helpful to have some additional space after paragraphs in your
cells. This helps to break up the text on the page, rendering it more readable. One simple way to insert
some extra space into table cells is by adjusting the line spacing for your paragraphs. First, select your table
by choosing Table, Select, Table. Then select Format, Paragraph. Depending on what kind of text you're
using, choose a number from the After menu. A decent amount of space for 12-point text is 6 points. This
inserts 6 points of space after each paragraph in your document, and since every cell automatically ends
with a paragraph, it means each row of your table will have 6 points of blank space.

How to Customize Handouts

PowerPoint has a nice variety of different styles of Handout pages, and you can even customize the
Handouts master to a certain extent, but suppose you want three-per-page handouts without the usual lines
for note-taking that PowerPoint adds? Or maybe you'd like to see your speaker notes next to each slide
image on the handout pages. PowerPoint simply won't let you do that.

But Word will.

When you're ready to print handouts YOUR way, choose File, Send To and click Microsoft Word on the
flyout menu. In the resulting Write Up dialog box, you can choose from among five different formatting
options. Pick the format you want (you'll be able to modify it further in Word later, by the way), then pick
either Paste or Paste Link. Paste is a one-shot affair. It pops your current slides into Word, but if you later
revise the presentation, you'll need to send it to Word again to re-create your handouts. Paste Link sets up a
link between your presentation slides and Word so that when you modify your presentation, your Word
handouts document will update also and print the latest version of the slides.

When you've chosen the options you want, click OK. Your slides, plus any speaker notes or other options
you've chosen, will appear in Word. Here's the good part: It all comes into Word as a table, so you can then
modify it any way you like before printing it.

The Anchor Cell

The "anchor" cell in any range of cells is the top-left cell in the range. You'll often see documentation that
refers to the anchor cell, so it's important to understand just what that phrase means. You need this
information when you tell Excel on what area to work. For instance, you might be instructed to select cells
A3..C4 and then told to enter a value in the anchor cell. If you don't know which cell is the anchor cell,
you're stuck. In this case, the anchor cell is cell A3.
Setting the Language Type

People in the United States sometimes forget that the standards for correct English vary wildly depending
on the region. For instance, There's a difference between the way certain words are spelled between
different English speaking countries in the world. In order to follow the right rules when you're abroad, you
can make changes to the way Word works.

To get a look at the different standards of English, choose Tools, Language, Set Language. Scroll down to
English and select from the many different types. You can click on any style of English and click the
Default button to make that style the one in use for spelling and grammar checks.

Virus Hoaxes

Sometimes that latest computer virus you hear about via email or listserver isn't really a virus at all. Some
people don't write viruses -- they just start rumors about them.

To find out the latest information on all of the latest computer viruses, try looking into F-Secure
Corporation. You'll find important information about the newest viruses here.

Quick Comments

Cell comments are a quick and easy way to make notes about the contents of a cell. Simply choose Insert--
Comment and start typing. If you like keyboard shortcuts, you can skip the menu and press Shift-F2. Excel
will display a comment dialog box just as if you'd used the menu commands. Once you type your note,
click twice outside the Comment dialog box.

How to Print Only Certain Slides

Quite often you may need to print only a few slides of a presentation. Perhaps you've updated a couple of
slides from an earlier presentation and just need new copies. Maybe the boss scribbled notes on some of the
printouts and needs fresh ones. Or . . . could it be? . . . possibly you made a typo on a couple of your slides
and don't want to print the entire presentation again?

No matter. PowerPoint makes it simple to print the slides you want and ONLY the slides you want. In fact,
there are two ways to do it.

* Use the Slide Sorter: Put PowerPoint in Slide Sorter view and click the first slide you'd like to print. Then
hold down the Ctrl key while you click each of the other slides you want to include in your selection of
printouts. Now choose File, Print and in the Print dialog box, click Selection in the Print Range section.
Choose any other print options you like, then click OK. PowerPoint will print only the slides you selected
in Slide Sorter.

* Do it by the numbers: If you prefer to keep track of your presentation by slide number, it's just as simple.
Choose File, Print. In the Print dialog box, click Slides in the Print Range area, then enter the slide numbers
you want to print separated by commas. For example, enter

1,3,5,7,9

to print Slides 1, 3, 5, 7 and 9 but no others. You can enter ranges of slides as well. Enter

1,10-20,25

to have PowerPoint print slide 1 followed by slides 10 to 20 inclusive, and finally slide 25.
Using Wildcards to Check Misspelled Words

Ever almost know how to spell a word but can't quite do it? For example, you might know how a word
begins but you can't remember the last three or four letters. Word 2000 contains a little feature that can
help. You can ask the spell-checker to look for words by using what are called wildcard characters to
represent the letter or letters you don't know.

Word 2000 recognizes a question mark as a wildcard. For example, if you can't remember what the fourth
letter in Albuquerque is, type

Alb?querque

and run the spell-checker on it. Word 2000 offers Albuquerque as a possibility, and you can select it and
move on.

Print the Address Book

Does it ever make you nervous that all of your contacts' information is stored electronically? What if
something should happen to it? Well, just for peace of mind, it might be a good idea to print out your entire
Address Book.

Start by clicking Contacts. Select File, Print. Choose the print style you desire. Card Style will print your
contacts exactly as you see them onscreen. Then, click Print. Now all is well, even if your computer
crashes.

Sorting with Hidden Rows and Columns

Hiding data is easy. Simply select the row or column, choose Row or Column from the Format menu, and
then select Hide from the submenu.

However, you should know that Excel 2000 won't sort data in hidden rows or columns. That means if you
sort a range of data that comprises a smaller hidden range of data and you eventually redisplay that hidden
data, your data will no longer be sorted correctly. Specifically, the data that wasn't hidden will remain
sorted but the unhidden data will still be in its original order.

Creating Paragraphs in a Numbered List

If you're entering text in a numbered list and you find yourself frustrated because you need to add
paragraphs but you can't do so without adding numbers, you should know that there's a simple solution.
Press Shift-Enter instead of just Enter. Word 2000 recognizes Shift-Enter as a line break and not a
paragraph break, and it doesn't insert a new automatic number. When you're finally ready to move on to
your next numbered item, just press Enter as you would normally.

Removing the Page Number from the First Page of a Document

You may have noticed in the countless papers you've reviewed in your lifetime that many documents don't
contain a page number on the first page. The thinking here is, when you're starting to read a document, you
probably already know you're on page one, right? A page number here could be seen as insulting your
reader's intelligence, and you don't want to do that. So, remove that page number from the first page.

First, go to File, Page Setup and click the Layout tab. Next, select the Different First Page check box. From
the Apply To menu, select Whole Document, then click OK.
An Easy Print Task

Many people like to place a shortcut to their printer on their Desktop. That way, they can drag a worksheet
from the Windows Explorer to the shortcut and print the workbook without opening Excel or the workbook
first. There's one catch, though. If you have this option selected, Windows won't automatically print a
workbook using the above method. Your solution is to reset the option or to open Excel and the workbook
before printing. Changing a Chart's Default Scale Values

When you create a chart in Excel, the wizard automatically sets the data range values for you. You can
easily change those default values when the wizard results are inadequate. For instance, let's suppose all
your X axis values are between 50 and 100. If that's the case, scaling values between 0 and 49 isn't
necessary. Here's how to control the scale values:

First, double-click the plotted area of your chart. Double-click the scale you want to modify. Choose the
Scale tab in the Format Axis dialog box. Enter

50

as the Minimum value. Enter

100

as the Maximum value. Change the Major unit and Minor unit options if necessary. Then, click OK.

The modified chart's X-axis will display only values between (and inclusive of) 50 and 100.

Faster Searches

You probably know that you can combine the LIKE operator with the * character to find approximate
matches. For instance, all of the following are legitimate search strings:

LIKE "rabbits" LIKE "rab*" LIKE "*abbits" LIKE "*abb*

All of the above will match the string rabbits. However, LIKE "rabbits" and LIKE "rab*" are both faster
than the other two examples. That's because Access sets a temporary index when you use the LIKE
operator with an asterisk at the end of a string. When possible, use the asterisk character at the end of a
LIKE search string.

Placing Page Numbers in the Left or Right Margins

When you insert page numbers into a document, they typically appear in either the header or footer of the
document. If you're a freewheeling type who likes to be a little different, you can also put page numbers
into the left or right margin. It requires an extra step, but what's a little elbow grease when you're
expressing your individuality?

To insert page numbers into a margin, first select Insert, Page Numbers as you would normally. Then go to
View, Headers And Footers. Move your cursor over the number, and the cursor will turn into a directional
icon. Grab the small box that contains your page numbers; drag the box into the left or right margin,
wherever you would like the page numbers to appear; and release. Your subsequent pages will follow suit.

When an Embedded Worksheet Doesn't Work

You probably know that you can embed an Excel spreadsheet into another application and then launch
Excel from that other application by double-clicking the embedded spreadsheet. On occasion, the other
application ignores the double-click. When this happens, don't panic, because the situation is probably easy
to correct.

Excel will ignore requests from other applications if you've set the Ignore Other Applications option. You'll
find this option by choosing Tools, Options and then clicking the General tab from within Microsoft Excel.
If this option is selected, Excel won't automatically launch when you double-click an embedded Excel
object in another application.

To correct the problem, simply select the option and close Excel. The next time you call Excel from an
embedded object, everything should work just fine.

How to Print Slides in Reverse Order

Some people are lucky to have printers that stack pages in the order in which they're printed. Some of us
have printers that don't, so we have to shuffle every print job to put Page 1 at the top of the stack rather than
at the bottom. If you're not one of the lucky ones, here's a trick that will lower your blood pressure a little
every time you print more than two pages (and this works in Word and Excel too, by the way):

Before you print, note how many slides you have in your presentation (the status bar at the lower left of
your screen will tell you this). For example, let's say there are 25 slides in your presentation.

Choose File, Print to open the Print dialog box. Under Print Range, click Slides rather than All, then in the
text box to the right, enter the range of slides you want to print. And here's the trick: Enter the range
backwards. That is, if you need to print slides 1-25 but want them to come out in reverse order, enter 25-1--
and that's exactly what PowerPoint will print.

Inserting the Time into the Document Footer

Last time we showed you how to insert the date into the footer of your document. If you're really editing
and printing that document like crazy, you may need even more specific information than the date--you
may need to know the time that the document was printed.

The process for inserting the time into the footer is just as simple. Make sure the Header And Footer
toolbar is visible using the method we described in our previous tip. Then click on the icon that looks like a
small clock face. The time your document was printed will now appear in the footer of your document.

Inserting a Page Break

It's easy to insert a page break in a spreadsheet. You simply pull down the Insert menu and choose Page
Break. However, getting that page break in just the right spot can sometimes be a challenge. When
inserting a page break, be sure to select the cell that represents the top-left corner of the following (or new)
page. Excel will position the page break at the top-left cell of the new page, not the bottom-left cell of the
previous page.

Identifying Margins in Print Preview

You probably use Print Preview to view your data in printed form before you actually print it. While you're
in Print Preview, you can also see where your margins are set in relation to your data. Simply click the
Margins button while in Print Preview, and Excel will display dotted lines to indicate all four margins.

You'll also see an additional line above both the top margin and below the bottom margin. The spaces in-
between these two dotted lines are the header and the footer areas, respectively.
If you return to your worksheet without clicking the Margins button a second time, Excel will display the
dotted lines in the normal worksheet window. These may be helpful to you as you're entering data. If you
find them annoying, simply return to Print Preview, click the Margins button, and then click Close to return
to your worksheet.

Inserting the Date into the Document Footer

If you're working on a draft of a document and printing versions as you go, it can be helpful to have the
date that the document was printed placed into the footer. This way, you can easily compare two documents
to see which is more current.

To insert the date of a document into the footer, first go to View, Header And Footer. Scroll down your
document and click in the footer. On the Header And Footer toolbar, you'll see an icon that looks like pages
of a daily calendar; as you roll the cursor over it, you'll see that it is labeled Insert Date. Click this button to
insert the date into the footer of your document.

Print a Contact Address on An Envelope or Label

If you want to print someone's address on an envelope or label, there's no need to retype it--just print
straight from Outlook 2000!

Begin by clicking Contacts. Switch over to a blank Word document and select Tools, Envelopes And
Labels. Choose either the Envelopes or Labels tab. Click the Address Book icon to add an address. In the
Show Names From The box, choose the name of the folder that contains the person you want on the
envelope or label (this folder will usually be Contacts). Choose the person, then double-click. Then, just
click Print.

Changing the Default Pictures Folder

Have you noticed that the first time you insert a picture into a newly opened file, PowerPoint takes you to a
folder called \My Pictures? Sure, if you navigate to some other folder from there, PowerPoint will
remember it, but only for the duration of your PowerPoint session. As soon as you restart PowerPoint,
you're back to \My Pictures again. Isn't there some way to change this?

Actually, no. But there IS a way to save yourself a lot of aggravation if you don't WANT to store all your
pictures in the \My Pictures folder: Put shortcuts to your actual picture folders in the \My Pictures folder.
PowerPoint will still point you to \My Pictures every time, but all you'll have to do is double-click the
shortcut folder where your pictures are really stored and you're there.

Viewing Your Document in Full Screen Mode

Particularly if you're laying out a document with graphics files, you might find it useful to see how the
document looks without all the clutter of toolbars, the desktop, and so on. Select View, Full Screen to see
your document in its purest form. Simply click the Close Full Screen box to return to your previous
viewing mode.

Changing Your Print Tray

It's a real luxury having more than one print tray on your printer. You can load letterhead on one tray and
plain white paper in the other and never have to worry about changing over. All you need to know is how
to tell Word 2000 which print tray to use.

4Select File, Page Setup and click the Paper Source tab. Here, you can specify which tray to use for the first
page and the rest of your document (most people use letterhead only for the first page of a letter). Choose
the appropriate paper tray settings and click OK.

PowerPoint Easter Eggs

Did you ever wonder who wrote PowerPoint or how many people it took to write it? Or do you just like to
collect "Easter eggs" (that's ComputerGeek for credit screens and other nifty little animated gadgets that
many computer software manufacturers hide in their programs)?

If so, here's one for you:

Start PowerPoint. Choose Help, About PowerPoint. Click the PowerPoint logo on the resulting screen.

There are also Tech Support and System Info buttons on the same screen. Click Tech Support to see the
Help file listing for technical support options from Microsoft, or click System Info to start a tool that tells
you everything--and we DO mean EVERYTHING--about your computer and the software loaded on it.

Error: Part of File is Missing--Part 2 of 2

In a previous tip, we outlined several strategies for preventing the nasty Part Of File Is Missing problem.
But all the prevention in the world won't help you open a presentation that's already damaged. For that, you
need stronger medicine. Here are some things to try:

If you can't open the file from within PowerPoint, quit the program, then double-click the file's icon in
Windows Explorer. Or start PowerPoint and drag the file's icon into it. Occasionally, a corrupted preview
image will prevent PowerPoint from opening the file directly, but when you open it this way, PowerPoint
doesn't have to display the preview and may be successful.

If the damaged file is on diskette, removable media, or a network drive, copy it to your local hard drive,
then try opening it again.

Try opening the file on a different computer.

Run ScanDisk on the diskette or cartridge the file's on. ScanDisk can fix corrupted files in some
circumstances.

Start PowerPoint and start a new presentation. If you know which master the damaged presentation is based
on, use the same one. Hint: Right-click the damaged presentation in Windows Explorer, choose Properties
from the pop-up menu, and click the Summary or Contents tab, where you'll find a listing of the master
POT file upon which the presentation is based.

Choose Insert, Slides From File. Click Browse and locate the damaged presentation. PowerPoint displays
thumbnail previews of each slide it's able to read from the presentation. Choose the first slide preview, then
click Insert to add it to your new presentation. Repeat for each slide in the original presentation. Hint: You
might first want to select all the visible previews at once before you click Insert. If this works, it will save
you some time. If not, try inserting one or two slides at a time as described above.

With a little luck, you'll be able to recover at least some of the slides from the damaged file.
Print a Monthly Calendar

In our previous tip, you learned how to print out your Calendar for a specific number of days. You can also
print out the whole month, so you can see your schedule at a glance (without having to turn on your
computer).

Begin by clicking Calendar. Select File, Print. Click Monthly Style in the Print Style box. Enter the first
day to print in the Start box, and the last day in the End box. Then, click OK to print.