1 Introduction . 1 2 Functions & Features ... 1 3 School (Sste!" Mana#e!ent 3.1 School $ro%ile .. & 3.2 Student 'ata $ara!eter ... ( 3.3 Sta%% 'ata $ara!eter .... 11 & )urriculu! Mana#e!ent &.1 Slla*us In%o .. 1( &.2 Slla*us +%%ered . 1( &.3 ,e-els +%%ered .... 1( &.& Su*.ects In%o ... 1/ &.( Su*.ects +%%ered . 10 &./ )lass 'etails ('escription & )lass 1eacher" . 12 ( Student 3ecords Mana#e!ent (.1 $ersonal 3ecord . 24 (.2 Attendance . 22 (.3 ,ea-in# School .. 23 (.& 1rans%er . 2( (.( )han#e )lass . 20 (./ 'iscipline (Merit5'e!erit 3ecord" 22 (.0 Mailin# Address . 31 (.2 $re-ious School In%o .. 32 (.6 Guardian In%o . 33 (.14 Student )hec7list 3( (.11 )o-)urriculu! Acti-it . 3/ (.12 Achie-e!ent .. 30 (.13 $ersonalit Gradin# 32 (.1& 1esti!onial5,ea-in# )ert etc. $rintin# .. 36 (.1( Start 8ear Student Auto-9nrol!ent .. &4 / Sta%% 3ecords Mana#e!ent /.1 $ersonal 3ecord .. &2 /.2 1rans%er ... &3 /.3 ,ea-in# School &( /.& Additional 'ut ... &0 /.( +ption Su*.ects &2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd i Application User Guide - Basic Module 0 1i!eta*le 3ecords and Sit-In Mana#e!ent 0.1 1i!eta*le 1e!plate )reation . &6 0.2 1i!eta*le 3ecords Input . (4 0.3 Sit-In Mana#e!ent . (1 0.& $rintin# Sit-In Slip .. (& 2 $rintin# Student & Sta%% I' )ard 2.1 Student I' )ard .. (/ 2.2 Sta%% I' )ard ... (2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd ii Application User Guide - Basic Module 1 Introduction 1his !anual ser-es as a #uide to end users usin# the School Mana#e!ent Sste! (SMS" Basic Module. $rocedures are included in order %or users to run the correct se:uence o% processes. Screen input and output %or!ats are pro-ided to sho; users the data capture process and e<pected results respecti-el. $rocessFlo; School Mana#e!ent Sste! (SMS" o%%ers our school an inte#rated state-o%-the-art solution to !ana#e our school ad!inistration= co!!unication and in%or!ation sharin# needs. 1he SMS co!es ;ith po;er%ul %eatures such as a centrali>ed data*ase and Internet connecti-it that are housed ;ithin a sin#le ser-er= !a7in# the SMS the !ost co!plete= po;er%ul et a%%orda*le school !ana#e!ent solutions a-aila*le locall. 1he SMS #i-es school ad!inistrators and teachers the a*ilit to easil and cost- e%%ecti-el !ana#e e-er aspect o% data #atherin# and reportin# * auto!atin# routine ad!inistrati-e and classroo! %unctions. Ad!inistrators= teachers= parents and students ;ould also *e a*le to access and share the !ost up-to-the-!inute in%or!ation throu#h eas and %riendl Internet *ro;ser inter%ace. A centrali>ed data*ase ;ill ena*le our school to record= access= report and !ana#e students and sta%% data and per%or!ance records in real-ti!e. As soon as an in%or!ation is added or chan#ed it?s a-aila*le to all users i!!ediatel. For school ad!inistrators= this ;ould %acilitate the data-dri-en decision-!a7in# that ;ill lead to an i!pro-ed and e%%icient school !ana#e!ent. 1he SMS-AS$ !odule #i-es parents real-ti!e access to trac7 their children?s pro#ress. SMS o%%ers co!prehensi-e %eatures set in a sin#le application. It includes a %ull ran#e o% %unctionalities to cater %or all o% our re:uire!ents ;ith separate lo#ins %or ad!inistrators= teachers= students and parents. 1he SMS is an on-line ;e*-*ase application sste!. Acti-ation o% %unctions5transactions ;ill update the related !aster %iles and transaction %iles i!!ediatel and thus !aintains up-to-the-!inute in%or!ation. 2 Functions & Features 1he %unctions and %eatures o% the SMS Basic Module include@ School System Setup Management 1he School Sste! Setup Mana#e!ent !odule allo;s use to !ana#e our school in%or!ation such as school pro%ile= calendar= !otto= !ission= tar#et= o*.ecti-e= -ision= strate#= histor= son#= *ad#e= and location. In addition= to ensure consistenc in storin# o% standard data %or eas and !eanin#%ul -ie;in#= %unctions are pro-ided %or user to de%ine standard code and descriptions on in%or!ation such as student acti-it= !erit5de!erit code= sta%% #rade5.o* title= additional duties and positions. Curriculum Management 1he )urriculu! Mana#e!ent !odule allo;s user to speci%ied the le-els that are o%%ered * the school. User-de%ined codes and descriptions can *e used to descri*e An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 1 Application User Guide - Basic Module the classes in each le-el. User can also de%ine su*.ects that are tau#ht at the school= and these standard su*.ects? codes and descriptions ;ill *e used in *oth the 1i!eta*le and 9-3eport )ard !odules. Student Records Management 1he Student 3ecords Mana#e!ent !odule ena*les e%%ecti-e !ana#e!ent o% co!prehensi-e records on each student such as student personal particulars= attendance= co-curriculu! acti-ities= achie-e!ent= discipline= pre-ious school in%or!ation= and parent5#uardian. 1he sste! ;ill eli!inate duplicate e%%ort on nu!erous !anual processes and paper;or7. +ther %eatures include auto enrol!ent o% e<istin# student to the ne<t le-el %or ne<t acade!ic earA auto relationship lin7in# ;ith others students throu#h parent5#uardian. In%or!ation on student co-curriculu! acti-ities= achie-e!ent etc= ;ill *e auto!aticall retrie-ed ;hen #eneratin# student ,ea-in# )erti%icate or 1esti!onial. Staff Records Management 1he Sta%% 3ecords Mana#e!ent !odule allo;s user to store acade!ic and non- acade!ic sta%% in%o such as personal details and additional duties. Acade!ic sta%% +ption su*.ects are stored %or re%erence ;hen settin# classes? ti!eta*les. Inte#rated ;ith the 1i!eta*le and Sit-In Mana#e!ent !odule= each sta%% ti!eta*le ;ith in%or!ation such as su*.ects tau#ht= %ree periods could easil *e -ie;ed or printed as and ;hen re:uired. Guardian Records 1his !odule allo;s user to !aintain #uardian records that could *e lin7ed ;ith students? records * speci%in# the relationship *et;een the #uardian and students. 1hrou#h this= in%or!ation on students that are under the sa!e #uardian could *e easil o*tained. 3ecords on #uardian such as personal details= address= occupation and e!ploer ;here applica*le are stored %or re%erence and analsis. Enquiry Options Bust ;ith a clic7 on a !ouse= user shall *e a*le to retrie-e the desired in%or!ation. Cith the SMS ;e*-*ased architecture= thou#h !odular in desi#n= there is no need to .u!p *et;een !odules in order to run a :uer or print a reportA all essential %unctions are a-aila*le at one ti!e * na-i#atin# as ou ;ould ;ithin an ;e*site. Under a central data*ase= an chan#e to an record= once updated ;ill *e i!!ediatel a-aila*le to all users= particularl ad!inistrators %or e%%ecti-e !ana#e!ent and decision !a7in#. 1he online process ;ill ensure that up-to-the- !inute in%or!ation is a-aila*le. Timetable Records & Sit-n Management 1his !odule allo;s user to 7eep records o% ti!eta*les %or the classes in the school. User !a de%ine di%%erent te!plates to suit !ultiple teachin# sessions at the school. +nce all the classes? ti!eta*les are !aintained in the sste!= each sta%% ti!eta*le ;ith in%or!ation such as su*.ects tau#ht and %ree periods could easil *e -ie;ed or printed as and ;hen re:uired. B re%errin# to the %ree period(s" %or a selected #roup o% sta%%= di%%icult in %indin# the ri#ht ti!e %or a !eetin# ti!e is a thin# o% the past. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 2 Application User Guide - Basic Module Sit-In can also *e easil !ana#ed ;ith i!!ediate in%or!ation on an sta%% that has %ree periods. Student and Staff ! Card "rinting 1he sste! allo;s ou to print students and sta%% I' cards. In%or!ation such as student na!e= student nu!*er and class that are auto!aticall e<tracted %ro! the student records ;ill *e printed on the student I' card. Chereas %or sta%%= the sta%% na!e= sta%% nu!*er and .o* title5#rade can *e printed on sta%% I' card. #ea$ing Certificate and Testimonial "rinting Cith all the rele-ant student data stored in the sste!= a student ,ea-in# )erti%icate and 1esti!onial could easil *e printed .ust * a clic7 o% !ouse. $lease re%er to Appendix A %or a su!!ar o% the %unctions and the users ;ho !a access these %unctions. Be%ore a user !a access the SMS Basic Module= please assi#n the related role(s" %or the users usin# the DUser Mana#e!ent? !odule. $lease re%er to the User Mana#e!ent #uide %or details. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 3 Application User Guide - Basic Module 3 School (Sste!" #anage!ent 1he SMS is a para!eter dri-en sste! that allo;s user to de%ine settin#s and data -alues accordin# to user re:uire!ents. 1hese standard settin#s and -alues ;ould then *e used throu#hout the sste! to ensure co!!on5si!ilar data are stored consistentl in the sste!. 1he sste! pro-ides the %ollo;in# %unctions to de%ine standard settin#s and data -alues@ (a" School $ro%ile Setup (*" Student 'ata $ara!eter Setup (c" Sta%% 'ata $ara!eter Setup (d" Bloc753oo! 'escription
3$1 School Profile Setup 1his %unction allo;s user to store standard school in%o such as school code= na!e= address= lo#o= school principal5head!aster na!e etc that shall *e re%erred to ;hen %unctions5transactions are initiated in the related !odules o% the SMS. 1o initiate this %unction= #o to School Mgmt-%School "rofile-%Edit. Sste! shall displa the details to *e input as sho;n in the sa!ple screen %or!at *elo;. Eote (a" 1he school na!e shall *e displaed on the pa#e header. It ;ill also *e printed in %or!s= letter etc #enerated * the sste! to#ether ;ith the school address. (*" 1he selected School $rincipal5Fead!aster na!e shall *e displaed accordin#l under GSta%% $hotoH (c" 1he School ,ea-in# )ert Eo. and 1esti!onial Eo. shall *e printed accordin#l. User !a need to reset the nu!*er to the correct startin#5current nu!*er used * the school. 1hese nu!*ers !a also *e used to !onitor the nu!*er o% lea-in# certi%icate or testi!onial alread issued. (d" GMerit5'e!erit $ointH is used to indicate the startin# point %or each student. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd & Application User Guide - Basic Module (e" G)u!ulati-e Merit5'e!erit $ointH is a %la# used to indicate ;hether the !erit5de!erit point %or each student is cu!ulati-e or reset %or each ear. A tic7 indicates that it is cu!ulati-e. (%" GUpdate $re-ious 8ear 3esultH is a %la# used to indicate ;hether user is allo;ed to update pre-ious ear result. A tic7 indicates that user is allo;ed to update. (#" GSchool ,o#oH is used to indicate the %ile na!e %or the uploadin# o% the school lo#o. 1he lo#o shall *e displaed on the top le%t corner o% !ost o% the sste! screen output. It ;ill also *e printed in %or!s= letter etc #enerated * the sste!. (h" 1he GFront $a#e $ictureH and GInde< $a#eH are currentl not used in the sste! - reser-ed %or %uture use. 3$2 Student %ata Para!eter Setup 1he sste! allo;s user to de%ine certain standard data -alues that are input in -arious student records such as co-curriculu! acti-it= acti-it position= !erit and de!erit codes etc. 3.2.1 )o-)urriculu! Acti-it 'escription 1o de%ine co-curriculu! acti-it= #o to School Mgmt-%Student "arameter-%&cti$ity !escription-%Create and %ollo; the steps *elo;. Step 1 Select the acti-it tpe to *e created i.e. )lu* & Societ= Sports & Ga!es or Uni%or! Group. )lic7 on process to con%ir! the selection. Step 2 Sste! shall displa the codes and descriptions o% acti-ities (i% an" that ha-e *een created as sho;n in the sa!ple screen *elo;. 1o de%ine ne; acti-it= si!pl input the acti-it code and description and clic7 on GSa-eH *utton to con%ir! the creation. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd ( Application User Guide - Basic Module Eote 1o edit the acti-it code or description= #o to School Mgmt-%Student "arameter- %&cti$ity !escription-%Edit. 1o delete the acti-it= #o to School Mgmt-%Student "arameter-%&cti$ity !escription-%!elete. 3.2.2 Student )o-)urriculu! Acti-it $osition 'escription 1he sste! allo;s user to de%ine standard acti-it positions that shall *e lin7ed to the co-curriculu! acti-ities that ha-e also *een de%ined. 1his shall ena*le standard acti-it positions to *e stored %or all students. 1o de%ine student co-curriculu! acti-it position= #o to School Mgmt-%Student "arameter-%&cti$ity "osition-%Create. Sste! shall pro!pt user to input the details as sho;n in the sa!ple screen *elo;. Input the G$osition Group Ea!eH and the respecti-e position na!e e.#. $en#erusi= Eai*-$en#erusi etc. Indicate also the position ran7 and the nu!*er o% person %or related position (total post". )lic7 on the GSa-eH *utton to con%ir! the creation. Eote 1o edit the acti-it code or description= #o to School Mgmt-%Student "arameter- %&cti$ity !escription-%Edit. 1o delete the acti-it= #o to School Mgmt-%Student "arameter-%&cti$ity !escription-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd / Application User Guide - Basic Module 3.2.3 ,in7in# G$ositionH to )o-)urriculu! Acti-it 1he standard acti-it positions that ha-e *een de%ined shall *e lin7ed to the co- curriculu! acti-ities that ha-e also *een de%ined. 1his shall ena*le standard acti-it positions to *e stored %or all students. 1o lin7 the de%ined position and co-curriculu! acti-it= #o to School Mgmt-%Student "arameter-%#in' "osition to &cti$ity-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to select the position GGroup Ea!eH as sho;n in the sa!ple screen %or!at *elo;. )lic7 on G$rocessH *utton to con%ir! the selection. Step 2 Sste! shall pro!pt user to select the acti-it that is to use the G$ositionH. Si!pl clic7 on the GSelect5)ancel Bo<H to select the acti-it (can select !ore than 1 acti-it". )lic7 on the G$rocessH *utton to co!plete the lin7in#. Eote A Dtic7? indicates that the acti-it is alread lin7ed to the speci%ied G$ositionH #roup. 1o cancel5delete the lin7 *et;een the G$ositionH and the acti-it= si!pl clic7 on the GSelect5)ancel Bo<H %or the related acti-it. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 0 Application User Guide - Basic Module 3.2.& Student )hec7list 1he sste! allo;s user to de%ine standard student chec7list %or !onitorin# o% !iscellaneous ite!s related to student such as %ees pa!ent= *oo7 on loan application= scholarship application etc. 1o create the chec7list= #o to School Mgmt-%Student "arameter-%Chec'list-%Create and %ollo; the steps *elo;. Step 1 Indicate the e%%ecti-e %or the chec7list. 1he sste! allo;s users to create di%%erent chec7list (;ith di%%erent ite!s" %or each ear. I% the chec7list to *e created is si!ilar to pre-ious ear= user !a use the School Mgmt-%Student "arameter-%Chec'list- %Copy "re$ious (ear option to create the chec7list. Step 2 Input the chec7list description as sho;n in the sa!ple screen %or!at *elo;. )lic7 on GSa-eH *utton to sa-e the ite!s alread created. Eote that the sste! allo;s user to create ( ite!s at one ti!e. 1o create !ore ite!s= initiate the creation process a#ain. Eote 1o edit the acti-it code or description= #o to School Mgmt-%Student "arameter-% Chec'list -%Edit. 1o delete the acti-it= #o to School Mgmt-%Student "arameter-% Chec'list -%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 2 Application User Guide - Basic Module 3.2.( Merit and 'e!erit )ode 'escription 1he sste! allo;s user to de%ine !erit5de!erit code description and point %or student. 1o de%ine the description and point= #o to School Mgmt-%Student "arameter- %Merit )or !emerit*-%Create. Input the !erit code= description and point ran#e as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to con%ir! the creation. Eote 1o edit the !erit5de!erit code or description= #o to School Mgmt-%Student "arameter-%Merit )or !emerit*-%Edit. 1o delete the acti-it= #o to School Mgmt- %Student "arameter-% Merit )or !emerit*-%!elete. 3.2./ Action 1a7en (on !erit and de!erit" 1he sste! allo;s user to de%ine action ta7en on !erit and de!erit case %or student e.#. canin# %or de!erit= letter o% appreciation %or !erit. 1o de%ine the action ta7en= #o to School Mgmt-%Student "arameter-%&ction Ta'en !escription-%Create. Input the initial (or code"= description and indicate the tpe o% the action ta7en. )lic7 on GSa-eH *utton to co!plete the creation process. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 6 Application User Guide - Basic Module 3.2.0 Student $ersonalit 'escription 1he sste! allo;s user to de%ine student personalit descriptions that shall *e printed in the student testi!onial. User !a then assi#n #rade %or these personalit -alues %or indi-idual student (re%er Section 3.2.2". 1o de%ine the personalit descriptions= #o to School Mgmt-%Student "arameter-%"ersonality !escription- %Create. Input the description accordin#l as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to co!plete the process. 3.2.2 Student $ersonalit Grade Setup
1he sste! allo;s user to setup the #rade %or the Student $ersonalit Ialue. 1his is to ensure that standard #rades are input5selected %or all students. 1o setup the #rade= #o to School Mgmt-%Student "arameter-%"ersonality Grade-%Create. Input the #rade accordin#l as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to co!plete the process. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 14 Application User Guide - Basic Module 3$3 Staff %ata Para!eter 1he sste! allo;s user to de%ine certain standard data -alues that are input in -arious sta%% records such as sta%% #rade= acti-it= acti-it= position etc. 3.3.1 Sta%% Additional 'ut 1o de%ine sta%% acti-it= #o to School Mgmt-%Staff "arameter-%&cti$ity !escription- %Create and %ollo; the steps *elo;. Step 1 Select the acti-it tpe to *e created i.e. Acade!ic or Mana#e!ent. )lic7 on G$rocessH *utton to con%ir! the selection. Step 2 Sste! shall displa the codes and descriptions o% acti-ities (i% an" that ha-e *een created as sho;n in the sa!ple screen *elo;. 1o de%ine ne; acti-it= si!pl input the acti-it code and description and clic7 on GSa-eH *utton to con%ir! the creation. Eote 1o edit the acti-it code or description= #o to School Mgmt-%Staff "arameter- %&cti$ity !escription-%Edit. 1o delete the acti-it= #o to School Mgmt-%Staff "arameter-%&cti$ity !escription-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 11 Application User Guide - Basic Module 3.3.2 Sta%% Additional 'ut $osition 1he sste! allo;s user to de%ine standard acti-it positions that shall *e lin7ed to the acti-ities that ha-e also *een de%ined. 1his shall ena*le standard acti-it positions to *e stored %or all sta%%. 1o de%ine the acti-it position= #o to School Mgmt-%Staff "arameter-%&cti$ity "osition-%Create. Sste! shall pro!pt user to input the details as sho;n in the sa!ple screen *elo;. First assi#n a #roup na!e %or the position= then indicate the position(s" description= ran7 and nu!*er o% post %or the position. )lic7 on GSa-eH *utton to con%ir! the creation. 3.3.3 ,in7in# G$ositionH to Acti-it 1he standard acti-it positions that ha-e *een de%ined shall *e lin7ed to the co- curriculu! acti-ities that ha-e also *een de%ined. 1his shall ena*le standard acti-it positions to *e stored %or all sta%%. 1o lin7 the de%ined position and co-curriculu! acti-it= #o to School Mgmt-%Staff "arameter-%#in' "osition to &cti$ity-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to select the position GGroup Ea!eH as sho;n in the sa!ple screen %or!at *elo;. )lic7 on G$rocessH *utton to con%ir! the selection. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 12 Application User Guide - Basic Module Step 2 Sste! shall pro!pt user to select the acti-it that is to use the G$ositionH. Si!pl clic7 on the GSelect5)ancel Bo<H to select the acti-it (can select !ore than 1 acti-it". )lic7 on the G$rocessH *utton to co!plete the lin7in#. Eote A Dtic7? indicates that the acti-it is alread lin7ed to the speci%ied G$ositionH #roup. 1o cancel5delete the lin7 *et;een the G$ositionH and the acti-it= si!pl clic7 on the GSelect5)ancel Bo<H %or the related acti-it. 3.& Sta%% Grade 1he sste! allo;s user to de%ine standard #rade %or the sta%% to ensure consistent data is input in the sta%% personal record. 1o initiate this process= #o to School Mgmt- %Staff "arameter-%Grade Code & !escription-%Create. Input the rele-ant code and description as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to con%ir! the creation. Eote 1o edit the code or description= #o to School Mgmt-%Staff "arameter-%Grade Code & !escription-%Edit. 1o delete the acti-it= #o to School Mgmt-%Staff "arameter-% Grade Code & !escription-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 13 Application User Guide - Basic Module 3.( Bloc753oo! 'escription 1he sste! allo;s user to descri*e (* na!e or nu!*er= or *oth" the *uildin# *loc7s and roo!s that are a-aila*le in the school. 1hese descriptions ;ould then *e re%erred to in the ti!eta*le and in-entor trac7in# !odules. 1o descri*e the school *uildin# *loc7s and roo!s= #o to School Mgmt-%+loc',Room !escription-%Create. Indicate the *loc7 code= description etc as sho;n in the sa!ple screen *elo;. Eote 1o edit the *loc7 or roo! details= #o to School Mgmt-% +loc',Room !escription- %Edit. 1o delete the acti-it= #o to School Mgmt-% +loc',Room !escription -%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 1& Application User Guide - Basic Module & Curriculu! #anage!ent 1his !odule allo;s user to@ a" Speci% the le-els that are o%%ered * the schoolA *" 'e%ine su*.ects that are tau#ht at the school. 1hese standard su*.ects? codes and descriptions ;ill *e used in *oth the 1i!eta*le and 9-3eport )ard !odulesA and c" 'e%ine the code (e.#. 11A" and description (e.#. 1in#7atan 1A" o% the classes in each le-el o%%ered. 1he class teacher shall also *e speci%ied. &.1 Slla*us In%o ('escription & ,e-el Setup" 1he sste! allo;s user to de%ine the slla*us description= and the le-els that are o%%ered under the slla*us. 1his setup is not re:uired %or Malasian schools as it is alread pre-set %or DMalasian Slla*us?. &.2 Slla*us +%%ered 1he sste! allo;s user to indicate the slla*us that is o%%ered * the school. 1his is to ena*le user to speci% the related le-els that are o%%ered under each slla*us. 1his setup is not re:uired %or Malasian schools as it is alread pre-set %or DMalasian Slla*us?. &.3 ,e-els +%%ered User shall indicate the le-els that are o%%ered in the school. 1his is in order that sste! displas onl the related le-els in the -arious %unctions5transactions as and ;hen initiated * the user. 1o indicate the le-els o%%ered= #o to Curriculum Mgmt-%#e$el Offered and %ollo; the steps *elo;. Step 1 Select the slla*us %or the le-els to *e o%%ered as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the selection. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 1( Application User Guide - Basic Module Step 2 Indicate the le-el(s" o%%ered * clic7in# on the GSelect5)ancel Bo<H as sho;n in the sa!ple screen *elo;. A tic7 indicates that the le-el is o%%ered. &.& Su*.ect In%o ()ode and 'escription J Alread $re-de%ined %or Malasian Slla*us" 1he sste! allo;s user to de%ine su*.ect code and description and other details. 1hese shall then *e re%erred to under !odules such as 1i!eta*le 3ecords and 9- 3eport )ard. 'ote that !ost sub(ects that are offered under #alasian Sllabus ha)e been pre*defined in the sste!. 1o initiate this process #o to Curriculum Mgmt-%Sub-ect nfo-%Code & !escription- %Create. Input the su*.ect details as sho;n in the sa!ple screen *elo;. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 1/ Application User Guide - Basic Module &.( Su*.ect +%%ered (Standard Su*.ects alread pre-set %or Malasian School" 1he sste! allo;s user to indicate the su*.ects that are o%%ered %or the -arious le-els in the school. 1his is in order that the sste! onl displa the su*.ects o%%ered (instead o% all de%ined su*.ects" under related !odules such as 1i!eta*le 3ecords and 9-3eport )ard. 1o indicate the su*.ect(s" o%%ered= #o to Curriculum Mgmt-%Sub-ects Offered and %ollo; the steps *elo;. Step 1 1o select the su*.ect= either use the su*.ect %ield= or input su*.ect code or description to search. Alternati-el= si!pl clic7 on G$rocessH *utton and sste! shall displaed all the su*.ects? descriptions that ha-e *een de%ined (see screen 2 *elo;". Step 2 1o speci%icall select the su*.ect= clic7 on the su*.ect code as sho;n in the sa!ple screen *elo;. Step 3 Indicate the le-els %or ;hich the su*.ect is applica*le as sho;n in the sa!ple screen *elo;. 1he sste! allo;s user to %urther indicate ;hether the su*.ect is Delecti-e? or Dcore?= and also ;hether the su*.ect is a co!pulsor pass or not (lin7 to student e<a! result". An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 10 Application User Guide - Basic Module &./ )lass 'etails ('escription & )lass 1eacher" 1he sste! allo;s user to de%ine classes? descriptions as per standard used in the school. 1hese descriptions shall then *e re%erred to throu#hout the sste!. Under the sa!e %unction= the class teacher shall also *e indicated. 'ote that this process needs to be done each ear in order to !aintain historical records of the classes that are offered in each ear as +ell as the class teacher. 1o de%ine the classes? descriptions= #o to Curriculum Mgmt-%Class !etails-%Create and %ollo; the steps *elo;. I% there is no chan#e to the classes? descriptions %or each ear= user !a use the option under Curriculum Mgmt-%Class !etails-%Create from "re$ious (ear to create the class descriptions. User shall then *e re:uired to edit the class teacher usin# the option under Curriculum Mgmt-%Class !etails-%Edit. Step 1 Select the For!5,e-el %or the classes to *e de%ined as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the selection. Step 2 Input the class code= na!e= session and other details as sho;n in the sa!ple screen *elo;. Eote that standard code and na!e should *e used %or each ear in order that An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 12 Application User Guide - Basic Module the classes? descriptions displaed in the class list are consistent (displa * sste! throu#hout !ost !odules". An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 16 Application User Guide - Basic Module , Student -ecords #anage!ent 1he Student 3ecords Mana#e!ent !odule ena*les e%%ecti-e !ana#e!ent o% co!prehensi-e records on each student such as student personal particulars= attendance= co-curriculu! acti-ities= achie-e!ent= discipline= pre-ious school in%or!ation= and parent5#uardian. 1he sste! ;ill eli!inate duplicate e%%ort on nu!erous !anual processes and paper;or7. +ther %eatures include auto enrol!ent o% e<istin# student to the ne<t le-el %or ne<t acade!ic earA auto relationship lin7in# ;ith others students throu#h parent5#uardian. In%or!ation on student co-curriculu! acti-ities= achie-e!ent etc= ;ill *e auto!aticall retrie-ed ;hen #eneratin# student ,ea-in# )erti%icate or 1esti!onial. (.1 Student $ersonal 3ecord 1o create student personal record= #o to Student Mgmt-%"ersonal Record-%Create. User !a use the edit option to chan#e the data that ha-e alread *een input. I% a record is ;ron#l created= user !a use the delete option to re!o-e per!anentl the record in the sste!. Input the rele-ant data as sho;n in the sa!ple screen *elo;. $lease re%er to the input #uide *elo; to ensure that correct data is input %or certain %ields. Eote also that data %or %ields !ar7ed ;ith K need to *e input. Input Guide Field 'a!e Co!!ent 8ear 1his is used to indicate the current acade!ic ear %or the student. For a ne; student ;ho starts at the school in ear 244&= then the ear should *e set to 244& e-en thou#h the student record !a *e created in Eo-e!*er or 'ece!*er o% 2443. Ea!e in +ther ,an#ua#e 1his is %or input o% student na!e in )hinese characters. Fo;e-er= the rele-ant so%t;are e.#. )hinese Star= needs to *e acti-ated and used in the input process. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 24 Application User Guide - Basic Module Student Eo. 1his shall *e the GStudent 3e#istration Eo.H. I% not applica*le= the student I) nu!*er should *e input here as sste! re:uires that this nu!*er *e uni:ue %or each student. Guardian Ee; I)5Ar! Forces Eo. 1his is used to chec7 %or e<istence o% #uardian?s personal record. Eote that i% the #uardian record does not e<ist (*ased on the I' nu!*er input"= sste! shall auto!aticall create a ne; personal record (;ith *asic data i.e. I) Eo. and na!e" %or the #uardian. User shall input other data * editin# the #uardian pro%ile. I% the record e<ists= sste! shall displa the #uardian na!e %or re%erence. Indicate also the relationship *et;een the student and #uardian. Sste! shall internall lin7 the student and #uardian *ased on the relationship. $hoto ,ocation 1his is used to upload student photo (;hich shall *e lin7ed auto!aticall to the student record". User !a use di#ital ca!era to ta7e the student photo in standard passport si>e. Follo; the steps *elo; (;ith re%erence to the sa!ple screen *elo;" to upload the photo. (a" )lic7 on the DBro;se? *utton to locate the director in ;hich the photo is stored (see sa!ple screen *elo;". (*" )lic7 on the related photo (the na!e %or the related photo shall *e displaed in the DFile na!e?. (c" )lic7 on D+pen? *utton and sste! shall auto!aticall displa the director and %ile na!e %or the photo in the D$hoto ,ocation? input colu!n. User !a pre-ie; the photo to *e uploaded usin# the DSho; $hoto? *utton. (d" )lic7 on DSa-e? *utton to con%ir! the creation o% the student record. 1he photo shall *e auto!aticall lin7ed to the ne;l created student record. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 21 Application User Guide - Basic Module (.2 Student Attendance 1he sste! allo;s class teacher to record students? attendance. 1o initiate this process= #o to Student Mgmt-%&ttendance and %ollo; the steps *elo;. Step 1 Indicate the date %or the attendance record. Eote that sste! allo;s user to update the class attendance %or pre-ious date. )lic7 on G$rocessH *utton to con%ir! the selected5input date. Step 2 Sste! shall de%ault all students as present. I% a student is a*sent= clic7 on the G3easonH colu!n and sste! shall auto!aticall un-tic7 the related *o< under the G$resentH colu!n. 1o co!plete the update= clic7 on the G$rocessH *utton. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 22 Application User Guide - Basic Module (.3 Student ,ea-in# School 3ecord 1he sste! allo;s user to 7eep student lea-in# school record. 1o initiate this process= #o to Student Mgmt-%#ea$ing School-%Create and %ollo; the steps *elo;. Step 1 Select the student class and input his5her na!e as sho;n in the sa!ple screen *elo;. Step 2 Indicate the lea-in# date= reason %or lea-in# and other rele-ant co!!ent i% applica*le. )lic7 on the G$rocessH *utton to con%ir!. Step 3 User (pre%era*l the school principal" needs to -eri% an record o% student that has *een %la##ed as Dlea-in# school?. 1o initiate this process= #o to Student Mgmt- %#ea$ing School-%.erify. Sste! shall displa the list o% lea-in# student as sho;n in the sa!ple screen 1 *elo;. )lic7 on the student na!e to -ie; the indi-idual lea-in# details. )lic7 on the GIeri%H *utton as sho;n in sa!ple screen 2 to con%ir! that the student is lea-in# school. )lic7 on the G3e.ectH *utton i% the student has *een ;ron#l set as lea-in# school. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 23 Application User Guide - Basic Module Screen 1 Screen 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 2& Application User Guide - Basic Module (.& Student 1rans%er 3ecord 1he sste! allo;s user to 7eep student trans%er record. 1o initiate this process= #o to Student Mgmt-Transfer-%Create and %ollo; the steps *elo;. Step 1 Select the student class and input his5her na!e as sho;n in the sa!ple screen *elo;. Indicate the 1rans%er 1pe i.e. either ;ithin schools that use SMS (AS$ -ersion" or to another school that does not use SMS. I% the student ne; school is usin# AS$ SMS= sste! shall auto!aticall create a ne; duplicate record (tie to the ne; school" %or the student. Step 2 Indicate the date and reason %or trans%er. )lic7 on the G$rocessH *utton to con%ir!. Step 3 User (pre%era*l the school principal" needs to -eri% an record o% student that has *een %la##ed as Dtrans%er?. 1o initiate this process= #o to Student Mgmt-%Transfer- %.erify. Sste! shall displa the list o% student due %or trans%er as sho;n in the sa!ple screen 1 *elo;. )lic7 on the student na!e to -ie; the indi-idual trans%er details. )lic7 on the GIeri%H *utton as sho;n in sa!ple screen 2 *elo; to con%ir! that the student is trans%errin# to another school. )lic7 on the G3e.ectH *utton i% the student has *een ;ron#l set as trans%er. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 2( Application User Guide - Basic Module Screen 1 Screen 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 2/ Application User Guide - Basic Module (.( )han#e )lass 1he sste! pro-ides an option %or user to chan#e student?s class. 1his is to cater %or cases ;here student re:uests %or chan#e o% class or as initiated * school ad!inistrator. Eote that this process shall also create student?s class histor in the sste!. 1o initiate this process= #o to Student Mgmt-%Change Class and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to indicate the student class and na!e as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 20 Application User Guide - Basic Module (./ Student 'iscipline 3ecord 1he sste! allo;s user to 7eep student discipline (!erit and de!erit" record. Eote that the !erit and de!erit codes and details are as pre-de%ined * user J please re%er Section 3.2.(. (./.1 'e!erit 3ecord 1o create student de!erit record= #o to Student Mgmt-%!iscipline-%!emerit-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to indicate the student class and na!e as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 Sste! shall displa the de!erit codes and descriptions that ha-e *een pre-de%ined * user. 1o select the related de!erit case %or the student= clic7 on the de!erit code e.#. '12. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 22 Application User Guide - Basic Module Step 3 Sste! shall pro!pt user to input details o% the de!erit case such as the date= !ar7s #i-en= action ta7en (as pre-de%ined * user usin# the option School M#!t-LStudent $ara!eter-LAction 1a7en 'escription-L)reate"= date action ta7en (on the student" and an rele-ant re!ar7. )lic7 on GSa-eH *utton to con%ir! the record creation. Eote that the G1ot. Mar7H indicates the su! o% !erit and de!erit !ar7s %or the student. Eote 1o edit the record= #o to Student Mgmt-%!iscipline-%!emerit-%Edit. 1o delete the record= #o to Student Mgmt-%!iscipline-%!emerit-%!elete. (./.2 Merit 3ecord 1o create student !erit record= #o to Student Mgmt-%!iscipline-%Merit-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to indicate the student class and na!e as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 26 Application User Guide - Basic Module Step 2 Sste! shall displa the !erit codes and descriptions that ha-e *een pre-de%ined * user. 1o select the related de!erit case %or the student= clic7 on the !erit code e.#. M3.1. Step 3 Sste! shall pro!pt user to input details o% the !erit case such as the date= !ar7s #i-en= action ta7en (as pre-de%ined * user usin# the option School M#!t-LStudent $ara!eter-LAction 1a7en 'escription-L)reate"= date action ta7en (e.#. a;ard #i-en" and an rele-ant re!ar7. )lic7 on GSa-eH *utton to con%ir! the record creation. Eote that the G1ot. Mar7H indicates the su! o% !erit and de!erit !ar7s %or the student. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 34 Application User Guide - Basic Module (.0 Student Mailin# Address 3ecord 1he sste! allo;s user to 7eep student !ailin# address record. 1his address is %or re%erence purpose in addition to the student ho!e address (;hich !a di%%er ;ith the !ailin# address" as !aintained in the student personal record. 1o create the record= #o to Student Mgmt-%Mailing &ddress-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to input the student class and na!e as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 Input the rele-ant details as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to con%ir! the record creation. Eote 1o edit the record= #o to Student Mgmt-%Mailing &ddress-%Edit. 1o delete the record= #o to Student Mgmt-%Mailing &ddress-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 31 Application User Guide - Basic Module (.2 Student $re-ious School In%o 1he sste! allo;s user to 7eep record o% student pre-ious school. 1his in%or!ation shall *e printed in the student?s lea-in# certi%icate. 1o create the record= #o to Student Mgmt-%"re$ious School nfo-%Create and %ollo; the steps *elo;. Step 1 Sste! shall pro!pt user to input the student class and na!e as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 Input the related details on the pre-ious school as sho;n in the sa!ple screen *elo;. Sste! shall also sho; other pre-ious school record(s" that has *een created %or the student. )lic7 on GSa-eH *utton to con%ir! the record creation. Eote 1o edit the record= #o to Student Mgmt-%"re$ious School nfo-%Edit. 1o delete the record= #o to Student Mgmt-%"re$ious School nfo-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 32 Application User Guide - Basic Module (.6 Student?s Guardian 3ecord 1he sste! allo;s user to 7eep student?s #uardian record(s". 1he related details ;here applica*le shall *e printed in the student?s lea-in# certi%icate and testi!onial. Eote that i% the student?s #uardian data such as I) nu!*er= na!e and relationship ;ith student= ha-e *een input ;hen creatin# student personal record= sste! ;ould ha-e auto!aticall created the #uardian record ;ith these *asic data. User should use the edit option (#o to Student Mgmt-%Guardian nfo-%Guardian "rofile-%Edit" to update the #uardian other details such as occupation= address etc. Creating New Guardian Record 1o create ne; #uardian record= #o to Student Mgmt-%Guardian nfo-%Guardian "rofile-%Create and input the details as sho;n in the sa!ple screen *elo;. $lease to the notes *elo; on input o% certain data. Eotes Field 'a!e Co!!ent +ccupation )ate#or Select the occupation cate#or accordin#l. 1he cate#ories listed are pre-de%ined in the sste!. User !a de%ine ne; cate#or usin# the option under Student Mgmt-%Guardian nfo-%Occupation Category-%Create. +ccupation Select the occupation accordin#l. 1he occupations listed are pre-de%ined. User !a de%ine ne; occupation usin# the option under Student Mgmt-%Guardian nfo-%Occupation !escription-%Create $hoto ,ocation 1his is used to upload #uardian photo (;hich shall *e lin7ed auto!aticall to the #uardian record". 1he uploadin# process is si!ilar to student photo J please re%er to Section (.1. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 33 Application User Guide - Basic Module Student and Guardian Relationship Creation I% the student and #uardian relationship is not de%ined (#uardian I) nu!*er and na!e not input" durin# the student personal record creation= user needs to create the relationship a%ter the #uardian record has *een created. 1o create the relationship= #o to Student Mgmt-%Guardian nfo-%#in' Student and Guardian-%Create and %ollo; the steps *elo;. Step 1 Input the student class and na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Input the #uardian I) nu!*er as sho;n in the sa!ple screen 1 *elo; and clic7 on the G$rocessH *utton. Sste! shall displa the #uardian na!e and other identi%ication details as sho;n in sa!ple screen 2. Indicate the relationship *et;een the student and #uardian. )lic7 on the G$rocessH *utton to con%ir! the creation. User !a use the edit option to edit chan#e the relationship or use the delete option to re!o-e the relationship. Screen 1 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 3& Application User Guide - Basic Module Screen 2 (.14 Student )hec7list Update 1o update student chec7list= #o to Student Mgmt-%Chec'list. Select the status %or the related ite!s and indicate the status update date. User !a also input rele-ant re!ar7. )lic7 on G$rocessH *utton to con%ir! the update. Eote that the chec7list ite!s are as de%ined * user J please re%er Section 3.2.&. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 3( Application User Guide - Basic Module (.11 Student )o-)urriculu! Acti-it 3ecord 1he sste! pro-ides option %or user to record student? co-curriculu! acti-ities %or each acade!ic ear. 1hese records shall *e auto!aticall retrie-ed %or printin# in student testi!onial. 1o create co-curriculu! acti-it record= #o to Student Mgmt-%Co-Curriculum &cti$ity-%Create and %ollo; the steps *elo;. Step 1 Input the student class and na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Select the Acti-it (the list displaed is as de%ined * user under School Mgmt- >Student Parameter->Actiit! "escription->Create"= $osition (the list displaed is as de%ined * user under School Mgmt->Student Parameter->Actiit! Position->Create ;hich is also lin7ed to the acti-it * the user"= Session (acti-it session that the student .oins"= Start and 9nd 'ate (student .oinin# date". )lic7 on GSa-eH *utton to con%ir! the record creation. Eote 1o edit the record= #o to Student Mgmt-%Co-Curriculum &cti$ity-%Edit. 1o delete the record= #o to Student Mgmt-% Co-Curriculum &cti$ity -%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 3/ Application User Guide - Basic Module (.12 Student Achie-e!ent 3ecord 1he sste! pro-ides option %or user to record student? achie-e!ent. 1hese records shall *e auto!aticall retrie-ed %or printin# in student lea-in# certi%icate and testi!onial. 1o create the record= #o to Student Mgmt-%&chie$ement-%Create and %ollo; the steps *elo;. Step 1 Input the student class and na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Select the acti-it= achie-e!ent le-el= ran7 (or position in co!petition"= date in-ol-ed5participated= and an rele-ant re!ar7 i% applica*le. )lic7 on GSa-eH *utton to con%ir! the record creation. Eote 1o edit the record= #o to Student Mgmt-%&chie$ement-%Edit. 1o delete the record= #o to Student Mgmt-% &chie$ement -%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 30 Application User Guide - Basic Module (.13 Student $ersonalit Gradin# 3ecord 1he sste! pro-ides option %or user to record student? personalit #radin# %or each acade!ic ear. 1hese records shall *e auto!aticall retrie-ed %or printin# in student testi!onial. 1o create the record= #o to Student Mgmt-%"ersonality-%Create and %ollo; the steps *elo;. Step 1 Input the student class and na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Select the #rade %or each personalit descriptions listed. Eote that personalit descriptions listed are as de%ined * user under School Mgmt->Student Parameter- >Personalit! "escription->Create. Chile the #rades are as de%ined * user under School Mgmt->Student Parameter->Personalit! Grade Setup->Create. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 32 Application User Guide - Basic Module (.1& $rintin# o% Student ,ea-in# )erti%icate and 1esti!onial 1he sste! pro-ides options %or printin# o% student lea-in# certi%icate (#o-ern!ent %or!at or #eneral %or!at" and testi!onial. $rintin# ,ea-in# )erti%icate (Go-ern!ent For!at" 1o print= #o to Student Mgmt-%Testimonial,#ea$ing Cert etc-%#ea$ing Cert /Go$ 0ormat1 and %ollo; the steps *elo;. Step 1 Input the student class and na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd 36 Application User Guide - Basic Module (.1( Start 8ear Auto-9nrol!ent $rocess 1he sste! pro-ides a %unction %or user to auto!aticall enroll students to the ne<t le-el e.#. %ro! 1in#7atan 1 to 1in#7atan 2. 1o initiate this process= #o to Student Mgmt-%Start (ear &uto-Enrolment-%Setup and %ollo; the steps *elo;. Step 1 Sste! shall de%ault the acade!ic ear %or ;hich the students are to *e !o-ed= e.#. %ro! ear 2443 to 244& as sho;n in the sa!ple screen *elo;. Select the a%%ected slla*us (i.e. Malasian Slla*us" to ena*le the sste! to indicate the related classes. )lic7 on G$rocessH *utton to proceed ;ith ne<t step. Step 2 Select the ne; class %or each o% the current class as sho;n in the sa!ple screen *elo;. 1he ne; class shall *e the class to ;hich the students are to *e enrolled. For e<a!ple i% e<istin# students ;ho are in 1in#7atan 1A in (2443 are to *e enrolled to 1in#7atan 2A in ear 244&= si!pl select the GEe; )lassH as 1in#7atan 2A and clic7 on G$rocessH *utton to con%ir!. 1he status indicates the %ollo;in#@ Status Indication Eot 'one 1he ne; class to ;hich the students are to *e enrolled is not et set. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &4 Application User Guide - Basic Module Eot Eecessar 1his is onl applica*le %or the hi#hest le-el classes at the school. For e<a!ple i% 1in#7atan ( is the hi#hest le-el o%%ered * the school= then the ne<t class %or students in 1in#7atan (A does not ha-e to *e indicated. Sste! shall auto!aticall set the status %or these students as D,ea-in# School?. Caitin# 1his status indicates that the ne; class has *een de%ined *ut the auto-enrol!ent process is not done et. Step 3 +nce the ne; classes ha-e *een de%ined= #o to Student Mgmt-%Start (ear &uto- Enrolment-%2pdate. Sste! shall sho; the acade!ic ears and Slla*us in-ol-ed as sho;n in the sa!ple screen 1 *elo;. )lic7 on G$rocessH *utton to proceed. Sste! shall displa the list o% a%%ected classes (current and ne; classes" and also the total nu!*er o% students as sho;n in sa!ple screen 2 *elo;. )lic7 on G$rocessH *utton to con%ir! and co!plete the enrol!ent process. Screen 1 Screen 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &1 Application User Guide - Basic Module . Staff -ecords #anage!ent 1he Sta%% 3ecords Mana#e!ent !odule allo;s user to store in%o on acade!ic and non-acade!ic sta%% such as personal details and additional duties. Acade!ic sta%% +ption su*.ects are stored %or re%erence ;hen settin# classes? ti!eta*les. Inte#rated ;ith the 1i!eta*le and Sit-In Mana#e!ent !odule= each sta%% ti!eta*le ;ith in%or!ation such as su*.ects tau#ht= %ree periods could easil *e -ie;ed or printed as and ;hen re:uired. .$1 Staff Personal -ecord 1o create sta%% personal record= #o to Staff Mgmt-%"ersonal Record-%Create. User !a use the edit option to chan#e the data that ha-e alread *een input. I% a record is ;ron#l created= user !a use the delete option to re!o-e per!anentl the record in the sste!. Input the rele-ant data as sho;n in the sa!ple screen *elo;. $lease re%er to the input #uide *elo; to ensure that correct data is input %or certain %ields. Eote also that data %or %ields !ar7ed ;ith K need to *e input. Input Guide Field 'a!e Co!!ent Grade 1his shall *e the sta%% #rade as de%ined under Sta## "ata Parameter->Grade Code $ "escription. $hoto ,ocation 1his is used to upload sta%% photo (;hich shall *e lin7ed auto!aticall to the sta%% record". User !a use di#ital ca!era to ta7e the sta%% photo in standard passport si>e. 1he uploadin# process is si!ilar to student photo J please re%er to Section (.1. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &2 Application User Guide - Basic Module .$2 Staff Transfer -ecord 1he sste! allo;s user to 7eep sta%% trans%er record. 1o initiate this process= #o to Staff Mgmt-Transfer-%Create and %ollo; the steps *elo;. Step 1 Input the sta%% na!e or sta%% nu!*er as sho;n in the sa!ple screen *elo;. Indicate the 1rans%er 1pe i.e. either ;ithin schools that use SMS (AS$ -ersion" or to another school that does not use SMS. I% the sta%% ne; school is usin# AS$ SMS= sste! shall auto!aticall create a ne; duplicate record (tie to the ne; school" %or the sta%%. Step 2 Indicate the date and co!!ent (i% an" on the trans%er. )lic7 on the G$rocessH *utton to con%ir!. Step 3 User (pre%era*l the school principal" needs to -eri% an record o% sta%% that has *een %la##ed as Dtrans%er?. 1o initiate this process= #o to Staff Mgmt-%Transfer- %.erify. Sste! shall displa the list o% sta%% due %or trans%er as sho;n in the sa!ple screen 1 *elo;. )lic7 on the sta%% na!e to -ie; the indi-idual trans%er details. )lic7 on the GIeri%H *utton as sho;n in sa!ple screen 2 *elo; to con%ir! the sta%% trans%ers. )lic7 on the G3e.ectH *utton i% the sta%% has *een ;ron#l set as trans%er. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &3 Application User Guide - Basic Module Screen 1 Screen 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd && Application User Guide - Basic Module .$3 Staff /ea)ing School -ecord 1he sste! allo;s user to 7eep sta%% lea-in# school record= %or e<a!ple record o% sta%% ;ho retire or resi#n. 1o initiate this process= #o to Staff Mgmt-%#ea$ing School- %Create and %ollo; the steps *elo;. Step 1 Input the student na!e or sta%% nu!*er as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 Indicate the last ;or7in# date= reason %or lea-in# and input rele-ant co!!ent (i% an". )lic7 on the G$rocessH *utton to con%ir!. Step 3 User (pre%era*l the school principal" needs to -eri% an record o% sta%% that has *een !ar7ed as Dlea-in# school?. 1o initiate this process= #o to Staff Mgmt-%#ea$ing School-%.erify. Sste! shall displa the list o% sta%% lea-in# as sho;n in the sa!ple screen 1 *elo;. )lic7 on the sta%% na!e to -ie; the indi-idual details. )lic7 on the GIeri%H *utton as sho;n in sa!ple screen 2 to con%ir! that the sta%% is lea-in# school. )lic7 on the G3e.ectH *utton i% the sta%% record has *een ;ron#l !ar7ed as lea-in# school. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &( Application User Guide - Basic Module Screen 1 Screen 2 An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &/ Application User Guide - Basic Module .$& Staff Additional %ut -ecord 1he sste! allo;s user to 7eep sta%% additional dut records. 1o create the record= #o to Staff Mgmt-%&dditional !uty-%Create and %ollo; the steps *elo;. Step 1 Input the sta%% na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Select the Acti-it (the list displaed is as de%ined * user under School Mgmt->Sta## Parameter->Actiit! "escription->Create"= $osition (the list displaed is as de%ined * user under School Mgmt->Sta## Parameter->Actiit! Position->Create ;hich is also lin7ed to the acti-it * the user"= Session (%or ;hich the sta%% shall *e in-ol-ed"= Start and 9nd 'ate (durin# ;hich the sta%% is in-ol-ed". )lic7 on GSa-eH *utton to con%ir! the record creation. Eote 1o edit the record= #o to Staff Mgmt-%&dditional !uty-%Edit. 1o delete the record= #o to Staff Mgmt-%&dditional !uty -%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &0 Application User Guide - Basic Module .$, Staff 0ption Sub(ect -ecord 1he sste! allo;s user to 7eep sta%% +ption su*.ect(s" record. 1o create the record= #o to Staff Mgmt-%Option Sub-ect-%Create and %ollo; the steps *elo;. Step 1 Input the sta%% na!e as sho;n in the sa!ple screen *elo; and clic7 on G$rocessH *utton to con%ir! the input. Step 2 Select the sta%%?s option su*.ect(s" and related :uali%ication as sho;n in the sa!ple screen *elo;. )lic7 on GSa-eH *utton to con%ir! the creation. Eote 1o edit the record= #o to Staff Mgmt-%Option Sub-ect-%Edit. 1o delete the record= #o to Staff Mgmt-%Option Sub-ect-%!elete. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &2 Application User Guide - Basic Module 1 Ti!etable and Sit*In #anage!ent 1he sste! allo;s user to 7eep records o% ti!eta*les %or the classes in the school. User !a de%ine di%%erent te!plates to suit !ultiple teachin# sessions at the school. +nce all the classes? ti!eta*les are !aintained in the sste!= each sta%% ti!eta*le ;ith in%or!ation such as su*.ects tau#ht and %ree periods could easil *e -ie;ed or printed as and ;hen re:uired. B re%errin# to the %ree period(s" %or a selected #roup o% sta%%= di%%icult in %indin# the ri#ht ti!e %or a !eetin# ti!e is a thin# o% the past. Sit-In can also *e easil !ana#ed ;ith i!!ediate in%or!ation on an sta%% that has %ree periods. 1$1 Ti!etable Te!plate Creation Be%ore the ti!eta*le records can *e input= user !ust create the ti!eta*le te!plate. 1o create the te!plate= #o to Timetable & Sit-n Mgmt-%Timetable Template-%Create and %ollo; the steps *elo;. Step 1 Input the nu!*er o% periods per da= session (separate te!plate needs to *e de%ined %or !ornin# and a%ternoon session"= description o% the te!plate= and the start5e%%ecti-e date o% the te!plate. )lic7 on G$rocessH *utton to con%ir! the input. Step 2 Input the start ti!e %or each period under the G1i!eH colu!n. )lic7 on a *o< under GB1H to indicate the slot %or *rea7-ti!e. )lic7 on the related das %or ;hich the periods? ti!es are applica*le (e.#. user !a de%ine separate ti!e slot %or Frida". )lic7 on GAddH *utton to sa-e the de%ined ti!e-slots. Sste! shall auto!aticall displa the te!plate ($eriod= 'a and 1i!e". 1o edit an ti!e-slot %or speci%ic da= select the tar#et da and clic7 on GMMUpdateH *utton. Sste! shall auto!aticall displa the ti!e-slots %or the da. )lic7 on the speci%ic slot to edit. +nce done and read to sa-e= clic7 on GAddH *utton. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd &6 Application User Guide - Basic Module 1$2 Ti!etable -ecords Input (2 %a" 1he sste! allo;s user to input ti!eta*le records * da and class. 1o initiate this process= #o to Timetable & Sit-n Mgmt-%Timetable Template-%Create and %ollo; the steps *elo;. Step 1 Select the class and te!plate. )lic7 on G$rocessH *utton to con%ir! the selection. Step 2 Sste! shall displa the ti!eta*le te!plate as sho;n in the sa!ple screen *elo;. 1o input the ti!eta*le details (su*.ect= teacher= location"= si!pl clic7 on the da. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (4 Application User Guide - Basic Module Step 3 Sste! shall sho; all the periods %or the da as sho;n in the sa!ple screen *elo;. Select the teacher= su*.ect and location (not co!pulsor" %or each period. I% a period is a GBoin )lassH ;here !ore than one su*.ects is tau#ht (also !ore than one teacher in-ol-ed"= clic7 on the *o< ne<t to GB+IE ),ASSH. Sste! shall then displa additional slots (sa!e period and ti!e" %or user to input the additional su*.ect(s" and teacher(s". +nce input is co!plete= clic7 on G$rocessH *utton to sa-e (scroll do;n the pa#e to -ie; G$rocessH *utton". 'ote@ 1he sste! pro-ides option %or user to delete the class ti!eta*le. Eote that the deletion process shall re!o-e the ;hole ti!eta*le %or the selected class. 1$3 Sit*In #anage!ent 1his %unction allo;s user to easil identi% teacher(s" that are a-aila*le %or sit-in. Sit-in slip !a also *e printed %or issuance to the related teacher(s". 1o initiate this process= #o to Timetable & Sit-n Mgmt-%Sit-n Management-%Maintain and %ollo; the steps *elo;. Step 1 Select the session= sta%% and date %or ;hich the sit-in is re:uired (see sa!ple screen *elo;". An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (1 Application User Guide - Basic Module Step 2 Sste! shall hi#hli#ht the period(s" that re:uire sit-in %or the selected da as sho;n in the sa!ple screen *elo;. 1o select the period %or ;hich the sit-in is to *e setup= si!pl clic7 on the ti!e-slot e.#. 40@(4-42@24. Step 3 Sste! shall displa details %or the period as sho;n in the sa!ple screen *elo;. 1o select sta%% %or the sit-in= clic7 on the GSta%% 3eplace!entH colu!n and sste! shall displa the list o% teachers ;ho are a-aila*le %or sit-in. 1o chec7 ;hen the teacher is a-aila*le (* -ie;in# the ;hole da periods %or the selected teacher"= clic7 on the G)hec7H *utton. Sste! shall displa the ;hole da period %or the teacher (as seen on ri#ht-hand side o% sa!ple screen *elo;". +nce the teacher has *een selected= user !a indicate ;hether the su*.ect %or the period is to *e replaced ;ith other su*.ect= indicate the a*sense reason %or the replaced teacher and input an rele-ant re!ar7. )lic7 on GSa-eH *utton to sa-e the sit-in setup. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (2 Application User Guide - Basic Module Step % Sste! shall displa the sit-in details as sho;n in the sa!ple screen *elo; %or user to con%ir!. 1o con%ir!= clic7 on the G)loseH *utton. )lic7 on the G'eleteH *utton to cancel5re!o-e the sit-in setup. Step & Sste! shall displa GA*senseH on the period %or ;hich the sit-in has *een setup. 1o continue ;ith the setup %or other period= si!pl clic7 on the ti!e slot %or the period and %ollo; throu#h steps 3 and & !entioned a*o-e. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (3 Application User Guide - Basic Module 1$& Printing Sit*In Slip 1o print the Sit-In slip= #o to Timetable & Sit-n Mgmt-%Sit-n Management-%"rint Sit-n Slip and %ollo; the steps *elo;. Eote that the slip can onl *e printed i% the process as !entioned in Section 0.3 has *een done. Step 1 Select the date and session %or the sit-in as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir! the selection. Step 2 Sste! shall displa the list o% teachers ;ho ha-e *een assi#ned %or sit-in as sho;n in the sa!ple screen *elo;. )lic7 on G$rintH *utton to print the slip. Step 3 Sste! shall displa the slip-in %or pre-ie; *e%ore printin# as sho;n in the sa!ple screen *elo;. 1o print= clic7 on GFileH on the *ro;ser !enu*ar and select G$rintH. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (& Application User Guide - Basic Module An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (( Application User Guide - Basic Module 3 Printing Student and Staff I% Card 1he sste! pro-ides options %or user to print student and sta%% I' card. 3$1 Printing Student I% Card 1o initiate this process= #o to ! Card-%Student ! Card and %ollo; the steps *elo;. Step 1 1he sste! allo;s user to print students? I' cards * class. Select the class accordin#l as sho;n in the sa!ple screen *elo;. )lic7 on G$rocessH *utton to con%ir!. Step 2 Sste! shall displa the list o% students in the class as sho;n in the sa!ple screen *elo;. 1o select the student(s" %or ;hich the card is to *e printed= clic7 on the related *o< on the ri#ht-hand side. 'ote a" +nl & students? cards can *e printed at one ti!e. *" 1he student %irst na!e shall *e de%ault as the DBi#? na!e to *e printed. User !a chan#e the na!e. User !a optionall include the student class= I) Eo. and *arcode %or printin# on the card. A tic7 indicates the ite! to *e printed. c" User !a select the BG (*ac7#round" i!a#e to *e printed on the card. d" )lic7 on G$rocess G to con%ir! the selection to *e printed. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (/ Application User Guide - Basic Module Step 3 Sste! shall displa the I' cards %or the selected students as sho;n in the sa!ple screen *elo;. 1o print= clic7 on GFileH at the *ro;ser !enu*ar and select G$rintH. $lease ensure that the G$a#e SetupH is set in the %ollo;in# !anner@ $aper @ A& +rientation@ ,andscape Mar#ins @ 4.3 inches (%or all le%t= ri#ht= top and *otto!" An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (0 Application User Guide - Basic Module 3$2 Printing Staff I% Card 1o initiate this process= #o to ! Card-%Staff ! Card and %ollo; the steps *elo;. Step 1 Input the sta%% na!e or nu!*er as sho;n in the sa!ple screen *elo;. +r to print !ore than one sta%% card at one ti!e= clic7 on G$rocessH *utton ;ithout inputtin# the sta%% na!e or nu!*er. Step 2 I% no sta%% na!e or nu!*er ;as input= sste! shall displa the list o% sta%% as sho;n in the sa!ple screen *elo;. 1o select the sta%% %or ;hich the card(s" is5are to *e printed= clic7 on the related *o< on the ri#ht-hand side. 'ote a" +nl & cards can *e printed at one ti!e. *" 1he sta%% %irst na!e shall *e de%ault as the DBi#? na!e to *e printed. User !a chan#e the na!e. User !a optionall include the sta%% nu!*er= #rade and *arcode %or printin# on the card. A tic7 indicates the ite! to *e printed. c" User !a select the BG (*ac7#round" i!a#e to *e printed on the card. d" )lic7 on G$rocess G to con%ir! the selection to *e printed. An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (2 Application User Guide - Basic Module Step 3 Sste! shall displa the I' cards %or the selected sta%% as sho;n in the sa!ple screen *elo;. 1o print= clic7 on GFileH at the *ro;ser !enu*ar and select G$rintH. $lease ensure that the G$a#e SetupH is set in the %ollo;in# !anner@ $aper @ A& +rientation@ ,andscape Mar#ins @ 4.3 inches (%or all le%t= ri#ht= top and *otto!" An AS$ School Mana#e!ent Sste! * $erridot Sste!s Sdn Bhd (6