General Services Department

fanuary9,20L4
IDM-20L4-GSD-DO-01-
FOR Afty. Efren
f.
Sabong
NFA Cebu Regional Office
With reference to the verbal request of your staff, we are pleased to provide you with
the following information:
t. Photocopy of the functions of the General Services Department under the
Rationalization Plan (EO366). We are also
providing you the functions of the other
departments under the Finance and Administration Group (ASD, BTFMD, and
HRMD).
2. GSD personnel complement as of December 3L,2O13.
For your information.
RUBEN 51 RII}IANDO
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Encourages
interrelationships
amono
conferences
and o
ach ievement poi
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Inrprements
such
other
prograrns
as
standards
at the farnrgate
an;
market
ACCOU NTI NG
SERVI CES
DEpARTT'
ENT
central offi ce Accounti nE
Di vi si on
may
be necess
ary
to upl i ft
producti vi ty
si de.
' i
Prepares periodic
statements
on Central gffice
results
of operarion and financial
condition,
other financial
reports
anO
analyses.
Records
and analyzes
centrar
office
transaetions
and books of accounts.
Maintains,
analyzes
and reconciles
central
office subsidiary and intermediary
ledgers.
' i
Reconcires,
biils, and coilects
ail centrarized
receivabre accounts.
hlational Accounting
Division
' i
Provides
timely and fairly presented
financial
statements on the perioclic results
of NFA' s operations
and
jts
financiar condition.
'i
Prepares
historical
and projected
financial
statements/reports as may be requirecl
bt7 NFA top mana$ement
and other government
agencies and institutions.
* Supervises
and monitors the timely and appropriate
recording and maintenance
of freld office
books of accounts.
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? Undertakes
reconciliation
of inter-branch accounts
between
the Central offlce
and the regional
and provincial
offices.
Monitors
compliance with the Commisston on Audit' s
Audit observation Menro
and Annual Audi t Report .
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Cl ai ms Di vi si on
+ Adopt s/ i mpl ement s
appropri at e account i ng
and
audi t i ng
pol i ci es
and procedures
for the timely payment
of monetary
benefits
and
ilaims
o] C..irrr office
entptoyees
and creditors.
Rentits
taxes withheld, statutory
premiums, loans
and
other emptoyee salary
deductions,
including
the agency counterpart,
if any.
E
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I
BUDGET, TR. EASURYAI VDFUND
Budget
Di vi si on
.1.
Forrnulates,
ilrlplements
and monitors
the
procedures,
i ncl udi ng
t hose on f und
Sources
.1.
Undeftakes
preparati on of annual
COB and
wi th al l dePartments/offi ces'
adoPti on
of
budgetary
Pol i ci es
and
and
uses'
budgetary
esti rnates
l n coordi nati on
.i
Evaluates
and analyzes
requests for fund
requirements
and
issues
budgetary
cei l i ngs
and al l ot ment s'
.i
Controls,
monitors,
analyzes, and records remittances
to and
proper
disposition
of
,
funds
bY field offices'
.i
Controls
and monitors
the fund allotmen6
to
Central
ofltce
units'
.t
Acts
as the secretartat
of the l'lFA Developmental
Budget
and
coordinating
Committee'
Treasury
Division
+ Monitors
cash
balances
from all sources
such
as but
not limited
to collections'
borrowings
and
general
fund
releases'
. l Adopt sandmoni t or sanef f i ci ent byst em. f l ' J| . : T: , deposi t anddi sbur sement s
of agency
funds,
and.
reports
peiioiticatty
on the agency' s' financial
position'
. } Takescnar geof t hecust odi an" shi pof cash, . : : | i t . l l , " bonds, account ab| ef or ms,
land titles
J"a
"tit*
important
documents
of the agency'
. : . Ef f ect sf undr enr i t t ancest ot hef i e| dof f i cesandmai nt ai nsr ecor dst r l er eon.
Fund
Management
Di vi si on
. : . Pl ansandadopt sf undsour ci ngschemeandunder t akest heper t i nent
negot i at i ons'
.t
Undertatces
investment
of
agencY
funds and such other
income-generating
oPerations
activities'
. } Moni t or sandunder t akespayment of NFAout st andi ngdomest i candf or et gn
MANAGE}.ENT D
EPARTM
E NT
obl i gat i ot r s'
. | ' Moni t or sandpr epar e. Sai t document ar yr equi r ement s
credi t
rel at i ve
t o NFA
i mport at i ons'
f or openi ng
of l et t ers
ot
, t
i g
.rtr
' T
fr
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I
H U MAT{ RESOU RCE DEPARTIVIET.IT
Manpower Devel opment
Di vi si on
Manpower servi ces and Benefi ts Di vi si on
.1.
Conducts manpower forecasti ng and ski l l s i nventory.
t. Undertakes recrui tment, sel ecti on, pl acement acti vi ti es
manpower requi rement .
Desi gns, revi ews, i mpl ement s, and moni t ors t he
admi ni st rat i on program, i ncent i ve program/ award
producti vi ty and promote
j ob
sati s-facti on.
Mai nt ai ns a compl et t : and updat ed HURI S.
' l
Formulates policies
on training
and
development,
and employee relations.
.i
Designs and implements
training
programs.
.i
Undertakes career development
planning to improve current
perfornrance and
prepare employees for new positions
in the organization.
' i
Reviews, implements
and monitors
the Agency' s
personnel performance appraisal
svsrem.
.l
Plans, implements and coordinates the Agency' s sports and socio-ct-tltural
activities and such other programs
designed
to promote congenial relations
among employees in the organization.
I n support of Lhe Agency' s
agency' s wage sal ary
systems to encourage
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Reviews, formulates and recommends policies
and procedures relevant to
personnel acquisition and employee benefits/compensation.
Administers both
government
legislated and corporate benefit programs which
include leave administration,
salary and policy
loans and other types of loans.
Processes retirement
and terminal leave
claims.
Reviews, formulates
and
recommends policies
and procedures peftaining to
benefit administration.
G E FT ERAL SERVICES
DEPARTMENT
Property and Supply Management
Division
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Pl ans and undertakes
procurement of
suppl i es,
materi al s, equi pment,
vehi cl es and sPare Parts'
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Develops standard specifications
and
determines
the safety stock level/reorder
point and economic c.rrder quantity
of supplies.
MonitorS all properties procured,
their inventory,
maintenance,
issuance ancl
ut i l i zat i on.
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Ensures annual rationalization
of
the agency' s
administrative
facilities and
equi pment .
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Recommends the proper and timely
disposition
of obsolete and unserviceable
properties and equipment.
Administrative
Facility Services Division
.3
Determines the requirement and proper
allocation
of seruice vehicles.
.:.
Monitors and evaluates the condition of service vehicles and central office building
structures.
+ Facilitates
programmed acquisition and/or disposal of vehicles and other such
administrative facilities that may be determined unserviceable and for disposal.
Ensures the proper maintenance of all such administrative facilities and structures
i n tl re Central Offi ce.
.i
Ensures the provision of an efficient
janitorial
service for the Central Otfice.
Conrmunication and Records Management Division
.' ;
Determines and facilitates the
provision of the requirements and proper allocation
of communication and IT facilities
nationwide'
.t
Renders installation and trouble-shooting
services on the agency' s communication
f aci l i t i es and equi Pment '
.:.
Ensures the proper and maximized
use of the agency' s communication facilities
and systems for cost effectiveness'
.i
Implements and maintains
a central
records
system, including a program on
records keePi ng and di sPosal '
* Implements an efficient
and
economical system
of printing, reproduction,
tlissemination of administrative
issuances, documents
using the communica[ion
and IT systems and facilities'
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