Contract management - GC21

Sample Letter 54A

Grant of an extension of time
Mentioned in Clause 54
User guidance
User guidance is available on the ProcurePoint ebsite! Please vie the "nde# o$
construction documents to locate all documents re$erenced throughout this te#t!
Sample text for letter to the Contractor
% insert the date
&he Contractor'
% insert the name o$ the Contractor (see Contract "n$ormation item )*
A+, % insert the Contractor-s A+,
% insert the Contractor-s address (see Contract "n$ormation item 11*
Attention. % insert the name o$ the Contractor-s Authorised Person (see Contract
"n$ormation item /*
insert the Contract name
Contract No. insert the Contract No.
Extension of time
" re$er to 0our e#tension o$ time claim dated % insert the date o$ the Contractor-s claim
$or an e#tension o$ time!
"n accordance ith clause 54 o$ the GC21 (1dition 1* General Conditions o$ Contract'
the Principal grants e#tension2s o$ time o$.
o % insert the number o$ da0s $or % insert the reason $or the e#tension o$ time!
&he Contractual Completion 3ate (as previousl0 e#tended* as % insert the
Contractual Completion 3ate including an0 previous e#tensions! &his e#tension o$ %
insert the number o$ da0s ma4es % insert the date the Contractual Completion 3ate!
&his ta4es into account the % insert applicable details (eg. public holida0s or 5ostered
3a0s 6$$* or delete this sentence!
% insert the name o$ the Principal-s Authorised Person
Principal-s Authorised Person
Guide Notes
1! &he Principal is under a dut0 o$ impartialit0 hen considering the Contractor-s re7uest
$or an e#tension o$ time $or Completion!
2! &he Principal should ta4e into account an0 rostered da0s o$$ and holida0s that $all ithin
the e#tension o$ time claimed!
8! &he Contractor must demonstrate that the dela0 occurred to an activit0 or activities on
the critical path o$ the then current Contract Program! "$ necessar0' as4 the Contractor to
provide a cop0 o$ the Contract Program current at the time the dela0 occurred as
provided $or under clause 25!)!
4! &his letter must be issued ithin a reasonable time a$ter receipt o$ the Contractor-s
notice o$ claim $or an e#tension o$ time! &he Contract is silent on the time ithin hich
the Principal must respond to the Contractor9s e#tension o$ time claim' so the la ill
impl0 a :reasonable time: under the particular circumstances!
Contract management - GC21
Sample Letter 54A
5! &he Contractor ma0 be entitled to dela0 costs at the rate2da0 shon in Contract
"n$ormation item 51A hen clause 55!1 applies!
;! Use Sample Letter 54+ $or the re$usal o$ an e#tension o$ time!