RPNC101660

INDIAN OIL CORPORATION LIMITED

(REFINERIES DIVISION)
PANIPAT NAPHTHA CRACKER, PANIPAT

Tender Document
For

Annual Rate Contract (ARC) for execution of Mechanical & Civil works
for process modification schemes in Units areas (Part-A) and
Offsite areas (Part-B) of Panipat Naphtha Cracker.


Tender No.:

RPNC101660

SECTION II
INSTRUCTIONS
Documents of this section are to be downloaded, printed, filled, signed,
stamped, scanned and uploaded using digital signature.

Note: Vendors are advised to read carefully before filling and signing the formats.

Warning: Bidders to note that non-submission or Partial submission of
declarations of Section-II may lead to rejection of their offer without any
further communication.
This Tender Document consists of three parts:
Section-I +Section-II + Price Part





RPNC101660

INDEX-SECTION-2
Name of work: Annual Rate Contract (ARC) for execution of Mechanical & Civil
works for process modification schemes in Units areas (Part-A) and
Offsite areas (Part-B) of Panipat Naphtha Cracker.

Tender No. : RPNC101660
Sr.
NO.
DESCRIPTION NO. OF
PAGES


1

2

3


4

5

6
CHECK LIST FOR SUBMISSION OF TENDER
EXCEPTIONS & DEVIATIONS FORMAT (ANNEXURE-A)
DECLARATION FOR ACCEPTANCE OF GCC,SCC,SAFETY REGULATION AND
ENVIRONMENTAL MANAGEMENT SYSTEM OF IOCL AND TENDER DOCUMENT
PROFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY LISTING (ANNEXURE-B)
LOSS CONTROL PERFORMANCE OF CONTRACTOR (ANNEXURE -C)
CONSENT LETTER FORMAT FOR PAYMENT THROUGH INTERNET (ANNEXURE-D)

3
1
1

1
1
1








































RPNC101660
PRE-QUALIFICATION CRITERIA ACCEPTANCE CHECKLIST
(To be filled in by the bidder)

Name of work for which tender submitted: Annual Rate Contract (ARC) for execution of Mechanical & Civil works for
process modification schemes in Units areas (Part-A) and Offsite areas
(Part-B) of Panipat Naphtha Cracker.
Tender No: RPNC101660
Name & address of party:



IOCL Vendor Code (if any):
The Bidders must ensure that the following documents in support of their credentials for Pre-Qualification of Bid are
submitted along with their Bid, in absence of which, the offer is liable for rejection:

Following documents:

1. EMD Instrument {DD / BG / copy of NSIC/ MSE Certificate}
2. Work Orders along with Schedule of Rates & TDS certificate issued in support of their credentials for experience in
similar nature of work as specified in clause - 4 (c ) & (d) of NIT
3. Completion Certificate issued/ certified by Engineer-in-Charge (EIC) or Work Order issuing authority for Work orders
mentioned at sl. No. 2 above (The completion certificate should clearly indicate the Actual Executed value excluding
Taxes & duties and Actual date of completion)
4. Annual Turn Over (ATO) Document
5. Copy of Provident Fund (PF) Code allotment letter
6. Copy of Permanent Account Number (PAN) Card
7. Income Tax Returns acknowledgement for last 3 years
8. Valid legal Authorization document in favour of signatory to tender
9. All the documents should be either in English or Hindi Language. In case of documents submitted in language other
than English or Hindi, the same should be translated into English and notarized copy may be submitted.
Sl.
No.
Pre-Qualifying Document Details of Document Submitted by Bidder

Page No.
From To
1.1 EMD: Rs. 74,300/- DD No. / BG No. / NSIC/ MSEs Certificate No. :


Dated :

1.2 Scanned Copy of EMD Instrument (i.e.
DD/ BG / NSIC/ MSE Certificate)
Submitted along with Tender
YES / NO
2.1 Name of Work Orders submitted by
bidder in support of their credential for
experience in similar nature of job as
specified in clause - 4 (c ) & (d) of NIT
i.e. Experience in similar nature
of hot & cold job.
1.


2.


3.





2.2 Work Order No. & its Issue Date
(Executed during any of the last
five years ending on last day of
the month immediately previous
to the month in which last date of
bid submission falls)
1.

2.

3.




RPNC101660
2.3

Value of Work Order (excluding taxes
& duties) Uploaded not less than:
Rs. 22.29 Lac (3 work order)
OR
Rs. 29.72 Lac (2 work order)
OR
Rs. 37.15 Lac (1 work order)
1. Rs.


2. Rs.


3. Rs.


2.4 Whether Schedule of Rates of above
work orders submitted.
1.

2.

3.




3.1 Whether Completion Certificate of
the above work order submitted
(Reference No. and date to be
mentioned)
In case of Rate Contracts which are
running under extension after
contractual completion period, suitable
document (certified by WO issuing
company / Engineer- In- Charge) as
per format given in AnnexureJ
indicating executed value up to the
original completion period along with
extension letter will be treated as
proof of successful completion of work.
1.



2.



3.




3.2 Executed value of above work(s)
excluding taxes & duties as mentioned
in completion certificate or certified
bill. (Duly Certified by Engineer-in-
Charge of above work / Issuing
authority)
1. Rs.

2. Rs.

3. Rs.



3.3 Actual Date of Completion as per
Completion Certificate (Duly Certified
by Engineer-in-Charge of above work)
1.

2.

3.


3.4






Name, Designation, email address and
contact phone nos. of Work orders and
Completion certificates issuing
authority / EIC

1.


2.


3.

3.5 Issued TDS certificate submitted
against submitted work orders
Yes/ No


4.0 Annual Turn Over (ATO) Value
(should be not less than Rs.
44.58 Lac within any one of the
last 3 preceding financial years,
i.e. 01/04/2011 onwards)
Rs.






4.1 Reference of ATO document Audited Balance Sheet / TDS
4.2 Date of issue of ATO document

RPNC101660
5.0 P.F. Code number Allotment letter No.:

Copy of allotment letter submitted YES / NO

6.0 Permanent Account No. (PAN) No.:
7.0 Valid Assessment Order or IT return
(SARAL) acknowledgement for last
three assessment years
2011-2012

2012-2013

2013-2014


9.0 Valid legal Authorization document in
favour of signatory to tender.
(Partnership deed/ Power of Attorney /
Resolution of the board) In case of
bidder is a company the bidder is also
to submit Article and Memorandum of
Association.

10.0 a) Digitally signed/ Self attestation of
Section - I of tender documents & PQ
documents
b) Self attestation of Section - II of
tender documents
Yes/ No


Yes/ No

11.0 The Bidder shall duly fill all the three pages (duly signed and stamped) of this PRE-QUALIFICATION
CRITERIA ACCEPTANCE CHECKLIST and Upload the same along with above mentioned documents with the
offer. The Pre-Qualification documents shall be self-attested/ digitally signed (all pages) and serially numbered.

12.0 DECLARATION: I/We understand that the above check list has to be duly filled in all respects and all the said
document submitted. I/We agree to our offer being rejected in absence of above, without any further
correspondence in this regard.
Authorized Signatory


Signature :

Name :

Designation:

Stamp:


Full address with Contact No.:


E-mail address:
















RPNC101660
(Annexure-A)

EXCEPTIONS & DEVIATIONS FORMAT

Name of Work: Annual Rate Contract (ARC) for execution of Mechanical & Civil
works for process modification schemes in Units areas (Part-A) and
Offsite areas (Part-B) of Panipat Naphtha Cracker.
NIT No.: RPNC101660
Sr. No. Reference of
bid document
Subject Deviations
Page
No.
Clause
No.








































NOTE:
1. BIDDER TO NOTE THAT, ANY DEVIATION TO THE TENDER MAY RENDER THE OFFER LIABLE FOR
REJECTION.
2. BIDDER TO FILL THE ABOVE FORMAT WITH EITHER NIL DEVIATION OR WITH CLAUSE WISE
DEVIATION.
3. IN CASE, THE ABOVE FORMAT IS NOT FILLED, IT WILL BE PRESUMED THAT THERE IS NO
DEVIATION (EITHER TECHNICAL OR COMMERCIAL). DEVIATION MENTIONED ANYWHERE ELSE
WILL NOT BE TAKEN INTO COGNIZANCE

Name of the Bidder: ________________________________________
Signature of the bidder with stamp: ____________________________


RPNC101660

DECLARATION FOR ACCEPTANCE OF GCC, SCC, SAFETY REGULATION AND
ENVIRONMENTAL MANAGEMENT SYSTEM OF IOCL AND TENDER DOCUMENT

A) I/We have read the following standard documents available on IOCLs website
www.indianoiltenders.com and agree to abide by all the terms & conditions of the same:
1. General Conditions of Contract Refineries Division (167 pages)
2. Special Conditions of Contract of Panipat Refinery (17 pages)
3. Special Conditions on Safety Regulations & Environment Management System of
Panipat Refinery (18 pages)

[Note: IOCLs GCC & SCC is available in
URL:https://www.indianoiltenders.com/StandardDoc/Download.aspx]


B) I/We have read the Tender document fully and have understood the Tender requirements
and accept all terms and conditions of the Tender document Section-I & II (except for the
ones mentioned in the deviation statement) and our offer is in confirmation to all terms and
conditions of the tender as per Index of Section-I & II.

----------------------------------------------------------------
Accepted and confirmed by the Intending Bidder


Name of the Bidder: ________________________________________

Signature of the bidder with stamp: ____________________________

RPNC101660
(Annexure-B)
PROFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY LISTING
In the case of a Proprietary Concern:
I hereby declare that neither I in the name of my Proprietary concern M/s. ------------------------
---------------- which is submitting the accompanying Bid /Tender nor any other concern in
which I am proprietor nor any partnership firm in which I am involved as a Managing Partner
have been placed on black list or a holiday list declared by Indian Oil Corporation Limited or
its Administrative Ministry, except as indicated below: (*)

In the case of a Partnership Firm:
We hereby declare that neither we, M/s._____________________________, submitting the
accompanying Bid / Tender nor any partner involved in the management of the said firm
either in his individual capacity or as proprietor of any firm or concern have or has been
placed on blacklist or holiday list declared by Indian Oil Corporation Limited or its
Administrative Ministry, except as indicated below: (*)


In the case of Company:
We hereby declare that we have not been placed on any holiday list or black list declared by
Indian Oil Corporation Limited or its Administrative Ministry, except as indicated below: (*)

(*) Here give particulars of black listing or holiday listing and in the absence thereof state
NIL.

It is understood that if this declaration is found to be false in any particular, Indian Oil
Corporation Limited or its Administrative Ministry, shall have the right to reject my / our bid, if
the bid has resulted in a contract, the contract is liable to be terminated.


Place: Signature of the Bidder with Stamp __________
Date:
Name of Signatory______________________

RPNC101660
(Annexure -C)
Loss Control Performance of the Contractor
(To be filled in by the bidder)

Accident record of my firm during last 3 years is as under.

1. No. of accidents: _____

2. Permanent Disability: _____

3. Minor Disability: _____

4. Fatality: _____

5. Any Other: _____

The above statements made by me are true to the best of my knowledge.


Stamp & Signature of the Tenderer





RPNC101660
(Annexure -D)
Consent Letter Format for E-Payment

On the Letterhead of the Vendor / Contractor / Supplier
Date : _______________

To
Indian Oil Corporation Ltd. (Refineries Division)
PNC Panipat Refinery,
Panipat-132140 (Haryana)

Dear Sir,

With reference to the Tender/P.O./W.O / Contract Ref. No.________________ Dtd.____________ issued to us by IOCL, we
hereby give our consent to accept the related payments of our claims/ bills on IOCL through Cheques or Internet based online
E-payments system at the sole discretion of IOCL. Our Bank account details for the said purpose is as under:
Sr.
No.
Particulars Details
1 Name and Address of the Beneficiary
2 Account No. of Beneficiary

3 Account classification (CA / CC-11 or 29) & SB-10 as per
cheque leaf.

4 Name and address of the Bank Branch (where payments
are to be sent by IOCL)



5 Branch Name / Code

6 The 9 Digit MICR code of the Branch (as appearing on
the MICR cheque)

7 IFSC Code of the Bank Branch for RTGS mode

8 IFSC Code of the Bank Branch for NEFT mode

9 E-mail ID of Beneficiary

10 Any other Particulars (to be advised by Beneficiary for the
E-payments purposes

11 Vendor code (to be filled by IOCs Deptt. only)

12 PERMANENT ACCOUNT NUMBER

13 MOBILE NUMBER (FOR SMS ALERTS)

A blank copy of a cancelled cheque / photocopy of a cancelled cheque relating to the above account number for verifying
the accuracy of the bank account details is enclosed.

A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN is enclosed.

I/We hereby declare that the particulars given above are correct and complete.

Date: Signature of Account Holder
Place: with Company Stamp (If a Company)

Encl: one cheque / photocopy of cheque duly cancelled & copy of PAN Card.

***We hereby confirm that the above bank account details of beneficiary are correct in all respects and the account of
Beneficiary (IOCL Vendor) is maintained at our bank branch.

(Name of the Bank & Branch)
Authorized Signatory

***Verification required only in case (a) vendors not providing a cancelled cheque leaf or if vendors name is not
printed/appearing on the cancelled cheque leaf submitted to IOCL Office. (b) Change in existing bank details.