CLEAR FORM

(Capital/Lease Expenditure Authorisation Request)

Description and Objective of Capital/Lease Purchase
Justification and committed results
Current Yr AED AED
Jan 2015
Feb 2016
Mar 2017
Apr 2018
May
June
July
Aug
Sept
Oct
Nov
Dec
Total Capital Cost Total 0 0
Facility Lease Description
Renewal (Y/N)
Leased area in sq ft
Technical Reviews
Date
Date
Date
Date
CFO Date
Date
Date
Signatures
Landlord Name
Department Head
Comments
Lease Period, specify dates
City
Facility Address
Financial Controller
Budget Analyst
Finance Director
CEO
Board Approval (if required)
Future Years
Asset Capitalisation classification correct?
Budgeted?
IT Review completed?
Lease cost/year
Annual increase proposed, AED/sq ft
Leasehold improvements included in lease cost, AED
Cashflow Schedule
0
Capital Description
Capital Component Amount AED
Responsible Manager
Department Cost Centre number
SF 6.3-4, Rev.1, Date: July 21, 2011 - Approved By: CEO
Format not to be altered without the CEO permission
Responsible Manager - Head of department
Description and objective of Capital/Lease, specify whether lease renewal, new facility,
new or replacement vehicle/IT equipment, new project. Please include details of type of
expense
Justification and committed results, specify requirement due to generating additional
revenue, legal compliance, health and safety or expense reduction or due to new employee
Capital Components, itemize the capital components and their costs, include amounts for
contingency if required
Cashflow schedule, estimate the cashflows for the total expenditure and not just for one
calendar year.
CLEAR Guidelines
All purchase invoices forwarded to Accounting will require an approved CLEAR as a supporting.
Clear Approval Process
Once CLEAR is approved, Department Head can proceed with the purchase.
Business Analyst
- Obtains approvals from CFO & CEO and Board (if necessary)
- CLEAR Capital Value less than AED 1,500
Business Analyst
- Checks against budget
- Signs off on CLEAR, stating whether budgeted or unbudgeted
Financial Controller
- Does spend classify as Capital?
Department Head
- Obtain cost estimates
- Performs full cost analysis
- Completes CLEAR
- Forwards CLEAR, cost justifications and supportings to Financial Controller
Department Head
- Identifies Capital/Lease requirement
Financial Controller
- Returns CLEAR to
Department Head, marked
status not a capital item
NO
Budget Analyst
- Signs and teturns Approved
CLEAR to Dept. Head
YES
YES
NO