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User Manual

HUNE IC CARD LCOK SOFTWARE


Version IC60e
1
The Introduction Of Intelligent IC card door lock The Introduction Of Intelligent IC card door lock
This system, made up of host computer, Read-Write Card and management software, is in charge of
the issuing of all kinds of IC cards and the management for hotel, including the management of the
registered information and querying information.
1. The envi ronment syst em
1.1 Hardware
entium 1!! or a"o#e, 1$%& R'% or a"o#e, 1((%& hard disk or a"o#e with a free C)%.
1.2 Software
Windows *+ or a"o#e.
2. Connect i on of hardware
Connect the Read-Write Card with C)%1 or C)%, "y a R--,!, communication ca"le. Then
connect the Read-write Card with ,,(. alternating current. The Read-Write Card has a red light and a
green light inside. The red light is the electricity indicator light. When connect with electricity, the red
light is on. The green light is the work indicator light. When insert a card, the green light is on. When
the Read-Write Card reading or writing data, green light twinkles, don/t take out the IC card, or the
data read or input is incorrect.
3. The i nst al l at i on of t he sof t ware
There is a disk. lease run 01nglish-etup 2setup.e3e/ under windows *+ or a"o#e, after that, follow
the clues. The default path is4 C H!"#$OC%, you can select the path to meet your need, "ut you
are suggested to take the default path. 'fter installation, a shortcut icon to the system is set up to
desktop and program group automatically.
The detail to install the system4
15 )pen the C6, dou"le click 01nglish-etup/display chart 17
,
chart 1
,5 6ou"le click 0S#T!&.#'#/, display chart ,7
chart ,
!5 Click ("e)t*display chart !7
!
S#T!&.#'
#
8e3t
chart !
95 :ou may click (+rowse* to choose your willing destination directory or click ("e)t* to use the
default directory. 6isplay chart 97
chart 9
;5 Click ("e)t*, and wait for a moment, then display chart ;7
9
8e3t
8e3t
chart ;
$5 Click (,inish* to finish the software installation.
;
<insh
-. .ccess t he syst em
click 0Start/ -= /&rogram/ -= 0H!"#$OC%/ -= 0IC$OC%/ like chart $, or dou"le click the
shortcut icon on the desktop to run the system.
chart run the system
The login window is as "elow4 The password is needed "efore the operator accesses the system.
-elect your I6 from the !ser list, input your password to the &assword, and click (O%*, if the I6
and password is right, you are allowed to access the system. The main window of the system please
see ne3t chapter.
chart check password
Caution4if !ser list is #acantyou may access the system with the password 01,!9;/.
$
Click
here
0. The mai n wi ndow of t he syst em
chart main window of the system
0.1 menu 1ar
The menu "ar is make up of 0-et/, 0>ser/, 0Room/, 0?ogin/, 0%aintenance/, 0-top/, 013it/.
1. 0-et/ include items4 0-ystem parameter/ and 0?ink the Read-Write Card/.
15 0-ystem parameter/ please see the follow chart.
chart system parameter
,50?ink the Read-Write Card/ is used to setup the link of the Read-Write Card and the
@
menu "ar
shortcut "utton
information column
main window
:ou can input your hotel/s name to the
user7 Check out time is used to set the
default check out time of the hotel7 If you
click a 0/ to 2ynamic dis3lay the user,
the hotel/s name will dynamic display on
the main window.
computer. When enter the system, the computer will link the Read-Write Card automatically. If
it/s link is successful, that will "e a message to show the C)% num"er the Read-Write Card
linked to, otherwise, please check whether the power of the Read-Write Card is on and
whether the communication line connects the Read-Write Card and the computer well, then
click the menu item 0?ink the Read-Write Card/ to try setup the link again.
,. 0>ser/ includes items4 0>ser management/ and 0Change password/.
15 0>ser management/ is used to manage the user of the system, include addmodifydelete
user and set the rights of the user to the system.
,50Change password/ is for the user to change his password.
!. 0Room/ is used to set the information of all the rooms in the hotel, include enter the
information of the rooms and issue different kind of function card to set the lock. %ade up of !
pages4 0&uilding/, /<loor/ and 0Room/.
9. 0?odging/4 the core of the system, is operated "y the front desk operator, who is in charge of
the register of room, gi#ing the Auest Card, dealing with "ooking roomchecking outcontinue
renting room and supplement card, etc. %ade up of * pages4 0--?oge/, 0 A-?oge/, 0--&ook/, 0A-
&ook/, 0Che-)ut/, 0Continue/, 0Renew/, 0Change/, 0Information/.
;. 0%aintenance/, issues the 'dministrator Card including4 %aster Card, &uilding Card, <loor
Card, etc7 gets the lock/s unlocking record7 checks the log, card/s use, and money recei#ed.
$./-top/ is use to stop the work for a moment.
@. /13it/ is use to e3it the system.
0.2 shortcut 1utton
-hortcut "utton offers a shortcut to the function used often.
0.3 information column
Information column displays the time and the hotel name.
'fter installation, it is needed to initialiBe the system "efore using it. The first thing is to access
0>ser/ to set the operator. Then access 0Room/ to edit all the rooms and issue Installation Card,
Clock Card to set the locks on the doors. The third step is to run 0?odging/ to transact lodging,
"ooking, etc. The 0-ystem %anagement/ will "e needed sometimes.
+
4. 5anagement of user 6 !ser7
Click the (!ser* "utton on the main window to enter the 0>ser %anagement/.
chart enter 0user management/
0>ser %anagement/ window is as "elow.
chart user management
*
press<!ser>
'ttachthe usage of record pointer4
C =Ao to the first record. If the current record is the first one, the "utton is disa"led.
C =Ao prior till the first record. If the current record is the first one, the "utton is disa"led.
C =Ao ne3t till the last record. If the current record is the last one, the "utton is disa"led.
C =Ao to the last record. If the current record is the last one, the "utton is disa"led.
4.1 add user
Click(.dd*7 enter the user/s I6 to the !ser7 1( character width7 enter the same password to the
&assword and Confirm 3assword7 click the check"o3 in the .uthority to set the authority, if that is
ameans it has "een chosen7 click (O%*to sa#e. -ee the chart "elow.
chart add user
4.2 edit user
1dit the user/s I6 and authority. Click the record pointer or click the user/s list to select the user
you want to edit7 click(#dit*, when finish edit, click(O%*.If you want to cancel the edit,
click(Cancel*.
4.3 delete user
Click the record pointer or click the user/s list to select the user you want to delete7 click(2elete*,
click (8es* on the information "o3.
4.- change user9s 3assword
-elect menu 0>ser/-= 0Change password/, pop the 0change password/ window as "elow. 1nter your
old password to the Old 3assword7 enter your new password to the "ew 3assword and Confirm
3assword7 click (O%* to sa#e the new password, please remem"er your new password.
1(
1.
click<Add>
,. enter user
I6
!. enter password
9.enter password
again
$. click<OK>
;.Click the
check"o3 to select
the operator
authority of using
the system
chart enter 0Change password/
chart Change password
11
Change password
1. enter old password
,. enter new password
!. enter new password again
9. click<OK>
:. ,ormat card
'll of the new cards need to "e formatted "efore issuing different function card. The cards that ha#e
"een formatted cannot "e formatted again. Click the (,ormat Card* "utton on the main window to
enter the 0<ormat card/ window, 0<ormat card/ window is as "elow.
chart <ormat card
operation
Input password for the new card. DThe password may"e 0<<<<<</, "ut you had "atter ask the
ser#ice company for it. If you continue formatting the card with the incorrect new card/s password
more than , times, the card will "e damaged5. Insert card to the Read-Write Card7 Click the (,ormat
* "utton, when pop message 0<ormat card successfullyE/, take out the card. :ou can finish formatting
other card in the same way.
1,
1. enter the new
card password
,. insert new card,
and click<Format>
;. <oom 5anagement 6 <oom7
This function is used to set the information of all the rooms in the hotel, include enter the
information of the rooms and issue Installation Card= Clock Card to set the lock. :ou should pay
attention to the arrangement of all the rooms in the hotel, "efore entering the information of all the
rooms to the system. Click (<oom* "utton on the main window to enter 0Room %anagement/.
chart enter 0Room %anagement/
0Room %anagement/ window is as "elow. There are ! la"el pages, including 0&uilding/, 0<loor/, and
0Room/. The hot keys are as followed4 01/, 0,/, 0!/, click the matched num"er to switch the different
pages. The rooms/ information is managed in tree structure, set up the "uildings first, then set up the
floors on the "uilding, and then set up the rooms on the floor.
1!
click<Room
>
chart Room %anagement
;.1 +uilding
;.1.1 add 1uilding
Click (.dd*, "uilding num"er is created automatically7 enter "uilding name to the +uilding
"ame7 click (O%* to sa#e. :ou can add @ "uildings at the most in the same way. DCaution4 the
"uilding names can/t "e duplicated5.
chart add "uilding
19
1. click
<Add>
!. click <OK>
,. enter "uilding name
;.1.2 1rowse 1uilding
In not editing state, click (+rowse* pop "uilding list as "elow, click the row to close the list and
the record point to the "uilding you click.
chart "rowse "uilding
;.1.3 edit 1uilding name
Click the record pointer or click the "uilding/s list to select the "uilding you want to edit7
click(#dit*, when finish edit, click(O%*. If you want to cancel the edit, click(Cancel*.
chart edit "uilding name
1;
Click the row to
close the list
1. click the record pointer
to select the "uilding
,.
click<Edit>
9.
click<OK>
!. enter "uilding name
;.1.- delete 1uilding
click( *to Fump to the last record click(2elete* click (8es* on the information "o3.
DCaution4In order to pre#ent the wrong delete operation, each delete starts at the last record7 if there
are floors in this "uilding, you ha#e to delete the floors Dincluding rooms5 which "elong to the
"uilding first.5
;.1.0 change 1uilding9s 3assword
If your &uilding Card is lost, you ha#e to change the &uilding/s password to disa"le the lost
&uilding Card. Da"out &uilding Card, please see >. system maintenance5
operation
Click the record pointer or click the "uilding/s list to select the "uilding you want to change
password7 Insert card to the Read-Write Card7 click(Change +uilding 3ass*, follow indicates to
issue a +uilding?3assword Card. 'nd take the +uilding?3assword Card to set the locks that the
lost &uilding Card can open. Then redo &uilding Card.
chart change "uilding/s password
e3planation
There are se#eral le#el of password in the lock/s IC, include hotel/s password, "uilding/s
password, floor/s password, etc. 'll of these passwords are not pu"lished, only can "e recogniBed "y
the system. When change password, computer create a new password at random, then sa#e the new
password in data"ase and card. When taking the 3assword card to insert to the lock, the lock reads
the card/s data and changes the corresponding le#el password of the lock. 6on/t change the password
of the lock if there is no need, or the new issued card of this le#el is in#alid, for the password sa#ing
in data"ase is not correspond to the password sa#ing in the lock.
1$
1. click the record pointer to
select the "uilding you want to
change password
,. insert card then
click<Change Building
ass>
;.1.4 download 1uilding9s 3assword
lease see +.1.; change "uilding/s password.
operation
Click the record pointer or click the "uilding/s list to select the "uilding you want to download
password7 Insert card to the Read-Write Card7 click(2ownload +uilding 3ass*, follow indicates to
issue a +uilding?3assword Card.
e3planation
When download password, computer get the corresponding le#el password of the lock from the
data"ase, and e3port the password to the card.
;.2 ,loor
;.2.1 add floor
-elect the "uilding in which you want to add floor from +uilding "ame, Click (.dd*, floor
num"er is created automatically7 enter floor name to the ,loor "ame7 click (O%* to sa#e. :ou can
add $! floors at the most in the same way. DCaution4 the floor names can/t "e duplicated in the same
"uilding5.
chart add floor
;.2.2 1rowse floor
In not editing state, -elect the "uilding in which you want to "rowse floor from +uilding "ame,
click (+rowse* pop floor list as "elow, click the row to close the list and the record point to the
floor you click.
1@
1. -elect the "uilding in
which you want to add floor
,.
click<Add> 9. click<OK>
!. enter floor name
chart "rowse floor
;.2.3 edit floor name
-elect the "uilding in which you want to edit floor from +uilding "ame, click the record pointer
or click the floor/s list to select the floor you want to edit7 click(#dit*, when finish edit,
click(O%*. If you want to cancel the edit, click(Cancel*.
chart edit floor name
;.2.- delete floor
-elect the "uilding in which you want to delete floor, from +uilding "ame, click( *to Fump
to the last recordclick(2elete*click (8es* on the information "o3. Caution4 In order to
pre#ent the wrong delete operation, each delete starts at the last record7 if there are rooms in this
floor, you ha#e to delete the rooms which "elong to the floor first.
1+
Click the row to
close the list
,. click the record pointer to
select the floor you want to edit
1. -elect the "uilding in
which you want to edit floor
!.
click<Edit>
9. enter floor name
;. click<OK>
;.2.0 change floor9s 3assword
If your <loor Card is lost, you ha#e to change the floor/s password to disa"le the lost <loor Card.
Da"out <loor Card, please see >. system maintenance5
operation
-elect the "uilding that the floor "elongs to from +uilding "ame7 click the record pointer or
click the floor/s list to select the floor you want to change password7 Insert card to the Read-Write
Card7 click(Change ,loor 3ass*, follow indicates to issue a ,loor?3assword Card. 'nd take the
,loor?3assword Card to set the locks that the lost ,loor Card can open. Then redo <loor Card.
e3planation
There are se#eral le#el of password in the lock/s IC, include hotel/s password, "uilding/s
password, floor/s password, etc. 'll of these passwords are not pu"lished, only can "e recogniBed
"y the system. When change password, computer create a new password at random, then sa#e the
new password in data"ase and card. When taking the 3assword card to insert to the lock, the lock
reads the card/s data and changes the corresponding le#el password of the lock. 6on/t change the
password of the lock if there is no need, or the new issued card of this le#el is in#alid, for the
password sa#ing in data"ase is not correspond to the password sa#ing in the lock.
chart change floor/s password
1*
,. click the record pointer to select
the floor you want to change
password
!. insert card then
click<Change Floor
ass>
1. -elect the "uilding that
the floor "elongs to
;.2.4 download floor9s 3assword
lease see +.,.; change floor/s password.
operation
-elect the "uilding that the floor "elongs to from ,loor "ame7 click the record pointer or click
the floor/s list to select the floor you want to download password7 Insert card to the Read-Write Card7
click(2ownload ,loor 3ass*, follow indicates to issue a ,loor?3assword Card.
e3planation
When download password, computer get the corresponding le#el password of the lock from the
data"ase, and e3port the password to the card.
;.3 <oom
;.3.1 add room
-elect the "uilding and floor in which you want to add room from +uilding "ame and ,loor
"ame, Click (.dd*, room num"er is created automatically7 enter room name to the <oom "ame7
click (O%* to sa#e. :ou can add ** floors at the most in the same way. DCaution4the room names
can/t "e duplicated in the same floor5.
chart add room
,(
1.-elect the "uilding
and floor in which you
want to add room
,.
click<Add>
9.
click<O%>
!.enter
room
information
;.3.2 1rowse room
In not editing state, -elect the "uilding and floor in which you want to "rowse room from
+uilding "ame and ,loor "ame, click (+rowse* pop room list as "elow, click the row to close
the list and the record point to the room you click.
chart "rowse room
;.3.3 edit room9s information
-elect the "uilding and floor in which you want to edit room from +uilding "ame and ,loor
"ame, click(#dit*, when finish edit, click(O%*. If you want to cancel the edit, click(Cancel*.
chart edit room/s information
,1
Click the row to
close the list
,. click the record pointer to select the
floor you want to edit room
1.-elect the "uilding and floor
in which you want to edit
room
!.
click<Edit>
;.
click<OK>
9.enter
room
information
;.3.- delete room
-elect the "uilding and floor in which you want to delete room from +uilding "ame and ,loor
"ame, click( *to Fump to the last recordclick(2elete*click (8es* on the information "o3.
DCaution4 In order to pre#ent the wrong delete operation, each delete starts at the last record5
;.3.0 edit room ty3e
:ou can edit the room type for your hotel. Click the icon near the <oom Ty3e dropdown list"o3
to enter the 01dit Room Type/ window.
chart enter the 01dit Room Type/ window
;.3.0.1 add room ty3e
1nter the room type to the edit"o3 a"o#e the 0 /!then click 0 /.The list"o3 under the
arrow shows the room types that ha#e "een set.
;.3.0.2 delete room ty3e
Click the room type you want to delete in the list"o3 under the arrow, then click 0 /.
,,
Click the icon to pop
" dit Room
Type window
chart add room type
,!
1.enter new
room type
,.click the down arrow to
add the new room type
!.when finish,
click to close
1.click the room type
you want to delete
,.click the up arrow to
delete the room type
you ha#e selected
chart delete room type
When finish entering all of the room/s information into the data"ase, now you can issue
Installation Card, Clock Card to install the information of the lock. The locks need a series of
information/s setup, the setup process is follow4 #set "y Installation Card,$set "y Clock Card,
%issue key card to open the door.
;.3.4 issued Installation Card
Installation Card is used to setup the information of the lock!include setting password of each
le#el and room address. one room one Installation Card!the Installation Card must relati#e to the
room. If there are n rooms, you ha#e to issue n piece of Installation Card. It is suggested to la"el
each Installation Card to pre#ent mistake. 'fter setting the locks, the Installation Card can "e
reused.
operation
-elect the "uilding and floor that the room "elongs to from +uilding "ame and ,loor "ame7
click the record pointer or click the room/s list to select the room you want to issue Installation
Card7 insert card to the Read-Write Card7 click(Installation Card*, follow indicates to issue an
Installation Card, then take the card to set the corresponding lock.
e3planation
)nly the lock that has not "een set information accepts the Installation Card. If you want to
install information to the lock that has "een installed information, you ha#e to clear the information
of the lock first, for e3ample, if a lock has "een set to 1(1, and now you want it to "ecome 1(!, so
you ha#e to issue a Clear Card of 1(1 to clear the information first, and then issue Installation Card
of 1(!, Clock Card to install the information again. Gow can we know whether the lock has "een
installed informationH When insert card, ?16 flashes in green then in red, and there are ! 0tick/
from the "uBBer, it means that the lock has not "een installed information yet.
,9
,. click the record pointer to
select the room you want to issue
Installation Card
1.-elect the "uilding
and floor the room
"elongs to
!. insert card then
click<&nstallation Card>
chart issue Installation Card
;.3.: issue Clock Card
Clock Card is used to set the clock of the lock. It/s #alid to all of the locks in the hotel.
operation
Insert card to the Read-Write Card7 click(Clock Card*, follow indicates to issue a Clock Card,
and then take the card to set the locks.
e3planation
There is a clock in the IC of the lock. The time of the clock in lock must "e the same with the
realistic time. When taking the key card to insert to the lock, the lock will read the card/s deadline
and compare with the time of the lock, if the time of the lock o#ersteps the card/s deadline, the key
card will "e in#alid. :ou had "etter set the clock "y Clock Card e#ery season D! months5 to insure
the time of the clock is accurate. <or the time recorded in the Clock Card cannot run, each time you
use the Clock Card to set the clock of the lock, you ha#e to redo it "y Read-Write Card.
;.3.; issue Clear Card
Clear Card is used to clear the lock/s information that has "een set. The Clear Card must
relati#e to the room.
operation
-elect the "uilding and floor that the room "elongs to from +uilding "ame and ,loor "ame7
click the record pointer or click the room/s list to select the room you want to issue Clear Card7
insert card to the Read-Write Card7 click(Clear Card*, follow indicates to issue a Clear Card, and
then take the card to set the lock you want to clear.
e3planation
If there is any mistake in installing the information of the lock, you can use Clear Card to clear
the information, and then issue Installation Card, Clock Card to install the information again. If you
are failed in using the Clear Card to clear information, you can try the Hardware Clear method4
connect the 0-1/ with conductor, insert Clear Card, when hear a 0tick/ from the "uBBer means
success, disconnect the short circuit in 0-1/ you did.
;.3.> change hotel9s 3assword
If your %aster Card is lost, you ha#e to change the Gotel/s password to disa"le the lost %aster
Card. Da"out %aster Card, please see >. 5aintenance5
operation
Insert card to the Read-Write Card7 click(Change Hotel 3ass*, follow indicates to issue a
Hotel?3assword Card, and then take the card to set all of the locks in the hotel.
,;
e3planation
There are se#eral le#el of password in the lock/s IC, include hotel/s password, "uilding/s password,
floor/s password, etc. 'll of these passwords are not pu"lished, only can "e recogniBed "y the
system. When change password, computer create a new password at random, then sa#e the new
password in data"ase and card. When taking the 3assword card to insert to the lock, the lock reads
the card/s data and changes the corresponding le#el password of the lock. 6on/t change the
password of the lock if there is no need, or the new issued card of this le#el is in#alid, for the
password sa#ing in data"ase is not correspond to the password sa#ing in the lock.
;.3.1@ download hotel9s 3assword
lease see +.!.1( change hotel/s password.
operation
Insert card to the Read-Write Card7 click( 2ownload Hotel 3ass*, follow indicates to issue a
Hotel?3assword Card.
e3planation
When download password, computer get the corresponding le#el password of the lock from the
data"ase, and e3port the password to the card.
,$
>. Syst em mai nt enance 6 5ai nt enance7
This function is used to issue 'dministrator Card, include %aster Card&uilding Card and <loor
Card7 Read the unlocking record7 inquire a"out log7 inquire a"out key card7 inquire a"out money
recei#ed. Click (5aintenance* "utton on the main window to enter 0%aintenance/.
chart enter 0-ystem maintenance/
0%aintenance/ window is as "elow. There are ; la"el pages, including 0'dministrator Card/,
0Record/, 0?og/, 0Card/, and 0%oney/. The hot keys are as followed4 01/, 0,/, 0!/, 09/, 0;/, click the
matched num"er to switch the different pages.
,@
click<'aintenanc
e>
chart -ystem %aintenance
>.1 .dministrator Card
The key cards e3cept Auest Card are called 'dministrator Card7 include %aster Card, &uilding
Card and <loor Card, are used "y administrator in the hotel often.
%aster Card4 Can open all of the locks "elong to the system7 can open the dead"olted locks,
without time/s limited. )nce the card is lost you ha#e to change the hotel password. DChange
hotel password, you can see ;. room management7
&uilding Card4 Can open the locks "elong to corresponding "uilding7 cannot open the
dead"olted locks, with time/s limited. )nce the card is lost you ha#e to change the "uilding
password. DChange "uilding password, you can see ;. room management7
<loor Card4 Can open the locks "elong to corresponding floor7 cannot open the dead"olted
locks, with time/s limited. )nce the card is lost you ha#e to change the floor password.
DChange floor password, you can see ;. room management7
>.1.1 issue .dministrator Card
operation
Click(.dd*, enter the name of the card/s owner to the "ame and department to the
2e3artment7 select the card type from Card Ty3e7 set the terminate time of the card in the Term?
Time7 click the tree structure in Select address to select the #alid address of the card7 if there is
need you can select the anne3ed function7 Insert card to the Read-Write Card then click (O%*.
e3planation
<or the %aster Card is #alid to all the locks of the system and no time/s limited, when select
0%aster Card/ from Card Ty3e, the Term?Time, Aalid timeslice and Select address "ecome
disa"led. .lways o3en means when insert card the lock is unlocking always, insert key card again
to lock.
,+
chart issue 'dministrator Card
>.1.2 1rowse .dministrator Card
Click (+rowse*= the information of all the 'dministrator Card will "e displayed in list.
>.1.3 delete .dministrator Card
Insert .dministrator Card to the Read-Write Card7 click (2elete*7 the information a"out the
'dministrator Card will "e display in message "o37 click (8es* on the message "o3 to disa"le the
'dministrator Card7 "ut the information is still kept in data"ase.
>.2 <ecord of unlocking 6<ecord7
This page is used to read the unlocking record of the lock. &efore you read the record, you must
make sure that you ha#e "ought a 6ata Register. <ormat the 6ata Register first, then take the 6ata
Register to get the data from the lock, and then insert the 6ata Register to the Read-Write Card and
read.
>.2.1 format 2ata <egister
&efore using the 6ata Register, you ha#e to format it first. Insert the 6ata Register to the Read-
Write Card, and then click (,ormat <egister *.
,*
!. select the card type
,. enter owner
information
1.
click<.dd>
;. click to select
the #alid address
$. insert card,
then
click<O%>
9. set card/s
terminate time
>.2.2 get data from lock
Insert the 6ata Register to the lock, the ?16 will flash in green, do not pull out the 6ata Register
during the process, when finish transmission there will "e a/ tick/ from the "uBBer and the ?16 stop
flashing.
>.2.3 read the 2ata <egister
Insert the 6ata Register to the Read-Write Card and then click (<ead <ecord*, the unlocking
record will "e displayed in list. The data"ase keeps the last unlocking record of the lock.
>.3 $og of o3eration 6$og7
The log has recorded all of the operation, including the time, the operator and the detail. This page
shows the cards/ log.
>.- InBuire a1out key card 6Card7
This page shows the cards/ detail.
>.0 InBuire a1out money 65oney7
This page shows the detail of money recei#ed.
!(
1@. $odgi ng 5anagement 6 $odgi ng7
The operating window simulates the actual foreground operation of the hotel. It clearly shows the
current states of the rooms "y the icon, and transacts the whole process of the guest "ooking, lodging
and checking out.
The window of foreground management is di#ided into the upper and the nether two parts. The
upper window that deals with the guest/s lodging operation is shown "y the form of la"el page,
including the single lodging, group lodging, single "ooking, group "ooking, checking out, continue
lodging, supplying the cards, changing rooms, and guest s/ information. Their hotkeys are respecti#ely
num"er 01/, 0,/, 0!/, 09/, 0;/, 0$/, 0@/, 0+/,/*/. The nether window that is called room showing section
shows the current states of all the rooms in the hotel. 0?odging %anagement/ window is as "elow4
chart ?odging %anagement
I13planation of the information itemsJ
8ame4 the name of the guest that lodges or "ooks. If the guests are group, it will "e the
principal/s name. 1( characters.
'ge4 the age of the guest that lodges. It is num"er.
Cer-8ame4 certificate name, the relating certificates that the guest should show "efore
lodging. It can "e I6 card, employee card, passport, or other certificate.
!1
room showing section
&uilding
<loor
note of icon
turn pages
display the special
room type
>pper part
8ether part
Cer-8um"er4 ,( characters.
Company4 ,; characters.
Remark4 It is for the guest to lea#e words or gi#e "asal notes. ;( characters.
erson-Countthe num"er of the guests that lodge. If the guest is single, the default is 1.
The items a"o#e are the "asal information that the guest should register when he lodges. )f the
items, 0name/ is the one that must "e input.
8o.4 &ill/s num"er, it is created automatically.
R-rice4 the room/s price, it cannot "e modified here "ut can in 0Room %anagement/.
Room4 room/s name, set in 0Room %anagement/.
-tate4 the current state of the roomis shown "y the icons. There are $ kinds of state4
#acant, lodged, #acant "ut "ooked, lodged also "ooked, in maintenance, in cleaning.
In-Timethe time the guest to lodge in or plan to lodge in.
)ut-Timethe time the guest plan to check out or checked out.
1@.1 look u3 the state of the rooms
The room showing section Dthe nether window5 is di#ided into the left and the right two parts4
The left part shows the hi"erarchy of the hotel4 &uilding-<loor.It is a kind of tree structure. The
sym"ol 0-0"efore the "uilding shows that there are floors under the "uilding and the floors ha#e "een
e3panded at present tree7 The sym"ol 0K0"efore the "uilding num"er shows that there are floors under
the "uilding "ut the floors ha#e not "een e3panded at present tree.
The right part shows the state of all the rooms on the floor that is selected on the left directory.
1#ery room has a name and a stateDIt is shown "y icon5.
InBuire a1out the room in 0Information/ page, click the right "utton of the mouse on the room
name, there will pop a menu, click 0Inquire a"out room/ then pop the message "o3 a"out the room.
InBuire a1out one room9s lodging or 1ooking in all of the pages e3cept 0Information/ page, click
the right "utton of the mouse on the room name, there will pop a list shows the lodging or "ooking in
the room.
InBuire a1out all rooms9 lodging or 1ooking in 0Che-)ut/ page, click C+rowse=, there will pop
a list shows the lodging or "ooking of all the rooms.
InBuire a1out the rooms that are time to check out 1ut not transacted yet in 0Che-)ut/ page,
click Cat?term=, there will pop a list shows the lodging or "ooking of all the rooms.
2is3lay the s3ecified room ty3e select the room type you want to display from the 2is3lay <?
Ty3e.
InBuire a1out the history data of the guests who have lodged in or 1ooked in in 0Information/
!,
page, click C+rowse=, there will pop a list of history data that lodged in and "ooked in. click the
record, the guest/s information will "e displayed in the Cuest information "o3. :ou can click (#dit*
to edit the information, or click(2etail* to see the detail a"out the lodging.
1@.2 lodge in
Transact the guests/ lodging, and issue Auest Cards.
1@.2.1 single lodge 6S?$odge7
?odge in one room each time, and issued one Auest Card of the room.
operation
In 0--?odge/ page, click ($odge*7 enter guest/s information to Cuest information,Dguest/s name
must "e input57set the time to check out in $odging information7 input the deposit if there is need7
click to select the room in room showing section7 insert card to the Read-Write Card7 click(O%*,
when prompt that the operation is successful, pick up the card and gi#e the guest. If the selected
room has "een lodged in or "ooked in, it will pop up the affirm message to ask whether to continue
lodging or not, if press ("O*, you can select another room again.
chart single lodge
1@.2.2 grou3 lodge 6C?$odge7
!!
1.
click<$odge>
;. insert card then
click<O%>
,.enter guest/s
information
9. click to select
the room
!. set the time
to check out
When transact more than one person/s lodging, only need to register the principal/s information.
The group can lodge in more than one room7 gi#e each room a Auest Card.
operation
In 0A-?odge/ page, click ($odge*7 enter guest/s information to Cuest information, Dguest/s
name must "e input57 set the time to check out7 input the deposit if there is need7 click to select the
rooms in room showing section D:ou can select more than one room, the selected rooms are shown
in the list in $odging information, and you can dou"le click the selected room to delete it57
click(O%*, each time "efore issuing Auest Card there will pop a affirm message to ask whether to
issue the room/s card7 insert card to the Read-Write Card7 click(8es*7 If the selected room has "een
lodged in or "ooked in, it will pop up the affirm message to ask whether to continue lodging or not.
1@.3 1ook room
Transact the guests/ "ooking or lodging in the "ooked rooms
1@.3.1 single 1ook or lodge in the 1ooked room 6S?+ook7
15 -ingle guest "ooks room, "ook one room each time, and do not issue card.
operation
In 0--&ook/ page, click (+ook*7 enter guest/s information to Cuest information, Dguest/s
name must "e input57 set the time to lodge in and check out in $odging information7 input the
deposit if there is need7 click to select the room to "ook in room showing section7 click(O%*. If
the selected room has "een lodged in or "ooked in, it will pop up the affirm message to ask
whether to continue "ooking or not, if press ("O*, you can select another room again.
,5 -ingle guest lodges in the "ooked room he "ooked "efore, and issue Auest Card.
operation
In 0--&ook/ page, click ($odge* to pop the list of single guest "ooked7 click to select the guest
that wants to lodge in, and the list will close automatically7 insert card to the Read-Write Card.
click(O%*.
1@.3.2 grou3 1ook or lodge in the 1ooked room 6C?+ook7
15 Aroup "ook rooms, "ook more than one room each time, and do not issue card.
operation
In 0A-&ook/ page, click (+ook*7 enter guest/s information to Cuest information, Dguest/s
name must "e input57 set the time to lodge in and check out7 input the deposit if there is need7
click to select rooms to "ook in room showing section7 click(O%*. If the selected room has "een
lodged in or "ooked in, it will pop up the affirm message to ask whether to continue "ooking or
not, if press ("O*, you can select another room again.
!9
,5 Aroup lodge in the "ooked rooms "ooked "efore, and issue Auest Cards.
operation
In 0A-&ook/ page, click ($odge* to pop the list of group "ooked7 click to select the group that
want to lodge in, and the list will close automatically7 click(O%*7 each time "efore issuing
Auest Card there will pop a affirm message to ask whether to issue the room/s card7 insert card to
the Read-Write Card7 then click(8es*7
1@.- check out 6Che?Out7
This function is used to check out the rooms that "ooked or lodged in, check out one room each
time.
operation
In 0Che-)ut/ page, select the room to check out, Dif you want to clear the card/s data , click clear
card9s data and make it signed with a 0/5, click (O%*.
e3planation
Check out one room each time, when one room is checked out completely, its state icon will "e
changed to #acant "y the system automatically. There are many ways in which you can select the
room to check out, as follow4 #click the room in room showing section, if there is only one record
lodged or "ooked in the room, the record/s detail will "e shown in Cuest information and $odging
information7 1lse if there are more than one record lodged or "ooked in the room, all of the records
will "e shown in a pop list, click the list to select the record and close the list, the record/s detail will
"e shown in Cuest information and $odging information7 $insert the Auest Card to the Read-
Write Card, click(<ead Card*, the detail a"out the Auest Card will "e shown in Cuest information
and $odging information7 %click(at term*,all of the lodged or "ooked records that at term will "e
shown in a pop list, click the list to select the record and close the list, the record/s detail will "e
shown in Cuest information and $odging information7 %click(+rowse*,all of the lodged or
"ooked records will "e shown in a pop list, click the list to select the record and close the list, the
record/s detail will "e shown in Cuest information and $odging information7
1@.0 continue lodging 6Continue7
When the Auest Card is out of date, it will "e in#alid to the lock. If the guest wants to lodge for a
longer time, he or she has to take the Auest Card to the reception desk to transact continuance.
operation
In 0Continue/ page, insert the Auest Card to the Read-Write Card, click(<ead Card*, the detail
a"out the Auest Card will "e shown in Cuest information and $odging information7 set the time to
check out in Out?Time7 click (O%*.
1@.4 re3ort the loss of Cuest Card and su33ly one Cuest Card 6<enew7
!;
When the Auest Card is lost, the guest has to go to the reception desk to report the loss of Auest
Card and request another one.
operation
In 0Renew/ page, click(+rowse*, all of the lodged in records will "e shown in a pop list, click
the list to select the record that the lost card "elongs to, the record/s detail will "e shown in Cuest
information and $odging information7 click (O%*, there will pop a affirm message to ask whether
to continue, insert another card to the Read-Write Card, click (8es* to issue a Auest Card. The Auest
Card keeps all the information of the original card and has the data that can end the original card/s
use. The guest should take the new Auest Card to the room door to open the door once so as to make
the lost card in#alid.
1@.: change rooms 6Change7
If the guest lodged in asks for changing his room for another, use this function.
operation
In 0Change/ page, insert the Auest Card to the Read-Write Card, click(<ead Card*, the detail
a"out the Auest Card will "e shown in Cuest information and $odging information7 click to select
a new room in room showing section7 click (O%*.
!$
11. 5ai nt enance a1out dat a1ase
11.1 1acku3 data1ase 6it9s very im3ortant7
-ystem operator should "ackup system data"ase periodically to insure the safety of system data.
operation
13it the system and enter the directory at which the system locates Dassuming the system directory
is 0C42G>81?)CL/5, "ackup the folder 0T6ata/ and all its components to a floppy disk and hard
disk.
e3planation
The system has contained the function of data"ase "ackup and restore. &ackup/s directory is
0T6ata&ak/ under the system directory and 0642G>81&ack>p/Dif 6ri#e 64 is e3isted5. 1ach time
enter the system, the system "ackup the data"ase 0T6ata/ to the directory 0T6ata&ak/under the
system directory automatically. 1#ery month/s 1(th, ,(th, !(th, the system "ackup the data"ase
0T6ata/ to the directory 0642G>81&ack>p/, the "ackup is named with the date, for e3ample, if the
date is ,((!-(1-1(,the "ackup will "e named 0(!(11(/.
11.2 restore data1ase
If the data"ase is damaged, you can install the software and the data"ase "ackup 0T6ata/ to the
system directory.
11.3 reduce data of the data1ase
It is suggested to reduce the data of the data"ase periodically to assure the efficiency of system. To
reduce the data, you can clear the log in 0%aintenance/-= 0log/, you can click the menu
0%aintenance/-= 0Reduce 6ata/ to reduce the history "ills."efore reduce the history "ills, the system
"ackup the "ills/ ta"le to 0C(2?ockGistory6ata2/ automatically.



!@

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