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Released: 09/2011

Problem Screening
A Tier 2 Screening is a review process that occurs based on a
recommendation by the Division of Capital Investment Strategy as an
outcome of a Tier 1 Screening and is conducted by the Division of Project
Management. A Tier 2 Screening further defines the problem and provides
a cursory evaluation of potential constraints to advancement, and also
makes a technical assessment of issues such as right of way or
environmental constraints. A Tier 2 Screening may involve a technical
assessment in the field, coordination with in-house staff, and a meeting
with local stakeholders. Upon compilation and assessment of the need, a
determination will be made that identifies the quickest, most streamlined
path that a Problem Statement could reasonably follow, and what project
development path would be most appropriate for advancement. The result
of a Tier 2 Screening can be placement in a future Study and Development
Program or termination. In addition, the Tier 2 Screening could result in a
NJDOT Maintenance Delivery project.
A Tier 1 Screening is undertaken to review a Problem Statement and weigh
its merit against data and information contained in the Departments
various management systems. The outcome of a Tier 1 Screening can be
the following: (1) Determine if the Problem Statement can be eventually
advanced in the project development process, provided funding is available
and it is consistent with CIS goals and objectives; (2) Terminate the
Problem Statement because of a lack of need or because the
recommendation within a Problem Statement is already being addressed
by an existing project; (3) Determine that a quick fix by means of a
maintenance work order is appropriate based on SME evaluations or that
further analysis of the problem statement is needed via a Tier 2 Screening;
and (4) Table the Problem Statement for potential future advancement or
Tier 2 Screening when funds become available. When appropriate, a
Problem Statement can be reassigned to a different jurisdiction, such as a
toll road authority or other agency.
End
Prior to the conclusion of the Problem Screening Phase, approval shall be
obtained from the Capital Program Committee and a Charter shall be
prepared to advance the Problem Statement to the next phase. The
Charter is the document developed by the Division of Capital Investment
Strategies with concurrence from the Division of Project Management, and
approved by the Capital Program Committee, that formally authorizes the
existence of a project, and provides the Department Project Manager with
the authority to apply organizational resources to work activities.
No Problem Statement is permitted to advance to Concept Development
until final approval is given by the CPC and a funding source is identified by
the Division of CIS. Exceptions are Problem Statements that are pursued
as NJDOT Maintenance Delivery projects that can be completed through a
maintenance work order and funded by a maintenance line item.
Start
Perform Tier 1
Screening
1.1
Perform Tier 2
Screening
1.2
Obtain Problem
Screening Approvals
1.3
Maintenance
Work Order

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