CHAPTER 3: MANAGEMENT INFORMATION

The management study determines what form of business ownership the proponents will
consider in their new venture. This part also identifies who will manage the business, what are
the required duties, responsibilities and functions of each position.
A. Form of business organization
The business opts to be a sole proprietorship and the proponents decided to put it under
the same name of our business. A sole proprietorship, also known as the sole trader or simply
a proprietorship, is a type of business entity that is owned and run by one individual and in
which there is no legal distinction between the owner and the business.
We will hire one resident assistant who will supervise the dormitory, two security guards
for safety purposes of the occupants, one utility man who will clean the area, and an
accountant for managing the financial statements. The staffs will have a permanent status and
will be paid in a monthly basis. The building in the land where the business will be put up
will undergo a major renovation to achieve the expected appearance of the DormiPod. The
business is expected to open and starts accommodating occupants in January 2015.

Proponents Capital Distribution

Schedule____
Proponents

Contribution

Noemi Beraquet

P 300, 000

Ruth Gavilan

P 300, 000

Monica Opea

P 300, 000

Ma. Theresa Taegra

P 300, 000

Justine Aliah Sy

P 1, 800, 000

Total

P 3, 000, 000

The proponents decide to contribute P300, 000 each and Ms. Sy tender another P1, 500, 000
so the total would be P3, 000, 000 peso in cash as a starting capital to start the business.
Other Contribution

Justine Sy offers her parcel of land to be used as the site where the business will be
build. A building was already constructed in the site and we decided to just renovate
the place to minimize costs.

B. Staffing Requirements
People are the most important productive resources in any organization. It is the people
who plan, organize, decide and supervise the business. The duties and responsibilities, and
qualifications of each officer and personnel are discussed in detail.

 Job Qualification

Accounting Clerk
Competency in Microsoft applications including Word, Excel and Outlook.
Organizational, verbal and written communication skills a must.
Female
21-29 years old
At least two years in experience
Graduate in Bachelor of Science in Accountancy, or any Finance Course

Resident assistant
30-40 years old
Female
Physically fit
Pleasing personality
With experience in working as a resident assistant in dormitory

Utility Women
Female, 20-30 years old
Preferably a high school graduate
Physically fit
Can do household chores

Security guard
Male, 25-30 years old
Preferably a high school graduate
Must be punctual, alert, courteous and trustworthy

Job Description

Accounting clerk
To calculate a production costs that includes raw materials, direct labor and
manufacturing overhead. This information relates to the allocation of costs to
goods or services produced by the business. Verify the accuracy of accounting
documents or records. Update and maintain accounting journals, ledgers and other
records detailing financial business transactions. Enters data into computer system
using defined computer programs

Resident Assistant
Responsible for supervising the dormitorys properties and taking care of the
occupants.

Utility Women
The utility man is the one responsible for maintaining cleanliness within the
dormitorys vicinity. He also maintains a conducive place for living and a sanitary
environment from time to time.

Security Guard
The Security maintains peace and order inside the dormitory and within the
dormitorys vicinity. He guards and secures the safety of all the assets of the
business. He records all the names of the persons who enter the companys
premises.

C. Table of Organization

The Organizational Structure of DormiPod is illustrated through an organizational

chart shown in Exhibit____. It is composed of an owner, accounting clerk, resident
assistant, utility women and a security guard these are the mandatory officers of a
dormitory to make sure that they are safe and secure.

Exhibit ____

Owner
Accounting
Clerk
Resident
Assistant

Security
Guard (2)

Utility

PAY-OUT PERIOD
Employees salaries would have two cut-off periodson the 15th and 30th of the month.
The salary for the first cut-off would be paid in the 20th of the month and the other would be paid
on the 5th of the next month.
Employees Benefits
The following are the working benefits provided by our company:
1. Social Security Systems (SSS) - is a form of social insurance to protect individuals from
financial hardships. Situations that affect a person's ability to provide for his family
include disability, death and retirement.

 Monthly pensions which includes the dependents pensions, and retirement benefits
Death benefits consisting of monthly pensions to the primary beneficiaries, and
dependents pensions to the dependents
Funeral benefits
Sickness benefits
Maternity benefit is equivalent to 100 per cent of the members average daily salary
credit multiplied by 60 days for normal delivery or miscarriage, 78 days for
caesarean section delivery. This shall be paid for the first four deliveries.
Paternity benefits of seven (7) days with full pay to all married male employees in
the private and public sectors for the first four deliveries of the legitimate spouse.
2. PAGIBIG Fund It is required that an employee shall contribute to the PAG-IBIG
one or two percent of his compensation with the maximum contribution of P 5,000.
The company is also required to contribute to the fund matching the employees
contribution. The accumulated contribution plus the interest shall be given to the
employee upon his retirement or upon reaching the age of sixty-five (65). Members of
the PAG-IBIG can avail themselves of a housing loan based on their income level.
3. Thirteen Month Pay - As provided by law, all employers are required to pay their
employees receiving a salary of more than P 1,000 monthly, regardless of the nature of
employment and basic monthly salary, a 13th month pay not later than December 24 of
every year. For the bonus of the employees working in the company for less than a year,
their total salary received would be divided by 12.

Wages of Workers/Employees
Schedule___
EMPLOYEES

MONTHLY WAGES

Accounting Clerk

Resident Assistant

P 6, 000

Security Guard (2)

P 10, 000

Utility Women

P 4, 000

Total

Table of SSS & PHILHEALT Contribution downloaded from the internet

Monthly Contribution of SSS and Philhealth
Schedule____
EMPLOYEES

WAGES

SSS

PAG-IBIG

PHILHEALTH

Accounting Clerk

P 10,000.00(annual)

P---

P---

P---

Resident Assistant

P 6, 000.00

P550.00

P200.00

P200.00

Security Guard (2)

P 10, 000.00

P1,100.00

P200.00

P250.00

Utility Women

P 4, 000.00

P440.00

P200.00

P200.00

Total

P20,000.00

P2,090.00

P600.00

P650.00

Witholding Taxes
Schedule____
EMPLOYEEES

Total

MONTHLY WITHOLDING TAX

P_______ Per month

The total monthly witholding tax is amounted to P____________. The witholding tax in
a year that the employer needs to pay is P___________. Paying witholding taxes is one of the
responsibilities of the employer to the government.
Legal Requirements
Before the proposed business conduct, certain legal requirements and legal
documents must be obtained and secured. This would facilitate the business affairs in
terms of business permits, protection and benefits. The following are the requirements
for registration and licensing:
1. Department of Trade and Industry ( DTI )
2. City or Municipality Permit
a) Mechanical Permit
b) Electrical Permit

c) Sanitary and Plumbing Permit

d) Zoning Compliance
3. Bureau of Internal Revenue (BIR)
4. Registration with SSS, PhilHealth, PAG-IBIG, Home Development Mutual Fund
(HDMF)

D. Project timetable
Below is the project time table of the activities that must be done before opening
the proposed business. It indicates how long will be the renovations of the building
and the completion of the legal requirements that is needed for the business to
operate.

Table_______ Project Time Table

PRE - OPERATING
ACTIVITIES

JUL

AUG

SEPT

OCT

NOV

DEC

JAN

Conducted Feasibility Study

Market Survey
Site Selection
File

Legal

and

Business

requirements
Hiring of staff
Search for contractor
Purchase

of

tools

and

materials for the construction

of the site START OF CONST.
Purchase of Furniture and
fixtures
Start of operation
Pre-opening
Actual operation

The feasibility study was conducted on July up to August 2014. Market survey,
site selection, and file of legal and business requirements will also be done on the month
of August. Hiring staff which are the interior designer, foreman, and workers, search for
suppliers, purchase of tools and materials, and furniture and fixtures will be on
September. Construction starts on the month of mid-September to November. On the
month of December, everything must be fully polished. A pre-opening will be done and
on January of next year will be the start of the actual operation.

NOTE: PROJECT TIME TABLE- CONSTRUCTION OF SITE IS ONY FOR 2

MONTHS???
PLEASE POLISH THE PROJECT TIMETABLE
Dorm rules and Policies
The following rules are made to ensure safety and peace inside the DormiPod
1. Maintain cleanliness at all times.
2. Curfew hours: occupants should be in the DormiPod before and not later than 10PM.
3.