MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
05/06/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #6
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#2 Utilities, C#3A Surface, C#3B Electric

Next Date
05/13/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St. Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross (A), Eamonn Hutton (A)
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis (A)
Lou Zupan, Bill Planert (A), Brian Planert (A)
James Edwards, Dave Comer (A)
Doug Stafford (A), Jack Barker, Dawn Stillwell (A)
Jeff Bubb (A)
Jack Czapranski, Dennis Kuhn (A)

Item / Description
1. RFIs
1.1. Any open RFIs at this time
2. SUBMITTALS
2.1. Any open submittals

Notes
PC&G to submit RFI log
City waiting on lighting submittals from
P&CG; Vacri to submit on TTC Alley HH &
WF Vault today; Vacri to submit shop
drawings granite, steel; PC&G to submit
on stage lighting
PC&G to submit submittal log

2.2. Longest lead time items

P&CG: Kiosk lead time
3. OPEN DESIGN ITEMS
3.1. Water Feature Design

City to request permit set for sewer

commission and health department and
possibly DEC

4. SCHEDULE
4.1. Status of deduct alternate reinstatement
WF & BM Pavilion to be issued
4.2. P&CG to schedule 1-2 additional crews
05/12: Start NW & SW end of E State
05/19 06/16: Complete N Tioga
4.3. NYSEG Electric to relocate secondary on E
State St in June

Vacri to issue BM Pavilion shop drawings

05/12: One crew Cayuga St north side

05/07: To pull secondary wire; 2x 4

conduit; NYSEG Electric would like to

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Due

4.4. Vacri / AC&P

May: Complete utilities
June: Verizon MH entry; Pour
foundations/footers
July: Prep & pour slab N Tioga

5.

6.

7.

8.

9.

4.5. NYSEG Gas to start work on north side of

Trolley Circle; Priority to make connection
at Aurora St
UTILITIES COORDINATION
5.1. Verizon / Gas Conflicts E State St: P&CG
to report on conflicts with cat. poles
5.2. Water Feature: Verizon scheduled to
start work 05/12; Vacri to submit on WF
vault as specd
5.3. TTC Alley/Telecom: Work scheduled for
week of 05/12; TTC to schedule EE Root
5.4. Verizon & TMH-5: Vacri & Verizon to
schedule work to allow for backfill
5.5. Telecom Entry to Verizon MHs: Vacri to
schedule work in June
VAULTS
6.1. Vault Infill Wall to cure for 7 days at
208/210 & 126 E State St (05/12); Other
possible vault infills at 118, 119,123,
135,137,139
ELECTRIC
7.1. FD #2 issued, defines traffic ratings for HH
& designation of split HH
TELECOM DUCT BANK
8.1. Bank Alley west walkway to be closed
week of 05/12
M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
9.1. Asphalt not to exceed contract #3A QTY;
Pours are to be done week of graduation;
Locations are to be specified by City
9.2. Vacri to propose sidewalk demo plan

follow P&CG trench; Trench width: 18; To

backfill with slurry
MK to submit payment to Verizon; Design
team to submit location of conduit entry;
Vacri proposes to enter Cayuga St Verizon
MH week of 05/12; City will help set up
detours on Aurora St for 3-4 days, Vacri to
set up flagging crews
Complete main and test, follow with
saddle tapped services; Rothschild Bldg
service connection cannot be relocated
05/08: PC&G to dig test pits

Verizon to start work 05/07

City to complete application

Vacri to start 119 or 123 (west) E State St;

Vacri to submit price estimate on previous
infills.

P&CG to send submittal

DATES TO REMEMBER

May 16 to May 18 Ithaca College Graduation, no work on weekend

May 23 to May 25 Cornell Graduation, no work on weekend
May 30 to June 1 Ithacafest, Cayuga St entrance closed

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