MEETING AGENDA

Ithaca Commons Repair & Upgrade Project

Date
05/27/2014

Start
10:00 AM

Purpose
2014 Construction Meeting #9
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

End
11:00 AM

C#2 Utilities, C#3A Surface, C#3B Electric

Next Date
06/03/2014

Next Time
10:00 AM

Prepared By
Michael Kuo

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton
Dan Walker, James Matzat
Ralph Avery, Andy Breznay, Matt Thomas, Roberto DeVincentis, Bob
Belavigna - ACP
Lou Zupan, Bill Planert, Brian Planert
James Edwards, Dave Comer
Doug Stafford, Jack Barker, Dawn Stillwell
Jeff Bubb , Flint Brann, Andy
Jack Czapranski, Dennis Kuhn

Item / Description
1. SITE MANAGEMENT
1.1. Superintendents Meeting: Mandatory 10minute meeting daily at Trolley Circle at
3:00 PM to coordinate crew locations for
the following day
1.2. Lockout Tagout procedures: to be issued
by Vacri and distributed to all by Project
Team
1.3. Storm Pipe Removal: Vacri and City need
24-hours notice of any storm pipe
removal to schedule Action Cleaners &
Microbac
1.4. Temp paving: Review anticipated scope
for Week of 5/26-5/30

Notes

1.5. Valve boxes, Site settlement: All

contractors responsible for repairing or
replacing damaged valve boxes; DDS to
continue use jumping jack; Crusher run
used to backfill; DDS to submit material
proctors for backfill material
Page 1 of 3

Due

2. CRITICAL PATH ITEMS

2.1. NYSEG Gas: Week of 5/27-5/30 install
north-south loop connection at Cayuga
entrance and then move east on
southside starting 5/30; Schedule service
crews for mid-June; NYSEGs crew is to
complete 7 services, DDS all others;
Predict 1-2 services per day
2.2. NYSEG Electric: Install 3 x 3 handhole at
Aurora on 5/27
2.3. Bank Alley (Storm, TTC Cable): Vacri and
EE Root to work simultaneously on 5/27
(storm install and cable relocation to new
HH); TTC to switchover to new pathway
by 6/15
2.4. 119 E State Vault Infill: Engineer will
certify by letter on 5/27 to IFD Chief that
bldg. systems unaffected by removal of
head; City to contact local plumber to cutand-cap sprinkler head 5/28; Vacri onhold until sprinkler head is removed;
review NYSEG G requirements for
working through this unfinished area
2.5. Bank Alley (Pavilion Footings): Review
open items for start of footings; Establish
start date for installation; Simultaneous
with gateway footings?
2.6. Catenary Lighting: P&CG: Submittal
provided, need rebar shop drawings;
Review of Verizon or NYSEG G conflicts
2.7. Long-Lead Items:
2.7.1. Granite Submittal (#3A)
2.7.2. Glass Submittal (#3A)
2.7.3. Steel Submittals (Vacri #44R2, 51a-b,
72a-g, 76R1)
2.7.4. Street Lighting (PCG Submittal #13)
3. SCHEDULE
3.1. Vacri / AC&P:
May: Complete utilities
June: Bank Alley site prep/demo/grading;
foundations / footers
July: Prep & pour slab N Tioga; Paving
program
Aug: State St. Concrete & Paving, Bank
Alley granite?
Sept: Structural Steel
Oct: Furniture and Amenities

Page 2 of 3

3.2. P&CG:
05/27 06/16: Installation of Bank Alley
Electric DB
July: Light Pole Bases, Distribution Panels
September: Street lighting install, power
bollards
3.3. Bank Alley (Water Feature): Verizon to
continue to lower DB north of Trolley
Circle; Submittal #73 to be revised and
resubmitted per Architects comments;
Vault cannot be installed until NYSEG G
main is retired.
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Vacri / ACP, P&CG, NYSEG Gas: Please
submit typical ped. traffic M&P plan,
include list of signage available on site
4.2. Vacri to submit sidewalk demo and
concrete pour sequence to City for review
prior to start of Bank Alley work
5. New Business: Open RFIs, submittals,
concerns, etc.

DATES TO REMEMBER

May 30 to June 1 Ithacafest, Cayuga St entrance closed

ADDITIONAL NOTES

n/a

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5/27