MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
06/03/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #10
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#2 Utilities, C#3A Surface, C#3B Electric

Next Date
06/10/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton (A)
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A),
Bob Belavigna - ACP
Lou Zupan, Bill Planert, Brian Planert (A)
James Edwards, Dave Comer (A)
Doug Stafford (A), Jack Barker, Dawn Stillwell
Jeff Bubb (A), Flint Brann, Andy Gana
Jack Czapranski, Dennis Kuhn A()

Item / Description
1. SITE MANAGEMENT
1.1. Vacri / ACP, PCG are to submit typical
pedestrian traffic M&P plan; include list
of signage available on site; DDSs plan
received
1.2. NYSEG Gas: Provide as-build info to the
project office on a weekly basis to
minimize future conflicts
1.3. New temp lighting plan to be issued
2. CRITICAL PATH ITEMS
2.1. HH at Aurora St installed; Coordinate with
PCG for electric panel installation; Signal
project work to be coordinated
2.2. TTC Telecom: Schedule F.O. switch over
date
2.3. TTC Alley Storm: LaBella to issue FD;
Areaway at #156 to be abandoned
2.4. 119 E State Vault Infill: Scheduled to be
backfilled (06/11)
2.5. Pavilion / Gateway Footings: Review
open items for footings; Establish start

Notes
Vacri/ ACP & PCG are to provide by email
prior to next meeting

DS to update project office with notes on

as-build information weekly
City to review with design team
City to schedule NYSEG Electric to pull
wire, 06/16 not available, 06/24 available
City to follow up with TTC

DDS & Vacri to coordinate work safely

06/03
Vacri submitted footing coordinates to
surveyor; Vacri to submit revised shop

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Due

06/10

date for installation

2.6. Catenary Lighting: Update on rebar shop

drawings; Confirmation layout accuracy

2.7. Long-Lead Items:

2.7.1. Granite Submittal (#3A)
2.7.2. Glass Submittal (#3A)
2.7.3. Steel Submittals (Vacri #44R2, 51ab, 72a-g, 76R1)
2.7.4. Street Lighting (PCG Submittal #13)
2.8. Storm design at N Tioga / Seneca St to be
revised
2.9. Coordinate Electric panel at Aurora St bus
stop with Marriot project
3. SCHEDULE
3.1. NYSEG Gas: Schedule to test & charge
main (06/16?); Schedule work at Aurora
St intersection; Service locations to be
coordinated with Tammy Baker

3.2. Vacri / AC&P:

06/04: Install storm lat to SD 1.J
June: Bank Alley site prep/demo/grading;
foundations / footers
July: Prep & pour slab N Tioga; Paving
program
Aug: State St. Concrete & Paving, Bank
Alley granite?
Sept: Structural Steel
Oct: Furniture and Amenities
3.3. P&CG:
06/05 06/16: Installation of Bank Alley
Electric DB
July: Light Pole Bases, Distribution Panels
September: Street lighting install, power
bollards
3.4. Water Feature: Verizon to continue
relocate DB north of Trolley Circle;
Submittal #73 to be revised and
resubmitted per Architects comments;

drawings for updated foundation detail;

Vacri / ACP to schedule footer pours
simultaneously (Wk of 06/16)
BP to submit rebar shop drawings; Sasaki
to return submittal 06/04; 14 wk lead time
on lighting package (09/08); Gas main
retirement required prior to installation;
MK contacted NYSEG E to set up work
order for permanent site electric
Granite: 6-8 wk lead time
Glass & Steel: Suntech coordinating with
fabricator for framing
Lighting: See 2.7

DW, Vacri & City to review CB 5.C & CB

5.D after meeting
Panel designed for Commons,

South side of Cayuga St intersection needs

to be tied-in prior to all services being
connection; Tioga St to be tied-in first; JB
to be retirement of NW gas main to be
reviewed for installation of WF vault; FB
to submit traffic control plan for Cayuga St
intersection
Next phase is grading, compaction testing,
granite blocks set on footers; Access from
Seneca St will be maintained 06/04

Light pole bases are to be installed prior

to concrete slab pour on N Tioga (06/16);
Lead time for N Tioga light pole less than
Cat. light poles; Access available for PCG
to start on N Tioga St
Clay DB not in conflict with WF plumbing;
City to give Verizon OK on relocation of N
Tioga DB; SR to respond to submittal #73;
6 wk lead time on WF Vault (08/01)

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Vault cannot be installed until NYSEG G

main is retired
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Vacri to submit sidewalk demo and
concrete pour sequence to City for review
prior to start of Bank Alley work
4.2. Cold patch plates in sidewalk
5. New Business: Open RFIs, submittals,
concerns, etc.
5.1. Vacri requested detail on WF and
Playground
5.2. Vacri / ACP outstanding questions

5.3. PCG HH boxes

06/17

MK to follow with Sasaki

Sand bedding rather than concrete; Vacri
to submit RFI; 4x4 Hanover set to be used
for bump outs; PCG to submit RFI on
granite & lighting detail
Labella to send official response

ADDITIONAL NOTES

06/06: Gallery Night starts at 5:30 PM

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