Use Cases For Importing Tax Lines Through The Payables Import Process

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Use Cases For Importing Tax Lines Through The Payables Import Process (Doc ID 840262.1)
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In this Document
Abstract
Scope
Background
History
Details
Importing Tax Lines Using the Payables Open Interface
Overview
Interface tables
Important Considerations while Importing Invoices with Tax Lines
Important Tax Driver Columns
Use Case Scenarios
Use Case 1: System Calculated Taxes

Use Case 2: Exclusive Manual Tax
Use Case 3: Exclusive Manual Tax Applicable to All Item Lines
Use Case 4: Exclusive Manual Tax Line Not Applicable to All Item Lines
Use Case 5: Multiple Exclusive and Manual Tax Lines
Use Case 6: Multiple Exclusive and Manual Tax Lines, Not All Lines have Tax
Use Case 7: Multiple Exclusive and Manual Tax Lines, One Tax Line Prorated Across Many Lines
Use Case 8: Multiple Exclusive and Manual Tax Lines, Same Regime to Rate Information
References
APPLIES TO:
Oracle Payables - Version 12.0.0 to 12.1.1 [Release 12.0 to 12.1]
Oracle Payables - Version 12.1.3 to 12.1.3 [Release 12.1]
Information in this document applies to any platform.
ABSTRACT
Introduction
The obje ctive of this docum e nt is to provide various busine ss use case s for how to populate tax line inform ation in the ap_invoice _line s_inte rface that ne e d to be
im porte d through the Payable s Invoice Im port proce ss. This docum e nt focuse s on im porting tax line s in R 12.
Scope
This document defines use cases for importing invoices using Payables Open Interface Import with Tax lines. This document covers following scenarios:
Importing invoices which allow the system to calculate taxes after import
Importing exclusive manual tax lines
Importing inclusive manual tax lines
Background
The Payables Import Process provides the ability to import invoices from other sources, either for upgrade to R12 or as a part of their regular business processes if
invoices are provided as part of a feeder system.
HISTORY
Authors:
Narayana Palukuri, Product Management
Cheryl Riniker, AP Center Riniker of Expertise
Create Date 09-JUN-2009
Updated July, 2012
DETAILS
Importing Tax Lines Using the Payables Open Interface
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Overview
The Payables Invoice Import is a concurrent request that should be submitted from an Accounts Payable (AP) responsibility. The purpose of the program is to
interface invoice lines either from another module in Oracle Applications or for a system. The import
Interface tables
There are two tables that hold the data to be imported
AP_INVOICES_INTERFACE
AP_INVOICE_LINES_INTERFACE
Additionally, the following table holds the rejection reasons if an invoice is not successfully imported.
AP_INTERFACE_REJECTIONS
Important Considerations while Importing Invoices with Tax Lines
1) The setup of Configuration Owner Tax Option under the Defaults and Controls section of EB-Tax, controls the creation of tax lines for the invoices imported
using open interface. Please select appropriate options during your implementation.
2) The Place of Supply option under Tax Rules needs to be selected carefully during implementation
- Tax Rules - Place of Supply Options:
- Operating Unit is for Bill-To location
- Supplier & Supplier Site are for Bill-From and Ship-From
- Location is for Ship-To
This setup is valid only for system calculated tax lines and not relevant for manually imported tax lines.
3) For non-recoverable tax, the distribution will get the account from its corresponding ITEM line or EXPENSE account. For recoverable tax, the distribution will get
the account from the account set up done at either Recover Rate or Tax rate and if neither are setup, then the interim tax account is used. The Validation process
will get these distribution accounts.
4) In R12 you cannot have multiple tax lines with the same regime to rate information being allocated to a single item line. Single regime to rate can be allocated to
multiple item lines for an invoice, however multiple tax lines with the same regime to rate information are not supported
5) If CALC_TAX_DURING_IMPORT_FLAG is set to Y during import, EB Tax will calculate taxes automatically as per the tax setup. Following columns in
AP_INVOICE_LINES_INTERFACE are tax driver columns, which may be used to determine the tax applicability during import:
PRIMARY_INTENDED_USE
PRODUCT_CATEGORY
PRODUCT_FISC_CLASSIFICATION
USER_DEFINED_FISC_CLASS
SHIP_TO_LOCATION_ID
PRODUCT_TYPE
TRX_BUSINESS_CATEGORY
Important Tax Driver Columns

PRORATE_ACROSS_FLAG
If this column is set to Y and this is a non-Item type line (Tax, Miscellaneous, or Freight), then Payables will prorate the charge to all Item type lines with the same
LINE_GROUP_NUMBER as this line. If no line group number is specified, Payables will prorate the charge to all Item lines. If this column is set to N, then Payables
will not prorate the cost and will create only one distribution. Payables prorates tax for Tax type lines, freight for Freight type lines, and miscellaneous for
Miscellaneous type lines. Payables create a distribution line for each line you prorate the charge to. The system assigns the expense account of the Item line to the
new invoice distribution.
LINE_GROUP_NUMBER
If a charge needs to be prorated to a group of lines, enter an identical line group number value for each Item line to which charge to be prorated. For example, if a
tax to be prorated across two Item lines, enter the same line group number for the two Item lines and the Tax line.
CALC_TAX_DURING_IMPORT_FLAG
Indicates whether tax should be calculated or not for the imported invoice. If this column is set to Y, then EBTax will calculate the tax automatically for the imported
invoices based on Tax setup and data populated in Tax Driver columns of interface tables. Do not populate data in AP_INVOICE_LINES_INTERFACE with TAX lines
if this column is set to Y. For manual TAX lines, leave this column blank in AP_INVOICES_INTERFACE.
INCL_IN_TAXABLE_LINE_FLAG
This column is the flag to indicate if the amount in the tax line is included or not in the taxable line. For Exclusive Tax lines both for manual and system generated
tax lines leave this column blank. This flag is only relevant to tax lines and for non-tax lines this flag should be populated as NULL.
Note: The count of AP_INVOICE_DISTRIBUTION_ALL rows given in the uses cases is based on the assumption that the taxes are non-recoverable. If a recoverable
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Note: The count of AP_INVOICE_DISTRIBUTION_ALL rows given in the uses cases is based on the assumption that the taxes are non-recoverable. If a recoverable
rate is not 100% for each tax line, there will be two distributions, a recoverable ditribution and a non-recoverable distribution line.
Use Case Scenarios
Use Case 1: System Calculated Taxes

Example: An invoice with one ITEM line and system should calculate taxes.
Set the CALC_TAX_DURING_IMPORT_FLAG to Y and populate data in AP_INVOICE_LINES_INTERFACE as below:
Interface Column Name
ITEM Line1
LINE_NUMBER
LINE_TYPE_LOOKUP_CODE
ITEM
AMOUNT
100
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
DIST_CODE_CONCATENATED
99-999-9999
Use Case 2: Exclusive Manual Tax

Example: An invoice with one ITEM line of 100 USD and one TAX line (manual and exclusive) of 10 USD
Populate the data in AP_INVOICE_LINES_INTERFACE as below:
ITEM Line
TAX Line
LINE_NUMBER
ITEM
TAX
AMOUNT
100
10
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99-999-9999
After the Payables Import Process completes, the following number of rows should be inserted in the main tables.
Table Name
Number of
ITEM rows
inserted
AP_INVOICE_LINES_ALL
AP_INVOICE_DISTRIBUTIONS_ALL1
Number
of TAX
rows
inserted
1
2
Use Case 3: Exclusive Manual Tax Applicable to All Item Lines

Example: An invoice with two ITEM lines of 100 USD and 50 USD and one TAX line (manual and exclusive) of 15 USD.
Populate data in AP_INVOICE_LINES_INTERFACE as below:
ITEM Line1
LINE_NUMBER
ITEM
Line2
2
ITEM
ITEM
TAX
AMOUNT
100
50
15
LINE_GROUP_NUMBER
TAX Line
3
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
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TAX_RATE_CODE
99-999-9999
88-8888888
Number Number
of ITEM of TAX
rows
rows
insertedinserted
2
1
Table Name
Use Case 4: Exclusive Manual Tax Line Not Applicable to All Item Lines
Example: An invoice with three ITEM lines of 200 USD, 100 USD and 50 USD and one TAX line (manual and exclusive) of 30 USD. The TAX is applicable to only two
ITEM lines of 200 USD and 100 USD.
LINE_NUMBER
ITEM ITEM ITEM TAX

Line1 Line2 Line3 Line
1
2
3
4
ITEM
ITEM
ITEM
TAX
AMOUNT
200
100
50
30
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99-999-88-888-77-777DIST_CODE_CONCATENATED
9999 8888 7777
Number Number
of ITEM of TAX
rows
rows
insertedinserted
3
1
Table Name
Use Case 5: Multiple Exclusive and Manual Tax Lines

Example. An invoice with two ITEM lines of 100 USD and 50 USD and two TAX lines (manual and exclusive)
LINE_NUMBER
ITEM ITEM TAX TAX

Line1 Line2 Line1 Line2
1
2
3
4
ITEM ITEM TAX
TAX
AMOUNT
100
50
10
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99- 88DIST_CODE_CONCATENATED999- 8889999 8888

Table Name
Number Number
of ITEM of TAX
rows
rows
insertedinserted
2
2
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Use Case 6: Multiple Exclusive and Manual Tax Lines, Not All Lines have Tax
Example: An invoice with four ITEM lines of 200USD, 150USD, 100 USD and 50 USD and two TAX lines (manual and exclusive). ITEM line of 200USD AND 150USD
are associated with TAX line having TAX RATE CODE D and ITEM line of 100 USD is associated with TAX RATE CODE OF S. ITEM line of 50 USD does not have
any tax associated with it
LINE_NUMBER
ITEM
Line1
1
ITEM
Line2
2
ITEM
Line3
3
ITEM
Line4
4
ITEM
ITEM
ITEM
ITEM
TAX
TAX
AMOUNT
200
150
100
50
10
35
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99-9999999
88-8888888
77-7777777
TAX Line1TAX Line2
66-6666666
Number Number
of ITEM of TAX
rows
rows
insertedinserted
4
2
Table Name
Use Case 7: Multiple Exclusive and Manual Tax Lines, One Tax Line Prorated Across Many Lines
Example: An invoice with four ITEM lines of 200 USD, 150 USD, 100 USD and 50 USD and two TAX lines (manual and exclusive). The ITEM line of 100 USD is
associated with TAX line having TAX RATE CODE S and TAX line with TAX RATE CODE with D will be prorated across all the four ITEM lines
ITEM ITEM ITEM ITEM TAX

TAX
Line1 Line2 Line3 Line4 Line1 Line2
LINE_NUMBER
ITEM
ITEM
ITEM
ITEM
TAX
TAX
AMOUNT
200
150
100
50
10
50
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99-999- 88-888- 77-777- 66-666DIST_CODE_CONCATENATED

9999 8888 7777 6666
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Table Name
Number Number
of ITEM of TAX
rows
rows
insertedinserted
10
Use Case 8: Multiple Exclusive and Manual Tax Lines, Same Regime to Rate Information
Example: An invoice with two ITEM lines of 100 USD and 50 USD and two TAX lines (manual and exclusive) but with same Regime to Rate information.
ITEM ITEM TAX TAX

Line1 Line2 Line1 Line2
LINE_NUMBER
ITEM ITEM TAX
TAX
AMOUNT
100
50
10
LINE_GROUP_NUMBER
PRORATE_ACROSS_FLAG
TAX_REGIME_CODE
TAX
TAX_STATUS_CODE
TAX_RATE_CODE
99- 88DIST_CODE_CONCATENATED999- 8889999 8888

After the Payables Import Process completes, when tax is calculated either by clicking on Calculate Tax button or during invoice validation two TAX lines imported
will be merged to single tax line and only one row will be inserted into AP_INVOICE_LINES_ALL.
Table Name
Number Number
of ITEM of TAX
rows
rows
insertedinserted
REFERENCES
Oracle Payables Reference Guide, Release 12, Part No. B25455-03
Attachments
Tax Import Use Cases (190.5 KB)
Related
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Products
Oracle E-Business Suite > Financial Management > Procure to Pay > Oracle Payables > Open Interface and Inv Import > Open Interface Issues (APXIIMPT, APXXTR)
Oracle E-Business Suite > Financial Management > Procure to Pay > Oracle Payables > EB Tax > EB Tax
Keywords
APXIIMPT.RDF; AP_INVOICE_LINES_INTERFACE; IMPORT; PAYABLES INVOICE IMPORT; TAX DETAILS
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Use Case 1: System Calculated Taxes

Important Tax Driver Columns

Use Case Scenarios

Use Case 1: System Calculated Taxes

Interface Column Name

Use Case 2: Exclusive Manual Tax

Interface Column Name

Use Case 3: Exclusive Manual Tax Applicable to All Item Lines

ITEM ITEM ITEM TAX

Interface Column Name

Use Case 5: Multiple Exclusive and Manual Tax Lines

ITEM ITEM TAX TAX

ITEM ITEM TAX

Interface Column Name

99- 88DIST_CODE_CONCATENATED999- 8889999 8888

Interface Column Name

TAX Line1TAX Line2

ITEM ITEM ITEM ITEM TAX

99-999- 88-888- 77-777- 66-666DIST_CODE_CONCATENATED

Interface Column Name

ITEM ITEM TAX TAX

ITEM ITEM TAX

99- 88DIST_CODE_CONCATENATED999- 8889999 8888

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