KO88

Work Instruction

KO88 Run Actual Order Settlement - Individual

Purpose
Use this procedure to settle internal order cost and revenue postings for a single internal order.

Trigger
Perform this procedure when you need to settle actual costs (or revenues) for a single internal order.
Note : Internal Order settlement is a part of the month-end scheduled tasks carried out by Central
Accounting. Corrections or adjustments on the settlement for a single internal order may require this
transaction. Furthermore, late postings of actual costs to internal orders (after the month-end is closed)
may require an additional run of the settlement process for those internal orders.

Prerequisites

Settlement rule is defined for the order.

Actual costs are posted (otherwise, a report with "No list" is generated).
The internal order is relevant for settlement process.
The internal order shoud be either in REL - Released or TECO - Technically Complete status.

Menu Path
N/A

Transaction Code
KO88

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry.

Always conduct a Test Run to verify the posting and amounts before running the actual
settlement.
You may reverse a settlement using this same transaction. Instead of completing Step 6, use
the menu path: Settlement
Reverse .
Only the last settlement performed for a sender may be reversed.
o If you have settled a sender more than once within a period, you must also reverse
those settlements one by one. To do so, first reverse the last settlement for the
period, then the second-to-last, and so on.
o If, within a given period, you want to reverse a settlement from a previous
period, reverse the subsequent settlements first.
Example: You are in Period 6 and you want to reverse the settlement for
Period 4. First, reverse the settlement for Period 6, then reverse the

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Work Instruction

KO88 Run Actual Order Settlement - Individual

settlement for Period 5.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Procedure
1.

Start the transaction using the menu path or transaction code. The Actual Settlement: Order screen
displays.

Actual Settlement: Order

2.

As required, complete/review the following fields:

Field

R/O/C

Order

Description
Sales, billing, purchase, internal, or work order number that
uniquely identifies an object.
Example:
7PK07LAWN101

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Field

R/O/C

Settlement period

Description
The dates between which business events are to be
posted. On internal order processing, accounting periods to
be settled.
Example:
02

Fiscal Year

The fiscal year for which this transaction is relevant.

Example:
2008

3.

Click Processing type combo box

4.

Select 1 Automatic

5.

Ensure Test Run

. A drop-down list displays.

.

check box is checked.

Always conduct a test run to verify the settlement before actually executing.

6.

Click Execute (F8)

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. The Actual Settlement: Order Basic list screen displays.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Basic list

7.

Click Detail lists

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. The Actual Settlement: Order Detail list screen displays.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Detail list

8.

As required, complete/review the following fields:

Field
Senders

R/O/C
R

Description
The cost object from which costs are allocated. Examples
include cost centers, internal orders, etc. Rules are
established to identify how costs are allocated, either by
fixed rates, fixed amounts, or posted amounts.
Example:
ORD 7PK07LAWN101

9.

Click Sender

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. The Actual Settlement: Order Sender debits screen displays.

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KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Sender debits

10. Click Back (F3)

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to return to the Actual Settlement: Order Detail list screen.

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KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Detail list

11. Click Receiver

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. The Actual Settlement: Order Receiver debits screen displays.

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KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Receiver debits

12. Click Back (F3)

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to return to the Actual Settlement: Order Detail list screen.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Detail list

13. Click Back (F3)

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. The Actual Settlement: Order Basic list screen displays.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Basic list

14. Click Back

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. The Actual Settlement: Order screen displays.

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Actual Settlement: Order

15. Uncheck

Test Run check box.

16. Click Execute (F8)

. The Actual Settlement: Order Basic list screen displays.

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Work Instruction

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Actual Settlement: Order Basic list

17. Click Detail lists

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. The Actual Settlement: Order Detail list screen displays.

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KO88 Run Actual Order Settlement - Individual

Actual Settlement: Order Detail list

18. Clarify the data, then click Back (F3)

19. Click Back (F3)

. The Actual Settlement: Order screen displays.

20. Click Exit (Shift+F3)

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. The Actual Settlement: Order Basic list displays.

. The SAP Easy Access screen displays.

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Work Instruction

KO88 Run Actual Order Settlement - Individual

Result
You have successfully performed the settlement run for a single interanl order.

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